c n h | k e y c l u b | created by: cnh district governor california-nevada-hawaii district august...
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C N H | K E Y C L U B
|Created by: CNH District Governor California-Nevada-Hawaii DistrictAugust 2014
Presented by:
CNH
Effective Meetings
Jacqueline Tsang, Governor
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
What did you learn from the July Newsletter?
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
Think back to one of your least successful
Division Council Meetings.
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
Now think about one of your most
successful meetings.
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
One MONTH in advance Date and Time Venue & Phone numbers Chaperones Event Request Forms Identify task coordinators
and directives Meeting agenda
“This month you should be prepared to hold next month’s
meeting.”
4+
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
At least 3 WEEKS prior Itinerary Advertisement (announcements,
electronic flyers, videos, etc.) Have Executive Assistants oversee
progress of task coordinators and provide you with updates
Invite all sponsoring Kiwanis clubs + Kiwanis Lt. Governor
Reconfirm venue and date & time
3
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
2 WEEKS prior Reconfirm venue Reconfirm adult chaperons Finalize itinerary Finalize meeting agenda Ensure meeting task
coordinators have completed directives
2
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
1 WEEK prior Executive Assistants contact Club
Presidents asking them to confirm attendance
Review task coordinator directives and create a checklist of everything needed to be prepared for the meeting Double check that all items are
prepared Reconfirm with venue & adults1
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
• Cater to the members• Hold your meeting in a place where you can be
heard• Make sure the members you serve are comfortable
• When things go wrong…• BREATHE. It will be okay. It’s time to problem
solve.• If your venue is unprepared for you, inform DLT
and advisors; they may be able to help you find a new location. If not, reschedule and continue with planning
Things to Keep in Mind
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
• If chaperons are unable to attend, inform advisors and sponsoring Kiwanis Clubs. If unable to find replacements, do not hesitate to ask for the support of your parents or family members.
• If task coordinators leave tasks incomplete, do not hesitate to reach out to your DLT for assistance
• Proactive planning is ALWAYS helpful
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
Marketing:[ˈmärkitiNG] noun
The action or business of promoting and selling products or services.
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
Keep the message positive!DO include…• Date, time, and location• Who’s invited• Purpose of the event• Information on preparing (what should
be brought by every member in attendance)
• Captivating photos• Graphic Standards / Branding
Creating Phenomenal Advertisements
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
Do NOT…• Detail the itinerary• Compare to previous years• Make typos• Include information that is subject to
change• Try to change any details provided on
the advertisement once it is released• Assume they know how to get to the
location• Assume they know the dress code
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
• No Key Club business (planning) is to be conducted on social media• Takes away the magic of the event• Gives you more leeway
• Advertisements should only be viewable and shared with those who are allowed to be at the event
Social Media
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
Date, time, and location of meeting Identification of host club Introduction of Special Guests/Adults Workshops and/or speakers Names of presenters who are to cover
certain items on the agenda Key Club Pledge
BEE inclusive of all new leaders in attendance Include a notes section
Allows members to review what they learned during that meeting with ease
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
Include remindersDue datesUpcoming eventsNext DCM
Provide a range of resources to useDivision reflectorCyberKeyKey Club Website
Provide and encourage use of contact informationLt. Governor, Executive Assistant(s), Region Advisor(s)
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
Eye-catching Include graphicsUtilize Graphic StandardsActivity
Balance of informationInclude important details, but keep the listed meeting items rather vagueGive yourself enough space to expound
Do not hesitate to go greenProvide members with an electronic copy that provides extra details
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
• Provides the membership with more opportunities to lead and serve their peers
• To educate the membership• Allows you to focus on details that
make the event special• Enhances the member
experience
Purpose
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
Begin with…A focusTask list/directivesDue datesContact informationResources
Provide them with guidance/a mentorDivision assistants
Allow them to experience the final productRecognize their work at your meeting
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
Venue Coordinator Marketing Coordinator Chaperon Coordinator Circle K Coordinator Eliminate Coordinator PTP Coordinator Fall Rally Spirit Coordinator
Suggestions
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
• Holding a service project in conjunction with a meeting makes better use of the members’ time
• Improves attendance• Brings focus back to the service-
aspect of Key Club• Enhances the member
experience
Purpose
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
Plan a service project that appeals to the membersSurvey them! Try to plan service projects that allow the members to interact
Ensure that there is a large, open location for you to hold the meeting
Aim to have the service project after the meeting
How To
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
If you must hold the service project beforehand, provide a meeting place and time for the meeting
Afterwards, reflect on the event
Remember…It’s about the member
experience.
Training Topic: Effective MeetingsCNH Key Club DistrictCNH |
Would I want to attend
this meeting?
ASK YOURSELF…