Parkside Swimming Pools, Cambridge.

City of Cambridge Swimming Club

CambridgCambridge Grande Grand

PrixPrixCambridge L2 Regional & Cambridge L2 Regional &

National Short CourseNational Short Course QualifierQualifier

Level 2 No. 2ER160169Level 2 No. 2ER16016930th Sept, 1st & 2nd October, 2016

City of Cambridge Swimming Club - Cambridge Grand PrixCambridge L2 Regional & National Short Course Qualifier (License Number:

2ER160169)

Friday 30th September, Saturday 1st and Sunday 2nd October, 2016Under ASA Laws & Technical Rules: Affiliated to the East Region ASA

Venue: Parkside Swimming Pool, Gonville Place, Cambridge, CB1 1LY

Pool: 8 Lane, 25m Pool, Electronic Timing, Olympic standard blocks, backstroke start devices may be used

Age Groups: 10, 11, 12, 13, 14, 15, 16 and over. For event restrictions see qualifying times table

Awards: Medals awarded to top three in each age group

Cash prizes: Top Visiting Club - £500Top male/female 10, 11, 12, 13, 14, 15 and 16+ swimmers - £25 eachMeet record breakers - £25 Spot prizes for randomly selected heats

Events: 50m, 100m and 200m all strokes, 400m Freestyle and 200m and 400m IMEvents will run fastest to slowest

Finals: 50m and 100m all strokes

Fees Race Entry Fee: £6.00 per eventSpectator Entry £4.00 per session or £10.00 all dayQueen Anne Car Park is adjacent to the pool.

Entries to Open Meets Secretary, c/o City of Cambridge Swimming Club, Parkside Pools, Gonville Place, Cambridge, CB1 1LY

Closing Date: 12.00 Midnight on 7th September, 2016

Enquiries can be e-mailed to meets@cocsc.org.uk

Meet Programme

Session 1 - Friday 30th SeptemberWarm-up 6.15pm - Start 7.15pmEvent 101Event 102

400 Freestyle400 IM

FemaleMale

Session 2 - Saturday 1st OctoberWarm-up 8am - Start 9am

Session 5- Sunday 2nd OctoberWarm-up 8am - Start 9am

Event 201Event 202

200 Freestyle200 Freestyle

MaleFemale

Event 501Event 502

400 IM400 Freestyle

FemaleMale

Session 3 - Saturday 1st OctoberWarm-up tbc - Start tbc

Session 6- Sunday 2nd OctoberWarm-up tbc - Start tbc

Event 301Event 302Event 303Event 304Event 305Event 306

100 Freestyle200 Backstroke200 Butterfly100 Butterfly50 Backstroke50 Breaststroke

MaleFemaleMaleFemaleMaleFemale

Event 601Event 602Event 603Event 604Event 605Event 606

100 Freestyle200 Backstroke200 Butterfly100 Butterfly50 Backstroke50 Breaststroke

FemaleMaleFemaleMaleFemaleMale

15 minute break before FinalsFINALS - Saturday 1st October

15 minute break before FinalsFINALS - Sunday 2nd October

Event 307Event 308Event 309Event 310Event 311Event 312Event 313Event 314

100 Freestyle100 Freestyle100 Butterfly100 Butterfly50 Backstroke50 Backstroke50 Breaststroke50 Breaststroke

MaleMaleFemaleFemaleMaleMaleFemaleFemale

Event 607Event 608Event 609Event 610Event 611Event 612Event 613Event 614

100 Freestyle100 Freestyle100 Butterfly100 Butterfly50 Backstroke50 Backstroke50 Breaststroke50 Breaststroke

FemaleFemaleMaleMaleFemaleFemaleMaleMale

Session 4 - Saturday 1st OctoberWarm-up tbc - Start tbc

Session 7- Sunday 2nd OctoberWarm-up tbc - Start tbc

Event 401Event 402Event 403Event 404Event 405Event 406

200 IM50 Freestyle50 Butterfly100 Backstroke100 Breaststroke200 Breaststroke

MaleFemaleMaleFemaleMaleFemale

Event 701Event 702Event 703Event 704Event 705Event 706

200 IM50 Freestyle50 Butterfly100 Backstroke100 Breaststroke200 Breaststroke

FemaleMaleFemaleMaleFemaleMale

15 minute break before FinalsFINALS - Saturday 1st October

15 minute break before FinalsFINALS - Sunday 2nd October

Event 407Event 408Event 409Event 410Event 411Event 412Event 413Event 414

50 Freestyle50 Freestyle50 Butterfly50 Butterfly100 Backstroke100 Backstroke100 Breaststroke100 Breaststroke

FemaleFemaleMaleMaleFemaleFemaleMaleMale

Event 707Event 708Event 709Event 710Event 711Event 712Event 713Event 714

50 Freestyle50 Freestyle50 Butterfly50 Butterfly100 Backstroke100 Backstroke100 Breaststroke100 Breaststroke

MaleMaleFemaleFemaleMaleMaleFemaleFemale

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Meet Rules and Information1. This Competition is licensed by the ASA and will be held under ASA Laws and ASA Technical Rules.2. Entrants must be ASA Registered CAT 2, belong to an affiliated club and enter in the name of one club only.3. This is not a first come first served meet. The promoter reserves the right to limit entries. Competitors may be

rejected if the meet is oversubscribed in order to meet license time guidelines. The promoters reserve the right to give preference to accepting complete clubs entries whose swimmers (meeting the qualifying times) are travelling long distances due to having to pre book accommodation and/or transport.

4. All entries of 3 or more swimmers must be made electronically. Sportsys entry files are available on request by email meets@cocsc.org.uk or from the club website at www.cocsc.org.uk . There will be an administration charge of £20 for group entries not submitted electronically.

5. Entry forms and payment must be received by the Promoters before midnight on the 7th September, 2016 and be fully and correctly completed, or else they may be rejected.

6. Swimmers in possession of an ASA Certificate of Swimming Disability or whose ASA membership record details a disability sport class are welcome to enter the competition with a time slower than the lower limit standard. An entry time must be provided.

7. The Competition will be run as a cardless meet. The list of accepted and rejected entries will be published on the club website (www.cocsc.org.uk) approximately two weeks prior to the competition. It is the competing club/swimmer’s responsibility to check this list for accuracy and advise immediately of any mistakes or changes that are required.

8. Competitors’ ages shall be as at 31st December, 2016.9. 10 year old swimmers are not eligible to enter 100m events.10. 200m and 400m events will be Heat Declared Winners (HDW). 11. Finals shall be swum for 50m and 100m freestyle, backstroke, breaststroke and butterfly events in the following age

groups, 14/Under and 15/Over and will consist of the fastest 8 heat swimmers from each of the age groups defined.12. Medals will be awarded to the top three in each age group in each event based on heat performance. Age groups as

follows (10, 11, 12, 13, 14, 15 and 16+). 13. Finals will be medaled separately based purely on the finals result for 14/Under and 15/Over.14. Cash prizes of £25 will be awarded to the overall top male/female swimmers (based on the highest accumulated

number of FINA points scored) in the following age group categories: 10, 11, 12, 13, 14, 15 and 16+.15. Meet record breakers will be awarded a cash prize of £25. Details of current meet record holders will be noted in the

programme.16. Spot prizes will be awarded to randomly selected heat winners. A spot prize heat will be identified prior to the start of

the race with a ringing bell. All spot prizes will be awarded at the promoter’s discretion.17. Top point scoring visiting club will receive £500 (calculated on points awarded to top 8 finishers in each age group).18. Swimmers must sign in before the start of the warm-up for each session for each event in which they wish to take

part. A swimmer who is late to sign in may be placed in an unoccupied lane at the discretion of the meet administrator, but this is not guaranteed.

19. Swimmers must not be signed-in unless they are present.20. All withdrawals after sign-in must be notified to the meet administrator as soon as possible, any un-notified

withdrawals will be subject to a £10 fine, which must be paid prior to the competitor resuming participation in the meet.

21. Any competitor that withdraws on medical grounds will not be able to participate in any events for the remainder of that session.

22. The pool length is 25 metres, 8 lanes with anti-wave ropes and electronic timing and the depth of the pool is 1.2m at the shallow end and 1.8m at the deep end.

23. Backstroke start devices may be used.24. Competitors must report to the marshalling area in a timely manner, normally 1 event in advance of their own, where

they will be given their start order. Any swimmer not reporting may be deemed to have withdrawn from that event.25. All events will be seeded on submitted times and the fastest heat will be spearheaded. 26. Events will run fastest to slowest.27. Coaches/Team Managers will be allowed on poolside if wearing a pass.28. Coach Passes are available free of charge for the Friday evening session, or at £12 for Saturday or Sunday which

includes a meal at lunchtime, a programme and a full set of results. 29. Coaches and Team Managers must be club trained personnel and clubs are asked to maintain the recommended ratio

of 1:20 helpers/swimmers. Untrained parents without CRB are not allowed poolside.30. Clubs entering a large number of swimmers are asked to provide 1 licensed judge per session for every 5 swimmers

entered to help officiate. Officials will be provided with lunch and refreshments throughout the weekend.31. The promoters reserve the right in the interests of time, to operate ‘OVER THE TOP’ starts.

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32. The promoters do not accept responsibility for any property.33. For Health and Safety reasons only small rucksack bags will be allowed poolside. Lockers are available with a £1 coin

(refundable) Pool staff will remove any large obtrusive bags. 34. Limited seating poolside will be available for Coaches and swimmers. No additional seating is permitted.35. No person will be allowed on poolside without a pass.36. There will be no glass items allowed on poolside.37. The promoters reserve the right to refuse admission to any competitor, participant, coach or spectator.38. City of Cambridge Swimming Club uses a computer to manage entries and results. By submitting and accepting entries

to the meet consent is hereby given, as required by the Data Protection Act 1998, to the holding of personal information on computer. Personal data handled such as name, club, recorded and entered times may be made public during or after the meet.

39. Charges as follows: Race Entry Fees £6.00 per event, Coaches Passes £12.00 per day (except Friday), Spectator fees £4.00 per session or £10.00 per day, Programmes £4.00.

40. All persons wishing to use photographic equipment - including mobile phones with photographic capacity - must register at the reception desk on the balcony in accordance with ASA guidelines. No photographs are permitted poolside.

41. Warm up protocol: Strictly no diving during any warm-up sessions, except in the designated sprint lanes, odd lanes will swim clockwise (1, 3, 5, 7) even lanes (2, 4, 6, 8) will swim counter clockwise. All swimmers must leave the water by the side of the pool and not over the timing pads. Coaches should manage the lanes their swimmers are using during the warm up sessions. Guidance will be given by the meet announcer and Warm Up Marshalls. Warm up schedule will be issued to Coaches on arrival.

42. Any situation not covered by the above will be at the discretion of the promoters, who also reserve the right to make any changes that may be considered necessary for the smooth running and discipline of the event.

Disability Swimming ConditionsThe conditions outlined above shall apply to the Disability Swimming events except where varied by any of the following conditions.

Eligibility1. Swimmers with S1- S15 classifications will be accepted.2. All swimmers must have an internationally authorised classification.3. Competitors must be registered members of the ASA.4. The meet does not have disability consideration times, however the organisers reserve the right to reject swimmers

after the closing date if demand exceeds the time available in the galas.

Personal Care Attendants1. Personal care attendants will be permitted for swimmers in all disability classes.2. A swimmer may have both a coach and a personal care attendant present.

Competition Format1. The competition format will be based on disability inclusion within the able-bodied programme. Swimmers will be

integrated on a time-banded basis in all events.2. Positions will be determined by each swimmer’s times relative to the world record in their own classification.3. Disability swimmers will be included but not placed within the results for the appropriate age group in the able-bodied

competition unless their entry times meet the qualifying times for the able-bodied competition. They will also be included in the Multi Disability results and placed within those results according to their equivalent times.

4. Winners of all events will be heat declared.5. Competition to be run under IPC Swimming swim rules.6. An official who holds the qualification of ASA Disability Official will act as a technical advisor in each of the sessions

where disability athletes are entered, if available.

Medals1. Medals shall be awarded on a multi-disability basis to 1st, 2nd and 3rd place in each event. Medals shall be awarded

following the posting of the results after the relevant event has taken place.2. Placing shall be determined by achieving a time better than or closest to, the equivalent World record relevant to their

own classification.

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Qualifying TimesQualification times must have been achieved at licensed meets since the 3rd October, 2015, converted to 25m pool if necessary. All entry times will automatically be checked against British Rankings for validity. Entries with NT will be rejected.

If the meet is oversubscribed your entry may be rejected even if you are faster than the qualifying times.

MALE10yrs 11yrs 12yrs 13yrs 14yrs 15yrs 16+ yrs

50m free 39.30 37.20 35.10 33.10 31.30 29.90 29.00100m free 01:20.60 01:15.70 01:11.10 01:07.30 01:04.60 01:02.60200m free 03:06.00 02:54.80 02:44.70 02:35.00 02:26.60 02:20.80 02:16.30400m free 06:31.80 06:06.00 05:46.00 05:26.80 05:10.40 04:57.50 04:48.7050m breast 51.30 48.00 45.10 41.90 39.60 37.70 36.40100m breast 01:43.40 01:36.90 01:30.10 01:25.10 01:21.00 01:18.40200m breast 03:59.00 03:42.40 03:29.20 03:15.30 03:03.90 02:55.80 02:50.7050m fly 43.80 41.00 38.80 36.40 34.30 32.50 31.50100m fly 01:30.40 01:24.60 01:19.10 01:14.40 01:10.70 01:08.80200m fly 03:37.30 03:18.20 03:06.60 02:54.70 02:44.70 02:35.50 02:31.7050m back 45.10 42.50 40.30 37.60 35.80 33.90 32.60100m back 01:30.50 01:25.20 01:19.70 01:15.00 01:11.50 01:09.30200m back 03:26.70 03:13.30 03:02.60 02:51.10 02:41.40 02:34.30 02:29.80200m IM 03:32.20 03:17.60 03:06.80 02:55.80 02:45.30 02:38.20 02:33.70400m IM 07:35.60 06:59.70 06:34.30 06:12.00 05:50.30 05:34.60 05:25.40

FEMALE10yrs 11yrs 12yrs 13yrs 14yrs 15yrs 16+ yrs

50m free 39.90 37.70 35.70 34.30 33.30 32.50 32.00100m free 01:21.30 01:16.60 01:13.50 01:11.30 01:09.90 01:08.70200m free 03:06.80 02:55.40 02:44.90 02:38.00 02:33.50 02:30.20 02:28.00400m free 06:35.70 06:04.90 05:43.70 05:29.80 05:20.80 05:13.80 05:10.2050m breast 51.70 48.30 45.40 43.20 41.80 40.80 40.30100m breast 01:43.50 01:37.30 01:32.30 01:28.70 01:27.10 01:26.20200m breast 03:59.50 03:42.10 03:28.80 03:18.20 03:11.50 03:07.90 03:05.8050m fly 43.90 41.30 39.10 37.30 36.10 35.20 34.70100m fly 01:30.90 01:24.90 01:21.20 01:18.30 01:16.90 01:15.80200m fly 03:40.00 03:20.20 03:06.40 02:57.30 02:51.00 02:46.90 02:44.8050m back 45.30 42.70 40.50 38.70 37.50 36.80 36.10100m back 01:31.00 01:25.30 01:21.40 01:19.00 01:17.10 01:16.10200m back 03:28.70 03:12.50 03:01.70 02:54.30 02:49.20 02:44.80 02:42.40200m IM 03:32.70 03:17.90 03:06.30 02:58.80 02:53.10 02:49.50 02:47.20400m IM 07:35.30 06:57.30 06:32.00 06:14.40 06:03.10 05:55.80 05:50.50

10 year old swimmers are not eligible to enter 100m events.

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Swimmer Entry FormPlease ensure that you eligible to enter a race before completing this form

ENTRY DEADLINE: MIDNIGHT ON 7th September, 2016First Name Surname

Male or Female Phone Number

DOB (dd/mm/yy) ASA Reg. No

CLUB

Address

Email

Disability Exemption Code S= SB= SM=

Age as of 31st Dec, 2016

Yrs. old

Event Time Fee50m Freestyle100m Freestyle200m Freestyle400m Freestyle50m Breaststroke100m Breaststroke200m Breaststroke50m Butterfly100m Butterfly200m Butterfly50m Backstroke100m Backstroke200m Backstroke200m Individual Medley400m Individual Medley

Total @ £6.00 per eventPayment Method (tick and complete): Cheque (payable to COCSC) BACS Ref: Other:

I hereby declare that the above particulars are correct and that I am an eligible competitor in accordance with the laws of the ASA and will abide by the conditions laid down by the promoters for this competition.

Signature of Competitor: Date:

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Coach/Helper Pass Application FormClub Name:_____________________________________________________________________

Closing date: midnight on 7th September, 2016

Coach/Helper 1 Coach/Helper 2 Coach/Helper 3

Full Name:

Position:

(e.g. Coach)

Home Address:

Telephone No:

Email Address:

ASA Affiliation Number:

Number of passes @ £12 Total enclosed: £

The above named person(s) is (are) authorised to hold a pass for this club:

Signed ______________________________________Club Secretary

Coach Passes will not be available on the day. There will be no access to poolside without a pass.

Coach Passes are free of charge for Friday evening, or £12 per day for Saturday or Sunday.

Passes include entry to poolside, programme and results service.

All completed forms to be returned to:City of Cambridge Swimming Club Parkside PoolsGonville PlaceCambridge CB1 1LY Please address any questions to meets@cocsc.org.uk

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Officials Request FormWe request that Clubs entering a large number of swimmers provide 1 licensed judge for every 5 swimmers entered to help officiate. We will provide lunch and refreshments for those doing more than one session and payment for expenses incurred in travel and parking will be offered.

Full Name:

Qualification

(tick box applicable):

JL1 JL2 JL2S Referee

Date License Valid To:

ASA number:

Sessions

Available:

S1

S2

S3

S4

S5

S6

S7

Mobile No:

Email Address:

Club:

Swimmer’s Name

Mentor Request If you are in the middle of training to become an official and require mentoring, please indicate the sessions you are available and use this box to detail the tasks you require mentoring for.

Please complete one form per official and submit with your Club Summary Entry form or email to meets@cocsc.org.uk

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C i t y o f C a m b r i d g e S w i m m i n g C l u b – C a m b r i d g e G r a n d P r i xC a m b r i d g e L 2 R e g i o n a l & N a t i o n a l S h o r t C o u r s e Q u a l i fi e r L i c e n s e N u m b e r 2 E R 1 6 0 1 6 9

Club Summary Entry FormPlease return this completed form with your entries and a SINGLE cheque* payable to City of Cambridge Swimming Club, and send to Open Meets Secretary, City of Cambridge Swimming Club, Parkside Swimming Pools, Gonville Place, Cambridge, CB1 1LY

Closing date midnight on 7th September, 2016

Club Name:

Contact Name:

Postal Address:

Email Address:

Telephone No:

Entry Details:

No of Entries/ Passes

Cost

Swimmers @ £6.00 per event £

Coaches Pass @ £12 ££

TOTAL £

Payment Method (tick and complete): Cheque BACS* Ref:

Other:

* If you wish to pay by BACs please email meets@cocsc.org.uk for details.

Checklist – By the Closing Date of 7th September, 2016 please ensure you have:

Emailed:Club Summary Entry Form (this form)Sportsys Meet Entry FileSportsys Meet Entry ReportCoach/Helper FormsOfficials Forms (1 licensed official for every 5 swimmers)(BACs transfer)

Posted:Club Summary Entry Form (this form)Sportsys Entry ReportCoach/Helper FormsOfficials Forms (1 licensed official for every 5 swimmers)Cheque (payable to CoCSC)

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