Business Policy Re-Design: UC Student Academic Integrity Policy

Unit 6388 & 6674 Group 1D Members

Jonathan Cardinez (U3014225) Min Thet Naing (U3021416)Christopher Andrew (U3014727) Trang Lockwood (U3022156)

A. Introduction: The Policy• The University’s Process in Dealing with Plagiarism, and• The University’s Process in Dealing With Examination Misconduct

B. Objectives

• Improve Business Process in Dealing With Plagiarism, and • Improve Business Process in Dealing With Examination Misconduct

C. Critique on Existing Business Processes

• Absence of Student Representative• Absence of Student During Summary Inquiry or Committee Inquiry • Student Has No Right to External Review of Decision• Absence of Record Management System

D. Summary of Recommendations for Business Process Improvement

• Summary Inquiry Register Database• Committee Inquiry Register Database• No Disciplinary Action Database• Appeal Database• Student Assistance Board• Chance to Seek External Assistance During Appeal Process

E. Modeling Techniques Applied on The Improved Processes

• Rich Picture• Activity Diagram• PetriNet Diagram• Use Case Diagram• Class Diagram

Vice-Chancellor

Policies and procedures relating to academic integrity

University of Canberra

Student Conduct Committee

Unit Convenors

Associate Deans

Pro Vice-Chancellor

Student

StudentStudent

Established Student Academic Misconduct Register

maintain

maintain

Refer serious cases of academic misconduct

Student Academic Misconduct Register

maintain

Summary Inquiries Register

Explain plagiarism concept

Conduct summary Inquiries

Committee Enquiry Register

Appeals

No Disciplinary Action

Is this a serious case?

Have they done anything wrong?

We Haven’t done the right thing

Do student have a concept of plagiarism?

Is this a serious case?

Student Assistance Board

Provide training

F. The Rich Picture

G. The Activity Diagram

Associate Dean Student

Create Summary Inquiry Case

Update Summary Inquiry Register

Database

Summary hearing Conducted

Give Penalty?No Yes

Update SI or CI Register Database

Record in Student Academic

Misconduct Register

Stop

Receive penalty

Handover penalty

Apply for appeal

Student Conduct Committee

Appeal register upadated

Hear appeal

Make appeal decision

No

Penalty Witheld

Record in Student Academic

Misconduct Register

Decision Reserved

Appeal?Decide on the case

Summary Inquiry

H. The Activity DiagramCommittee Inquiry

Associate Dean Student Conduct Committee

Student

Recommend Committee

Inquiry Case

Record in Student Academic

Misconduct Register

Stop

Receive penalty

Apply for appeal

Create Committee Inquiry Case

Update Committee Inquiry Register

Database

Committee Inquiry Hearing Conducted

Give Penalty?

No Yes

Update SI or CI Register Database Handover penalty

Dealing with Misconduct

Dealing with Plagiarism

Summary Inquiry

Committee Inquiry

Exam Offcer

Student

Student Conduct Committee

Unit Convenor

Assessor

Student Assistance Board

Associate Deans

Dean of Faculty

Student Assistance Board

Use Case DiagramStudent Academic Integrity Policy

I. The Use Case Diagram

StudentStudentIDStudentNameAddressEmail

AssignmentAssignmentNameSemester StartDateMark DueDate

ExaminationDateConductorUnitPlace

Exam OfficerOfficerNameOfficerIDAddress ContactDetails Email

Unit ConvenorUnitConvenorNameUnitConenorIDUnitSemesterDetails

Associate Dean

ADNameADIDAddress ContactDetailsEmail

Misconduct/cheat

Misconduct ReportStudentIDDateCreatedCreator ExaminationID

produce

Consider

Dis

cu

ss t

he

issu

es

Cre

ate

Plagiarism ReportStudentIDAssignmentNameSemesterCreatorDateCreated

Consider

Dis

cu

ss t

he

issu

es

Commit Plagiarism

J. The Class Diagram

K. The PetriNet Diagram 1: Summary Inquiry

L. The PetriNet Diagram 2: Committee Inquiry

Recommend Committee

Inquiry CaseCreate Committee

Inquiry CaseUpdate Committee

Inquiry Register

Committee Inquiry Hearing

Conducted

Give penalty?

Yes

No

Update SI or CI Register Database

Record in Student Academic Misconduct Register

Stop

Handover penaltyReceive penaltyApply for appeal

Hear appeal

Make appeal decision

Appeal register upadated

Penalty witheld

Appeal?

Decision Reserved

Stop

Record in Student Academic Misconduct

Register

c1 c2 c3

c4c5

c6c7

c8

c9c10 c11

c12

Number Stage Description

1 Dealing with Plagiarism

2 Dealing with Misconduct

3 Summary Inquiry

4 Committee Inquiry

M. Document Inventory

Document Stages Producer Consumer

Plagiarism report 1 UC AD

Plagiarism Information record

1, 3, 4 DF ,AS AD, EO, UC, SAB

Appeal form 1,2 ST , SAB SCC

Misconduct Form 2 EO UC

Misconduct information record

2, 3, 4 UC, AS AD

Summary Inquiry information

3 AD, UC None

Committee Inquiry information

4 AD SCC, ST

Stake holder Role Key Stages

1 2 3 4

Student The students who deal with the Plagiarism and examination misconduct

ST

Student assistance Board The Team who assist the students found to be innocent or committed unintentional misconduct

SAB

Exam officer Exam officers are the people who conduct the examination in order to prevent misconduct and plagiarism

EO

Associate Deans AD

Unit Convener Unit conveners outline the structure of the units and conduct professionally the units throughout the semesters.

UC

Assessor Assessor suggest the Unit Convener about the Plagiarism

AS

Dean of Faculty DF

Student Conduct Committee

SCC

N. Stakeholder Inventory

O. Form 1:

P. Form 2:

Q. The New Design is Practical Within Its Environment

• The addition of Register Databases as part of Record Management System within the workflow ensures security and availability of the case information for future reference.

• Presence of Student Assistance Board provides due assistance to the student especially if the student is later found to be innocent or committed unintentional misconduct.

• A Chance to seek External Assistance during Appeal Process would give a sense of additional fair treatment for the student and would also indicate unbiased nature of the appeal process.

R. How IT is Used in the Improved Business Process

• Mainly in the development of the Record Management System is whereInformation Technology has become useful in the improved business process.

• Also, in the update of Register Databases is where IT is also useful in the improved business process.

S. References

Van der Aalst, W & van Hee, K.M. 2004, Workflow Management: Models, Methods, and Systems, MIT Press, Cambridge, Mass.

http://www.wisegeek.com/what-is-workflow-management.htm

Hemant Kr. Meena, Indradeep Saha, Koushik Kr. Mondal, T.V. Prabhakar, An Approach to Workflow Modeling and Analysishttp://webhome.cs.uvic.ca/~mstorey/etx2005/papers/18%20An%20Approach%20to%20Workflow%20Modeling%20and%20Analysis.pdf

Stephen A. White, Process Modeling Notations and Workflow Patterns http://www.omg.org/bp-corner/bp-files/Process_Modeling_Notations.pdf