business suite version 9kjradio.co.kr/kjc/data/amos_bs9_full_brochure_eng_low.pdf · tanker...

Business Suite version 9.0

TM

The ultimate asset management solution

AMOSMaintenance & Purchase

AMOSQuality & Safety

AMOS Mimic Condition

Monitoring

AMOS Shipdex Suite

AMOS Mail

Communications

AMOS F-MIS

AMOSPersonnel

AMOSTanker Management

Self Assessment

AMOS Business Suite version 9.0

AMOS ShipServ

e-procurement

SFI Codification

A Message from the CEO

The history of SpecTec and AMOS is the history of software at sea. For over 20 years, dedicated to Information Technology solutions for maritime businesses, be it on merchant ships, oil rigs or war ships, SpecTec has set a course and is leading the way.

Our software and competent consultancy services cover all aspects related to Maintenance, Stock Control, Procurement, Personnel Management, and the full portfolio of Maritime issues linked with quality management, such as Tanker Management and Self Assessment (TMSA), the International Ship and Port Facility Security Code (ISPS), International Safety Management Code (ISM), Emergency Response System (ERS), Shipboard Marine Pollution Emergency Plan (SOPEP) and so on. For the Oil and Gas sector, we have created specialised modules to deal with all of the industry specific issues related to Maintenance, Stock Control and safety procedures.

For the Navies, we represent a perfect Commercial Off The Shelf (COTS) choice for a complete Integrated Logistics System (ILS) solution. Moreover, we cover, through strong partnerships, the land-based market, providing an ideal software solution to all types of industries such as power plants, paper mills, food production and building maintenance.

Born in 1985, SpecTec’s growth has been marked by turning points, which have seen the company growing stronger and establishing true leadership in the market.

2005, in particular, marked a new beginning; SpecTec became independent again, and our legacy re-emerged, renewed, proud and strong, and now advances with a pioneering vision under new leadership and ownership.

Today, SpecTec professionals worldwide, many from our founding days, continue

to motivate, build, and bring innovation to AMOS products and services.SpecTec’s commitment to a dynamic product development plan is the cornerstone of our customer partnerships and the very strategy of our challenge to remain the leader.

On land, in port, or at sea, SpecTec and AMOS carry on a tradition of IT excellence in Fleet Management Solutions, Offshore Asset Management, ILS applications, and a number of specialised services which are difficult to find elsewhere.

The contents of this brochure will introduce you to AMOS products and services, and to a worldwide organisation of steadfast professionals who are … “wherever you need us.”

Giampiero SonciniChief Executive OfficerThe SpecTec Group

Giampiero SonciniChief Executive Officer

The SpecTec Group

SpecTec History

SpecTec and AMOS: two recognisable names in the Maritime and Offshore Industries, bringing software to sea for over 20 years!

1985 SpecTec, the company, was formed as an Oslo branch office of the leading Norwegian consultancy firm, ACCO, specialising in planned maintenance systems since 1916. AMOS, the software, was designed to computerise planned maintenance on board ships.

1986 SpecTec begins its early expansion with the first agencies and the first branch office being established in Sweden.

1987 SpecTec continues an expansion plan with further branch offices being established as AMOS software distributors in the United States and The Netherlands.

1988-89 The SpecTec distribution network expands to include Italy, the United Kingdom, Singapore and Cyprus.

1995 Following 7 years of continuous growth, SpecTec is listed on the Oslo Stock Exchange Market. By this year, all the distributing agencies are acquired and form the new SpecTec Group of companies.

1996 SpecTec merges with three other companies to form a new corporate entity named Visma, Visual Management Application.

1997 Visma splits its organisation, establishing two divisions: one of them is named SpecTec, Visma Marine Division. The company prospers and expands, reaching over 20 offices worldwide.

2000 The Dutch company, Station 12, owned by KPN (Dutch Telecom), purchases SpecTec, Visma Marine Division. Through an alliance with Telstra (Australian Telecom), Station 12 and SpecTec are merged with KPN Broadband, and Telstra Satellite System, and renamed Xantic. Xantic becomes the largest Information and Communications Technology (ICT) company in the maritime sector.

2001 KPN makes a corporate decision to focus on the land-based telephone market, and Xantic, consequently, is considered non-core business.

2005 Early in the year, Xantic restructures to split the business into two independent units: satellite communications and maritime software, the latter being the SpecTec network. This network is renamed The AMOS Group.

In April 2005, a consortium of investors, led by Giampiero Soncini, former Vice President of Xantic, present a bid for the purchase of The AMOS Group.

The AMOS Group was purchased within 21 days from the bid, almost a world record.

By July 2005, under the new leadership, the AMOS Group is renamed to the well-known “old” name of SpecTec, and The SpecTec Group reunites under a new banner and motto:

AMOS Business Suite is an extensive and powerful Windows based program capable of handling most of the daily ERP functions encountered in organisations that may consist of multiple locations. It is a client/server application, where the client program is run on a Windows PC, and the server program may use one of several different database systems. A stand-alone configuration on a single PC is also possible.

A M O S B U S I N E S S S U I T E M O D U L E S

Maintenance and Purchase

• Stock Optimiser • Accounting • Project Manager • PDA• E-Business• Graphics• CBM• Replication• Document System• Budget• Stock Control• Purchase• Maintenance

Quality and Safety

• Forms Generator• ERS• Non-Conformity• Distribution Document Control

Personnel

• Port Reports• Masters Cash• Crew Administration

Mail

• Internet Mail Server• Extra Modem Lines• AMOS Connect Suite• AMOS Connect Fleet

Voyage Management

• Voyage Management

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Enhancement

MaintenanceOptimisation

Spare PartsOptimisation

LegislativeCompliance

Classification

Flag State

SIRE/ TMSA/CDI/ISO

Add-On

Risk Analysis

Criticality Analysis

AvailabilityAnalysis

ConditionMonitoring

ApplicationExploration

Implementation

Product

Maintenance PlanSetup

Spare Parts Setup

Training

Standard AMOSTraining

BespokedTraining

OnboardTraining

CBT/OnlineTraining

BespokedCBT/Online

Licensed CrewTraining Centres

Consultancy and Customer Support

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A Steady Hand in Rough Seas

AMOS Maintenance and Purchase

AMOS Maintenance and PurchaseA Steady Hand in Rough Seas


For full contact details visit: www.spectec.net | [email protected]

AMOS MAINTENANCE & PURCHASE (M&P)

AMOS M&P isa Windows application for the integrated management of maintenance work and costs, stock control and purchasing. It works in conjunction with AMOS Business Suite.

SpecTec has developed AMOS M&Pspecifically for companies and organisations with geographically distributed plants or installations. In other words, where maintenance, stock control and requisitioning take place at one or more local installations, and purchasing and transport planning take place at a central headquarters.

The various functions in AMOS M&P work togetherIf you perform a maintenance job requiring certain spare parts, and then report performing that job, the associated spare parts which were automatically estimated for usage, are updated in the stock control records as removed. Moreover, the purchasing function holds a purchase order as ‘Active’ until the goods are registered as ‘Received’, at which point they are added into the stock control records.

AMOS M&P allows you to seewhat has been spent on various maintenance activities or purchases, and what is planned or budgeted for spending in the future.

USING M&P AT A LOCAL INSTALLATION, YOU CAN:

Plan Maintenance

Define jobs to be performed regularly. Define maintenance schedules. Print lists of jobs to be done in the immediate

future, as check-lists or with full descriptions of work.

Plan extraordinary maintenance with Work Orders.

Report Maintenance

Report performance of planned maintenance, manually or semi-automatically with simple reporting.

Keep records required by inspecting authorities.

Print or display maintenance records. Report unexpected work and routine

checks. Create work orders and report work based

on work orders.

Control Stock

Display and print inventory list for each storage area.

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Update quantities directly, after taking inventory. Display automatic transactions in and out of stock from

maintenance or purchasing activities. Review current stock quantities in relation to pre-set

minimum, maximum and reorder levels. Automatically calculate the amount needed to fill stock to

any of those three levels. Store preferred vendor, price and vendor supplied units

for all stock.

Request Stock

Enter desired quantities of items as they are used or expire.

Requisition Stock and Consumables

Create requisition forms for stock items automatically,

based on desired quantities and preferred vendors, or

create forms manually.

Create requisition forms for consumables.

Track Purchasing

Answer questions like:

Has the purchaser started to work with my last

requisition?

Was the order approved? Was it confirmed?

When is it expected to arrive?

What purchase orders are still active?

Receive Goods

Mark goods received based on purchase orders, automatically updating stock.

Track Costs and Budgets

Answer questions like: What have I spent so far this month? This fiscal year? How much of the budgeted amount remains for this

period?

And,Save and analyse costs due to unexpected maintenance over time to evaluate and improve preventive maintenance program.

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WORKING WITH M&P AT YOUR HEAD OFFICE, YOU CAN:

Receive RequisitionsImport data from various local installations to the main office.

Make Queries to Potential VendorsWhen you don’t have a preferred vendor, or you are going to purchase items for the first time.

Compare Quotations Receive quotations in response to queries you send out. Record them, and have AMOS calculate the total price of

each quotation. Compare quotations, and have AMOS recommend a

vendor.

Create / Approve Purchase OrdersWhen you have decided to create a purchase order, you can create a new one, or convert a requisition or a query into a purchase order.

Order GoodsWhen you order goods, you may want to split a requisition into purchase orders sent to different vendors. You may also be able to send the orders directly from AMOS.

Confirm OrdersWhen vendors confirm orders, you must record the reference number of the vendor’s confirmation on the AMOS Purchase Order. You must also record deliveries on the Purchase Order.

Plan DeliveriesThe registered delivery line items must be assigned to actual deliveries. This will ensure you that all ordered items are eventually delivered and transported to the installation.

Plan TransportAMOS helps you create transport documents, which also helps get an overview of unassigned deliveries. A transport form can be used to print a list of deliveries to be loaded on a transport.

Apply Company Specific WorkflowsAMOS allows you to apply your company’s own Workflow to the Maintenance and Purchase processes. Specified individuals are notified when necessary according to a predefined process (status> status action > resulting status).

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AMOS DASHBOARD

The AMOS Dashboard is a brand new feature of AMOS

Business Suite

The system now opens up to a customisable home page, or

“Dashboard”. This Dashboard is a visual tool presenting the user

with an upfront overview of the most important information.

Different users can have different dashboards, depending

on their role and needs.

For instance, a Chief Engineer would want to keep the number

of unexpected maintenance Work Orders, created over time

and that still need to be processed, under control.

Whereas, a chief buyer would need to know at a glance

that a number of new purchase order requests have been

submitted and need his immediate attention.

By logging into AMOS, each user will be able to see his own

customised dashboard.

Items in the dashboard are presented in the form of alerts,

both numerically and graphically, to ensure the best

possible visibility.

The dashboard clearly lists all notifications generated by the

active workflows. A double click on the notification section

takes the user directly to the notification window.

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A Steady Hand in Rough Seas

AMOS Quality and Safety

AMOS Quality and SafetyA Steady Hand in Rough Seas



AMOS QUALITY AND SAFETY (Q&S)

AMOS Q&S is a module for the integrated management of Quality and Safety, including procedures, circulars, non-conformities and incidents. It works in conjunction with AMOS Business Suite (license required). AMOS Q&S makes it easier to ensure that all the sites in your organisation follow the correct procedure.

Procedures

AMOS Q&S allows you to design the system to suit your needs, both in regards to textual information and data acquisition. This flexibility means that you are responsible for ensuring that the system is accurate and complete. When you install AMOS Q&S, the demo database contains a list of pre-defined procedures with the status Active or Obsolete. These procedures can be used as the starting point for establishing the quality system of your organisation. Procedures describe which measures to take at your various sites to maintain the established quality goals of your organisation. AMOS Q&S makes it easier to ensure that all the sites in your organisation follow the correct procedure. You can adjust the document template connected to a procedure to have it reflect the typographical standards of your organisation, and update the contents of each procedure to reflect the policy of your organisation.

In AMOS Q&S you specify procedures to be distributed to installations and/or installation groups. Procedures that relate to specific installations are assigned directly for distribution.The concept of an installation group is to allow standard procedures to be grouped together according to class

type, and thereby avoid having to allocate procedures individually to each installation.When configuring a new installation in your system, add it to the appropriate installation group, and the site will inherit the standard distribution set-up for that group.

NC By Categories

NC Main Categories

Num

ber of

non

con

form

itie

s

NRC generated in response to

physical failures

NRC generated in response to

procedural failures

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Incidents, Claims, Manuals

You can: Use the Incidents window to report accidents, cargo

incidents, hazardous occurrences, improvement suggestions, personal injury, damage to property and pollution.

Use the Manuals window to add manuals to your database, for viewing by everybody or by selected groups. The Manuals window contains all the manuals you have added to your database, for viewing by your entire organisation, or by selected groups. Procedures are associated with each manual – that is, manuals are added to the procedures, and then approved and published using WorkFlow.

Employees can be assigned access to Read, Edit and Delete manuals.

Use the Conventions window to add conventions (i.e. IMO) to the system. Conventions are divided into categories such as SOLAS, SAR or COLREG (root folders), according to a hierarchy structure. Conventions within each topic or group are contained in sub-folders.

Use the Claims window to enter and view the details about claims against an insurance policy.

WORK ORDERSYou can: Use the Work Orders window to view and update individual

work orders. When a Work Order is created, necessary information automatically appears in the General tab.

Edit the information in the Planning section. Select whether the work is unexpected or not in the Work

Classification Section.

The History section displays the dates related to the work order. This window also keeps track of any work permits required.

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ERSThe ERS (Emergency Response System) is the list of contacts to notify in an emergency. This list contains contact information for the relevant authorities in countries all over the world. You receive updates to this information in the case of any changes. Specific information about contacting customers, insurance companies, flag state authorities and other vital parties can be added.The ERS module complies with such international standards as SOPEP and OPA.

Triggers

Triggers determine when to carry out jobs. You can use triggers to schedule jobs performed at recurring intervals, or jobs which are handled when a specific event occurs.

Work Flow

Every task progresses to completion through a series of steps called a work flow. Configuring this work flow allows AMOS Q&S to perform each of these steps in accordance with your company’s existing procedures.

It is possible to configure work flow for the following Q&S Modules: Circulars Claims Incidents Manuals Non Conformities Procedures Quality Work Orders

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AMOS DASHBOARD

The AMOS Dashboard is a brand new feature of AMOS Business Suite

The system now opens up to a customisable home page, or “Dashboard”. This Dashboard is a visual tool presenting the user with an upfront overview of the most important information.Different users can have different dashboards, depending on their role and needs.

For instance, a Chief Engineer would want to keep the number of unexpected maintenance Work Orders, created over time and that still need to be processed, under control.

Whereas, a chief buyer would need to know at a glance that a number of new purchase order requests have been submitted and need his immediate attention.

By logging into AMOS, each user will be able to see his own customised dashboard.

Items in the dashboard are presented in the form of alerts, both numerically and graphically, to ensure the best possible visibility.

The dashboard clearly lists all notifications generated by the active workflows. A double click on the notification section takes the user directly to the notification window.

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S t a y i n g o n T o p

AMOS-TMSA

AMOS-TMSAS t a y i n g o n T o p



AMOS-TMSA

The Self Assessment module allows your company to

Perform a self assessment of compliance with TMSA (Tanker Management and Self Assessment) requirements and standards.

Measure and evaluate your company. Performing regular

Self Assessments ensures continuous improvement within

your organisation.

You should perform self assessments to: Review existing systems and practices within your

organisation and evaluate these against industry standards

Record performance and compare progress Provide documented evidence in case of audits

The Self Assessment Window

Is where you perform self assessments for your organisation. It contains the configuration revisions which the self assessment will be performed against.This window accurately reproduces the Elements, Sub-Elements and Key Performance Indicators (KPIs) as indicated by the TMSA document.

Each Element is like a category relating to a particular aspect of company operation, such as crew management or emergency procedures. For example, two such elements in the TMSA class include “Management, Leadership and Accountability” and “Emergency Preparedness and Contingency Planning”.

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The configuration revisions of the Self Assessment Window support revisions which are work flow controlled and only one Draft and one Issued revision can exist at a time.User(s) must periodically evaluate each KPI according to the present stage, and then compare the new assessment against previous results in order to evaluate progress.

You should perform a new self-assessment revision when

It is the first time you have incorporated the Self Assessment module at an installation

The standards you are comparing your company to have been changed and you must evaluate yourself against newer or more strict criteria

You perform assessments at intervals and the appointed time has arrived

You have changed the Work Flow Status of a previous Assessment revision (ie. cancelled it, issued it, assessed it, etc) and so a new one is now required

Every Self Assessment is a new and separate Revision. If you have a revision in progress that has not yet been scored and issued, you can continue to open the same revision and add to it at its initial status, until it is finished and ready to be assessed and issued through a dedicated workflow.

Every new assessment revision is evaluated against the most recently issued set of configurations.

Meeting the KPIs in each element with a 100% score indicates that your company is performing at the top standards demanded by the industry.

Self Assessment Statistics

This window contains the assessment data entered in the Self Assessment window.

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Managing Crew Your Way With Ease

AMOS Personnel

AMOS PersonnelManaging Crew Your Way With Ease



AMOS PERSONNEL

AMOS Personnel, one of the AMOS Business Suite modules, is THE tool for crew management. Basic crew details are entered and administered from a shore-based facility. Furthermore, crew data can also be corrected or modified by either ship or shore-based personnel (based on access rights). All the alterations and updates are constantly kept aligned by the AMOS Replication tool.

EMPLOYEE OVERVIEW

Crew details are entered and maintained in the Employee window.This window manages employee information such as contracts, ranks, addresses, airports, photos, service periods, education, certificates, medical records, passports/visas and licenses etc. You can also list and track all contact details and family details for employees (ie next of kin, etc).

You can make evaluations for each crew member and store the information for future reference.

The Service tab

is for maintaining all information regarding current, planned and historical service

records. You can generate new service periods and plan the activity an employee shall perform (ie. the dates, the vessel and department, leave days, etc.)

Using the Payroll and Accounting functions, you can manage Fixed and Variable Transactions:

Fixed transactions apply to each employee and are automatically repeated every month. For example, standard wage is a fixed transaction and can be managed here.

Variable transactions are items that are debited and credited to employees’ accounts every month and are valid for the current month only.

Variable transactions include things like slopchest purchases and cash advances.If a crewmember purchases something from the slopchest or takes a cash advance, this information must be entered

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in the variable transactions tab to debit the employee the corresponding amount from his/her pay.If he/she does overtime, these hours must be entered in the variable transactions tab and then credited to his/her pay.

In the Payslip tab

the quantity, rate and amount for each wage type included on the payslip are displayed.

The Accumulators tab

shows the period amount and totals for the year for the wage types linked to an accumulator. Accumulators are wage types that are carried forward month by month.

PLANNING

There are three Schedule planning windows: The Employee Schedule - provides planning information

listed by employee The Rank Schedule - provides planning information listed

by rank The Vessel Schedule - provides planning information

listed by vessel (this information can be edited)

DOCUMENT EXPIRY

The Expired window lists any documents or certificates that have expired or which have no valid expiry dates.All documents registered in the database are checked continuously, and any that expire are included in the appropriate list.

This menu has four sub-menus: Licenses, Medical Certificates, ID Books and Services.All Licenses, Medical Certificates and ID Books that have expired are listed. Moreover, if an employee’s current service is completed but has not yet been transferred to the History page, it will be listed as Expired under the ‘Services’ menu.

CREW CHANGE

This window lists the crew changes that are planned, and can be used to plan travel arrangements.

It contains two tables:

The Signing Off table lists the employees who are due to sign off the selected vessel(s) during the specified period.

The Signing On table lists the employees who are due to sign on to the selected vessel(s) during the specified period.

PAYROLL

Work Sets

A work set can be, for example, a vessel, your company, a bargain agreement, etc. You must add work sets in this window before you can run payroll for them.

After you have determined all fixed transactions, updated personal information and entered variable transactions:

You can calculate the wages for the current period. You may choose to run the payroll for a particular vessel,

or group of employees.

The Period is closed

when the payroll is completed, all bank transfers are made, and all control reports run.

You can close the period for one or several employees or vessels, or for the entire company. After closing, all transactions are marked as historical and all accumulators are updated with the current period figures.

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PERSONNEL ONBOARD

The Onboard functions in AMOS Personnel are for Crew and Slopchest Management.

Administration

The administration menu items access the functions used for administrating your vessels’ crew.

Crew Effects

You can use this window to enter crewmembers’ and supernumerarys’ valuables into the system for customs purposes and to identify ownership.

Ships Stores

The Ship Store window enables you to enter special items of the ship’s stores for customs purposes. These items could include, for example, radios, televisions, stereo systems, cameras, tobacco etc.

Supernumerary

The Supernumerary window is for adding and removing details of people other than crewmembers who are travelling onboard for a short period. A supernumerary could be for example a passenger or a temporary staff member.

LIST OF SLOPCHEST ITEMS CAN BE MAINTAINED...

The Slopchest submenu gives access to the functions controlling stock purchase, sale and transfer.

STOCK ITEMS

The Stock Items window lists all items onboard the vessel for sale from the Slopchest.

The items are listed here in three classes:

Slopchest (SC) - main storage containing any kind of goods except bonded stores.

Bonded Stores (BS) - goods normally declared - alcohol, cigarettes, etc.

Welfare (WF) - subset of goods from both slopchest and bonded stores.

STOCK TRANSACTIONS

Transactions are the main way of viewing changes in Stock Item levels on board your vessel.

This window displays the details of the transaction. Here you can see The date the selected transaction occurred. The quantity of items involved in the transaction. The price currency and amount. A user-defined reference number. The transaction type and who the transaction is being

reported by.

The price set here will be the price paid by the company when the item was initially purchased. The actual sale price paid by the crew member will be this purchase price + any commissions and profit margins set by the company.

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ORDER FORMS

A single Order Form may consist of one or several Line Items, each one of which normally represents an item being purchased. You can register and process purchase forms for slopchest Stock Items.

The Slopchest - Forms window provides a list of all the purchase forms (Requisition, Query, and Purchase Order) available in the system.

Accounts

AMOS Personnel enables you to prepare various account sheets such as Slopchest, Bonded Stores, Crew Welfare and Master Cash, to be submitted to your head office at the end of each payroll period.

The onboard accounting functions are: Templates Account Sheets Master’s Cash

The purpose of the account sheet templates is to set up each

account sheet layout, which affects the information displayed

when you view the account sheets.

You can set up the template for each of the following types of account sheets: Slopchest Account Bonded Stores Account Crew Welfare Account Master’s Cash Account

You can use the Account Sheets to keep track of the cash flow on board each vessel.

The account sheets enable you to view the status value of

each account at any time during a payroll period on board.

The reports will normally be sent into the main office on a

regular basis.

Master Cash transactions are for accommodating the handling

of cash amounts on board.

The following types of cash transactions can be registered: Received Cash advance Payment Reimbursement

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Optimised, Cost Effective Communication

AMOS-MAIL

AMOS-MAILOptimised, Cost Effective Communication


AMOS-MailOptimised, Cost Effective Communication

AMOS Mail can save up to 80% of your satellite communication costs even if you have a Fleet Broadband high speed connection.

AMOS Mail highly transforms the world of maritime communications, bringing cost effective, easy-to-use, reliable, and stress-free connectivity onboard maritime vessels – A challenge for a demanding market

For years, communication options to and from vessels have been pay-by-the-minute, pay-by-the-byte service and have been shared by crew members. Today, even though this option is still available, AMOS Mail is the key to non-stop communication.

AMOS Mail, the maritime industry’s new generation of messaging, has transformed marine vessels into floating offices to maintain normal business operations even while onboard, satisfying increased customer demand. Remote maritime satellite communication services are of utmost importance when it comes to cargo vessels or ships carrying people across seas.

SpecTec has significant experience in software for satellite communication systems for vessel fleets and is capable of fulfilling all your maritime satellite communication needs from engineering and installation to maintenance.

Our product is designed to improve your communication needs and keep you in touch with the world.

AMOS Mail:

enables crew members to transmit messages to other crew members located at different locations at sea.

facilitates communication functions such as email, fax and telex transmission.

Because of AMOS Mail’s seamless integration with all SpecTec family software modules such as AMOS Business Suite and AMOS2 Enterprise Management Suite, it is the perfect solution to completely automate your AMOS database replication onboard.

AMOS Mail can save up to 80% of your satellite communication costs even if you have a Fleet Broadband high speed connection.

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AMOS-MailOptimised, Cost Effective Communication

AMOS Mail onboard

AMOS Mail is designed for ship-to-shore communication and provides an ultra-efficient satellite communications protocol, which means that it can be used with GSM, Iridium, HF-radio, Inmarsat -B, -B HSD, -C, -M, mini-M and Fleet (33, 55 and 77).

AMOS Mail is specifically designed for:

Full duplex transmission with simultaneous send and receive

Message compression, yielding an average 50% reduction across all file types, with even higher compression on text and database files

No need to compress attachment; they are compressed the moment they are included into the messages

Minimised modem synchronisation and handshake procedures, reducing connection time and costs

Automatic mid-message recovery after break, for minimum retransmission

Retransmission of enclosures from cached copy on server at

minimum cost

AMOS Mail is designed for ship-to-shore communication and provides an ultra-efficient satellite communications protocol, which means that it can be used with GSM, Iridium, HF-radio, Inmarsat -B, - B HSD, -C, -M, mini-M and Fleet (33, 55 and 77).

AMOS Mail in Office

AMOS Mail ensures that an unlimited number of people can share the mail system on the office network. Its high level of scalability allows for quick distribution of all messages via several devices such as modems, telexes and faxes. This guarantees that messages are delivered to destination as soon as the ship communicates with the office.

AMOS Mail for Personal Use

Travelling personnel can keep in touch with just a notebook computer, connected by modem either via cellular phone or normal land-line. Mail sent to the office can be forwarded and email and faxes can be sent directly from any location. This allows employees to keep in touch with the organisation, contacts and suppliers anywhere in the world, at any time, without having to set foot in the office.

Email

AMOS Mail features full email ‘send and receive’ facilities. The additional tunneling option uses the internet to transport AMOS Mail data packages. This allows AMOS Mail office installations to communicate with each other via internet at local call rates, regardless of their location.

Full Integration with all the SpecTec Applications and even more than this ...

The Application Programming Interface (API) not only makes it possible to transfer data between all the SpecTec designed applications but also between other non-SpecTec software applications. For example, reporting and administration systems can be linked by AMOS Mail without the need for crew intervention.

Integration with other messaging systems like Lotus Domino, Microsoft Exchange Server and many others is also possible through AMOS Mail’s SMTP gateway. Faxes and Telexes can be sent from the office but also rerouted to other providers to be distributed worldwide.

AMOS Mail is a 32 bit application compatible with: Microsoft Windows NT, 98, 2000, 2003, XP and Vista.

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Data where it matters

AMOS SHIPDEX SUITE

AMOS SHIPDEX SUITED a t a w h e r e i t m a t t e r s



Shipdex™ is the International Business Rules (The Shipdex™ Protocol) developed to standardise the production and the exchange of technical and logistic data within the shipping community.The Shipdex™ Protocol applies to S1000D™ at issue 2.3

ScopeThe Shipdex™ Protocol handles technical data exchange for all sea projects to ensure that data is exchanged in a neutral and standardised format; ie. It can be easily implemented on different Information Technology systems. The Shipdex™ Protocol provides the end user with essential, complete and non-redundant technical information which is strictly linked to logistic studies or equivalent analysis and related maintenance strategies.

Information produced in accordance with the Shipdex™ Protocol is achieved in a modular form, called a “Data Module”, which is defined as “the smallest self contained information unit within a Shipdex™ data set”. The Shipdex™ Protocol defines data modules as containers for data exchange.

The data module types that the Shipdex™ Protocol makes use of are:

Descriptive, for descriptive and operational information

Procedural, for maintenance information

Illustrated Parts Data (IPD), for catalogues

All data modules that are applicable to the Product may be gathered and managed in a database, which is referred to as the Common Source Data Base (CSDB). Although information is not duplicated in the CSDB, individual data modules can be reused many times in the output. Savings are therefore made in the maintenance of the data in that it only needs to be changed once, while the modified information appears throughout the output.

The Shipdex™ dataset production

Full ShipdexTM complianceFull S1000DTM complianceDESCRIPT

PROCED

IPD Infoset

DESCRIPT

PROCED

IPD Infoset

DESCRIPT

PROCED

IPD Infoset

IETP PDF

ShipdexTM datasets• DM Selection• DM Extraction• Enhancement

ShipdexTM

Dataset“A”

ShipdexTM

Dataset“B”

ManufacturerDatabase

(S1000DTM CSDB)

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* Powered by CorenaCORENA is one of the world’s foremost suppliers of Commercial-Off-The-Shelf products managing the production, publishing, distribution, and use of technical documentation for complex equipment. CORENA’s products are widely used, primarily by customers within the Aerospace and Defence industry utilising recognised international standards like ATA iSpec 2200 and ASD/AIA S1000D.

OverviewSpecTec has been involved in the development of the Shipdex™ Protocol and is a Founder member of the “Shipdex™ Protocol Working Group” and the “Shipdex™ Protocol Steering Committee (SPSC)”.

SpecTec acts as Technical Manager within the “Shipdex™ Protocol Maintenance Group (SPMG)”.

The new AMOS Shipdex Suite, developed by SpecTec, is the most effective tool on the market for the production, management, use and valorisation of technical information developed in accordance with the Shipdex™ Protocol.

AMOS Shipdex Suite is composed of the following modules that can be installed and activated separately and at different times:

AMOS Shipdex Author *, to produce Shipdex™ datasets and store them inside a Common Source Data Base (CSDB).

AMOS Shipdex Data Manager *, to validate a Shipdex™ dataset against S1000D™ and Shipdex™ rules, Shipdex™ standard tables, etc.

AMOS Shipdex IETP Builder *, to create an Interactive Electronic Technical Publication (IETP)from a Virtual

Publication or from the Author CSDB and to create a PDF Technical Publication for printing.

AMOS Shipdex IETP browser *, to allow for search, navigation and viewing features through IETP and printing capabilities.

AMOS Shipdex Interface, to import validated Shipdex™ datasets into the AMOS Business Suite database.

BenefitsAn integrated suite of software tools:

To produce and manage your technical information in accordance with S1000D™ and the Shipdex™ Protocol (mostly addressed to manufacturers).

To validate and exchange complete Shipdex™ datasets (addressed to all shipping actors).

To publish and print Shipdex™ Publications (addressed to all shipping actors).

To automatically create and update the AMOS Business Suite database (addressed to AMOS BS users).

All AMOS Shipdex Suite software tools with the exception of AMOS Shipdex Interface are completely independent of the CMMS or ERP in operation by the end users.

The AMOS Shipdex Suite Scenario

IETPPDFPDF

CSDB

AUTHOR DATA MANAGER INTERFACETO AMOS BS

IETPBROWSER

IETP

IETP BUILDER

VirtualPublication Import

Rules

AMOSBusinessSuite 9.X

D.B.

PublishedIETPFeedback and

Comments

Vali

dated

DATASET

“First/Second Verification”

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AMOS Shipdex AuthorAMOS Shipdex Author is a ready to use, Commercial-Off-The-Shelf (COTS) product providing you with what you need to manage your technical publication projects inside a CSDB in accordance with the Shipdex™ specification.

It includes user management and access control, work-flow, authoring of data modules, generation of publishing modules, and publishing and delivery management.It has a built-in PDF publishing engine with ready made style sheets that handles preview of single data modules, as well as book publishing.

It also allows for storage and management of Shipdex™ comments (ie. feedback from the end users) created and sent by the AMOS Shipdex IETP Browser into the CSDB.

The product consists of a Shipdex Author server installation, and one or more Shipdex Author clients.

AMOS Shipdex Data ManagerAMOS Shipdex data manager is a ready to use, Commercial-Off-The-Shelf (COTS) product enabling you to validate a Shipdex™ dataset against:

Data Module List

S1000D™ and Shipdex™ rules

Shipdex™ Standard tables

It is also possible to enhance the Shipdex™ dataset with the Ship/Port configuration data and apply the First/Second verification for QA purposes.

It has a feature to build a Virtual Publication that allows basic browsing, viewing and printing features through a Shipdex™ dataset.

AMOS Shipdex Data Manager is independent of the Author tools used to build a Shipdex™ dataset and the CMMS used for the management of maintenance and spare parts processes.

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AMOS Shipdex IETP Builder and AMOS Shipdex IETP BrowserAMOS Shipdex IETP Builder is a ready to use, Commercial-Off-The-Shelf (COTS) product module that can be used together with the AMOS Shipdex Author and with the AMOS Shipdex Data Manager. It allows you to build an Interactive Electronic Technical Publication (IETP) that can be accessed and viewed, using AMOS Shipdex IETP Browser, either over the Intranet or by deploying it locally on individual machines.AMOS Shipdex IETP Browser also allows for the creation of Shipdex™ comments (feedback from the end users) to be sent to the Manufacturer CSDB.

It is delivered with ready made style sheets for Shipdex.

AMOS Shipdex InterfaceAMOS Shipdex Interface is a ready to use, Commercial-Off-The-Shelf (COTS) product module that can be used to import a validated Shipdex™ dataset into the AMOS Business Suite database.

Consequently AMOS Data Manager uses the data supplied by manufacturers in accordance with the Shipdex™ Protocol to automatically populate the AMOS database necessary for the management of maintenance processes and spare parts.This approach will save the time consuming and error prone process of manual database production.Furthermore, it will be possible to update the AMOS Business Suite database on the basis of the Shipdex™ Service Bulletin and Service letters.

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Tough Times call for SpecTec ShipServ Solutions

AMOS ShipServ

AMOS ShipServTough Times call for SpecTec ShipServ Solutions

Partners



SPECTEC & SHIPSERV SOLUTIONS»... All requisitions and orders created in AMOS Maintenance & Procurement (M&P) are automatically channeled through TradeNet. The resulting quotes, confirmations and acknowledgements are seamlessly returned back from the supplier into AMOS M&P, eliminating manual data entry and improving analysis ...«

IntroductionNo matter how buoyant the shipping market, shipping companies are always looking for ways to reduce costs, increase operational efficiencies and maximise charter income.

With market conditions increasingly becoming unpredictable, now is the time to get costs under control and better manage spending. But until recently, the purchasing department has played a relatively peripheral role in these important initiatives.

Today, there’s a new way to do business that brings purchasing to its rightful place at the strategist’s table, while dramatically improving purchasing speed, efficiency and visibility.

From sourcing new suppliers, to reducing the cost of managing quotes and orders, to reducing maverick spend, SpecTec and ShipServ can help you drive out costs and increase your business agility.

The Partnership

Together SpecTec and ShipServ represent an unparalleled partnership, firmly rooted in the maritime industry.

SpecTec’s beginnings were in the Maritime Industry over 20 years ago, with personnel that have first-hand experience working on board ships and in the offices. The result is the dynamic AMOS (Asset Management Operating System) that covers all aspects related to Maintenance, Stock Control, Procurement, Personnel Management, and the full portfolio of Maritime issues linked with quality management. As of today, over 12,000 AMOS licences are deployed at more than 1,200 companies in the Maritime Industry, with 7,000 ships managed on a daily basis.

40



ShipServ is the leading maritime e-marketplace, helping

the buyers and sellers of ship supplies to reduce the costs

associated with doing business together.

In 2008, ShipServ members traded in excess of $1 billion of

goods and transformed the way they did business. Today the

ShipServ community numbers over 130 buying organisations,

4,500 vessels and 23,000 suppliers.

With SpecTec’s asset management expertise and ShipServ’s

e-commerce know-how, ship managers now have the

opportunity to fully automate their purchasing operations as

well as connect cost effectively to their supplier community.

From sourcing new suppliers, to reducing the cost of managing

quotes & orders, to reducing maverick spend, ShipServ and

SpecTec can help you drive out costs and increase your

business agility.

A track record of success

SpecTec and ShipServ have a long history of working together

to deliver benefits to the maritime community. Today 21

shipping companies managing nearly 500 vessels have

selected AMOS and the ShipServ TradeNet trading platform

to automate their purchasing operations.

These include Princess Cruises, Holland America Line, Vroon,

Hoegh, Grimaldi, Westfal Larsen, MSC and Masterbulk.

Ship owners and managers who use both AMOS and

ShipServ together have replaced manual, labour-

intensive processes for good reason:

Faster purchasing processes – cut order cycle times by

30-50%

More accurate orders – waste less time unwinding errors

More on-time deliveries – and more productive ships

Lower risk of off-hire days – caused by supply issues

New business insight – to benchmark and improve

suppliers, processes and KPI performance

Easier compliance – with best-practice processes and total

transparency

Simple integration do it quickly and easily using open

standards

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Introducing the AMOS ShipServ Activation Wizard

SpecTec and ShipServ not only have a strong working partnership, but have also developed tight technical integration between both companies’ products.

A connection to ShipServ is included “out-of-the-box” with AMOS, significantly reducing the set-up time required to a matter of days.

And with the AMOS ShipServ Activation Wizard, your AMOS Administrator can activate this connection without the need for on-site assistance.

The AMOS ShipServ Activation Wizard is part of an on-going development plan between both companies. Future plans include even closer integration between AMOS and ShipServ TradeNet as well as integration between AMOS and ShipServ Pages, the online supplier sourcing directory.

AMOS Business Suite delivers an Asset Management System optimised for the Maritime and Energy industries and is the result of three years of development effort.

AMOS Maintenance and Procurement (AMOS M&P) is part of AMOS Business Suite and is the module designed for management of maintenance work and costs, stock control and purchasing.

AMOS & TradeNet

42



With regards to purchasing, Buyers, Superintendents and Purchasers can use AMOS M&P to:

Receive Requisitions from branch officers or ships

Make Queries to Potential Vendors

Compare Quotations

Create / Approve Purchase Orders

Order Goods

Confirm Orders

Plan Deliveries

The traditional problem has been that communication between buyers and suppliers is typically done by email, fax or at best by online ordering systems unique to each supplier. The result may be cumbersome - faxes go missing, emails can go unread and the overheads in remembering which suppliers require orders in which format become significant. This is where ShipServ steps in. For the first time, buyers and suppliers can go through a single online hub, ShipServ TradeNet, instead of trying to create custom, hard-wired integrations between every supplier and buyer.

All requisitions and orders created in AMOS M&P are automatically channeled through ShipServ.

The resulting quotes, confirmations and acknowledgements are seamlessly returned back from the supplier into AMOS M&P.

The lingua franca for all of these transactions is the Marine Trading Mark-up Language (MTML), the industry standard communications protocol.

Thanks to the MTML standard, the average AMOS customer can be fully integrated to ShipServ in days, not weeks or months.

And what’s more you can be trading with your entire supplier community from day one. With StartSupplier, ShipServ’s entry level supplier offering, your suppliers can begin trading with you at no cost to them and with no need for additional software.

Start Supplier allows suppliers to:

Receive RFQs and orders by email. Use a simple online tool to send back quotes and confirmations Eliminate fax, email or spreadsheet-based transmission of

transaction data, which are prone to errors, lack security, and can be inadvertently sent to the wrong

party.

With so many ship owners, operators and managers looking to cut costs, the SpecTec and ShipServ combined solution provides a powerful way to help companies to reduce their costs, minimize their risk and position themselves well for growth when the economy improves.

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Integrated Maintenance Management

AMOS Mimic Condition Monitoring

AMOS Mimic Condition MonitoringIntegrated Maintenance Management

Partners



YOU CAN’T CONTROL WHAT YOU DON’T MEASUREMimic integrates with AMOS to provide a fully enhanced CBM (condition-based monitoring) capability

Mimic is a condition monitoring software suite which enables you to eliminate unscheduled breakdowns, reduce maintenance costs and increase your operational capability. It’s used for the collection, storage, display, analysis and management of all asset condition, performance and maintenance information. Mimic is a state of the art software application containing the unique Mimic dashboard which instantly displays the health of each asset.

BENEFITSThe AMOS – Mimic interface allows AMOS to control all aspects of your maintenance regime. Mimic operates within the AMOS environment as an extension of the maintenance and purchase module, not as a separate system, reducing learning and training timescales. Mimic integrates with AMOS to provide a fully enhanced CBM capability providing a single point of entry for all your maintenance information.

*Mimic has been awarded a Software Conformity Assessment certificate by Lloyds Register

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AMOS MIMIC OFFERS:

Automated AMOS work order life cycle, giving you com-plete control of all CBM jobs within AMOS.

Access to asset health and trending information within your AMOS environment.

Full AMOS condition monitoring alert capability; If any piece of equipment exceeds a defined threshold,

Mimic immediately alerts AMOS to a corrective action. Easy database creation via data imports from AMOS into

Mimic; So there is no need to rewrite all data! Transparency of information about the whole system and

its status; The powerful combination of AMOS & Mimic allows for a

perfect maintenance set-up.

GATHER DATA

Data Collection Tools

Control SystemVisual InspectionsReliability InfoCBM MonitoringVibrationOil AnalysisThermography

DO THE RIGHT WORK AT THE RIGHT TIME

Condition Monitoring Suite

Asset PrioritisationManage CBMDiagnosticsJob Triggers

SCHEDULE & MANAGE THE WORK

CMMS

Asset ManagementWork OrdersPlanning & SchedulingSpares & Stock ForecastProcurementSub Contracts/Trades

Oil AnalysisResult

Hand

HandHeld

hed

Alarm &Monitoring

Alarm &Monitoring

On LineVibration

Performance

On lineVibration

MotorConditionMonitoring

On Line Oil Monitoring

47

AUSTRALIASpecTec Australia Pty Ltd. BrisbaneTel: +61 7 5523 9908Fax: +61 5523 3101

CHINASpecTec AMOS Shanghai30A, Cross Region PlazaNo. 899 Lingling RoadShanghai200030P.R. ChinaTEL: +86 21 51506046Fax: +86 21 51506045

CROATIASpecTec CroatiaDon Petra Perosa 137MravinceSplit21209CroatiaTel: +385 21 329090

CYPRUSSpecTec Ltd.1st Floor, 16 Anaxagarou StAgia Zoni3031 LimassolCyprusTel: +357 25 812181

GERMANYSpecTec GmbHPickhuben 6Hamburg D-20457GermanyTel: +49 40 369 054 780Fax: +49 40 369 054 788

SpecTec GmbHHuettenstrasse 36 Duesseldorf D-40215 Germany Tel: +49 211 303 66 28Fax: +49 211 303 66 19

HONG KONGSpecTec Asia Pacific13/F, Jie Yang Building271 Lockhart RoadWanchaiHong KongTel: +852 2802 7882

ITALYSpecTec S.p.A.Viale San Bartolomeo 595/ALa Spezia19126ItalyTel: +39 0187 5081

Additional offices:Genova Tel: +39 010 595 9891Sabaudia Tel: +39 0773 510 205

NORWAYSpecTec ASP.O Box 15 Strandveien 15Lysaker NO-1324 Norway Tel: +47 67 52 55 50

PHILIPPINESSpecTec Philippines, Inc.Unit 606 Taipan PlaceF. Ortigas Jr. AveOrtigas CenterPasig1605PhilippinesTel: +63 2 636 00 44

RUSSIASpecTec Ltd.BC Preobrazhenskiy V.O. 14th Line, 7ASt PetersburgRU-199034Russian FederationTel: +7 812 324 5110

SINGAPORESpecTec Asia Pacific Pte. Ltd.11 Collyer Quay 08-03The Arcade049317SingaporeTel: +65 6226 0804

SWEDENSpecTec ABTillgängligheten 1GöteborgSE-417 01SwedenTel: +46 31 65 53 00

UNITED ARAB EMIRATESSpecTec Middle EastP.O. Box 47025Al Khaleej Centre,Office # 311DubaiUnited Arab EmiratesTel: +971 4 355 7650

UNITED KINGDOMSpecTec Ltd.The Dock OfficeTrafford RoadSalford QuaysManchesterM50 3XBUnited KingdomTel: +44 161 888 2288

THE NETHERLANDSSpecTecTramsingel 18b4814AB, BredaTel: +31 6 108 93 059

UNITED STATESSpecTec Inc.22500 SE 64th PlaceSuite 230IssaquahWashington98027 United StatesTel: +1 425 313 0154

Additional offices:ConnecticutTel: +1 203 523 0479FloridaTel: +1 954 640 0400HoustonTel: +1 713 871 0131

www.spectec.net [email protected]

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