Project Server and SharePoint provide integrated project col-

laboration, scheduling, re-source planning, and portfolio

analysis capabilities.

Project Server integrates Mi-crosoft Project Professional, Project Web App (PWA), and Microsoft Office applications

like Outlook, Word, Excel, and others to create a seamless environment for managing

schedules, documents, tasks, and other project and portfolio

information.

The Microsoft Business Intelli-gence Center delivers reports,

analytics, KPI’s, scorecards, and other project portfolio

metrics across the enterprise.

Case Study

Driving Compliance and Accountability At The Cape Cod Commission

About The Cape Cod Commission

The Cape Cod Commission was established in January 1990 with the a mission to protect

the unique values and quality of life on Cape Cod by coordinating a balanced relationship

between environmental protection and economic progress. The Cape Cod Commission

carries out this mission by leading, supporting, and enforcing the development of regional

plans, policies, regulations, and infrastructure to guide and manage growth, and by sup-

porting the 15 Cape Cod towns with professional and cost-effective planning and technical

support services. Through its efforts, the Commission strives to foster a viable year-

round economy with thriving economic centers and well-preserved natural habitats and

open spaces, a sustainable region with strong inter-municipal coordination and regional

infrastructure.

The Business Challenge

The Commission receives and maintains extensive documentation of applications for pro-

jects that have direct regional impact. As part of the commission’s regulatory efforts

documentation of committee reviews, decisions, and supporting information must be

maintained and easily accessible. But the systems in place for maintaining, accessing,

and archiving this documentation was very limited. File servers provided only basic or-

ganizational capabilities. The ability to search files and file content in order to reference

precedent data simply did not exist. This challenge also extended to the Barnstable

County IT Department, which provides services to The Cape Cod Commission as well as

other agencies within the county.

In addition, the commission works with state and federal agencies to administer funds

that have been provided through grant applications. These funds may be applied to mul-

tiple towns or entire regions of cape cod and utilize both internal resources as well as

outside vendors and agencies. The ability to track time, allocate billable time to appropri-

ate grants, towns, and agencies had proved to be a significant source of administrative

overhead. While data exports to spreadsheets were supporting administrative processes,

automation of these processes was determined to be essential to streamlining these ef-

forts in order to more effectively support the commissions mission.

Finally, the Commissioner and other key stakeholders had little visibility into the current

state of projects within the commission’s extensive project portfolio and only limited

methods such as email for reviewing project details and understanding key initiatives.

The Solution

PM Providers engaged with the Cape Cod Commission in the Fall of 2011 to support the

Commission's ability to deliver on this important mission by streamlining processes and

enhancing project delivery capabilities for their Regulatory, Economic Development, and

Cross-Department Project Portfolio

Custom SharePoint Project Sites

Timesheets

Full Index Content Search

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Administrative departments. PM Providers deployed SharePoint and Project Server

2010 to deliver key capabilities for the Commission including improved document

management, compliance to regulatory schedule commitments, improved timesheet

reporting capabilities and grant management. PM Providers also delivered extensive

training in Microsoft Project Server, SharePoint, Microsoft Project, and Systems Ad-

ministrators training with PM Providers' 'Made Easy' Training Series. The system uti-

lized customized Project Sites, Project Schedules, Portfolio Views, and departmental

sites to more effectively deliver projects and maintain more accessible documentation

and project cost information, the Cape Cod Commission would be more effective in

managing time-bound regulatory projects and complex schedule compliance require-

ments.

The system configuration included:

Installation and Configuration of SharePoint 2010, Project Server, SQL Server,

and associated services in a Virtual Server environment

Design, Configuration, and Deployment of a SharePoint Information Architecture

to support a Barnstable County, Barnstable County IT, and Cape Cod Commission

intranet

Custom Project fields and Details Pages to support multiple departments with

varying data requirements

Custom SharePoint Project Sites for Regulatory and other departments to facili-

tate a common set of document libraries, lists and data elements for regulatory

applications and other details

Implementation of Project Server timesheets and reporting to enable more effec-

tive grant management and control of invoicing to state and federal agencies.

Migration of more than 600 projects from a legacy system to Project Server to

provide historical data and precedence information

The Results

The Cape Cod Commission is now utilizing their SharePoint Project Sites to maintain

consistent and easily accessible records for Regulatory Compliance and other projects.

SharePoint’s Full-Index Search capabilities allow commission staff to quickly and easi-

ly find the mission-critical documentation, application data, and other information

their looking for. Project activities, time and resources are now being tracked to spe-

cific grants, towns, and regions of the cape to enable improved reporting and account-

ability in the use of public funds.

The Barnstable County IT Department is leveraging the capabilities of their SharePoint

platform for provide CRM and other services for more of the customers including The

Cape Light Compact and expects to provide SharePoint platform services to others

going forward.

Barnstable County IT also plans to engage PM Providers to migrate all files on existing

file servers to SharePoint as a next step in enabling Enterprise Content Management

for the Cape Cod Commission and others.

Experience how PM Providers can drive results for you. Call or email us today.