EUROPEAN UNION DELEGATION OF THE EUROPEAN UNION FOR THE PACIFIC

HEAD OF DELEGATION

Call for expression of interest for inclusion in vendors' list

2015 programme of administrative low value contracts

The Delegation of the European Union for the Pacific based in Suva, Fiji has the intention to collect a list of vendors to be invited to submit tenders under the following conditions:

1. Tenders relate to supplies, services or works indicated in the list below (Annex 1).

2. Natural and legal persons interested in participating in these tenders are invited to send their application either by post or by e-mail to the following address:

• By Post: Private Mail Bag, GPO, Suva, Fiji • By e-mail: delegation-fiii-piOcurement@eeas.euiOpa.eu

The application must contain the following information for being accepted in the vendors' list:

• Identification of the vendor (supplier, service provider or contractor) indicating name, business address (full address of registration of the firm, if applicable), telephone and e-mail;

• Indication of the list(s) / sub-list(s) where the vendor wants to be included using the table in annex.

3. Contracts subject of these tenders shall not exceed 60,000€ (or equivalent in other currency).

4. The place of delivery for these contracts will be the Delegation in Suva, Fiji or its rented accommodations in Suva, Fiji.

5. For every new supply, service or work's contract to be awarded, the Delegation may invite those vendors included in the relevant list or sub-list to submit a tender.

6. Inclusion on the list entails no obligation on the part of the Delegation concerning the award of the contract. The use of this list is not compulsory.

7. Contracts exceeding 60,000€ will be subject of an ad-hoc publication. Vendors interested in participating to these tenders must reply to such publication. The inclusion in a vendors' list gives no automatic right to participate as candidate for these contracts above 60,000€.

8. Processing your reply involves the recording and processing of personal data (such as your name and address). Such data will be processed pursuant to Regulation (EC) No 45/2001 on the protection of individuals with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data. Unless indicated otherwise, your replies to the questions and any personal data requested are required to evaluate your future tenders in accordance with the specifications of the invitations to tender and will be processed solely for that purpose by Head of Administration.

Details concerning the processing of your personal data are available on the privacy statement at: http://ec.euiOpa.eu/datapiOtectionofficer/Drivacvstatement publicprocurement en.pdf.

Level 6, TappooCity Complex, Comer of Scott & Usher Streets, Private Mail Bag, GPO, Suva, FIJI Telephone: (+679) 3313633 - Telefax: (+679) 3300370 - Email: Delegation-Fiii @ eeas.europa.eu hüp://eeas.europa,eu/delecjatioris/T Í ¡ i

Ref. Ares(2015)1674942 - 21/04/2015

Your personal data may be registered in the Early Warning System (EWS) only or both in the EWS and Central Exclusion Database (CED) by the Accounting Officer of the European External Action Service, should you be in one of the situations mentioned in;

• the Commission Decision 2008/969 of 16.12.2008 on the Early Warning System (for more information see the Privacy Statement on http://ec.euiOpa.eu/budget/contracts grants/info contracts/legal entities/legal entities en .cfm

or

• the Commission Regulation 2008/1302 of 17.12.2008 on the Central Exclusion Database (for more information see the Privacy Statement on http://ec.europa.eu/budget/exDlained/management/piOtecting/piOtect en.cfm#BDCE )

9. The vendors' list is valid until 30 April 2020. Interested parties may submit an application at any time prior to the last three months of validity of the list.

10. Interested parties may apply for one or more of the contracts included in the lists of contracts and sub-lists mentioned below. As mentioned in §2 above, the application must clearly indicate the lists and/or sub-list of interest of which the candidates will be part of.

11. Other EU Delegations may publish similar vendors' lists. Interested parties must reply to each publication as each EU Delegation is a separate and independent contracting authority.

Yours faithfully.

d'Affaires a.i.

Enclosures: Annex 1 - Vendors' list and sub-list Annex 2 - Application form for inclusion in the vendors' list (Year 2015)

2

Annex 1

List of contracts subject of the vendors list and sub-list of the EU Delegation to: FIJI

Type of contract Code List

Subject List Code sub­list

Subject sub-list *Tick area(s) of interest

Supply (goods)

Gl Vehicles G l . l 4x4 luxury vehicle Supply (goods)

G2 Furniture and other goods

G2.1 Office furniture Furniture and other goods

G2.2 Residential in-door furniture and appliances

02.3 Oarden furniture

G3 Office supplies 03.1 Toner (photocopiers, printers), printing cartridges

03.2 Paper (for photocopiers and printers)

G3.3 Stationery and other office supplies

03.4 Cleaning supplies

Services Sl Maintenance and cleaning

Sl.l Maintenance and repairs of buildings (electrical)

S 1.2 Maintenance and repairs of buildings (plumbing)

S1.3 Maintenance and repairs of buildings (masonry, painting, carpentry, upholstery)

S 1.4 Maintenance and repairs of generators and air conditioning units

Sl.5 Maintenance and repairs of office equipment

S 1.7 Locksmith services

S l . 8 Cleaning of office building

S 1.9 Pest control

S2 Catering S2.1 Catering for events

S3 Gardening S3.1 Gardening & maintenance of lawns

S3.2 Pool care

S4 Experts, consultants

S4.1 Legal affairs Experts, consultants

S4.2 Architectural, engineering

S4.3 ICT support services

S4.4 Insurances (Householders, Personal accident, Third party)

S4.5 Real estate advisory/services

S5 Printing Services

S5.1 Printing services (business cards, invitations, publications)

S6 Promotional Items

86.1 Promotional items / corporate wear (drivers uniforms)

S7 Travel S7.1 Travel agency services

S8 Removal Service

S8.1 Removal service (local / international)

S9 Mobile Communications

S9.1 Mobile communications

S10 Language Training

S10.1 Language training services (local and languages of EU member states)

S i l Taxis S l l . l Taxi services (local/national)

S12 Other car & transport services

S12.I Other car & transport services (fuel, tyres, vehicle insurances, maintenance, car wash)

S13 Accommodation 813.1 Accommodation - Hotel S13 Accommodation

813.2 Accommodation - Temporary (Apartments)

Works W1 Construction W l . l Construction Works W2 Security

installations W2.1 Alarms

Works W2 Security

installations W2.2 Armoured doors / 8afe havens

Works W2 Security

installations

W2.3 Grills, fences, razor-wire

Works W2 Security

installations

W2.4 Security lights

* Note: Only tick area/s that you are able to provide a quote, should you be contacted.

Annex 2 Application form for inclusion in the vendors' list (Year 2015)

To be completed by interested party:

Name:

Legal form:

Registration number with national authority:

VAT number:

Usual office address:

Postal address:

Telephone: Mobile:

Email:

Contact person: Email:

Done at: On

Stamp (if available) Signature of applicant Name