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Page 1: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

C O M M I T T E D T O G O O D G O V E R N A N C E

CAPFT COUNCILORIENTATION

Page 2: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

College of AlbertaPROFESSIONAL FOREST

TECHNOLOGISTS

Who are we?

• The College of Alberta Professional Forest

Technologists, or, The College, or CAPFT.

• Established under the Regulated Forestry Profession

Act (RFPA) April 25th, 2002.

• Both CAPFT and CAPF are governed under the

RFPA, and each respective College have their own

Regulation.

• Under the ministry Enterprise and Advanced

Education

Page 3: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

WHY HAVE A COLLEGE

• Protect and serve the public interest by ensuring

professional management of Alberta’s forests.

• Establish, maintain and enforce the standards for

the profession (eligibility, competence, ethics,

conduct, and standards of practice).

• Regulate the profession by regulating the

professionals within it.

• Establishing, maintaining and enforcing the

competence and continued competence of

the professionals managing the resource.

Page 4: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

REGULATED PROFESSION

• A profession that requires a license to carry out the work.

• A license will require regulated membership of the licensing body (the regulated professional organization), and

• The regulatory body will set qualifications for eligibility for regulated membership.

• Education• Character• Experience • Competence

How does professional legislation protect Albertans?• Through professional legislation, regulatory bodies are given

the authority to ensure that their members• meet educational and training requirements;

• provide safe, ethical and competent services; and

• follow prescribed codes of conduct.

Page 5: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

RIGHTS OF REGULATED PROFESSIONALS

Right to Practice Defines the forest activities that must be conducted by a regulated forest professional. These activities are defined as ‘the practice of forestry’ under the Act. Right to practice means greater public accountability due to limitation that these activities are performed by a qualified individual(s).

Right to TitleThe RFPA (Sec 97) states that the protected titles outlined in the Regulation (Division 7) are exclusive to the College’s regulated members.

Regulated members have all met eligibility, competence, and character requirements set by the Regulation and College.

All of CAPFT’s regulated members are issued an annual Practice Permit (PP) authorizing the use of the protected title.

Page 6: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

SAY WHAT?THE CAPFT DICTIONARY

You’ll likely get inundated with acronyms and abbreviations such as:

ACPA-the Chemists Association of the Chemical Profession of Alberta

AIA- the Ags- the Aggies – the Alberta Institute of Agrologists

APEGA-the Geologists- Association of Professional Engineers and Geoscientists of Alberta

ASPB- the Biologists – Alberta Society of Professional Biologists

CAPF- the Foresters - The College of Alberta Professional Foresters

CAPFT- The College of Alberta Professional Forest Technologists

CIF- the Canadian Institute of Forestry

EAE- the Ministry of Enterprise and Advanced Education under which Profs and Occs runs. (often referred to as Profs and Ox.

Labour Mobility-allows Canadian workers in regulated occupations to work anywhere in Canada without further training or testing. Under labour mobility provisions of the AIT-Agreement of International Trade- (and similar agreements such as NWPTA- the British Columbia-Alberta-Saskatchewan New West Partnership Trade Agreement), professionals who are registered and in good standing in one jurisdiction in Canada can apply to other Canadian jurisdictions which offer the same certification without having to retrain, retest or have their qualifications reassessed.

Page 7: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

SAY WHAT?THE CAPFT DICTIONARY

You’ll likely get inundated with acronyms and abbreviations such as:

Pro 6- a collaborative working group of professionals with common

interests (APEGA, ASPB, CAPF, CAPFT, ACPA, AIA)

Profs & Ox (Occs.)- the Ministry of Professions and Occupations; responsible for 10 Acts which govern 23 self-regulating professional associations.

Under which CAPFT is legislated.

Pro’s- the collaborative group of professional regulatory bodies in the

province, relevant and otherwise.

Transformation- the transformation initiative struck by CAPF to

proactively approach emerging issues and challenges facing the

forestry profession and regulatory bodies. Run by the Transformation

Committee.

TITF- the Partnership Initiative Task Force – the joint task force set by

CAPF and CAPFT to discuss the partnership initiative resulting from the

Transformation Committee (ie: merger).

Page 8: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

THE RFPA

• Establishes public accountability where public

interest is served• Achieved by requirement of a minimum of 25% of the CAPFT Council and Hearing

Tribunals to be made up of public members. These public members are appointed by government through CAPFT.

• All Hearings are open to the public under general circumstances. Exceptions may apply.

• Protected titles under the profession• RPFT or P.For.Tech.,

• RFT,

• FTT (NOT CURRENTLY LISTED IN THE REGULATION – rather is listed as a conditional register)

• Government has delegated self-governance

responsibilities to the profession

Page 9: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

RFPA

• Emphasis on competence• Education benchmark for registration

• Continuing Competence Program

• Mandatory Registration (40) – who has to be registered?• Anyone who:

• meets the criteria to be eligible for registration, and

• Practices professional services (practices forestry) on public land; including teaching and supervision of those providing services.

• Education, practicing forestry on Alberta public land as defined by the RFPA

• Complaints Process (Part 4 of RPFA)• Alternative Complaints Resolution Process

• Professional peer based reviews

Page 10: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

RFPA

• Code of Ethics and Code of Conduct• Guidelines and standards of practice for members

• Developed to serve as a guideline for decision making as a professional

• Practice Permits• Issued annually

• May impose conditions (See Division 2 Part 8 for conditions)

• Such as: • Must work under the supervision of an RPFT

• Restricted from professional sign offs

• There may be conditions imposed following a hearing

• Completion of training, experience or counseling

• Unique legislation• Grants both Foresters and Forest Technologists equal professional status; unique to

Alberta

Page 11: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

CAPFT

Vision

“forested land managed by professionals who care”

Mission Statement

“the College of Alberta Professional Forest

Technologists will promote the professional

management of all forested land in the Province of

Alberta”

Page 12: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

WE ACHIEVE OUR MISSION THROUGH:

• promoting, encouraging and affecting the continuing education of our members;

• participating in key forestry committees that are governing the direction of the education of future forest technologists (NAIT Advisory Committee);

• continuing education of practicing forest technologists through high quality programs offered through recognized providers;

• presenting a strong and unified voice for the pursuit of professional conduct and ethics within the technical field of forestry;

• promoting and affording the opportunity for member interaction and technology transfer activities; and,

• recognition by the public that our members are part of an organization that take their responsibility as stewards of Alberta's crown forests seriously enough to be accountable to their peers and the public for their actions.

https://www.capft.ca/our-mission/

Page 13: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

CAPFT’S OBJECTIVES

• To promote, encourage and affect education and

training of the membership in all matters relating to

or affecting their profession;

• To endeavor to secure a stronger degree of

recognition in the profession of forestry for members

of the CAPFT;

• To cultivate an esprit de corps within the ranks of

forest technologists and forest technicians in all

disciplines/ practices of forestry within the province

of Alberta;

Page 14: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

CAPFT’S OBJECTIVES

• to present a strong and unified voice for the pursuit

of professional conduct and ethics within the

technical field of forestry;

• to provide an opportunity for the gathering of

members; and,

• to promote and afford the opportunity of

interaction and technology transfer activities.

Page 15: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

HOW IS THE COLLEGE RUN?

• Two permanent staff members have been hired by

the Executive Council to facilitate the daily business

of the College, and objectives of the Council.

• CAPFT Executive and Council meet periodically

through the year to review the activities and

business of the College.

• Staff, Executive and Council carry out business

based on the direction of Executive and Council.

Page 16: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

THE CAPFT COUNCIL STRUCTURE

Council

Executive Council • President

• Past President

• Vice President

• Finance Director

Directors or Councilors

• Membership Director

• Communications Director

• Hearings Director

• Exam Director

• CIF Representative

• Complaints Director

• Continuing Competence Director, and

• NAIT Representative

Public Members

• 3 Public Members; as per the RPFA (public accountability) 25% of voting members

Committees• Continuing Competence Committee• Membership Committee• Complaints Committee

StaffExecutive Director/Registrar and Executive Assistant; these are permanent staff members who help facilitate day to day business of the College

Council

Position Term Voting Appointment

President 1 year Yes Elected by membership

PastPresident

1 year Yes Elected by membership

Vice President

1 year Yes Elected by membership

Finance Director

2 year Yes Elected by membership

Membership Director

2 year Yes Elected by membership

Communications Director

2 year Yes Elected by membership

Hearings Director

2 year Yes Elected by membership

Exam Director

2 year Yes Elected by membership

CIF Rep 2 year No Appointed by Council

Complaints Director

2 year Yes Elected by membership

CC Director

2 year Yes Elected by membership

NAIT Rep 2 year No Appointed by Council

Public Member

Set by Ministry

Yes Appointed by Minister

Page 17: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

COUNCIL MEMBER COMMITMENTS

• To liaise with CAPFT members on behalf of the College.

• To promote the College and provide information and

clarification on College activities to other members and

the forestry community.

• To understand and carry out the commitments under

the Roles and Responsibilities of your respective council

position.

• To attend Council meetings and relevant Committee

meetings regularly and prepare fully for each meeting.

• To strive for the continued improvement of the College.

• To assist the College in achieving it’s mandate.

Page 18: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

GOVERNANCE

RFPA Set by Alberta Government

Regulation Set by AB Government

Bylaws Set by CAPFT

Can be amended by Council

Policies Set by CAPFT

Can be amended by Council/Exec

Code of Ethics Set by CAPFT

Can by amended by Council/Exec

Code of Conduct

& Standards of Practice

Set by CAPFT

Can be amended by Council/Exec

Page 19: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

BYLAWS

• CAPFT has established bylaws in compliance with the Act and Regulation to assist in effective governance and day to day business of the College

• Bylaws were set by CAPFT and accepted by the membership by vote

• Bylaws are may be amended in order to maintain best business practices in respect to the Colleges priorities and membership

• Bylaws may be rescinded, altered or added to via a Special Resolution which will be voted upon for approval by the membership

• Proposed resolutions can be submitted to the College by the membership prior to the AGM (30 days)

Page 20: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

BYLAWS - OFFICERS

5.01 THE OFFICERS OF CAPFT SHALL BE THE PRESIDENT, VICE PRESIDENT, PAST PRESIDENT AND FINANCE DIRECTOR.

5.02 PRESIDENT

THE PRESIDENT SHALL BE EX-OFFICIO A MEMBER OF ALL COMMITTEES. THE PRESIDENT SHALL, WHEN PRESENT, PRESIDE AT ALL MEETINGS OF THE COLLEGE AND OF THE COUNCIL.

5.03 VICE-PRESIDENT

IN THE PRESIDENT'S ABSENCE, THE VICE-PRESIDENT SHALL PRESIDE AT ANY OF MEETINGS OF THE COLLEGE AND OF THE

COUNCIL. 5.06 REGISTRAR

IT SHALL BE THE DUTY OF THE REGISTRAR, WHO IS A MEMBER OF THE COLLEGE IN GOOD STANDING, TO ATTEND ALL MEETINGS OF THE COLLEGE AND COUNCIL, AND TO KEEP ACCURATE MINUTES OF THE SAME. THE REGISTRAR SHALL HAVE CHARGE OF ALL THE CORRESPONDENCE OF THE COLLEGE AND BE UNDER THE DIRECTION OF THE PRESIDENT AND COUNCIL. (AMENDED RESOLUTION 2005-08

THE REGISTRAR AND/ OR OFFICE STAFF SHALL ALSO KEEP A RECORD OF ALL THE MEMBERS OF THE COLLEGE AND THEIR

ADDRESSES, SEND ALL NOTICES OF THE VARIOUS MEETINGS AS REQUIRED, AND SHALL COLLECT AND RECEIVE THE ANNUAL DUES OR ASSESSMENTS LEVIED BY THE COLLEGE, SUCH MONIES TO BE PROMPTLY DEPOSITED IN A BANK, TRUST COMPANY, CREDIT UNION OR TREASURY BRANCH AS HEREINAFTER REQUIRED. THE REGISTRAR ALSO HAS SIGNING AUTHORITY AS PER AN OFFICER OF THE COLLEGE. (RESOLUTION 2004-06)

5.07 FINANCE DIRECTOR

THE FINANCE DIRECTOR WILL OVERSEE AND DIRECT THE REGISTRAR AND OFFICE STAFF ON ALL FUNDS OF THE COLLEGE. THEY SHALL PROPERLY ACCOUNT FOR THE FUNDS OF THE COLLEGE AND KEEP SUCH BOOKS AS MAY BE DIRECTED. THE

FINANCE DIRECTOR SHALL PRESENT A FULLY DETAILED ACCOUNT OF RECEIPTS AND DISBURSEMENTS TO THE COUNCIL WHENEVER REQUESTED AND SHALL PREPARE FOR SUBMISSION TO THE ANNUAL MEETING A STATEMENT DULY AUDITED AS HEREINAFTER SET FORTH OF THE FINANCIAL POSITION OF THE COLLEGE AND SUBMIT A COPY OF THE SAME TO THE REGISTRAR FOR THE RECORDS OF THE COLLEGE. (RESOLUTION 2004-06)

Page 21: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

BYLAWS – COUNCIL

4.02 ELIGIBILITY FOR OFFICEANY RPFT IN GOOD STANDING SHALL BE ELIGIBLE FOR ANY OFFICE/DIRECTORSHIP ON THE COUNCIL.

4.04 VACANCIESANY VACANCY OCCURRING DURING THE YEAR SHALL BE FILLED AT THE NEXT COUNCIL MEETING, PROVIDED IT IS SO STATED IN THE NOTICE CALLING SUCH MEETING.

4.05 REMOVAL FROM OFFICEANY DIRECTOR OR OFFICER UPON A MAJORITY VOTE OF THE REGULATED MEMBERS IN GOOD STANDING, IN ATTENDANCE AT A SPECIAL MEETING (BYLAW 6.03) MAY BE REMOVED FROM OFFICE FOR ANY CAUSE WHICH THE COLLEGE MAY DEEM REASONABLE.

Page 22: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

BYLAWS - MEETINGS

MEETINGS

6.04 COUNCIL COMMITTEE MEETINGSA. MEETINGS OF THE COUNCIL SHALL BE HELD AS OFTEN AS MAY BE REQUIRED,

BUT AT LEAST ONCE EVERY SIX MONTHS AND SHALL BE CALLED BY THE PRESIDENT.

B. A SPECIAL MEETING MAY BE CALLED ON THE INSTRUCTIONS OF ANY TWO MEMBERS THERE OF PROVIDED THEY REQUEST THE PRESIDENT IN WRITING, THROUGH MAIL, FAX, E-MAIL, WEBSITE HOME PAGE, OR ANY OTHER MEANS WIDELY RECOGNIZED AS AN ACCEPTABLE MEANS OF COMMUNICATION, TO CALL SUCH MEETING, AND STATE THE BUSINESS TO BE BROUGHT BEFORE THE MEETING.

C. MEETINGS OF THE COUNCIL SHALL BE CALLED BY TEN (10) DAYS NOTICE IN WRITING, THROUGH THE MAIL, FAX, EMAIL, WEBSITE HOME PAGE, OR ANY OTHER MEANS WIDELY RECOGNIZED AS AN ACCEPTABLE MEANS OF COMMUNICATION.

Page 23: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

ELECTIONS AND APPOINTMENTS

4.03 ELECTION OF OFFICERS/DIRECTORS

A. WITH THE EXCEPTION OF PRESIDENT, VICE-PRESIDENT AND PAST PRESIDENT, THE OFFICERS AND

DIRECTORS OF THE COUNCIL SHALL BE ELECTED AT AN ANNUAL GENERAL MEETING FOR A TERM OF

TWO (2) YEARS AND SHALL SERVE UNTIL THEIR SUCCESSORS ARE ELECTED AND INSTALLED.

B. THE POSITIONS OF COMPETENCE DIRECTOR, COMPLAINTS DIRECTOR AND EXAM DIRECTOR ARE

ELECTED ON ODD YEARS.

C. THE POSITIONS OF MEMBERSHIP DIRECTOR, HEARINGS DIRECTOR, COMMUNICATIONS DIRECTOR

AND FINANCE DIRECTOR ARE ELECTED ON EVEN YEARS.

D. THE POSITIONS OF VICE-PRESIDENT, PRESIDENT AND PAST PRESIDENT ARE FOR A ONE (1) YEAR

TERM. AN ELECTION WILL BE HELD YEARLY TO APPOINT THE VICE-PRESIDENT. THE VICE-PRESIDENT WILL

BE APPOINTED AS PRESIDENT AFTER COMPLETION OF A ONE-YEAR TERM. THE PRESIDENT WILL BE

APPOINTED PAST PRESIDENT UPON COMPLETION OF A ONE-YEAR TERM.

4.06 COUNCIL APPOINTMENTS

A. THE POSITION OF NAIT ADVISORY REPRESENTATIVE IS AN APPOINTED POSITION FROM COUNCIL. IT

HAS A TERM OF TWO YEARS AND IS APPOINTED ON ODD YEARS.

B. THE POSITION OF CIF REPRESENTATIVE IS AN APPOINTED POSITION FROM COUNCIL. IT HAS A TERM

OF TWO YEARS AND IS APPOINTED ON EVEN YEARS.

Page 24: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

BYLAWS - QUORUM

QUORUM6.05 QUORUMA. A QUORUM AT AN ANNUAL, GENERAL, AND SPECIAL MEETING WOULD

REQUIRE 50 REGULATED MEMBERS IN GOOD STANDING IN ATTENDANCE. (RESOLUTION 2004-04))

B. A QUORUM FOR A COUNCIL MEETING WOULD REQUIRE 50% PLUS ONE OF THE COUNCIL MEMBERS, AND MEETINGS SHALL BE HELD WITHOUT NOTICE IF A QUORUM OF THE COUNCIL IS PRESENT, PROVIDED, HOWEVER THAT ANY BUSINESS TRANSACTIONS AT SUCH MEETING SHALL BE RATIFIED AT THE NEXT REGULARLY CALLED MEETING OF THE COUNCIL; OTHERWISE THEY SHALL BE NULL AND VOID.

C. MEETINGS WITH NO QUORUM WOULD REQUIRE THAT MEMBERS OF THE COLLEGE BE GIVEN A MINIMUM OF FOURTEEN (14) DAYS NOTICE OF A RESCHEDULED MEETING. AT THIS RESCHEDULED MEETING BUSINESS WOULD BE CONCLUDED REGARDLESS OF THE NUMBER IN ATTENDANCE.

COUNCIL MEMBERS ARE EXPECTED TO ATTEND MEETINGS IN PERSON, BUT WHEN THIS IS NOT POSSIBLE A MEMBER MAY ATTEND THE MEETING BY TELEPHONE OR VIDEO LINK.

Page 25: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

BYLAWS - ATTENDANCE

ATTENDANCE

6.07 ATTENDANCE REQUIREMENTS FOR ELECTED COUNCIL MEMBERS

MEETING ATTENDANCE REQUIREMENTS FOR ELECTED COUNCIL MEMBERS AT REGULAR AND SPECIAL MEETINGS WILL BE SUCH THAT IF TWO CONSECUTIVE MEETINGS (REGULAR AND/OR SPECIAL) ARE MISSED WITHOUT JUST CAUSE, THE ELECTED OFFICIAL WILL BE REMOVED FROM THEIR POSITION ON COUNCIL UPON WRITTEN NOTIFICATION BY THE REST OF COUNCIL MEMBERS. COUNCIL MEMBERS WHO ARE UNABLE TO ATTEND A MEETING ARE REQUIRED TO SUBMIT A WRITTEN REPORT OUTLINING THEIR ACTIVITIES SINCE THE LAST SCHEDULED MEETING; THE REPORT WILL BE PRESENTED BY ANOTHER COUNCIL MEMBER.

NOTE: THE DEFINITION FOR "JUST CAUSE" WILL BE ASSESSED ON AN INDIVIDUAL BASIS BY A MAJORITY VOTE OF THE REMAINING COUNCIL MEMBERS.

Page 26: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

BYLAWS - OTHER

OTHER

8.03 REMUNERATION

UNLESS AUTHORIZED AT ANY MEETING AND AFTER

NOTICE FOR SAME SHALL HAVE BEEN GIVEN, NO

OFFICER OR MEMBER OF THE COLLEGE SHALL RECEIVE

ANY REMUNERATION FOR THEIR SERVICES.

Page 27: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

COMMITTEES

• COMMITTEES WILL BE FORMED BY THE COUNCIL AS

DIRECTED BY THE PRESIDENT, TO FULFILL A

PARTICULAR NEED IN ASSISTING THE COUNCIL WITH

THE DAILY BUSINESS OF THE COLLEGE.

• A CHAIR WILL BE APPOINTED TO EACH COMMITTEE.

Page 28: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

CODE OF ETHICS

• CAPFT Bylaws – Article 9 Code of Ethics

• A set of guiding principles for members to follow

that raises that standards of members and the

profession

• The Code of Ethics addresses:

• Duties to the Public,

• Duties of College Members, and

• Duties to an employer or client

CAPFT CODE OF ETHICS

Page 29: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

CODE OF CONDUCT

• The Code of Conduct elaborates on the ethics

• Developed as a guideline for decision making

• Defines and breaks each ethic down into

commentary (explanation) and standards of

practice (application)

CODE OF CONDUCT

Page 30: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

MEETINGS

• Approximately 6-8 Council meetings per year including

the Annual General Meeting (AGM).

• Are run in accordance to Robert’s Rules of Order

• Scheduled every other month at the CAPFT Office

Boardroom (if otherwise, notification will be provided).

• Staff members attend Council and Executive meetings

and are ex-officio.

• Each council member will prepare and submit a written

Councilors report prior to each Council meeting.

• President is Chair; in the absence of President the Vice-

President.

Page 31: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

PUBLICATIONS

CAPFT publications:

• Fortech (2/year)

• Annual Report

• AGM Minutes publication

• Membership address’ as required

The Communications Director will coordinate with the Registrar and Executive Assistant to prepare, edit and distribute these publications.

Each council member will submit information and articles for the purposes of CAPFT publications

• 2 Fortech articles per year and 1 Annual Report article per year.

Page 32: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

THE COUNCIL

The governing body of the College.

The Councils role:

• Manages and conducts the activities of the

College.

• Exercises the rights, powers and privileges, and

carries out the duties of the College in the name of,

and on behalf of the College,

• Carries out the powers and duties of the Council

under the Act and Bylaws.

Page 33: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

EXECUTIVE

The Executive meets outside of the Council to provide supervisory

direction for the governance of the College on executive decisions.

• Operating Budget

• Strategic business plan

• Staffing

• Amendments and revisions of Regulation, Bylaws, Ethics, Conduct,

Standards

• Ministry addresses

• Nominations and appointments

Consists of the President, Vice-President, Past-President, Finance

Director, and Executive Director

Page 34: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

PUBLIC MEMBERS

Public Members • Public Members are required to sit on the Council,

Complaint Review Committee, and Hearings Tribunal.

• Provide for public consultation on governance and decisions of the College.

• Provide for public accountability to fulfill the Colleges role as defined in the Act.

• Must make up 25% of the voting members of the Council, Tribunal or Committee.

• Are recruited by the College and submitted to the Minister for approval and appointment.

• Public Members will not serve on both the Council and Hearings Tribunal/Complaint Review Committee.

Page 35: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

STAFF ROLES

The College staff facilitate the operation of the College under the direction of the Council.

Executive Director/Registrar• Ensures the day to day operation of, and represents the College.• Provides assistance to the members. • Makes decisions relating to business operations under the direction of the

Council. • Maintains the membership registers. • Ex-officio member of the Council and all Committees. • Supervises and establishes work duties for staff. • Monitors finance.• Liaises with other professional organizations. • Promotes the College and profession. • Ensures all duties and functions of the College are carried out. • Annual report preparation.• Reports to the President.

Page 36: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

STAFF ROLES

Executive Assistant• Provides administrative support services.

• Maintains the College books.

• Maintains the data-base and filing system.

• Provides correspondence and assistance to the members.

• Distributes notifications from the Council and Registrar to the members.

• Records meeting minutes.

• Assists the Registrar with membership functions.

• Special projects and research.

• Supports activities of the Executive and Council.

• Assists with website maintenance, and organization of registration activities.

• Organizes collection of annual dues.

• Reports to the Registrar.

Page 37: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

CAPFT TIMELINEIn a typical year, the College undergoes a series of regular activities and deadlines:

January February March April

Practice permits distributedSuspensions for delinquent member begin. Set agenda for AGMFinalize CC AuditBegin fiscal year end reviewAGM & Tech Session Pending records follow up

Notifications and reminders for delinquent members; dues and CC’s. Action PlansAGM and TS planning Fiscal Year records dueAnnual Report articles due

Cancellations and member follow upAGM & Tech Session PlanningNominations Committee recruitingAnnual Report duePending records follow up

Live and Breath AGM and Tech Session preparationAGM & TS NAIT Forestry Graduation

May June July August

AGM & Tech Session followupAnnual Envirothon

New graduate follow upPending records follow up

Notifications for invoicesPreparing invoices for annual dues.Pending records follow up

September October November December

Annual dues invoicedCC Reporting Period endsNational Forestry WeekNotification for deadlinesRecruiting new student members

CC reporting period beginsCC reporting dueCC audit beginsNotification for deadlinesPending records follow up

Operating budget Membership dues deadlinePractice permit application deadlineNotifications for late CC’s

Notifications for outstanding dues and CC hoursStudent member expiryPending records follow up

Page 38: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

CHALLENGES AND EMERGING ISSUES

Current Challenges

• Declining membership

• Forestry Programs struggling

• Increased number of

graduates from other, non-

eligible programs

• Poor public perception and

limited exposure

• Career trends

Emerging Issues

• Regulation updates

• Potential partnerships

• Policy and legislative

changes (single regulator)

• Industry initiatives

• Retirement bubble

Page 39: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

CURRENT PROJECTS

Some current projects for CAPFT Executive, Council and Staff

Project Responsible

The Partnership

Initiative

PITF

Updates to Regulation Executive

Mapping office and

membership

procedures

Past-President,

Membership Director, Staff,

CC Director/Committee,

Complaints Director/Committee

Updating the HR Policy Executive

Finalizing Jurisprudence

Exam

Exam Director,

Past President,

Staff

Building the Volunteer

Program

Staff; with feedback from Council

Page 40: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

WEBSITE & OMS

ONLINE MANAGEMENT SYSTEM (OMS)

• OMS; Council Member Access• Use your CAPFT member log in information

CAPFT WEBSITE

• Tools & Resources

• Members Pages

Maira will provide a walk-through of • the CAPFT webpage

• CAPFT Members log in page

• OMS

• CAPFT facebook page

Page 41: CAPFT Council Orientation · ORIENTATION. College of Alberta PROFESSIONAL FOREST TECHNOLOGISTS Who are we? •The College of Alberta Professional Forest ... membership CC Director

QUESTIONS?