caaspp: adding and managing users in test operations management system (toms) adding test...
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CAASPP: Adding and Managing Users in Test Operations Management System (TOMS)
Adding Test AdministratorsCin Rogers, Ed.D.LEA CAASPP Coordinator
2 Adding Users
Test Administrators (teachers) must be added to TOMS in order to administer Interim Assessments
and/or Summative Assessments
3 Manage Security
Test Site Coordinator must have on file at the school and at the district office a CAASPP Test Security Affidavit from each Test Administrator (teacher) to whom access to TOMS has been granted.
CAASPP Test Security Affidavit http://caaspp.org/administration/forms/
4 Information You Will Need
Information you will need to grant access to Test Administrators (TAs) TAs first name TAs last name CDS code for school 14-digits (1062166XXXXXXX)
http://www.cde.ca.gov/re/sd/ TAs email address ([email protected]) School telephone xxx-xxx-xxxx Role in Organization
Test Site Coordinator Test Administrator
5 TOMS Access and Logon
Steps to Log OnGo to http://caaspp.org/ and select
the [Test Operations Management System (TOMS)] button.
Enter your username and password(if this is the first logon, follow the instructions to
change the temporary password provided in the email sent by CalTac. Temporary passwords are valid for 30 days)
6 Methods to Add Users
Two Methods One by one – Allow up to 2 hours for the
system to process the request and grant access to the added users.
Template upload – Allow up to 24 hours for the system to process the file and grant access to the added users.
7 Adding Users One by One
1. When TOMS has opened – select [Users] button on left navigation bar.2. Select the [Add] button.
8 Adding Users One by One (cont.)
3. Enter the following information for the user being added:
First name Last name email address ([email protected]) Phone number Fax is optional
9 Adding Users One by One
4. Select your school by clicking [Select Organization]5. Select the radio button corresponding with the user’s role by choosing either Site Coordinator or Test Administrator6. Select [Add Role]7. Select [Close] on the “Save User” confirmation box8. Select [Save] when you are finished adding users9. Select [Close] on the “Add User” confirmation box
10 Adding Users via Template Upload
1. Create the Excel file Download the TOMS user list template from the TOMS
Web page at http://caaspp.org/administration/toms/ Template is also available at californiatac.org under
Test Administration then TOMS Copy or enter your user information into the template.
Adding and Managing Users Guide (page 7; Table 1) describes file specifications
Save Excel file as .xls or .xlsx format
11 Upload the File
2. Open the Upload List of Site Coordinators and Test Administrators Web form at
http://californiatac.org/administration/toms/index.html
12 Upload the File (cont.)
3. Respond to the fields, entering information or making a selection as necessary.
Name, Phone, and email is you and the LEA is Fresno Unified School District
4. Upload the fileSelect [Browse] buttonLocate and select the fileConfirm that the correct file is selected, and then select [Submit Form]
13 Reminders
Inform teachers they will receive an email from CalTac with a temporary password.
Temporary passwords expire in 30 days from receipt.
Logging On for the First Time will require the user to change the temporary password by following the steps as prompted.
14 Resources and Questions
TOMS: Adding and Managing Users Guidehttp://californiatac.org/administration/toms/index.html
Video presentation: http://californiatac.org/training/caaspp/index.html
LEA CAASPP CoordinatorCin Rogers [email protected]