California State University, Northridge Certification

Process

Team BCarlos Guzman

John KramerStacey LaMotte

University of Phoenix

Feasibility and Planning

Proposal and Scope

Transfer California State University Northridge credential students’ records from hardcopies electronic media

Minimize paper usage and costs, modernize processes and centralize student information

Provide a server that can be network to the desktop computers

The server would require hosting a database

Scope Continued …….

Student calls office

Retrieve record from file cabinet

Is student onFile?

yes

Provide student Information orupdate record

Enroll student viaPen and Paper

Create file forstudent and file

Periodically, perform file maintenance

and archiving

Secure file cabinets and verify security upon leaving every night

Goals

Save the department money without sacrificing reliability and effectiveness

Trained employees in the use of the software and the database for proficiency

Convert all hard copy files to electronic media for quicker access and improved security

Cost Cannot exceed $30,000

Server ----------------------------------------- $3,000Network cabling ---------------------------- $1,500Labor to connect server ------------------ $4,000Labor to enter records -------------------- $3,000Labor cleanup ------------------------------ $2,500Training -------------------------------------- $4,000

Analysis

Database front-end interface will be hosted via Web-services

Develop a specialized Data Base Management System

Maximize development by installing a report wizard that will facilitate usability

Perform interviews among users and administration personnel

Implementation & Maintenance

Yes

No

No

Yes

Yes

No No

Yes

User logs in via user name and password

Administrator ?

User has full privileges

User has student privileges

Faculty?

User has faculty privileges

Enter Student name and ID

Display Student information

Student in database?

Provide screen to enter students info

Info update?

Allow update of any information and any special forms

Allow update of grades and student notes

Allow update of personnel information; address, marital status, weight, number of tattoos, etc, and any forms that can be filled out by student; financial assistance, etc

Log off

Save data to disk and request another transaction

Log Off

Administration Faculty Student

Figure 2

Preliminary Design Model

Documentation Plan Summary

System Documentation Database Script to Back-up

database Database Internet

connection Database Diagram Server Application tools Minimum

Hardware/Software System documentation

User client procedure Administration user

settings Evaluator user

settings Counselor user

settings Student user settings

Testing and Training

TESTING PROCESS

Verifying Design

Verifying Code

Integration Testing

Function Testing

System Testing

Training

(OJT) training

Cross training staff on system process and maintenance

Valuing all suggestions and input from staff

Question or Comment?