Business Opportunities withVISN 18

Sabrina SmithDirector of Contracting

Network Contracting Office 18

Overview

• Sabrina J Smith• VISN 18 Director of Contracting• VHA Veteran Integrated Service Network 18• SAO West – NCO 18• Oversight of all contracting and procurement activities in 7 facilities (Phoenix, AZ; Tucson, AZ,  Prescott, AZ; Albuquerque, NM;  El Paso, TX,  Amarillo, TX and Big Spring, TX)

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What does my program do?

Network Contracting Office MissionThe mission of the V18 NCO is to honor and support America’s veterans by providing timely, efficient, and effective contracting support to our customers while adhering to the highest standards of integrity, honesty and customer service.

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NCO 18 Facilities

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Phoenix VAHCS

El Paso VAHCSBig Spring VAHCS

Amarillo VAHCS

Tucson VAHCS

Prescott VAHCS

Albuquerque VAHCS

About VA Southwest Health Care Network 

VISN 18 covers 352,000 square miles of highly diverse geography across the Southwestern United States. The network service area includes Arizona, New Mexico, the western portion of Texas, as well as bordering counties in Colorado and Oklahoma. In Fiscal Year 2013, we currently served approximately 278,000 veterans residing in the network. Within its vast borders, VISN 18 provides a comprehensive continuum of health care to veterans via 7 health care systems, 6 VA nursing home care units, 3 domiciliary, and 46 outpatient clinics. The Network's Fiscal Year 13 budget was slightly more than $2 billion and employed about 10,600 people.

The network maintains approximately 1,350 inpatient beds and treats 27,000 inpatients annually. VISN 18 also supports 3.1 million outpatient visits each year. Network health care services include inpatient acute care, outpatient and primary care, mental health services, psychosocial rehabilitation, geriatrics care, long‐term care, diagnostic services, specialized care such as Blind Rehabilitation and Spinal Cord Injury care, general rehabilitation services, prosthetics, and sensory aids. 

SAO West Mission: Lead the acquisition enterprise to contracting excellence

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Acquisitions and Contractual Authority

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Acquisitions and Contractual Authority

Acquisitions and contractual commitments can only be made byGovernment officials having expressed authority to enter intosuch agreements on behalf of the United States Government.The ONLY Government officials with such authority areWarranted Contracting Officials. Any discussions of contractualrequirements do not constitute contractual direction orauthorization of any kind. Future contractual directions, If ANY,shall ONLY come from the cognizant Department of VeteransAffairs Warranted Contracting Officer.

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Challenges

Greatest Challenges in VISN 18:

1) attracting proposals from Women Owned and HubZoneSmall Businesses

2) attracting proposals on Federal Business Opps (contractors not responding to requests)

3) locating small businesses in medical needs areas such as locums, equipment repairs, equipment buys and services in remote areas

4) promoting advanced acquisition plan by developing a better coalition with our customers and increasing savings through advance planning

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What Can Contractors Do?

• Make sure you are registered in the appropriate sites (SAM, VetBiz, ORCA)

• Check websites for postings (FBO, E-Buy)READ the solicitation fully

• Provide requested documentation and information when submitting proposals/bids

• Attend vendor fairs to promote your products and services. VA utilizes construction services, medical services, furniture /equipment (medical and office), A/E services, miscellaneous services (security, janitorial, maintenance, and supplies)

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Top 5 PSC Codes Used

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6515 Medical and Surgical Instruments Equipment and Supplies

6530 Hospital Furniture and Equipment

J065 Maintenance of Medical Equipment

Q5 Series Medical/Dental/Surgical Svc

X1 Series Lease/Rental of Buildings

Top 10 NAICS Codes Used

236220 – Commercial & Institutional Building Construction238390 – Office/Laboratory Furniture and Installation339112 – Surgical/Medical Instrument Manufacturing339113 - Surgical Appliance/Supplies Manufacturing811412 – Appliance Repair & Maintenance 561320 - Temporary Staffing (physicians)561 Series – Administrative/Support Services (janitorial/security/landscaping/office support)621 Series – Health Care & Social Assistance (physicians/ambulance/labs/blood banks/home health care)623 Series – Nursing & Residential Care Facilities624 Series – Social Assistance (temporary shelters/services for elderly/disabilities)

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Past Awards

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Name of Contract

Description Value of Contract Incumbent ExpirationStart/Finished

Construction MATOC

Construction over $2K 

Over $10 M each 50 contractorsover three contracts

2013 thru 2017

A/E IDIQ Architect &Engineering

Over $10 Meach

TBD – in process to award by 9/2013

2013 thru 2017

Locum tenens Physicians Over $10 Various FSS vendors

varied

Artificial limbs Limbs fabrication

Over $10M Multiple awards

2013 thru 2017

Nursing Homes

Tucson and Prescott

$1 – 5 M Multiple award BOA

varied

Opportunities Forecast 2015‐2016Medical Services

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Requirement Description Anticipated parameters (e.g., use of particular contracting vehicles)

Anticipated date needed

Range of Value $

Serious Mental Illness Housing

Phoenix 5 year contract 2nd Quarter $500K to $1M

RapidEmergent Housing

Phoenix/Tucson

5 year contract 2nd to 4thQuarters

$500K to $5M

InterventionalRadiology

Phoenix 5 year contract 4th Quarter $1 ‐$5M

Halfway House

Phoenix 5 year contract 3rd Quarter $500K to $1M

Anatomic Pathology

Phoenix 5 year contract 2nd Quarter $250 ‐$500K

Adult Daycare Prescott/Tucson

5 year contract 1st Quarter $250 ‐$500K

Opportunities Forecast 2015‐2016General Services

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Requirement Description Anticipatedparameters (e.g., use of particular contracting vehicles)

Anticipated date needed

Range of Value $

Medical Waste Big Spring 5 year contract Mar 2015 $25 ‐$100K

Pest Management

Tucson 5 year contract Mar 2015 $25 –$ 100K

Janitorial Phoenix 5 year contract June 2015 $1 ‐ $5M

HazardousWaste Disposal

Tucson 5 year contract June 2015 $1 ‐ $5M

AuditingServices

Coop Studies Program

Multi –year contract Dec 2014 $100 ‐$500K

MonitoringServices

Coop Studies Program

Multi‐year contract Dec 2014 $100 ‐$500K

Opportunities Forecast 2015‐2016Locum Tenens Services

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Requirement Description Anticipatedparameters (e.g., use of particular contracting vehicles)

Anticipated date needed

Range of Value $

Medical Support Staffing

Phoenix FSS Contract 2nd Qtr TBD

Anesthesiologist Tucson FSS Contract 2nd Qtr $250 ‐$500K

MRI Tech Albuquerque FSS Contract 2nd Qtr $100 ‐$250K

Dermatologist Albuquerque FSS Contract 2nd Qtr $250 ‐$500K

Opportunities Forecast 2015‐2016Leases

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Requirement Description Anticipated parameters (e.g., use of particular contracting vehicles)

Anticipated date needed

Range of Value $

ACI Lease Phoenix Lease Mar 2015 $1 ‐ $5M

SW CBOC Phoenix Lease Mar 2015 $1 ‐ $5M

200+ Parking Spaces

Phoenix Lease Mar 2015 $250 ‐$500K

El Paso Sleep Center

El Paso Lease Mar 2015 $100 ‐$250K

Gallup Clinic Albuquerque Lease Sept 2015 $1 ‐ $5M

Fort Stockton Clinic

Big Spring Lease Sept 2015 $250 ‐$500K

Opportunities Forecast 2015‐2016SAT

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Requirement Description Anticipated parameters (e.g., use of particular contracting vehicles)

Anticipated date needed

Range of Value $

Ebola suits Tucson/ Albuquerque

Purchase order Dec 2014 Under $25K

Replacement Stretchers

Albuquerque Purchase order Dec 2014 $25 ‐ $100K

Scope Cabinets

Phoenix Purchase order Mar 2015 $25 ‐ $100K

Custom Paks VISN wide BPA Dec 2014 $1‐$5M

Lab Freezers Albuquerque Purchase Order Mar 2015 $25 ‐ $100K

Home Oxygen VISN wide BPA 4th Quarter Over $10M

Opportunities Forecast 2015‐2016Supply/Construction

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Requirement Description Anticipated parameters (e.g., use of particular contracting vehicles)

Anticipated date needed

Range of Value $

Medical Furniture

VISN wide BPA 3rd Quarter Over $10M

Durable Medical Equipment

VISN wide BPA 3rd Quarter $1 ‐ $5M

ICU beds Albuquerque Purchase order 2nd Quarter $250 ‐$500K

Point Use System

Albuquerque Purchase order TBD Over $10M

Construction Phoenix/ Prescott

MATOC 2nd or 3rdQuarter

Over $10M

How Does VA Buy?

• Required Sources of Supply (FAR Part 8)

• Contract Vehicles ‐ GWACs, MACs, FSS

• Full & Open Competition after exclusion of sources (Small Business Programs)

• Full & Open Competition (Open to all vendors)

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Mandatory Sources

• Federal Supply Schedule• VA Strategic Sourcing Contracts/Blanket 

Purchase Agreements (BPA)• Medical‐Surgical Prime Vendor Contracts• Pharmaceutical Prime Vendor• NASA Solutions for Enterprise Wide 

Procurement (SEWP)• VETS Government Wide Acquisition 

Contract (GWAC

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Before You Market to VISN 18

• Registration (www.sam.gov)• Experience• Industry Specific Licenses and Requirements • Web Site/Capabilities Statement • Knowledge of Federal Procurement Readiness and 

Process• Knowledge of Customer• Verified in VIP • Start Small • Be present

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Where to Look for Opportunities

• Federal Business Opportunities Pagewww.fbo.gov

• GSA eBuy System  www.ebuy.gsa.gov

• NASA SEWP  www.sewp.nasa.gov

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Websites of Interest

– Forecast of Contracting Opportunities         www.va.gov/osdbu

– GSA E‐Buy   https://www.ebuy.gsa.gov

– FedBizOpps (FBO)  www.fbo.gov

– System for Award Management  www.sam.gov

– VetBiz www.vip.vetbiz.gov

– OSDBU  www.va.gov/osdbu

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Points of Contact

• Sabrina SmithNCO 18 Director of ContractingSabrina.Smith2@va.gov(480) 466‐7907

• Cathy FernandezNCO 18 Small Business SpecialistCatalina.Fernandez@va.gov(915) 433‐7348

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Questions

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