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Campus Secretary, Quest Middle School of Pine Bluff, AR, full time:

Primary Purpose:

To assist the Principal with daily operations and perform secretarial duties in an RES school

Qualifications:

Education/CertificationOne year certificate from college or technical school; or three to six months related experienceand/or training; or equivalent combination of education and experience

Special Knowledge/Skills/Experience Working knowledge of Microsoft Word, Access and Excel Ability to learn customized computer programs such as Applidesk Ability to communicate effectively verbally and in writing with staff, students, and parents Ability to organize and correctly calculate claims for any meal program that is offered School office experience helpful but not required

Major Responsibilities and Duties:

1. Assist parents in completing Enrollment forms and ensure Cumulative Record folders arecompleted according to state and school requirements

2. Communicate effectively with Parents and Central Administration via email, telephone, fax andin person in a professional manner.

3. Assist with reports for the school, faxes or email reports to Central administration in Lewisville.4. Ensure timesheets are completed daily and faxed to Central Administrative offices prior to

each payday

5. Gather and fax all new hire paperwork and insurance enrollment forms to CentralAdministration for all new employees

6. Ensure curriculum order is compiled and faxed to Central Administration7. Complete PO for Central Administration approval so that school supplies may be ordered8. Maintain Student Attendance Records and fax these to the PEIMS coordinator9. Ensure appropriate enrollment forms are completed and faxed to the PEIMS coordinator in a

timely manner

10. Tracks students who leave or withdraw from the school and ensure appropriate documentationof leaver codes

11. Greet visitors to school, determines nature of business, and direct visitors to destination

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12. Talk with student encountering problems and resolve problems or direct student to teacher or

principal

13. Answer telephone to provide information, take message, or transfer calls14. Accept and deposit funds for lunches, school supplies, and student activities15. Organize and manage the meal program to follow federal and state guidelines. Prepare the

daily and monthly reports and email or fax reports to Central Administration

16. Disburse funds, record financial transactions, and audit and balance student organization andother school fund accounts

17. Maintain calendar of school events18. Compile transcripts for students

Other Requirements:19. Read and comply with: RES Procedures Manual, Employee Handbook, Student

Handbook and Student Code of Conduct

Supervisory Responsibilities:

NoneEquipment Used:

Computer, copier, and audiovisual equipment

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:The physical demands are representative of those that must be met by an employee tosuccessfully perform the essential functions of this job. Reasonable accommodations may bemade to enable individuals with disabilities to perform the essential functions.

The foregoing statements describe the general purpose and responsibilities assigned to this job. This isnot an exhaustive list of all the responsibilities, duties, and skills that may be assigned or required.