by the end of the workshop each participant will be able to : give presentations which interest and...
TRANSCRIPT
By the end of the workshop each participant will be able to :
• Give presentations which interest and involve their audiences.
• Give well structured presentations
This morning :
First videoed presentation and feedback
Use of body language and voice
This afternoon :
Second videoed presentations and feedback
Tomorrow morning :
Organising your presentations
Tomorrow afternoon :
Third presentations and feedback
Characteristics of a Successful Characteristics of a Successful PresentationPresentation
Voice ? %
Words ? %
Body language ? %
TOTAL 100 %
THE RELATIVE POWER
OF
VOICE - WORDS - BODY LANGUAGE
Inconsistent messages
POSITIONING - POSTURE - MOVEMENT
WHAT TO DO WITH YOUR HANDS
GESTURES
Descriptive gestures Emphatic gestures
Counting gestures Attitude gestures
EYE CONTACT
MANNERISIMS
Voice projection
Pace and pausing
Pitch
Volume
Intonation and stress
Common problems
Monotone
Talking too fast
Too loud / too soft
um - er - ok
USING YOUR VOICE EFFECTIVELY
Thank you ladies and gentlemen. First of all may I say how pleased I am to be here and have this opportunity of telling you about our company's future plans. As you know, the economic situation nowadays is far from certain and making any sort of plans is therefore rather difficult. However, I want today to look at the optimistic side of the picture and to show you how my company can help yours as we move into the 21st century. We have exciting times ahead. Let's seize our opportunities.
That doesn't look very difficult.Mr Fernandez isn't in his office today.Please don't do that.
The figures he gave us seemed very good but I'm not sure if they were totally reliable.
4 APPROACHES TO SPEAKER’S NOTES4 APPROACHES TO SPEAKER’S NOTES
No notes at all
Use visual aids as notes
Full, verbatim script
Prompt cards of sheets
3SECTION OF PRESENTATION
• not more than 4 or 5 bullet point lines
• only a few words on each line
• prompts on when to use visual aids
• notes on time-keeping
Retention after 3 hours after 3 days
Tell only 70% 10%
Show only 72% 20%
Show and tell 85% 65%
STRENGTHS :
• Simplicity
• Flexibility
• Portability
• Encourage interactivity
• Encourage participation
THE ABC OF FLIPCHARTS
A ATTRACTIVE
Use colour - use pictures instead of words
B BIG AND BOLD
Write big - should be legible from 10 metres
C CAPITALS
Use CAPITAL LETTERS for key words
also use or cloud shapes for key wordsboxes
STRENGTHS :
• easy to use
• can be projected onto walls
• can be prepared in advance (unlike whiteboard)
• can have illustrations and diagrams
HOW TO USE :
• large fonts (minimum 20 points)
• at least one colour other than black
• at least one image or picture
• K. I. S. S.
STRENGTHS :
• colour, movement and sound
• high quality images
• easy to change slides
• state of art
DANGER OF POWERPOINT
Overkill : too many effects
take over the presentation.
THE 4 WsWHO are my audience ?
WHY am I doing this presentation ?
WHERE is it taking place ?
WHEN is it taking place ?
Define the objective of your presentation
STEP 5 : Prepare your visual aids
STEP 6 : Develop your introduction
STEP 7 : Develop your conclusion
STEP 8 : Rehearse
STEP 1 : Develop your objectives
STEP 2 : Analyze your audience
STEP 3 : Brainstorm ideas
STEP 4 : Organize your ideas and
structure the presentation
BRAINSTORMING IDEAS
Write down whatever comes into your head
in NO ORDER - all over your paper
don’t judge the quality of your ideas
include ‘impossible’ or crazy ideas
ORDER YOUR IDEAS
• order ideas under groups : A - B - C etc.
• decide on a heading for each group
• put the groups in order
1 Beginning : Tell them what you are going to say.
2 Middle : Say it.
3 End : Tell them what you have said.
K. I. S. S.
100%
50%
0 15 mins 30 mins
1st - 2nd - 3rd - lastly etc.
Moving on the the next section :
‘So now I’ll talk about / discuss ___________’
‘Then, let’s turn to ______________________’
‘Next, I’d like to move on to ______________’
‘And now let me look into the question of ___’
‘Finally, to summarise __________________’
‘So, to conclude ________________________’
During the first 20 seconds :
70% of the total impression of a person
HOW TO START ?
Anecdote - joke - metaphor - parable
Ask a question
Make a controversial statement
Mention something recently on TV or in the news
Show something interesting
ELEMENTS of the INTRODUCTION
1 Greet the audience and introduce yourself
2 Tell them the objective of the presentation
3 Tell them what you are going to say
4 Explain the structure of your talk
First I’m going to talk about egg eating in Zanzibar.
Then I’ll go on to consider why Zanzibar has so many chickens.
After that we’ll consider whether eggs should be banned worldwide.
And finally I’ll outline our proposals on killing all chickens.
So let me begin with the question of egg eating.
THE ENDING
Tell them what you have said
plus (maybe) :
a recommendation or call for action
or a challenge
A dynamic concluding statement
and
‘Thank you’
DEALING WITH ANXIETY and STRESS
Stress :
‘The balance between the demands made on you - and your ability to cope with those demands.’
Your pituitary gland releases hormones into your bloodstream - these hormones go to your adrenal glands (in your kidneys).
Adrenal glands release adrenaline - different effects on different people.