C-Cube for Web Administrators

Mark SantosIT Learning & Development

Course Objectives

To acquire the technical skills in developing a C-Cube site

Designing and creating the site structure

Managing security and memberships Creating Forms Site customization Archiving content

Course Outline

C-Cube Basics Security and Memberships Site Development Site Customization Site Maintenance

How to apply for C-Cube?

Go to http://c-cube.adb.org/

Contact Persons:› Didier Jan, loc. 4811, djan@adb.org› Allan Olega, loc. 4823, aolega@adb.org› Jacqueline Lo, loc. 4815, jllo@adb.org› Rigor Ibanez, loc. 5257, iibanez@adb.org› Jacqueline Antonio, loc. 70527,

jantonio@adb.org

What is C-Cube for?

Communication

•Discussion Forums

•Newsletters and Feeds

•Online Chat and AwarenessCoor

dination

•Calendar•Tasks•NotificationsColla

boration

•Document Storage•Document Versioning•Work Offline feature

C-Cube Servers

Internal Test Server

wdqr1.asiandevbank.org

External Production

Serverwpqr1.adb.org

Internal Production Serverwpqr2.asiandevba

nk.org

Roles and Responsibilities of the Web Administrator

Designer

• Content aggregation• Look and feel• Security design

Developer

• Create rooms, folders, and pages• Site customizations• Invite members

Manager

• Site maintenance• Notifications• Archiving

Member Roles

Administrator

Facilitator

Content Coordinator

Basic User

Access RightsOwner

Manager

Editor

Author

Reader

“SuperUser” access

Site CustomizationControl Memberships

Edit pages created by others

Create/edit pages personally created

Read pages only

Organizational Structure

Turnover of Duties

When the Primary Administrator can no longer perform his/her duties as administrator. The Backup Administrator takes over.

When the CoP Owner is not available, his/her OIC takes over as Owner.

Groups

Makes sending e-mail notifications easier

Simplifies access management for rooms and inner rooms

Making your Site Public

Anonymous Access

No log-in required

Automatically set as Reader

Default Access

Assign non-member an access type after logging

in

Can be Reader, Author, or Editor

C-Cube Building Blocks

Rooms

Folders

Pages

C-Cube Elements: Page

Basic unit for C-Cube content Can be created using:

› MS Word, Excel, or PowerPoint› JPEG files, GIF Files› HTML pages

Can contain attachments Must at least have author

access to create pagesPAGES

C-Cube Elements: Folder

Container for pages Folder types:

› Discussion› Simple List› Ordered List› Headlines› Slideshow

Must at least have manager access to create folders

FOLDERS

C-Cube Elements: Room

Secure Location› Access can be defined by the

Room Manager or Owner Can contain:

› Pages › Folders› Inner rooms

ROOMS

Design

PAGESFOLDERS ROOMS

PAGESFOLDERSROOMS

Development

Notifications

Notifications available on:› Tools Menu (for site related news)› Members (for informing new members)› Every page published› Prior to publishing every page

Non-Members or those not in the ADB Notes directory may also be notified.

Forms

Forms are used to:› Create fields where the author can input

specific information› Process information for review and

approval of other members before it can be published

You can create forms using:› Simple form› Imported HTML› Imported MS Office form

Approval CyclesWorkflow Type Description

Simple Submit Workflow • No option to Save as Draft• Content will not undergo review

Editor-in-chief Workflow • Content to be approved or rejected by one member only

Approval Workflow • Content is to be reviewed by multiple users• You can setup the order of reviewers

Multiple Editors Workflow

• Grants other authors Editor access to content created using this form

No Special Workflow • No review workflow• Can either publish immediately, save as draft, or cancel

Administrator Logs

Submit quarterly reports to OIST:

› Access Distribution Review List of users and corresponding access levels

› Usage Review Active or Inactive?

Contact Information

InquiriesHelpdesk 5555

IT Training, tutorial requests, online registration

Informatics 7772http://bphr/it-training