c / q7 o - national association of letter carriersmseries.nalc.org/c16970.pdf · 2018-12-11 · c /...

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c/q7o REGULAR ARBITRATIONAWARD IntheMatteroftheArbitration GRIEVANT : NancyVaughan betweenPOST OFFICE : Lewiston,Idaho UNITEDSTATESPOSTALSERVICECASENO :E90N- 4E-D95015396 NALCCASENO :CF-94-16 and NATIONALASSOCIATION OFLETTER CARRIERS ,AFL-CIO BEFORE : DonaldE . Olson,Jr . APPEARANCES : FortheU. S .PostalService :Mr.MitchellJ.Hicks , SeniorLaborRelations Specialist FortheNALC : Mr .Paul L.Price, RegionalAdministrativeAssistant PacificNorthwestRegion PlaceofHearing : Lewiston,Idaho DatesofHearing : October 3,19% andMarch 27,1997 AWARD : Thegrievanceissustained . TheEmployershallrescindtheNotice ofSuspensionissuedtotheGrievantonOctober 27,1994, andpurgecopiesof samefromappropriaterecords , includingtheGrievant ' spersonnel file.The EmployerisdirectedtomaketheGrievantwholeforanylostwages,plus interestattheFederalJudgmentRate . DateofAward : June24,1997 RECEIVED JUN26199/ JIMWILLIAMS,NBA NWOndAnooWlonLettercarriers Donald E .Olson,J,Arbitrator

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Page 1: c / q7 o - National Association of Letter Carriersmseries.nalc.org/c16970.pdf · 2018-12-11 · c / q7 o REGULARARBITRATION AWARD In the Matter of the Arbitration GRIEVANT: Nancy

c / q7 oREGULAR ARBITRATION AWARD

In the Matter of the Arbitration GRIEVANT: Nancy Vaughan

between POSTOFFICE: Lewiston, Idaho

UNITED STATES POSTAL SERVICE CASE NO: E90N-4E-D95015396NALC CASE NO: CF-94-16

and

NATIONAL ASSOCIATION OF LETTERCARRIERS, AFL-CIO

BEFORE: Donald E . Olson, Jr.

APPEARANCES:

For the U.S. Postal Service: Mr. Mitchell J. Hicks , Senior Labor RelationsSpecialist

For the NALC : Mr. Paul L. Price, Regional Administrative AssistantPacific Northwest Region

Place of Hearing: Lewiston, Idaho

Dates of Hearing : October 3,19% and March 27, 1997

AWARD: The grievance is sustained . The Employer shall rescind the Noticeof Suspension issued to the Grievant on October 27, 1994, and purge copies ofsame from appropriate records, including the Grievant ' s personnel file. TheEmployer is directed to make the Grievant whole for any lost wages, plusinterest at the Federal Judgment Rate .

Date of Award : June 24, 1997

RECEIVEDJUN 2 6 199/

JIM WILLIAMS, NBANWOnd AnooWlon Letter carriers

Donald E. Olson, J ,Arbitrator

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OPINION OF THE ARBITRATOR

PROCEDURAL MATTERS

This matter was conducted in accordance with Article 15 - GRIEVANCE -

ARBITRATION PROCEDURE of the parties collective bargaining agreement . A hearing

was held before the undersigned in Lewiston, Idaho on October 3, 1996 . The hearing

commenced at 9:00 a.m. and ended at 4:15 p .m. At the conclusion of the hearing day the

parties requested a continuance of the hearing. The second day of hearing reconvened on

March 27, 1997, commencing at 9 :00 a.m, and concluding at 2 :55 p.m. All witnesses

testified under oath as administered by the Arbitrator . Each party was given an

opportunity to examine, cross examine all witnesses, as well as present evidence in

support of their respective positions . Mr. Mitchell J . Hicks, Senior Labor Relations

Specialist, represented the United States Postal Service, hereinafter referred to as "the

Employer". Mr. Paul Price, Regional Administrative Assistant, Pacific Northwest Region,

represented the National Association of Letter Carriers, AFL-CIO, hereinafter referred to

as "the Union", and Ms . Nancy M. Vaughan, hereinafter referred to as "the Grievant" .

The parties introduced twenty-one (21) Joint Exhibits, all of which were received . The

Union introduced eleven (11) exhibits, all of which were received and made a part

the record. The Employer objected to Union Exhibits 2, 4, 5, 6, 7 and 11 . The Arbitrator

noted the Employer's objections . The Employer introduced four (4) Exhibits, all of which

were received and made a part of the record . the Union objected to Employer Exhibit No .

4. The Arbitrator noted the Union's objection. The parties were unable to stipulate to the

issue(s) to be determined by the Arbitrator in this dispute . However, the parties agreed

the Arbitrator could frame the issue(s) to be determined . At the conclusion of the hearing

the parties requested an opportunity to file post-hearing briefs . The Arbitrator received

the Employer's brief on June 14, 1997, and the Union's brief on June 18, 1997, at which

time the hearing record was closed . The Arbitrator promised to render his Opinion and

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Award within thirty (30) calendar days after the record had been declared closed . This

Opinion and Award will serve as the final binding Opinion and Award of this Arbitrator,

regarding this matter .

ISSUE

The Arbitrator frames the issue(s) as follows:'Did the Employer have just cause pursuant to the terms of the NationalAgreement to issue a Notice of Suspension to the Grievant on October 27,1994? If not , what is an appropriate remedy?

RELEVANT PROVISIONS OF THE NATIONAL AGREEMENT

ARTICLE 3MANAGEMENT RIGHTS

The Employer shall have the exclusive right , subject to the provisions of thisAgreement and consistent with applicable laws and regulations :

B . To hire , promote, transfer, assign, and retain employees in positionswithin the Postal Service and to suspend , demote, discharge, or take otherdisciplinary action against such employees ;

C. To maintain the efficiency of the operations entrusted to it ;

ARTICLE 5PROHIBITION OF UNILATERAL ACTION

The Employer will not take any actions affecting wages, hours and other termsand conditions of employment as defined in Section 8(d) of the National LaborRelations Act which violate the terms of this Agreement or are otherwiseinconsistent with its obligations under law .

ARTICLE 13ASSIGNMENT OF ILL OR INJURED REGULAR

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WORKFORCE EMPLOYEES

Section 1 . Introduction

B . The U.S . Postal Service and the Union recognizing their responsibility to aidand assist deserving full-time regular or part -time flexible employees who throughillness or injury are unable to perform their regularly assigned duties, agree tothe following provisions and conditions for reassignment to temporary orpermanent light duty or other assignments . It will be the responsibility of eachinstallation head to implement the provisions of this Agreement within theinstallation , after local negotiations .

ARTICLE 15GRIEVANCE-ARBITRATON PROCEDURE

Section 2 . Grievance Procedure--Steps

Step 2 :

(d) At the meeting the Union representative shall make a full and detailed statementof facts relied upon, contractual provisions involved, and remedy sought . TheUnion representative may also furnish written statements from witnesses or otherindividuals. The Employer representative shall also make a full and detailedstatement of facts and contractual provisions relied upon . The parties'representatives shall cooperate fully in the effort to develop all necessary facts,including the exchange of copies of all relevant papers or documents in accordancewith Article 31 . . . .

(g) If the Union representative believes that the facts or contentions set forth in thedecision are incomplete or inaccurate , such representative should, within ten (10)days of receipt of the Step 2 decision , transmit to the Employer's representativea written statement setting forth corrections or additions deemed necessary by theUnion. Any such statement must be included in the file as part of the grievancerecord in the case . . . .

(h) The Union may appeal an adverse Step 2 decision to Step 3 . Any such appealmust be made within fifteen (15) days after receipt of the Employer's decisionunless the parties' representatives agree to extend the time for appeal . Any appealmust include copies of (1) the standard grievance form, (2) the Employer'swritten Step 2 decision, and, if filed, (3) the Union corrections and additions tothe Step 2 decision .

Step 3 :

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(b) The Grievant shall be represented at the Employer's Step 3 Level by a Union'sRegional representative , or designee. The Step 3 meeting of the parties'representatives to discuss the grievance shall be held within fifteen (15) daysafter it has been appealed to Step 3 . Each party's representative shall beresponsible for making certain that all relevant facts and contentions havebeen developed and considered . The Union representative shall haveauthority to settle or withdraw the grievance in whole or in part . The Employer'srepresentative likewise shall have authority to grant the grievance in whole orin part. In any case where the parties' representatives mutually conclude thatrelevant facts or contentions were not developed adequately in Step 2, theyshall have authority to return the grievance to the Step 2 level for fulldevelopment of all facts and further consideration at that level . . . .

(c) The employer's written Step 3 decision on the grievance shall be providedto the Union's Step 3 representative within fifteen (15) days after the partieshave met in Step 3 , unless the parties agree to extend the fifteen (15) dayperiod . Such decision shall state the reasons for the decision in detail andshall include a statement of any additional facts and contentions not previouslyset forth in the record of the grievance as appealed from Step 2 . . . .

Section 4. Arbitration

A. General Provisions

6. All decisions of the arbitrator will be final and binding . All decisions ofarbitrators shall be limited to the terms and provisions of this Agreement,and in no event may the terms and provisions of this Agreement by altered,amended, or modified by an arbitrator . . . .

ARTICLE 16DISCIPLINE PROCEDURE

In the administration of this Article, a basic principle shall be that discipline shouldbe corrective in nature, rather than punitive. No employee may be disciplined ordischarged except for just cause such as, but not limited to, insubordination,pilferage, intoxication (drugs or alcohol), incompetence, failure to perform work asrequested, violation of the terms of this Agreement, or failure to observe safetyrules and regulations . Any such discipline or discharge shall be subject to thegrievance-arbitration procedure provided for in this Agreement, which couldresult in reinstatement and restitution, including back pay .

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ARTICLE 19HANDBOOKS AND MANUALS

Those parts of all handbooks , manuals and published regulations of the PostalService, that directly relate to wages, hours or working conditions, as they applyto employees covered by this Agreement, shall contain nothing that conflicts withthis Agreement, and shall be continued in effect except that the Employer shallhave the right to make changes that are not inconsistent with this Agreement andthat are fair, reasonable, and equitable . This includes, but is not limited to, thePostal Service Manual and the F-21 . Timekeeper's Instructions .

BACKGROUND

The Grievant is employed as a Letter Carrier at the Lewiston, Idaho Post Office . She

has been employed at that facility since October 10, 1987 . On August 17, 1994 while in

Spokane, Washington with a friend, she experience car trouble . They were unable to

start the car. The Grievant was scheduled to report to work on August 17, 1994. The

Grievant called the Employer between 2:00 a .m. and 2 :30 a.m. to notify them of the

problem with the car . Upon the Grievant' s return to work the next day, management

asked her to provide evidence that the car had been worked on. The Grievant indicated

that she had no documentation to provide , since her friend fixed the car . On October 27,

1994, the Grievant received Notice of Suspension of 14 Days or Less from the Employer,

which entailed a suspension of five (5) working days, beginning on November 7th at

0600 hours. The Grievant was instructed to return to work on November 14, 1994, at

0600 hours . There were two reasons given by the Employer for issuing the October 27,

1994 Notice of Suspension to the Grievant , She was charged with an Absence Without

Official Leave (AWOL) for the absence from work on August 17, 1994 . In addition, the

Employer claimed in the second charge that she had excessive unscheduled absences for

an extended period time . Prior to this notice being issued to the Grievant , the Employer

had issued the Grievant a Letter ofWarning for Irregular Attendance on December 30,

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1993, as well as issuing the Grievant a two (2 ) Calendar Day Suspension for Irregular

Attendance on February 17, 1994 . A timely grievance was filed . A Step One meeting was

held and the Employer denied the grievance on November 3, 1994 . The Union appealed

the grievance to Step 2 on November 11, 1994 . The Employer denied the grievance on

November 15, 1994, however did not furnish a written decision to the Union . The Union

did not file a written statement of corrections or additions to the Employer's oral decision

denying the grievance . On November 25, 1994 , the Union appealed the grievance to Step

3 . The Employer rendered a written decision to the Step 3 appeal on March 27, 1995 .

Once again, the Employer denied the grievance. The Union appealed the matter to

arbitration on April 1st . Arbitrator Walter Lawrence held a hearing on this matter on June

13, 1995. He decided to remand the grievance back to Step 3 of the grievance procedure

in order for the parties to fully develop and further address the issues in dispute .

The parties advocates agreed with Arbitrator Lawrence's decision . At the arbitration

hearing the Union raised the issue that the Employer may have violated the Family

Medical Leave ACT (FMLA) . Pursuant to the arbitrator 's ruling the parties met on

August 22, 1995 at Step 3 . After the meeting had concluded , the Employer issued its

Step 3 decision on September 8, 1995 . The Employer denied the grievance. Once again,

the Union appealed the grievance to arbitration on September 19, 1995 alleging the

Employer violated Articles 16 and 19 of the National Agreement , as well as the Family

Medical Leave Act .

POSITION OF THE PARTIES

POSITION OF THE EMPLOYER

First, the Employer maintains it did not violate the National Agreement when it issued

a seven day suspension to the Grievant on October 27, 1994 . In support of that

contention, the Employer asserts the Grievant has been disciplined numerous times for

attendance problems . Moreover, the Employer contends it issued progressive discipline to

the Grievant in an effort to correct her behavior dealing with absenteeism , prior to issuing

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the suspension on October 27, 1994 . Furthermore, the Employer claims it acted properly,

applied applicable law and regulation , prior to issuing the suspension to the Grievant .

In addition, the Employer claims the Union has attempted to raise new arguments dealing

with a violation of the Grievant's rights under the Family Medical Leave Act, as well as

the Darrell Brown Memo, by asserting these arguments for the first time at the arbitration

hearing . As such, the Employer avows that raising these new arguments at the arbitration

hearing is violative of the terms set forth in Article 15, and should not be allowed or

considered by the Arbitrator. Additionally, the Employer avers if the Arbitrator allows the

Union's argument dealing with the FMLA to be considered, the Grievant never gave

notice of her illness in "sufficient detail" as to make it evident that the requested leave was

FMLA protected . Also, the Employer argues that the Grievant's medical condition did

not meet the definition of "chronic serious health condition" as defined under the FMLA .

Contrary to the Union's position, the Employer contends that supervision conducted a

stand-up with employees to inform them of their rights under FMLA, and that FMLA

postings were posted on appropriate bulletin boards for employees to observe . In

summary, the Employer asserts it has shown that the Grievant acted as charged, and

requests that the grievance be denied .

POSITION OF THE UNION

The Union claims the Employer did not have just cause to issue the Grievant seven (7)

calendar day suspension on October 27, 1994 . Moreover, the Union argues the Employer

violated Articles 3, 5, and 19 of the National Agreement, when it issued the suspension to

the Grievant, and violated the Family Medical Leave Act, as well as the Darrell Brown

Memo. Additionally, the Union contends the Grievant was treated in a disparate manner

by the Employer. Specifically, the Union asserts there were other employees who used

more sick leave in a less amount of time then the Grievant, however none of these

employees were disciplined . Furthermore, the Union avows the Grievant's due process

rights were violated, by the Employer's improper investigation of the facts surrounding the

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Grievant's absences from work . Also, the Union avers the Grievant was subjected to

double jeopardy, in that she received an "official discussion" about the AWOL charge,

which resolved the matter , but the same issue was again raised in the Notice of

Suspension . Again, the Union claims the discipline received by the Grievant on October

27, 1994, was not meted out by the Employer in a timely manner. Further, the Union

argues the Employer failed to demonstrate the Grievant was AWOL as charged in the

Notice of Suspension. Last, the Union maintains the Employer in this case failed to follow

its own rules and regulations regarding leave provisions, such as ELM 515 and 513 . As

such, the Grievant may not be disciplined . In summary, the Union requests the Notice of

Suspension be rescinded, the Grievant be made whole and the Grievant be treated properly

as a limited duty employee and afforded a position she can accomplish within her medical

restrictions .

DISCUSSION

This Arbitrator has carefully reviewed the record, pertinent testimony, post-hearing

briefs, and cited arbitration cases .

Initially, this Arbitrator concludes the Union's claim that the Employer violated the

Darrell Brown Memo has no validity or merit in this case . Indeed, the moving papers of

this case have no mention of a Darrell Brown Memo alleged violation . The Union may

have raised a Darrell Brown Memo violation at the original arbitration hearing on June 13,

1994 before Arbitrator Lawrence, however, the moving papers do not indicate that there

was any discussion of that contention after the case had been remanded back to Step 3 .

Moreover, there is no mention of a Darrell Brown Memo violation in the Union's Request

For Arbitration on September 19, 1995 . Therefore, this Arbitrator concludes this

argument was not properly raised in accordance with the provisions set forth in Article 15,

and as such will be given no consideration in deciding this case. However, the

Employer's contention that the Family Medical Leave Act (FMLA) was not raised in the

processing of this grievance, lacks merit . The parties including Arbitrator Lawrence

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entered into an agreement on or about June 13, 1995, which states in pertinent part the

following : The undersigned mutually agree that the above -referenced grievance will

be remanded to Step 3 of the grievance procedure in ORDER TO FULLY

DEVELOP AND FURTHER ADDRESS THE ISSUES IN DISPUTE It is further

agreed that this grievance , if not resolved , will he relitigated . . . . (Emphasis supplied) .

The evidence indicates the Union on June 13, 1995 had raised at least the FMLA

argument in support of their position, and that Arbitrator Lawrence remanded the case

back to Step 3 to give them an opportunity to fully develop their respective contentions,

and address the issues in dispute. Indeed, that is exactly what the parties did, On August

22, 1995 the Union's National Business Agent, Jim Williams, met with the Employer's

representative, Porter L . Kimmel. Without doubt, the Union in this meeting once again

raised the FMLA argument in support of their position . In fact, the Employer's Step 3

decision rendered on September 8, 1995 clearly supports the Union contention that FMLA

was raised . In that decision, Porter L . Kimmel states in pertinent part : . . . It is the

position of management that any alleged violation of the A is not arbitrabl

Further, even if it were ruled arbitrable. the union has failed to demonstrate

sufficient number of the dates of unscheduled absences should be excused under

FMLA. Grievance denied . (Emphasis supplied) . Furthermore, the Union's Request For

Arbitration dated September 19, 1995 expressly stated that the contractual violations it

relied upon were Article 16, 19 and the Family Medical Leave Act . As a matter of fact,

National Arbitrator Mittenthal, in Case No . N8- W-0406, on pages 9-10 while addressing

the validity of a new contention being raised by the Postal Service at the arbitration

hearing, stated : . . . . The difficulty here is the lateness of this argument Article XV

describes in great detail what is expected~ f the parties in the grievance procedure

The Postal Service's Step 2 decision must make a "full statement" of its

understanding of . . .the contractual provisions involved It Step 3 decision must

include "a statement of any additional . . .contentions not previously set forth "

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Its reliance on this contract provision did not surface until the arbitration hearing

itself Under s . h circumstances. it would b inappropriate to consider this belated

Article X111 claim. (Emphasis supplied). This Arbitrator supports Arbitrator Mittenthal's

reasoning. In this case, for whatever reason the Employer failed to render a Step 2

written decision, which is explicitly required in processing a grievance under the terms of

Article 15 . However, it is quite clear as stated above, the Union properly raised the issue

of a possible violation of the Family Medical Leave Act, and the parties had an

opportunity to discuss same at their Step 3 meeting on August 22, 1995 . The Employer

merely took the position that the FMLA was not arbitrable . Certainly, in the opinion of

this Arbitrator, the Employer's claim that the Union's contentions raised at Step 3

pertaining to a FMLA violation amount to "an ambush at arbitration" cannot be

countenanced. By all means, in the opinion of this Arbitrator, not only can both parties to

this Agreement utilize the grievance-arbitration procedure for alleged violations of its

express provisions, but the Union can also avail itself of the grievance-arbitration

procedure for alleged violations of applicable law . (See Article 3 and 5 of the National

Agreement) . However, with all of this said, this Arbitrator does not believe the FMLA

has to be considered in order to adjudicate this matter, albeit the FMLA is arbitrable .

In essence, this Arbitrator must determine if the Employer had just cause to suspend

the Grievant by letter dated October 27, 1994 . In the opinion of this Arbitrator, the term

"just cause" clearly implies some investigation, fact-finding and weighing of the

circumstances, prior to taking disciplinary action against employees . Due process

mandates that an Employer is obligated to investigate all of the circumstances, before

reaching any decision to discipline employees, and to give an employee a fair opportunity

to explain his or her side of the case .(Emphasis supplied)

Generally, as in this case, this Arbitrator must determine if the Grievant absenteeism

was excessive . In determining if the Employer acted reasonably in disciplining the

Grievant, this Arbitrator has given consideration to the length of, and time during which

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the Grievant had an alleged poor attendance record , the reasons for the absences, if any,

the nature of her job, the attendance records of other employees , and whether the

Employer had a clear policy relating to absenteeism , which was known to all employees

and which was applied fairly and consistently . Moreover, was the Grievant warned that

disciplinary action could result if her attendance record failed to improve .

By the same token, as the Employer so correctly argues, if it is to survive as a

business, it needs employees who will be regular in attendance and who will work, and

stay at work, when they are supposed to . Clearly, that is not an unreasonable expectation

in the opinion of this Arbitrator .

However, in this case the Employer did not treat the Grievant fairly . First, the

Employer charged the Grievant with being AWOL on August 17, 1994 . The record is

clear the Grievant called supervision in the early hours of August 17, 1994 from Spokane,

Washington to report car trouble . Shortly after her return to work she was asked by

management to provide copies of repair bills. The Grievant explained her friend repaired

her car, so she had no repair bills to provide . To this Arbitrator that appears to be a

reasonable explanation for not having repair bills . Both Branch President Chris Fey and

the Grievant indicated the Grievant received an official discussion from Mr. Akers

regarding this matter, and the parties left Mr . Akers office with the understanding the issue

was resolved. This Arbitrator finds that testimony to be plausible . If Mr. Akers really had

decided shortly after August 17, 1994, that the Grievant absence was in fact an AWOL

situation, he certainly had reason to issue another Notice of Suspension to the Grievant,

for Irregular Attendance . Prior to August 17, 1994, the Grievant was absent on March

30, 1994, May 12, 1994, May 13, 1994, June 22, 1994 and four (4) days in June 1994 .

Nonetheless, the Employer for whatever reason waited until October 27, 1994 before

issuing its Notice of Suspension to the Grievant. This Arbitrator is convinced that the

Employer did indeed know why the Grievant was absent from work . For example, the

record indicates in late February 1994 the Grievant was offered and she accepted a limited

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duty job offer, which was later rescinded by the Employer in April 1994 . However, even

prior to that event taking place, the Employer was put on notice that the Grievant had

suffered two ankle injuries while employed carrying mail. Without doubt, Article 10,

Section 5 .1) pertaining to sick leave and usage of same, states : For periods of absence of

three (3) days or less , a supervisor may accept an employee's certification as reason

for an absence.. This Arbitrator must assume the Employer requested certification from

the Grievant for the absences between July 23 and July 28, 1994, since she received

payment for those absences . These actions by the Employer, clearly indicate to this

Arbitrator that the Employer was aware of the Grievant's serious medical condition, and

the her work limitations . Equally important, this Arbitrator notes the Employer's own

reference material dealing with the FMLA, charges supervisors with the responsibility for

designating whether or not an absence is FMLA qualified and to give notice of the

designation to employees, if such employees have a serious health condition, such as the

Grievant had. There is no doubt in the opinion of this Arbitrator that management knew

of the Grievant's serious health condition, however, blatantly disregarded their

responsibility to notify the Grievant of her FMLA rights for qualified FMLA absences .

Additionally, there was no evidence in the record that the Employer after being made

aware of the Grievant's medical condition, required her to provide current certification

from a health care provider that the FMLA definition of a serious health condition was

met . These requirements are mandated by the Employer's own regulations. However, in

the instant case, the Employer did not comply with its own regulations dealing with this

issue .

In the same vein, this Arbitrator is of the opinion the Employer failed to properly

investigate this matter prior to issuing the October 27, 1994 Notice of Suspension to the

Grievant. Moreover, there was no investigative interview held with the Grievant prior to

meting out the suspension . Frankly, this Arbitrator was somewhat taken back by the

testimony of Postmaster Baldus, who testified under oath that he had no idea of why the

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Grievant was absent from work . Taken at face value, this admission makes the

Employer's case untenable . Article 16, Section 8 of National Agreement states : In no

case may a supervisor i ose suspension or discharge upon an employee unless the

proposed disc lid nary action by the supervisor hag first been reviewed and

concurred in by the installation hand or designee. (Emphasis supplied). Obviously, if

the Postmaster the individual charged with reviewing suspensions of his employees, had

no idea why the Grievant was absent, this Arbitrator concludes he did not properly review

the case prior to issuing the suspension .

In particular, this Arbitrator is of the opinion that Charge No . 1 given by the Employer

as a reason for the Grievant's suspension is clearly stale . As a rule, it is an essential aspect

of industrial due process that discipline be administered promptly after the commission of

the offense which prompted the discipline . Moreover, as in this case, such a delay in the

imposition of discipline clearly leads an employee into a false sense of security that his

conduct is acceptable to an employer . Further, this Arbitrator was struck by the fact that

albeit the Grievant was being charged with AWOL for August 17th absence, not one of the

Form 3971's introduced at the hearing stated such a fact . Clearly, this is contrary to the

Employer's own rules and regulations dealing with Form 3971s .

In review, this Arbitrator notes the Grievant was also treated in a disparate manner in

her use of sick leave versus co-workers. During the period in dispute, the Grievant used a

total of 88 hours of sick leave . On the other hand, some employees used more sick leave

than the Grievant, however, the record indicates they received no discipline . For example,

the record shows that Carrier Wiggens utilized 480 hours of sick leave in just a few

months, while Carrier Fraker used 320 hours of sick leave and Carrier Olney used 160

hours of sick leave . The general rule is that disparate treatment such as unequal treatment

for similar conduct will not be tolerated by arbitrators . This Arbitrator without

reservation supports that rule .

Page 15: c / q7 o - National Association of Letter Carriersmseries.nalc.org/c16970.pdf · 2018-12-11 · c / q7 o REGULARARBITRATION AWARD In the Matter of the Arbitration GRIEVANT: Nancy

Thus, based upon the record and for the reasons stated above , this Arbitrator

concludes the Employer did not have just cause pursuant to the terms of the National

Agreement to issue a Notice of Suspension to the Grievant on October 27, 1997 .

AWARD

The grievance is sustained . The Employer shall rescind the Notice of Suspension

issued to the Grievant on October 27, 1994, and purge copies of same from appropriate

records, including the Grievant' s personnel file . The Employer is directed to make the

Grievant whole for any lost wages, plus interest at the Federal Judgment Rate .

Dated this 24th day of June, 1997Tacoma, WA