canon mfp remote ui guide

8/10/2019 Canon MFP Remote UI Guide

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Please read this guide before operating this equipment.

After you finish reading this guide, store it in a safe place for future reference.

Remote UI Guide

ENG


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imageRUNNER

105850085

7200

5000i6000/5000

3300i

3300/2800/2200Remote UI Guide


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About the Manuals for the MachineThe manuals for this machine are divided as follows. Please refer to them for detailed information.The manuals supplied with optional equipment are included in the list below.Depending on the system configuration and product purchased, some manuals may not be needed.

Basic Use.....................................................

Troubleshooting ............................................. Reference Guide

Users GuideThere are no Copy Guide and Mail Box FunctionGuide in the imageRUNNER 6000/5000. Explanationsfor them are all listed in the Users Guide.

Copying Instructions ........................................ Copying Guide

Sending Instructions .......................................

Sending Function Guide(imageRUNNER 105, imageRUNNER 8500,imageRUNNER 7200, imageRUNNER 5000i, andimageRUNNER 3300i (For Sending Functioninstructions for the imageRUNNER 3300i, readthe Sending Function/Facsimile Guide.))

Fax Instructions.............................................. Facsimile Guide(imageRUNNER 3300/2800/2200)

Mail Box Function Instructions ............................ Mail Box Function Guide

Setting Up the Network Connection & Installingthe CD-ROM Software ...................................... Printer Setup Guide

Remote User Interface Instructions ...................... Remote UI Guide(This Document)

Network Connectivity and Setup Instructions ........... Network Guide

Printer Instructions.......................................... PS/PCL Printer Guide

Printer Driver Installation, Instructions.................. PCL Driver Guide

PS Driver Guide

Network ScanGear Installation and Instructions........ Network ScanGearUsers Guide

Fax Driver and Cover Sheet Editor Installation and

Instructions...................................................Fax Driver Guide

with Cover Sheet Editor

CD-ROM

CD-ROM

CD-ROM

CD-ROM

CD-ROM

CD-ROM

Guides with this symbol are PDF manuals included on the attached CD-ROM.CD-ROM


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How This Manual Is Organized

Using the Remote UI

Remote UI Functions

Appendix

Includes Index.

Chap 1

Chap 2

Chap 3

A considerable effort has been made to make sure that this manual is free of inaccuracies and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon.


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Contentsiv

Contents

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

How to Use This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

Symbols Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

Displays Used in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vi

About Trademarks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . vii

Chapter 1 Using the Remote UI

Machines Covered in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Features and Benefits of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

System Requirements. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-7Before You Start the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

Setting the Remote UI to On/Off . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9

Starting the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10

Chapter 2 Remote UI Functions

Device Status and Information Display . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Job Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Managing Print, Copy, Send, Fax and Receive Jobs . . . . . . . . . . . . . . . .2-5

Managing the imageRUNNER 3300/2800/2200 Fax Send andReceive Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-8

Managing Mail Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-13

Managing Mail Boxes (User Inboxes/Memory RX

Inbox/Confidential Fax Inboxes) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-15

PDF or PS file Direct Printing (Direct Print) . . . . . . . . . . . . . . . . . . . . . . 2-28

Direct Printing of PDF Files Without Opening . . . . . . . . . . . . . . . . . . . .2-29

Direct Printing of PS Files Without Opening . . . . . . . . . . . . . . . . . . . . .2-31

Managing Address Books. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-33

Managing the imageRUNNER 105, imageRUNNER 8500,

imageRUNNER 7200, imageRUNNER 5000i, imageRUNNER3300i Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-34

Operating the System Reference Address. . . . . . . . . . . . . . . . . . . . . . . 2-39

Managing the imageRUNNER 3300/2800/2200 Address Book. . . . . . .2-42

Customizing System Information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-48

Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-54


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Contents v

Managing Department IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-58

Saving and Loading Address List and Device Setting Files. . . . . . . . . 2-63

Saving imageRUNNER 105, imageRUNNER 8500,

imageRUNNER 7200, imageRUNNER 5000i,

or imageRUNNER 3300i Address Lists in Files. . . . . . . . . . . . . . . . . . . 2-64

Loading an imageRUNNER 105, imageRUNNER

8500, imageRUNNER 7200, imageRUNNER

5000i, or imageRUNNER 3300i Address List File . . . . . . . . . . . . . . . . . 2-67Saving Forwarding Settings in Files (Export). . . . . . . . . . . . . . . . . . . . . 2-71

Loading a Forwarding Settings File (Overwrite/Import) . . . . . . . . . . . . . 2-73

Saving Additional Functions Settings in Files (Export) . . . . . . . . . . . . . 2-75

Loading an Additional Functions Settings File (Overwrite/Import). . . . . 2-77

Saving an imageRUNNER 3300/2800/2200 Address Book as a

File (Export) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-79

Loading an imageRUNNER 3300/2800/2200 Address Book

from a File (Overwrite/Import) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-81

Device Custom Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-83

Chapter 3 Appendix

Glossary. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3-4


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About Trademarks vii

About Trademarks

Canon, the Canon logo, imageWARE and imageRUNNER are trademarks of Canon Inc.

Adobe, Acrobat and PostScript are trademarks of Adobe Systems Incorporated.

Macintosh and Mac OS are trademarks of Apple Computer, Inc. (US)

PCL is a trademark of Hewlett-Packard Company.

Microsoft, Windows and Windows NT are registered trademarks of Microsoft Corporation in

the United States and/or other countries.

Netscape, Netscape Communicator and Netscape Navigator are trademarks of Netscape

Communications Corporation.

Other products and company names herein may be the trademarks of their respective

owners.Copyright 2002 by Canon, Inc. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or by any means,

electronic or mechanical, including photocopying and recording, or by any information

storage or retrieval system without the prior written permission of Canon, Inc.


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CHAPTER

1-1

1Using the Remote UIThis chapter describes the features and benefits of the Remote UI, and how to start the

Remote UI.

Machines Covered in This Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1-2

Features and Benefits of the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-3

System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-7

Before You Start the Remote UI . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-8

Setting the Remote UI to On/Off. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-9

Starting the Remote UI. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .1-10

CHAPTER


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Machines Covered in This Manual1-2

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Machines Covered in This Manual

This manual applies to the following machines:

imageRUNNER 105

imageRUNNER 8500

imageRUNNER 85

imageRUNNER 7200

imageRUNNER 5000i

imageRUNNER 6000/5000

imageRUNNER 3300i

imageRUNNER 3300/2800/2200


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Features and Benefits of the Remote UI 1-3

Features and Benefits of the Remote UI

The Remote UI (User Interface) is software within the device that provides you withfunctions such as managing device status, job management, and allows varioussettings and changes. Web server software is installed into the device whichenables you to use the Remote UI. Therefore no additional software is required.

After you start your web browser and specify an IP (Internet Protocol) address forthe device, the Remote UI screen is displayed and ready to use.


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Features and Benefits of the Remote UI1-4

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Device status check from a network computerThe Remote UI allows you to access the device via a network, enabling you to display the

current status and settings for the device, and the status of all information and job

processing. You can manage the device from a personal computer connected to the

network without having to perform operations on the device itself.

When you specify the IP address of the device with your web browser, the Remote UIs

top page appears as shown below:

Go to Remote UI Top Page.Displays the current printer status, scanner status, and fax status.

(The Fax function is only available when the fax board is installed in

the imageRUNNER 3300i, or the imageRUNNER 3300/2800/2200.)

Displays the current status, settings and equipment being used with

the device.

Displays the current status of jobs, and permits changes to jobs being

processed by the device.

View and print documents stored in mail boxes in the device.

Click this button when you want to use the device to print a PDF or PS

file saved on the computer or network you are using, without opening

the file. (This function can only be used when the imageRUNNER 105,

imageRUNNER 8500, imageRUNNER 85, imageRUNNER 7200 or

imageRUNNER 3300i is used as a PS or PCL printer.)


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Features and Benefits of the Remote UI 1-5

NOTE

You can change the language displayed on the screen by selecting a language from the

language drop-down list. This function is only available when you set the [Language

Switch] to [On] in the [System Settings] in the Additional Functions using the devices

control panel. For instructions on how to use the control panel, see Chapter 3, Selecting

and Storing Settings to Suit your Needs, in the Reference Guide. (This function is not

available with the imageRUNNER 6000/5000.)

Switching the language limits the types of letters you can enter.

Set and control the device from a PCThe Remote UI allows you to stop and resume jobs, view and print jobs stored in mail

boxes, and change various settings. You can edit settings and control the device from a

PC without using the devices control panel.

Click this button to store addresses in, and manage, the Address

Books, and System Ref.

Click this button to edit a variety of settings for the device (such as

System, Forwarding Settings, Dept. ID Management, Import/Export,

and Custom Settings).

This updates the currently displayed screen with the latest information.Information is not updated automatically. When you click this button,

the latest information from the device is acquired.


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Features and Benefits of the Remote UI1-6

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View an image in a Mail Box on a PCThe Remote UI enables you to display image files stored in mail boxes, from the [Mail

Box] button on your PC, using the JBIG Image Viewer.

Sample image that was stored in a mail box

NOTE

To install and use the JBIG Image Viewer, see the readme.txt file on the CD-ROM

provided.


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System Requirements 1-7

System Requirements

The Remote UI has been designed to work with the following systems and

applications.

Windows

OS

- Microsoft Windows NT Workstation 4.0 + Service Pack 3 or later

- Microsoft Windows 95/98

- Microsoft Windows 2000 Professional

- Microsoft Windows Me

- Microsoft Windows XP Web Browser

- Microsoft Internet Explorer 4.01 SP1 or later

- Netscape Communicator/Navigator 4.6 or later

Macintosh

OS

- Mac OS 8.6 or later

However, does not conform to Mac OS X.

Web Browser- Microsoft Internet Explorer 4.5 or later

IMPORTANT

If you are using Netscape Communicator 6.2, select [Edit] [Preferences] from the

Menu bar, then click [Advanced] from the [Category] list, and click [Cache]. Under the

setting [Compare the page in the cache to the page on the network:] select [Once per

session] or [Never]. If you do not edit this setting, you will need the access conditions

from another browser.

NOTE

Apart from those mentioned above, no other software, such as a web server, isnecessary. (There is already a web server inside the device.)

To display the documents stored in a mail box, it is necessary to install the JBIG Image

Viewer. The JBIG Image Viewer is included with the PS/PCL package.


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Before You Start the Remote UI1-8

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Before You Start the Remote UI

Before you start the Remote UI, check the following:

Network SettingsSelect the [Network Settings] in [System Settings] inAdditional Functions, and verify the

IP address of the device. If you do not know the IP address, consult your network

administrator. (See the Network Guide.)

Set the Remote UI to [ON]Set the [Remote UI] to [On] in the [System Settings] in Additional Functions using the

devices control panel. It is also recommended to set the [Device information Settings] in

[System Settings].

Install the JBIG Image ViewerTo display the documents stored in a mail box, it is necessary to install the JBIG Image

Viewer. To install and use the JBIG Image Viewer, see the readme.txt file on the CD-ROM

provided.

IMPORTANT

Connection via a proxy server is not possible. If your system environment has a proxy

server, perform the following settings. (Settings vary according to the system

environment so please consult your network administrator.)

- Input the device IP address into Exceptions in the web browser proxy server settings.

Set your web browser to allow all cookies. If you do not set your web browser to allow allcookies and Java Script, you will not be able to change the settings of the device.

When the control panel of the device is being used, you cannot perform the same

operations from the Remote UI.

When multiple Remote UIs are started simultaneously, the latest setting made will be

enabled. It is recommended that only one Remote UI be started at one time.


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Before You Start the Remote UI 1-9

Setting the Remote UI to On/Off

This allows you to enable or disable settings from the Remote UI. The initial devicesettings are made using the devices control panel.

1 Call up the desired screen as follows:Press (Additional Functions)[System Settings] [Remote UI].

If the System Manager ID and System Password have been set, press [System

Settings], enter the System Manager ID and password, and press (ID).

2 Select [ON] or [OFF], and Press [OK].

3 Press [Done] repeatedly until the Basic Features screenappears.

4 Turn OFF the main power to the device, wait ten seconds and

turn the power ON again.

NOTE

The Remote UI starts only after the device has been turned back ON.

imageRUNNER 105, imageRUNNER

8500, imageRUNNER 85, imageRUN-NER 7200, imageRUNNER 5000i and

imageRUNNER 3300i

imageRUNNER 6000/5000 and

imageRUNNER 3300/2800/

2200


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Starting the Remote UI1-10

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Starting the Remote UI

To start the Remote UI, follow the procedure described below.

1 Start your web browser.

2 Input the URL into [Address] or [Location].http:///

The Remote UI screen loads.


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CHAPTER

2-1

2Remote UI FunctionsThis chapter describes the various functions of the Remote UI.

Device Status and Information Display. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-2

Job Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-4

Managing Print, Copy, Send, Fax and Receive Jobs. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-5

Managing the imageRUNNER 3300/2800/2200 Fax Send and Receive Jobs . . . . . . . . . . . . . .2-8

Managing Mail Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-13Managing Mail Boxes (User Inboxes/Memory RX Inbox/Confidential Fax Inboxes) . . . . . . . . .2-15

PDF or PS file Direct Printing (Direct Print) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-28

Direct Printing of PDF Files Without Opening. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-29

Direct Printing of PS Files Without Opening. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-31

Managing Address Books. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-33

Managing the imageRUNNER 105, imageRUNNER 8500, imageRUNNER 7200,

imageRUNNER 5000i, imageRUNNER 3300i Address Book. . . . . . . . . . . . . . . . . . . . . . . . . . .2-34

Operating the System Reference Address . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-39

Managing the imageRUNNER 3300/2800/2200 Address Book. . . . . . . . . . . . . . . . . . . . . . . . .2-42

Customizing System Information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-48Forwarding Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-54

Managing Department IDs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-58

Saving and Loading Address List and Device Setting Files . . . . . . . . . . . . . . . . . . . . . . 2-63

Saving imageRUNNER 105, imageRUNNER 8500, imageRUNNER 7200,

imageRUNNER 5000i, or imageRUNNER 3300i Address Lists in Files . . . . . . . . . . . . . . . . . . .2-64

Loading an imageRUNNER 105, imageRUNNER 8500, imageRUNNER 7200,

imageRUNNER 5000i, or imageRUNNER 3300i Address List File . . . . . . . . . . . . . . . . . . . . . .2-67

Saving Forwarding Settings in Files (Export) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-71

Loading a Forwarding Settings File (Overwrite/Import) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-73

Saving Additional Functions Settings in Files (Export). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-75

Loading an Additional Functions Settings File (Overwrite/Import). . . . . . . . . . . . . . . . . . . . . . .2-77Saving an imageRUNNER 3300/2800/2200 Address Book as a File (Export). . . . . . . . . . . . . .2-79

Loading an imageRUNNER 3300/2800/2200 Address Book from a File (Overwrite/Import). . .2-81

Device Custom Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .2-83

CHAPTER


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Device Status and Information Display2-2

Rem

oteUIFunctions

2

Device Status and Information Display

Using the Remote UI, you can find out the current status of the device, such as theamount of paper remaining or the display status. You can also find out informationabout the device administrator, the installation location and the device protocolsettings.

1 Click the [Device] button and then select the item that youwant to display from the menu.

Status: Displays the current device status, such as the amount of paper

remaining, error status and maintenance information

(consumables). Maintenance information is not displayed in theimageRUNNER 5000i, imageRUNNER 6000/5000, imageRUNNER

3300i and imageRUNNER 3300/2800/2200.

Information: Displays device information regarding the device administrator,

and installation location.

Features: Displays equipment that is being used with the device, such as

the feeder or finisher.


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Device Status and Information Display 2-3

Network: Displays the device protocol settings.

Counter: Displays the number of pages that have been output from the device

for printing, copying and received job printing (Only available if the

fax or I-Fax function is installed.).

The information is displayed for the selected item.


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Job Management2-4

Rem

oteUIFunctions

2

Job Management

The Remote UI provides you with job management capabilities to check job status,stop/resume jobs and prioritize print jobs.

The types of jobs that can be managed are as follows:

Print jobs

Copy jobs

Send jobs (only available with the imageRUNNER 105, imageRUNNER 8500,imageRUNNER 7200, imageRUNNER 5000i and imageRUNNER 3300i).

Receive jobs (only available with the imageRUNNER 105, imageRUNNER 8500,imageRUNNER 7200 and imageRUNNER 3300i)

Fax jobs (only available if the fax board is installed with the imageRUNNER 3300ior imageRUNNER 3300/2800/2200)

NOTE

The job management operations available using the Remote UI are the same as those

available from the [System Monitor] on the control panel of the device. For details of

operations from the control panel see Chapter 2, Checking Various Job Operations and

Device Status, in the Reference Guide (For the imageRUNNER 6000/5000, see Chapter

5, Printing Efficiently, in the Users Guide).

For a detailed explanation of fax job management of the imageRUNNER 3300/2800/

2200, see Chapter 4, Checking and Changing the Fax Status, in the Facsimile Guide.

For a detailed explanation of job management, see Chapter 2 Checking Various JobOperations and Device Status in the Reference Guide (For the imageRUNNER 6000/

5000, see Chapter 5, Printing Efficiently, in the Users Guide).

Send jobs and Receive jobs can only be managed in the imageRUNNER 105,

imageRUNNER 8500 and imageRUNNER 7200 if the Universal Send Expansion Board-

A1 (optional) is installed.

Copy jobs and Send jobs can only be managed in the imageRUNNER 5000i if the Image

Reader- A1 (optional) is installed.

Copy jobs, Send jobs and Receive jobs can only be managed in the imageRUNNER

3300i if the Image Reader-B1 (optional) is installed.

Fax jobs can only be managed in the imageRUNNER 3300i and imageRUNNER 3300/

2800/2200 if the fax board (optional) is installed.

Only print jobs can be managed in the imageRUNNER 85.


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Job Management 2-5

Managing Print, Copy, Send, Fax and Receive Jobs

1 Click the [Job Status] button and then select the job type fromthe menu.

A list for the selected job type appears.

NOTE If ID numbers have been set for department management, a dialog box to enter the user

name and password will appear. Enter the department ID in the user name section and

the password in the password section.

2 You can perform the operations on the job by selecting thebutton (selection button) to the left of the job, then clicking

one of the following buttons.

Stops the output of the selected print job from the computer (printer driver).

(This button cannot be used for copy, mail box print jobs, and send jobs.)Resumes the output from a computer (printer driver) of a print job that has

been stopped. (This button cannot be used for copy, mail box print, and

send jobs.)

Moves a job up in the queue. If moved to the top, the job is printed

immediately after the job currently being printed.


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Job Management2-6

2

Rem

oteUIFunctions

Deletes the selected job (cancels processing). The job cannot be retrieved

once this is done.

A triangular mark appears to the right of this button when you click this

button (selection button).

You can display the job log by clicking the [Log...] button. Operations cannot be

performed on the jobs shown in the job log.

NOTE When a copy job, send job or fax job is displayed, only the button (delete

button) is displayed, and only deleting is possible.

Only job log is displayed in the receive jobs.

To display the details of a job:

Click the job number of the job or the icon (job number).

The details of the job are displayed.

To display the status of the job being spooled (Print job only):

Click the [Spool...] button.

The status of the job being spooled is shown.

NOTE

The [Spool...] button is displayed only when the printer function is installed.


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Job Management 2-7

If the job is a Secured Print Job:

Enter the password and click the button to print the job.

Printing starts.

If a job is currently being printed, or there are reserved jobs, the Secured Print

Job is placed in the print queue.


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Job Management2-8

2

Rem

oteUIFunctions

Managing the imageRUNNER 3300/2800/2200 Fax Sendand Receive Jobs

The Remote UI allows you to delete fax jobs and change the receive mode (RXmode). (The fax function is only available when the fax board is installed with the

imageRUNNER 3300/2800/2200.)

NOTE

To set the machine to receive mode, set the memory lock and the transfer settings to

[ON] by pressing (Additional Functions) [System Settings] [Communications

Settings] [Memory Lock Setting] or [Transfer Setting]. You can also set the machine to

receiving mode using the Remote UI by pressing [Add. Func.] button [Custom

Settings] [Transfer settings] or [Memory Lock Settings].

For a detailed explanation of the receive mode, see Chapter 3, Special Fax Functions,

in the Facsimile Guide.

1 Click the [Job Status] button and then select the job type fromthe menu.

A list for the selected job type appears.

If you want to display the fax send job, click [Sending Fax Job]. If you want to

display the fax receive job, click [Receive Fax Job].


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Job Management 2-9

NOTE

If ID numbers have been set for department management, a dialog box to enter the

user name and password will appear. Enter the department ID in the user name

section and the password in the password section.

To cancel a job:

Click the button (selection button) next to the job, then click the button

(delete button).

A triangular mark appears when you click the button (selection button).

To display the details for the job:

Click the job number of the job.

The same result can be achieved by clicking the icon (job number).

The Details screen of the job appears.

To display the job log:

Click the [Log...] button.

The [Job Log] screen appears.


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Job Management2-10

2

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oteUIFunctions

To change the Memory Lock settings for the Fax RX Mode:

Click the [Receive Mode...] button of the [Receive Fax Job] screen.

Click the [Memory Lock...] button.

Select [Off] or [On], then click the [OK] button.


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Job Management 2-11

NOTE

If a password is set in memory lock mode, the screen switches to a screen allowing

you to enter a password. Enter the password, then click the [OK] button.

To change the Transfer settings for the Fax RX Mode:

Click the [Receive Mode...] button of the [Receive Fax Job] screen to display

the [Fax RX Mode Setting] screen.

Click the [Transfer...] button of the [Fax RX Mode Setting] screen.The [Transfer Settings] screen is displayed.


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Job Management2-12

2

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oteUIFunctions

Select [Off] or [On], then click the [OK] button.

NOTE

If a password is set in the transfer mode, the screen switches to a screen allowing

you to enter a password. Enter the password, and click the [OK] button.


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Managing Mail Boxes 2-13

Managing Mail Boxes

The Remote UI allows you to perform operations on documents stored in mailboxes, edit mail box settings, and otherwise manage mail boxes. The mail boxesthat can be managed are listed below.

Mail box management operations available using the Remote UI are the same asthose available from the control panel of the device. For a detailed explanation ofthese operations, see Chapter 4, Using/Arranging Documents Stored in an Inbox,in the Mail Box Function Guide (Chapter 2 for the imageRUNNER 85, and Chapter3 for the imageRUNNER 5000i and imageRUNNER 3300/2800/2200. For theimageRUNNER 6000/5000, see Chapter 4, Using the Mail Box Functions, in theUsers Guide.).

User InboxesThese are mail boxes in which documents that have been loaded into the device are

stored temporarily. Documents can be saved in up to 100 user inboxes. Stored documents

can be printed, sent, moved or duplicated to another user inbox, merged, inserted into

other documents, or deleted. Also, names can be assigned to user inboxes, and

passwords and storing periods set.

NOTE

The send function is available only with the imageRUNNER 105, imageRUNNER 8500,

imageRUNNER 7200, imageRUNNER 5000i, and imageRUNNER 3300i. This function is

only available in the following cases:

- When the Universal Send Expansion Board-A1 (optional) is installed in the

imageRUNNER 105, imageRUNNER 8500, and imageRUNNER 7200.

- When the Image Reader-A1 (optional) is installed in the imageRUNNER 5000i.

- When the Image Reader-B1 (optional) is installed in the imageRUNNER 3300i.

Merging and saving documents and inserting documents are only available with the

imageRUNNER 105, imageRUNNER 8500, imageRUNNER 85, imageRUNNER 7200,

and imageRUNNER 3300i.

In the imageRUNNER 5000i, imageRUNNER 6000/5000, and imageRUNNER 3300/

2800/2200, a User Inbox is referred to as a User Box.

Memory RX Inbox (imageRUNNER 105, imageRUNNER 8500,imageRUNNER 7200 and imageRUNNER 3300i)This is a mail box where received fax and I-Fax documents are stored into memory.

Stored documents can be printed, sent or deleted. Also, you can set whether faxes and I-

Faxes are stored into memory, and set passwords.


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Managing Mail Boxes2-14

2

Rem

oteUIFunctions

NOTE

This function is available only in the following cases:




To set the receive mode, you must first set the [Use Fax Memory Lock] or [Use I-Fax

Memory Lock] setting to On in the [Memory RX Inbox Settings] of the [Communications

Settings] in the [System Settings] under Additional Functions on the devices controlpanel. You can also set the receive mode using the Remote UI by clicking on [Memory

RX Inbox Settings] in the [Custom Settings] under the [Add. Func.] button.

For a detailed explanation of the receive mode, see Chapter 4, System Manager

Settings, in the Reference Guide.

Memory RX Box (imageRUNNER 3300/2800/2200)This is a mail box where received fax documents are stored. By factory default, received

documents are printed automatically without being stored. (See Chapter 2, Basic Fax

Usage, in the Facsimile Guide.)

NOTE These functions are available only in the following cases:

- When the fax board (optional) is installed in the imageRUNNER 3300/2800/2200.

Confidential Fax Inboxes (imageRUNNER 105, imageRUNNER 8500,imageRUNNER 7200, and imageRUNNER 3300i)These are mail boxes where received fax and I-Fax documents that meet forwarding

conditions registered in the Forwarding Settings are stored. Documents can be saved in

up to 50 mail boxes. Stored documents can be printed or deleted. Also, names can be

assigned to mail boxes, and passwords set.

NOTE These functions are available only in the following cases:





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Managing Mail Boxes (User Inboxes/Memory RX Inbox/Confidential Fax Inboxes)

1 Click the[Mail Box] button and then select the type of mail box

from the menu.

A list of mail boxes appears.

NOTE




2 Click the mail box number of the mail box you want to managefrom the list.

If there is a password for the mail box, enter the password.

A mail box can also be specified by inputting the box number and pressing the

[Open] button.

A list of documents stored in the mail box appears.


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2

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oteUIFunctions

3 When you want to perform a operation on a document, put acheckmark next to the document and select one of the

operation buttons listed below:

User Inbox

: Documents are printed from the device.

:This sends the documents to an address registered in theaddress book. Only system documents can be sent. (onlyin the imageRUNNER 105, imageRUNNER 8500,imageRUNNER 7200, imageRUNNER 5000i,imageRUNNER 3300i.)

:

:

This moves and duplicates documents to another user

inbox. (This button is only available with the

imageRUNNER 105, imageRUNNER 8500, imageRUNNER

85, imageRUNNER 7200, imageRUNNER 5000i and

imageRUNNER 3300i.): This moves documents to another user box. (This button is

available with the imageRUNNER 6000/5000 and

imageRUNNER 3300/2800/2200.)

: Deletes documents from a user inbox. You cannot retrievedocuments once they are deleted.


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:

You can combine a number of documents stored in user

inboxes and save them as one document. (This button is

available with the imageRUNNER 105, imageRUNNER 8500,


3300i.)

:

You can insert a document stored in a user inbox into another

document at any location, and create a new document. (This

button is available with the imageRUNNER 105,


7200, imageRUNNER 3300i.)

Memory RX Inbox (Memory RX Box)

: You can print a document from the device. When thedocument in the Memory RX Inbox is printed, it isautomatically deleted from the Memory RX Inbox.

: This sends the documents received with Memory RX to anaddress registered in the address book. (only in the

imageRUNNER 105, imageRUNNER 8500, imageRUNNER7200, and imageRUNNER 3300i).

: Deletes documents from Memory RX Inbox. You cannotretrieve documents once they are deleted.

:

This performs Memory RX settings. (only in the


7200, and imageRUNNER 3300i).


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2

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oteUIFunctions

Confidential Fax Inbox

: Documents are printed from the device.

: Deletes documents from Confidential Fax Inbox. Youcannot retrieve documents once they are deleted.

NOTE

Sending function is available only in the following cases:

- When the Universal Send Expansion Board-A1 (optional) is installed in theimageRUNNER 105, imageRUNNER 8500, and imageRUNNER 7200.




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To print the document:

Click the [Print...] button.

The [Document Print Settings] screen is displayed.

By selecting a document and clicking the buttons below, you can change the

order in which the documents are printed.

- Move to top

- Move up one

- Move down one

- Move to bottom

Click the [Change Print Setting] button.

When you switch to the [Printer Settings] screen, you can change the print

settings saved in the mail box.

Clicking the [Original Settings...] button on the switched screen, it will return

you to the previous screen, where you can print using the former print

settings.

The [Change Print Setting] button is only displayed when a user inbox

document is being printed. Change the Settings, then click the [OK] button.

If you perform a number of settings which cannot be used in combination, you

cannot click the [OK] button. Try performing the operation again.

NOTE

For a detailed explanation of print settings, see the Printer Guide.

Print function settings vary according to the machine.


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2

Rem

oteUIFunctions

Sending the document:

Click the [Send...] button.

Enter the necessary settings in the [Sending a document] screen, then click the

[OK] button.


order in which the documents are sent.

- Move to top

- Move up one- Move down one

- Move to bottom

By placing a checkmark next to [Delete After Sending], the specified

document is deleted from the mail box after it has been sent.

If you click the [Address Book...] button, a list of destinations appears, and

you can select a destination.

A destination can be deleted from the list by selecting it and clicking the

[Delete] button.

NOTE

You can send only documents that are stored in user inboxes and the Memory RX

Inbox.







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2

Rem

oteUIFunctions

To merge and save documents:

Click the [Merge and Save...] button.

Enter the necessary settings, and click the [OK] button.


order in which the documents are merged.

- Move to top

- Move up one

- Move down one

- Move to bottom

NOTE

This function is available only in the imageRUNNER 105, imageRUNNER 8500,

imageRUNNER 85, imageRUNNER 7200 and imageRUNNER 3300i.


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To insert a document into another document:

Click the [Document Insertion] button.

Specify the document you want to insert, and click the [Next ] button.


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2

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oteUIFunctions

Enter the necessary settings, and click the [OK] button.

If you want to return to the previous document insertion screen, click the

[ Back] button.

NOTE

This function is available only in the imageRUNNER 105, imageRUNNER 8500,



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To display the details of the document:

Click the document name.

The [Document Property] screen appears.

Detailed information regarding the document can also be displayed by

clicking the icon (document type).

:

You can change the name of the document by clicking thisbutton.

: You can erase any page in a document by placing a

check mark next the page you want to erase and clicking

the [Page Erase] button. (imageRUNNER 105,


7200, imageRUNNER 3300i only)

:

You can erase a number of consecutive pages at one time

by clicking this button and specifying the pages you want

to erase. (imageRUNNER 105, imageRUNNER 8500,

imageRUNNER 85, imageRUNNER 7200, imageRUNNER3300i only)


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2

Rem

oteUIFunctions

If you want to display the image of the document, click the icon (size).

The JBIG format image is displayed.

NOTE

To install and use the JBIG Image Viewer, see the readme. txt file on the CD-ROM

provided.


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To set the password or document storing period:

You can set the mail box name, password, and storing period.

Click the [Setting...] button.

The mail box settings screen appears.

Enter each of the settings, and click the [OK] button.

NOTE

The document storing period can be set only for user inboxes.

The mail box name cannot be set for the Memory RX Inbox. Only the password can

be set.


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PDF or PS file Direct Printing (Direct Print)2-28

Rem

oteUIFunctions

2

PDF or PS file Direct Printing (Direct Print)

You can specify and direct print PDF files or PS files from the Remote UI. Thisfunction is available only where the printer function is installed.

IMPORTANT

If you direct print a file whose page size is a mixture of 11" x 17" and LTR, or LGL and

LTR, the direction in which the pages are fed may differ. If you want the pages to be fed in

the same direction, open the file in the application used to create it, change the print

settings using the print driver, then print the file.

NOTE


- The imageRUNNER 105, imageRUNNER 8500, imageRUNNER 85, imageRUNNER

7200 and imageRUNNER 3300i are used with as PS or PCL printers.

Even in cases where the file cannot be printed using direct printing, you may be able to

open the file in an application and print it using the printer driver.


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PDF or PS file Direct Printing (Direct Print) 2-29

Direct Printing of PDF Files Without Opening

1 Click the [Direct Print] button then click [PDF File] from themenu.

NOTE

If ID numbers have been set for department management, a dialog box to enter the username and password will appear. Enter the department ID in the user name section and

the password in the password section.

2 Specify the location of the PDF file you want to print using afile path or URL.

You cannot simultaneously specify a number of PDF files.

If a password has been set for the specified PDF file, enter the password.

If you specify the location of the PDF file, you must also select the radio button of

the location you have entered. Only the settings selected using the radio buttonswill take effect.

If you specify the location of the PDF file using a URL, you must enter your user

name and password beforehand.


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2

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oteUIFunctions

NOTE

If you print by specifying a URL, you cannot print the next print job until the PDF has

finished downloading or the browser has disconnected from the web server.

Only the HTTP protocol can be used to print by specifying a URL.

3 Enter the print range and the print settings, such as number ofcopies, and click the [Start Printing] button.

If you specify the print range by page numbers, enter the numbers after

selecting the [Pages] radio button. Only the settings selected using the radio

buttons will take effect.

If you click the [Reset] button, the settings will return to their original state.

A message is displayed indicating that the print job has been sent.

To check the sent print job, click the [to Job List] button.

NOTE

Printing functions which can be set differ depending on the model of the device.

For details concerning the various functions, see the Printer Guide.


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PDF or PS file Direct Printing (Direct Print) 2-31

Direct Printing of PS Files Without Opening

1 Click the [Direct Print] button then click [PS File] from themenu.

NOTE

If ID numbers have been set for department management, a dialog box to enter theuser name and password will appear. Enter the department ID in the user name


2 Specify the location of the PS file you want to print.You cannot simultaneously specify a number of PS files.

If a password has been set for the specified PS file, enter the password.


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2

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oteUIFunctions

3 Enter the print settings, such as the number of copies, andclick the [Start Printing] button.

If you click the [Reset] button, the settings will return to their original state.

A message is displayed indicating that the print job has been sent.

To check the sent print job, click the [to Job List] button.

NOTE

Printing functions which can be set differ depending on the model of the device.

For details concerning the various functions, see the Printer Guide.


52/112


53/112

Managing Address Books2-34

2

Rem

oteUIFunctions

Managing the imageRUNNER 105, imageRUNNER 8500, imageRUNNER7200, imageRUNNER 5000i, imageRUNNER 3300i Address Book

There are two types of address books, as follows:

Address Book:

This is used for sending.

System Reference Address Book:This is used for registering specified devices when making remote copies.

Operating the Address Book

1Click the [Address] button, and select [Address Book] fromthe menu that appears.

NOTE




[Address Book One-touch] is displayed only in the imageRUNNER 105,



54/112

Managing Address Books 2-35

2 Click the address book you want to display.A list of the addresses registered in the address book can also be displayed by

clicking the icon (Address Book).

A list of addresses in the address book is displayed.

NOTE

When a password is required for the address book, a dialog box in which you canenter your password will appear. Enter the password.

In the imageRUNNER 105, imageRUNNER 8500, imageRUNNER 7200 and

imageRUNNER 3300i, if you have set access number management for your

addresses, a list of only those addresses for which an access number has not been

registered is displayed. If you also want to display an address for which an access

number has been registered, enter the access number for the address next to

[Access Number], and click the [Refresh] button. If you want to display only those

addresses for which an access number has not been registered, click the [None]

button.

When you want to specify an address by type, select it from the [Type] drop-down

list, and when you want to specify it by initial, select it from the [Initial] drop-downlist.

If [Address Book One-touch] is selected, you can select the one-touch number to

be displayed using the [List Number] drop-down list.

3 If you want to perform an address operation, select one of thefollowing buttons.


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2

Rem

oteUIFunctions

You can register a group address in the address book by selecting the

items you want to include and clicking the [OK] button. (This is not

displayed if the [Address Book One-touch] is selected.)

You can register addresses other than group addresses in the address

book by selecting the items you want to include and clicking the [OK]

button. (This is not displayed if the [Address Book One-touch] is

selected.)

You can move an address to another address book by clicking thebutton (selection button) at the front of the address name then clicking

this button. (This is not displayed if the [Address Book One-touch] is

selected.)

You can delete an address from the address book by clicking the

button (selection button) at the front of the address name then clicking

this button. You cannot retrieve a deleted address.

To edit the details of the address:

Click the name of the address you want to change.

The same result can be achieved by clicking the icon on the left of theaddress name.

If [Address Book One-touch] is selected, the [Address Property] screen can

be displayed by clicking an address one-touch number.

Click the [Edit...] button.

The [Edit] screen is displayed.


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If you click the [Edit...] button in the [Group Properties] screen, you can edit

the group address name. Also, you can edit the group members by clicking

the [Edit...] button in the members list.

Input the updated information, then click the [OK] button.

NOTE

For a detailed explanation of the contents of these settings, see the Sending

Function Guide or the Sending Function/Facsimile Guide.

To edit the name of the address book:

Click the [Store Address Book Name] button.

The [Edit Address Books Name] screen is displayed.

If this is a System Reference Address Book or [Address Book One-touch], you

cannnot change the name.

Re-enter the address book name, and click the [OK] button.


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Operating the System Reference Address

1 Click the [Address] button, and select [System Ref.] from themenu.

NOTE





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2

Rem

oteUIFunctions

2 Click [Address Book for Remote Copy].A list of registered remote copy printers appears.

3 If you want to perform an address operation, select one of thefollowing buttons.

You can register printers to make remote copies.

You can move a printer up the order of priority. Click the button

(Selection button) at the front of the printer name, then click this button.

You can delete a printer from the address book. Click the button

(Selection button) at the front of the printer name, then click this button.

NOTE

If you click the icon, you can display the top page of the Remote UI of a

remote copy printer.


60/112


To edit a remote copy printer address:

Click on the IP address of the remote copy printer that you want to edit.

The [Edit Remote Device] screen is displayed.

Re-enter the IP address in the [Edit Remote Device] screen, and click the [OK]

button.


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2

Rem

oteUIFunctions

Managing the imageRUNNER 3300/2800/2200 AddressBook

1 Click the[Address] button and select [Address Book] from themenu.

NOTE

If ID numbers have been set for department management, a dialog box fo enter the



When you want to specify an address by type, select it from the [Type] drop-down

list, and when you want to specify it by initial, select it from the [Initial] drop-down

list.

You can select the address number to be displayed using the [List Number] drop-

down list.


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To register a new address:

Click on an [Unregistered] number.

You can also display the [Store New Address] screen by clicking an address

number.

Enter the necessary settings after selecting the type of address to register,

then click the [OK] button.


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2

Rem

oteUIFunctions

To edit the properties of an address:

Click the Name of the address.

You can also display the properties of an address by clicking the icon or the

number to the left of the address name.

The Address Property appears.

Click the [Edit...] button.

The [Edit Address] screen appears, enabling you to edit the registered

information.


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Select the item (s) you wish to edit, input the information and click the [OK]

button.

NOTE

For a detailed explanation about these settings, see the Facsimile Guide.


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To delete an Address:

Select the button (Selection button) next to the address and click

the button (delete button).

IMPORTANT

You cannot retrieve an address that has already been deleted.


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Customizing System Information2-48

Rem

oteUIFunctions

2

Customizing System Information

The Remote UI enables you to set information that is used for managing the systemof the device.

NOTE

Some of the system settings made with the Remote UI can also be set on the devices

control panel with the (Additional Functions) key [System Settings] [System

Manager Settings]. For details about control panel operations, see Chapter 4, System

Manager Settings, in the Reference Guide, or Chapter 6, Setting and Adjusting

Common Settings to Suit Your Needs, in the Users Guide (imageRUNNER 6000/5000).

The maximum number of digits you can store for the Department ID and Password is

seven. If you store less than seven digits, the machine stores them as follows:

- Example: If [321] is entered, [0000321] is stored.

1 Click the [Add.Func.] button, and select [System] from themenu.

The current system settings are displayed.


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Customizing System Information 2-49

NOTE

If an ID has been set for the system manager, a dialog box to enter the user name

and password will appear. Input the system manager ID in the user name section

and the password in the password section.

2 Click the [Edit...] button.The [Edit System Settings] screen appears.


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2

Rem

oteUIFunctions

Enter the necessary items and click the [OK] button.

1 Set the Message Board.

Status Display: This message is displayed furthest down on the touch

panel display. Enter a message of up to 23 characters.

Pop-up Window: This message is displayed on the touch panel display.

Enter a message of up to 23 characters for each line.

You can enter up to 4 lines.

Display: This is for determining the way the pop-up window will

be displayed.

-With [All Times], the message cannot be erased from

the devices touch panel display. (To erase the

message, select [Clear Message Board] from

the (Additional Functions) key or reset the settings

with the Remote UI.)

-With [On Auto Clear Time], when you press [Done], themessage on the touch panel display is deleted. The

message will be displayed again after the control panel

is cleared automatically.

Remote UI: This displays the contents of the pop-up window on the

top page of the Remote UI as well.

2 Set the Support Link.

URL: This is for specifying the URL link for support, to be

displayed on the top page of the Remote UI.

3 Set the System Manager Information.

System Manager: Enter the name of the system manager.

Contact Information: Enter the contact information for the system manager.

E-mail Address: Enter the system managers e-mail address.

2

3

1


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To set the Address Book Password and Access Number Manage-

ment:

Click the [Manage/Access to Address Book...] button.

For the imageRUNNER 5000i, click the [Store Address Book Password...]

button.

The [Manage/Access to Address Book] screen appears.


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2

Rem

oteUIFunctions

Make the necessary settings, then click the [OK] button.

NOTE

The address book password can only be set in the imageRUNNER 105,

imageRUNNER 8500, imageRUNNER 7200, imageRUNNER 5000i and

imageRUNNER 3300i.

Access Number Management can only be set in the imageRUNNER 105,



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To set an ID and password for the system manager:

Click the [Store ID and Password...] button.

The [Store ID and Password] screen appears.

Enter the necessary items and click the [OK] button.

Use ID and Password: Set the ID and password for the system manager. If an

ID and password are already set for the system

manager, a dialog box appears prompting you to enter

the ID and password when making Additional Functions

settings.

System Manager ID: Set the system manager ID. Enter a number of up to

seven digits.

System Password: Set the system manager password. Enter a number of up

to seven digits.

Confirm: Enter the same number as the password.

If you enter a number other than the password, an error

dialog box will be displayed.

NOTE

If you do not check [Use ID and Password], the System Manager ID and System

Password will not be enabled when you click the [OK] button.


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Forwarding Settings2-54

Rem

oteUIFunctions

2

Forwarding Settings

The Remote UI allows you to set conditions for forwarding received documents. Theforwarding settings are available in the imageRUNNER 105, imageRUNNER 8500,imageRUNNER 7200, and imageRUNNER 3300i.

NOTE

The forwarding settings made with the Remote UI can also be set on the devices control

panel with the (Additional Functions) key [System Settings] [Forwarding

Settings]. For details about control panel operations, see Chapter 4, System Manager


For a detailed explanation of the forwarding settings, see Chapter 4, System Manager


1 Click the [Add. Func.] button, and click [Forwarding Settings]from the menu that appears.

A list of forwarding settings registered in the device is displayed.


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Forwarding Settings 2-55

NOTE

If an ID has been set for the system manager, a dialog box to enter the user name

and password will appear. Input the system manager ID in the user name section

and the password in the password section.

2 Select a receiving mode from the [Receive Type] drop-downmenu.If you select [All], all of the registered lists will be displayed.

NOTE

Only [I-Fax] can be selected in the imageRUNNER 105, imageRUNNER 8500,

imageRUNNER 7200.

To add to the forwarding settings:

Click the button (registration button) in the [Forwarding Settings] screen.

The [Add new Conditions] screen is displayed.

Enter the necessary settings in the [Add new Conditions] screen, and click the

[OK] button.

Condition Name: Enter a forwarding condition name.

If you place a check mark next to [Enable This

Forwarding Condition], you can use the

registered forwarding condition.


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Forwarding Settings2-56

2

Rem

oteUIFunctions

Forwarding Conditions: If you specify forwarding conditions here, you

can set them so that only received documents

which have (or do not have) a specific word

string are forwarded.

Forwarding Destination: When specifying an address from an address

book, after selecting the [Select from Address

Book] radio button, click the [Address Book...]

button to select a forwarding destination from thelist displayed. If you are forwarding to a

confidential fax box, after selecting the [Select

from Confidential Fax Inbox] radio button, select

the Confidential Fax Inbox that is the forwarding

destination from the Confidential Fax Inbox drop-

down list.

Forwarding Setting: Enter the necessary settings, such as the name

of the document you are sending and file type.

If you want to send confirmation that forwarding has been successfully

completed, place a checkmark beside [Forwarding Done Notice], click the

[Address Book...] button, and select the address you want to notify.

If you place a checkmark next to [Store/Print Received Document], you can print

a received document which is to be forwarded, or receive it into memory.


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Forwarding Settings 2-57

To edit the forwarding settings:

Click on the forwarding condition name, enter the necessary settings in the

[Edit Conditions] screen, and click the [OK] button.

To erase the forwarding conditions:

Click the button (selection button) in the [Forwarding Settings] screen, and

then click the button (delete button).

IMPORTANT You cannot retrieve forwarding settings that have already been deleted.


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Managing Department IDs2-58

Rem

oteUIFunctions

2

Managing Department IDs

You can manage Department IDs with the Remote UI.

IMPORTANT

This machine will automatically manage the department ID when the optional Card

Reader-C1 or Card Reader-D1 is attached.

NOTE

Managing department IDs with the Remote UI is the same as doing it from

the (Additional Functions) key [System Settings] [Dept. ID Management] on the

devices control panel. For details of managing department IDs from the control panel,

see Chapter 4, System Manager Settings, in the Reference Guide, or Chapter 6,

Setting and Adjusting Common Settings to Suit Your Needs, in the User's Guide

(imageRUNNER 6000/5000).

For a detailed explanation of Department ID management, see Chapter 4, System

Manager Settings, in the Reference Guide, or Chapter 6, Setting and Adjusting

Common Settings to Suit Your Needs, in the Users Guide (imageRUNNER 6000/5000).

When the optional Card Reader-C1 or Card Reader-D1 is attached, screens other than

those shown in the following procedure appear.


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Managing Department IDs 2-59

1 Click the [Add. Func.] button and select [Dept. IDManagement] from the menu.

A list of department IDs registered in the machine is displayed in groups of one

hundred.

If you want to display another group, click the button next to [1-100] to select

from the drop-down list.

IMPORTANT

If the optional Card Reader-C1 or Card Reader-D1 is attached, the button

(registration button) and the button (delete button) do not appear.

NOTE

If an ID has been set for the system manager, a dialog box for the input of the user

name and password will appear. Input the system manager ID in the user name



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Managing Department IDs 2-61

To register a new department:

Click the button (registration button), enter each of the items in the [Store

new Department] screen as necessary, then click the [OK] button.

Dept. ID: Enter a number of up to seven digits.

Password: Enter a number of up to seven digits.

Confirm: Enter the same number as the password. If a number other

than the password is entered, an error dialog box appears on

the screen.Impression Limit: Enter the maximum number of prints the department is allowed

to make.

IMPORTANT

If the optional Card Reader-C1 or Card Reader-D1 is attached, you cannot register

a new department.


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Managing Department IDs2-62

2

Rem

oteUIFunctions

To change the password and impression limit for a department:

Click the department ID to display the [Edit Department] screen, set each of

the items as necessary, then click the [OK] button.

You can also display the [Edit Department] screen by clicking the to the left

of Department ID.

To erase the print total of a department, click the [Clear] button. When a

message to confirm whether you want to erase the count appears, click the

[OK] button.

To delete a department:

Click the button (selection button) next to the department ID name then

the button (delete button).

IMPORTANT

If the optional Card Reader-C1 or Card Reader-D1 is attached, you cannot delete a

department already registered in the device.


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Saving and Loading Address List and Device Setting Files2-64

2

Rem

oteUIFunctions

Saving imageRUNNER 105, imageRUNNER 8500, imageRUNNER 7200,imageRUNNER 5000i, or imageRUNNER 3300i Address Lists in Files

This enables you to store the address book as a file in your computer.

1 Click the [Add. Func.] button, and select [Import/Export] fromthe menu.

The [Import/Export] screen is displayed.

NOTE

If an ID has been set for the system manager, a dialog box for inputting the user



2 Click [Address Book].In the case of the imageRUNNER 5000i, proceed to Step 3.


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Saving and Loading Address List and Device Setting Files 2-67

Loading an imageRUNNER 105, imageRUNNER 8500, imageRUNNER7200, imageRUNNER 5000i, or imageRUNNER 3300i Address List File

You can load address book information into the device from saved files.

IMPORTANT

If you select [Append] as the [Import Method], if addresses in the file to be downloadedhave the same name as those already registered in the device, those addresses are

treated as new registrations with the same name.

If you select [Overwrite] as the [Import Method], the addresses registered in the device

are all erased, and the contents of the file are loaded into the device.

When overwrite importing, the operation panel settings of the device return to their

standard settings.

NOTE

You can register up to 1800 addresses in an address book. (200 of these are addresses

assigned to the one-touch buttons.) The information for each address is treated as a

separate item. When importing additional addresses, make sure that you do not exceedan overall total of 1800 addresses.

When importing LDAP format files, only e-mail addresses and fax numbers are

registered in the device. Make sure that the number of items does not exceed 1800.

The information in the address book one touch buttons cannot be imported in LDAP.


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2

Rem

oteUIFunctions


The [Import/Export] screen is displayed.

NOTE

If an ID and a password have been set for the system manager, a dialog box for

inputting the user name and password will appear. Input the system manager ID in

the user name section and the password in the password section.

2 Click [Address Book].In the case of the imageRUNNER 5000i, proceed to Step 3.


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2

Rem

oteUIFunctions

4 Select the file you want to import after clicking the [Browse...]button, enter the necessary settings, and click the [Import on

this criteria...] button.

Address book: Select the address book to be imported from the drop-down

list.

Import method: Select the import method for the address book.

[Append]: The addresses in the loaded file are added. The currentlyregistered addresses are not changed.

[Overwrite]: The currently registered addresses are deleted and

replaced with the loaded file.

File Path: Specify the location of the file to be loaded.

File Format: Select the format of the file that is to be loaded.


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Saving Forwarding Settings in Files (Export)

You can store forwarding settings information as a file in your computer.


2 Click [Forwarding Settings].A list of forwarding settings registered in the device is displayed.

3 Click the [Export...] button.

NOTE

If an ID and a password have been set for the system manager, a dialog box forinputting the user name and password will appear. Input the system manager ID in



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2

Rem

oteUIFunctions

4 Click the [Export on this criteria...] button.The address book is also exported.

5 Specify the location where you want to save the file,according to the instructions on the screen.


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Loading a Forwarding Settings File (Overwrite/Import)

You can load the forwarding settings information into the device from saved files.

1 Click the [Add. Func.] button, and select [Import/Export] fromthe menu displayed.

2 Click [Forwarding Settings].A list of forwarding settings registered in the device is displayed.

3 Click the [Import...] button.

NOTE

If an ID and a password have been set for the system manager, a dialog box forinputting the user name and password will appear. Input the system manager ID in



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Saving Additional Functions Settings in Files (Export)

You can store Additional Functions settings as a file in your computer.


2 Click [Additional Functions].A list of additional functions registered in the device is displayed.

3 Click the [Export...] button.


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2

Rem

oteUIFunctions

4 Click the [Export on this criteria...] button.

IMPORTANT

If you have not registered a System Manager ID before you export, the Print Totals

in Department ID Management are cleared when an export file is imported at the

other end. If you have registered the System Manager ID, the Print Total is not

overwritten or cleared.

5 Specify the location where you want to save the file,according to the instructions on the screen.


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Loading an Additional Functions Settings File(Overwrite/Import)

You can load the Additional Functions settings information into the device fromsaved files.


2 Click [Additional Functions].A list of additional functions registered in the device is displayed.

3 Click the [Import...] button.


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2

Rem

oteUIFunctions

4 Select the file you want to import after clicking the [Browse...]button, enter the necessary settings, and click the [Import on

this criteria...] button.

IMPORTANT

The System manager ID, Department ID, Address Book password, Network

Information are also simultaneously imported (overwritten).

If you have not registered a System Manager ID before you export, the Print Totalsin Department ID Management are cleared when an export file is imported at the

other end. If you have registered the System Manager ID, the Print Total is not

overwritten or cleared.

NOTE

After importing, turn the device OFF, then turn it ON again.

Do not perform the import operation while other jobs are being executed.


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Saving an imageRUNNER 3300/2800/2200 Address Bookas a File (Export)

You can store address book information as a file in your computer.

1 Click the [Add. Func.]button, and select [Custom Settings]from the menu.

NOTE

If an ID has been set for the system manager, a dialog box for inputting the user



2 Click [Export].


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2

Rem

oteUIFunctions

3 Click the [OK] button.

NOTE

The Index name is not exported.

4 Specify the location in which you want to save the addressbook according to the instructions displayed on the screen.


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2

Rem

oteUIFunctions

3 Select the file you want to load by clicking the [Browse...]button, and then click the [OK] button.

NOTE

You cannot use the devices control panel while importing.

You can register up to 200 addresses in an address book.


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Device Custom Settings 2-83

Device Custom Settings

The device custom settings can be edited with the Remote UI.

IMPORTANT

Functions that can be set vary depending on the device.

NOTE

The devices Custom Settings that can be made with the Remote UI are some of the

operations that can be performed from the (Additional Functions) key on the control

panel of the device.

For a detailed explanation of the device custom settings, see other manuals for the

function to be set.

Within the operations that can be made from the (Additional Functions) key on thecontrol panel of the device, the following are performed from different submenus.

- Mail Box Settings: Settings can be made from the [Mail Box] button. (See p. 2-13)

- Address Book Settings: Can be set from [Address Book] in the [Address] button. (See

p. 2-33)

- System Settings:

System Manager Settings: Settings can be made from [System] in the

[Add.Func.] button. (See p. 2-48)

Forwarding Settings: Settings can be made from [Forwarding

Settings] in the [Add.Func.] button. (See p.

2-54)

Dept. ID Management: Settings can be made from [Dept. IDManagement] in the [Add.Func.] button.

(See p. 2-58)


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Device Custom Settings 2-85

3 Set each of the items and click the [OK] button.

Example: [Tray Designation] screen

NOTE

For an explanation of the various settings, see other manuals for the function to be

set.

Network settings changing are effective after the device is restarted. After changing

the settings, turn off the main power, wait ten seconds, then restart the device.


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CHAPTER

3-1

3Appendix

Glossary . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-2

Index. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .3-4


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Index3-4

3

Appendix

Index

A Address Book ............................................... 2-33, 2-40, 2-42, 2-66, 2-70, 2-80, 2-81

CCounter.............................................................................................. 2-3, 2-60Custom Format........................................................................................... 2-66

DDepartment ID.................................................. 2-5, 2-9, 2-15, 2-42, 2-58, 2-59, 2-60

Device ............................... 1-3, 1-4, 1-5, 1-7, 1-8, 1-9, 1-10, 2-2, 2-3, 2-48, 2-62, 2-83

EExport ..................................................................................................... 2-63

FFax..........................................................................................................2-8File ......................................................................................................... 2-81

IImport...................................................................................................... 2-63Impression Limit........................................................................... 2-60, 2-61, 2-62IP address ........................................................................................... 1-3, 1-8

JJBIG Image Viewer ........................................................................... 1-6, 1-7, 1-8

LLDAP Format ............................................................................................. 2-66

MMail Box ................................................................................... 1-4, 1-7, 1-8, 2-5Message Board .......................................................................................... 2-50


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Index 3-5

NNetwork ......................................................................................... 1-4, 1-8, 2-3

PPassword .......................................... 2-5, 2-7, 2-9, 2-11, 2-12, 2-15, 2-42, 2-49, 2-53Printer driver................................................................................................ 2-5

Protocol setting ............................................................................................ 2-3

RReceive Job ................................................................................................2-8Remote Copy............................................................................................. 2-40

SSecured Print............................................................................................... 2-7Sending Fax Job ...........................................................................................2-8Support Link.............................................................................................. 2-50System Manager Information .......................................................................... 2-50System Reference Address ............................................................................ 2-39System Settings...................................................................................... 1-8, 2-8

WWeb browser ..................................................................... 1-3, 1-4, 1-7, 1-8, 1-10


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CANON INC.30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan

CANON U.S.A., INC.One Canon Plaza, Lake Success, NY 11042, U.S.A.

CANON CANADA INC.6390 Dixie Road Mississauga, Ontario L5T 1P7, Canada