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SkeltaCapital Expenditure

ManagementPOWERED BY SKELTA BPM

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Track organizational budget and increase productivity of your CAPEX cycle using Skelta BPM.Today’s global enterprises include complex networks of subsidiary companies and branch offices working together to accomplish business goals. In such a scenario, enterprises need an efficient and simplified CAPEX (Capital Expenditure) management:

• Allocates budgets and works on the Annual Operating Plan• Records expenditures on projects and fixed assets• Provides data in consolidated form to respective decision makers

CAPEX describes an end-to-end process of internal investment control which acts as a budget supervisory system and also supports managers in financial decision-making and follow-up action.

Skelta BPM provides a platform for organizations to automate and effectively manage the complete the CAPEX cycle including Purchase Requests, Sanctions/Approvals, Raising Purchase Orders, Generating Invoices, and Receiving Goods and making payments to Vendors.

Why automate your CAPEX system?A paperless CAPEX workflow integrates the associated processes of planning, procurement and capital management. Automating existing CAPEX processes allows decision makers to make strategic use of capital resources through report based analysis. A strong BPM platform like Skelta BPM incorporates exhaustive features to support such business critical processes and ensures:

• Fully automated CAPEX approval for even multi-level and complex systems• Accurate financial reporting for asset management• Proper Tracking of CAPEX for scrutiny and cost saving• Boosts operational excellence to meet changing business scenarios• Rapid ROI as a result of integrating multiple systems • Effective group-wide communication•

Skelta BPM Advantage Skelta BPM provides a complete CAPEX Management Workflow for any organization:

• Skelta BPM’s enhanced security features allow for Role Based Content Access and Roles Based Security for defining access security and content security. Users can view only relevant data and rights can be configured dynamically

• Enhanced BAM and KPIs ensure Event Based Alerts and Notification Email Alerts on each task being assigned by the workflow engine thereby keeping process participants informed about the progress

• Escalation alerts on action not being taken beyond a specified time frame helps enable corrective action to avoid delays

• Secure Portal Framework for single sign-on• Reports on Capital Expenditures along with budget utilization to help top management in

streamlining their processes. The workflow based reports can help in analyzing the effective response time from different users

• Attach File: The option of attaching files such as PO, Quotations, and Justifications etc. at various stages - from purchase request to sanctions and approvals, helps in capturing all the information related to Capital Management

Capital Expenditure Management

Process EfficienciesThe Skelta BPM CAPEX Framework provides maximum process efficiency by ensuring:

• Faster completion of approval process to ensure uninterrupted availability of critical infrastructure • Consistent application of approval processes • Clear audit trail evidenced by copies of all supporting documents, notes and comments • Comprehensive reporting from multiple sources• Tighter controls at all stages to prevent collusion • Transparency in purchasing

Automating the CAPEX decision making process using Skelta’s enterprise strength workflow engine, provides a scalable platform for integrating business applications in accordance with organizational policies and procedures and ensuring improved profitability and response times.

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Skelta BPM CAPEX FrameworkThe Skelta BPM CAPEX Framework provides a web portal with user access to applications which can be made available on both internet and intranet. Every user will have a personalized dashboard with only selective options available to them as per their access permissions.

Functionality Out Of The Box Configuration /CustomizationPossibilities

Portal& User Management

• Out of the box portal with access management integrated with existing user stores

• Portal personalization• User Management Screens• Authentication and Authorization

Budgets Collections from different stake holders

• Budget Request screens• Excel imports of budget data

• Customization of screens• Customization of Excel templates

Budget Approval Process

• Sample workflow with two approvals • Customization of theworkflow process• Incorporation of unique business rules

Capital Expenditure Management

The Skelta BPM CAPEX Framework offers the following capabilities in different areas of CAPEX Management.

Functionality Out-of-the Box Configuration /CustomizationPossibilities

Portal& User Management

• Out of the box portal with access management integrated with existing user stores

• Portal personalization• User Management Screens• Authentication and Authorization

Budgets Collections from different stake holders

• Budget Request screens• Excel imports of budget data

• Customization of screens• Customization of Excel templates

Budget Approval Process

• Sample workflow with two approvals • Customization of theworkflow process• Incorporation of unique business rules

CAPEX Acquisition Requests

• End user request screen with a host of the required fields

• Various types of requests like:• Planned / Unplanned • End User / Central• Disposition / Write Offs

• Customization of screens• Add/Remove New Screens• Add/Remove Columns

CAPEX Acquisition Requests (CAR) Approval Process

• A State Based Workflow Machine to take care of complex rules with a sample working workflow

• Designed to handle:• Unlimited approval levels, • Complex amounts, • SLA criteria, • Hierarchical approval rules

• Customization Of Workflow Process• Incorporation of unique business rules

Search • Search for available budget • Search for any existing, new, in progress

or completed CAPEX request along with status based on various criteria such as a date range

• Search for a user• Search for a document• Search for a vendor

• Vendor Management screens• Vendor Registration screen• Vendor Registration approval

workflow• Enhanced search

Query Management • All approvers will have a query management mechanism, which enables them to raise a query to any user in the organization who is outside the workflow hierarchy and record responses from them to support/base approval on facts.

• This is integrated with multiple email engines and can work on both SMTP and Pop3 accounts.

• Requirements can be customized here.

Capital Expenditure Management

Integration • Integration possibilities of documents with SAP or any SOA based system.

• Sample workflows with real time live SAP integration in PR like PR create, item check and error check Requirements can be customized here.

• Configuration of SAP integration• Customization of SAP integration

according to your needs• Integration with other systems with

Skelta SOA and web services

Security • Application level User Name and password

• Data security by authorization• Network security support with support to

firewall and SSL• Security layer at page level view

• Security customization at list or item level

Process Reports • Reports for all CAPEX awaiting approvals with complete audit trail

• Reports for all CAPEX completed approvals with complete audit trail

• Reports for all CAPEX Approved/Rejected approvals with complete audit trail

• Reports for escalations• Reports for all actions taken by all with

time stamps• Reports for actions taken by an individual• Status- Reports• Real time KPI dashboard for initiated/

pending in approval, approved, rejected, completed, failed using intuitive bar charts, pie charts and trend analysis

• Real time KPI dashboards for CAPEX in amount categories using bar charts, pie charts and trend analysis

• Over Due Analysis for the CAPEX process

• Configure multiple KPIs and make them available to different users

• Configure multiple performance KPIs and make them available to different users in order to see productivity figures and rating of employees involved

• Configure Drill Down of KPIs• Configure critical point handling for

each KPI

Data Reports and Analytics

• CAPEX distribution reports to let you see total CAPEX raised in different categories.

• Actual Approved Vs. Spend analysis• Spend Category based reports• MIS reports

• MIS reports and dashboard customization

Master Management • Vendor Masters View• Item Category Master View• Item Master View• User Master View• Tax Master View• Other supporting masters

• All other required masters can be added/integrated from other sources like ERP or other systems like SAP.

Admin Management • Retrieve a CAPEX from anywhere in the system and forward/abort the same.

• Enable/disable email integration• Enable/disable alternate actors• Configure Security & Resource pools• Configure process reports• Configure Connections• Manage Forms• Manage Lists• Manage Lookups• Manage integration

• Unique requirements can be customized.

Capital Expenditure Management

BPM Features • Workflow Management helps stakeholders to manage processes for bottle-necks & delays. Activities for resource utilization can be stopped, put on hold, reassigned, updated and restarted on the fly using Skelta BPM

• Queue Management. Skelta BPM powers the Skelta CAPEX Framework with Multiple dispatch patterns such as FIFO, LIFO and custom dispatch patterns can be set to assign tasks

• Document Attachment Management. Paperless document management is now possible with Skelta CAPEX Framework

• Escalations Management. Seamless escalations management with multiple levels and different patterns is possible.

• SLA Management Skelta CAPEX Framework ensures that SLA’s are met and an audit trail is kept.

• Notifications / Alerts: Multichannel alerts are possible via SMS, Web, Voice or Email

• Team Management: is the means for business or IT to set roles and privileges and personalize content within processes by using one or more 3 rd party identity management tools like LDAP or Microsoft Active Directory.\

Historical Data Management and Migration

• Separate link for reporting on Historical data

• Customize the way you want.

With minor configurations this framework can rapidly be configured/customized to your organization’s needs.

Capital Expenditure Management

Capital Expenditure Management

View CAR and Project Details with justifications for a proposal. You can also add relevant attachments as part of the spend detail.

You can approve or reject proposals via email.

You can also view critical business indicators via a comprehensive business Alerts Monitor

Capital Expenditure Management

Capital Expenditure Management

Skelta CAPEX Framework?The Skelta BPM CAPEX Framework is powered by Skelta BPM, which is an enterprise class Business Process Management (BPM) platform that eliminates the risk of process initiatives, enables communication amongst all process stakeholders and drives innovation by fostering business ownership.

Skelta BPM empowers business analysts to quickly build end to end, feature rich, process centric, composite business applications using a web interface. Skelta BPM enables quick automation and improvement of processes without any coding. Skelta BPM components together support every step in the lifecycle of a process based application, namely – Envision & Model, Execute & Deploy, Optimize & Analyze and Manage & Operate.

Business Process Management for All ®

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