california public school construction process review
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California Public School Construction Process Review. A collaborative approach by practitioners, customers, and stakeholders October 27, 2010 Sacramento. Integrative Expert Workgroup Findings. California Public School Construction Process Review Report Dated October 1, 2010 - PowerPoint PPT PresentationTRANSCRIPT
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A collaborative approach by practitioners, customers, and stakeholders
October 27, 2010
Sacramento
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California Public SchoolConstruction Process Review
ReportDated October 1, 2010
1. Lack of Communication and Coordination (Table 1)
2. New Projects Held Up due to Project Close-Out Issues (Table 2)
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Lack of Communication and Coordination (Table 1)
Suggested Solution #1CDE, DSA, and OPSC to use a single project tracking number (PTN)
Considerations:Improved customer service, agency collaboration, integration of systems and review of existing processes
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Lack of Communication and Coordination (Table 1)
Suggested Solution #2Permit a DSA exception form at intake for over-the-counter approvals
Considerations:• Comprehensive policy and outreach • District currently is allowed to self-certify • Exception form for over-the-counter (OTC) process
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Lack of Communication and Coordination (Table 1)
Suggested Solutions (cont.)
#3 Create a streamlined process through the collaboration of CDE, DSA, and OPCS
#4 Initiate an MOU or interagency agreement between CDE, DSA, and OPSC
#5 Create a one-stop shop with a customer service orientation
#6 Create an ombudsman for guidance and project assistance
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New Projects Held Up Due to Project Close-out Issues (Table 2)
Suggested Solution #1Create contractual language regarding responsibilities of project team members to provide close-out certification documents
Considerations:DSA will facilitate collection and publication of the most effective contract language as measured by the percentage of projects certified
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New Projects Held Up Due to Project Close-out Issues (Table 2)
Suggested Solution #2Eliminate in-plant inspection report requirement for portable projects
Consideration:Waive Final Verified Report if built from a DSA approved set of plans
Suggested Solution #4Streamline documents for new portables
Consideration:Simplified verified report per emergency regulations
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New Projects Held Up Due to Project Close-out Issues (Table 2)
Suggested Solution #3Allow design professionals, project inspectors, or DSA field engineers to field-verify adequacy of construction for projects closed without certification
ConsiderationCertification Guide Section 5 to be further developed, with typical examples.
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New Projects Held Up Due to Project Close-out Issues (Table 2)
Suggested Solution #5Eliminate inspection documents that are DSA specific
Consideration:Upon determination by DSA that a valid project inspector Final Verified Report has been filed, many typical inspection and/or material test reports may be waived.
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New Projects Held Up Due to Project Close-out Issues (Table 2)
Suggested Solution #6Provide that projects where the scope is limited to resolving health and safety issues shall not be held up due to a lack of certification on a previous project
Consideration:Emergency regulations to link uncertified projects with pending modernization projects
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New Projects Held Up Due to Project Close-out Issues (Table 2)
Suggested Solution #7Allow design professionals, project inspectors, or DSA field engineers to certify adequacy of construction
Consideration:Current legislative framework and proposed measures to address backlog of uncertified projects
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New Projects Held Up Due to Project Close-out Issues (Table 2)
Suggested Solutions #8Require Local Educational Agencies and community college districts to be the repository of project records
Considerations:Interim measures include emergency regulations regarding project inspector job file contents.IR A-8 (Inspector’s Duties) to be revised to address changes per emergency regulations.
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To build safe, timely, cost effective, and
educationally appropriate school
facilities for the students of California
The End