Calculating Full Time Equivalents (FTE)

Calculating FTE(Profile Based on Roster Pattern)

• Identify No Hrs per week / 7.6 = • No Shifts per wk x 52.14 = No Shifts required

per yrEG Care Coordinator shifts 32 Bed Unit requires 21 Shifts x 52.14 = 1094.94 Shifts required per year

Monday Tuesday WednesdayThursday Friday Saturday Sunday SubtotalMorning 1 1 1 1 1 1 1 7Evening 1 1 1 1 1 1 1 7Night 1 1 1 1 1 1 1 7Subtotal 3 3 3 3 3 3 3 21

Example Care Coordinator Shifts over a Week

Calculating FTE(Profile Based on Roster Pattern cont:-)

• Identify No staff required on an Annual Basis

• EG; 52 weeks x 5 days = 260 • 1094.94 Shifts required per year / 260• = 4.2 CC’s required to staff ward.

Monday Tuesday WednesdayThursday Friday Saturday Sunday SubtotalMorning 1 1 1 1 1 1 1 7Evening 1 1 1 1 1 1 1 7Night 1 1 1 1 1 1 1 7Subtotal 3 3 3 3 3 3 3 21

Example Care Coordinator Shifts over a Week

Calculating FTE(Profile Based on Roster Pattern cont:-)

• Identify No FTE required on an Annual Basis

• EG; 52 weeks x 5 days = 260 minus Annual leave of 25 days, sick leave of 10 days = 225 available days per CC working in that 32 Bed Unit. 1094.94 Shifts required per year divided by 225 = 4.86 FTE CC’s required to staff ward.

Monday Tuesday WednesdayThursday Friday Saturday Sunday SubtotalMorning 1 1 1 1 1 1 1 7Evening 1 1 1 1 1 1 1 7Night 1 1 1 1 1 1 1 7Subtotal 3 3 3 3 3 3 3 21

Example Care Coordinator Shifts over a Week

Calculating FTEAnnual Leave - Allocation per Roster• 4.86 FTE x 5 wks allocated annual leave per yr = 24 wks • 24 wks / 13 roster cycles = 1.8 wks per roster.• Answer:- Allocate 1 to 2 weeks of annual leave per roster will meet the Annual leave entitlement of the CC Unit roster. Or every 12 wks allocate 4-6 weeks of annual leave for the Care Coordinator

Staff Week 1 Week 2 Week 3 Week 4Mary Working WorkingJohn Working Working Working WorkingLiz Working Working Working WorkingJane Working Working Working WorkingPaul Working Working Working WorkingSteven Working Working Working WorkingJulie Working Working Working Working

4 Week Roster

Leave

Calculating FTEComparing Roster FTE against Staff Required

• 4.86 FTE represents the full complement of staff required to write a roster taking in account replacement of leave such as annual and sick.

• To identify how many staff you have on roster to cover the 4.86 staff is as follows:

• 14 days represents a fortnight and within that fortnight you will work 10 days. Eg 5 Days Mon to Fri over 2 weeks = 10 shifts. We are going to count this ten shifts as increments of ‘1’

• Eg 0.1+0.1+0.1+0.1+0.1+0.1+0.1+0.1+0.1+0.1= 1

Calculating FTEComparing Roster FTE against Staff Required

• We are know going to compare as follows• Mary work 6 shifts a fortnight = 6/10 =0.6FTE• John work 4 shifts a fortnight = 4/10 =0.4FTE• Liz work 7 shifts a fortnight = 7/10 =0.7FTE• Jane work 3 shifts a fortnight = 3/10 =0.3FTE• Paul work 10 shifts a fortnight = 10/10 =1.0FTE• Steven work 7 shifts a fortnight = 7/10 =0.7FTE• Julie work 10 shifts a fortnight = 10/10 =1.0FTE

Total =4.7FTE Require =4.1