Edmonton Catholic Schools is now accepting applications for the position of

Business Manager (Existing position)

Edmonton Catholic Schools is a large urban school district whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The District is comprised of over 40,000 students and 4,000 employees in 90 schools and other sites.

Edmonton Catholic Schools requires a Business Manager at St. Francis Xavier High School for the management of the school’s financial activities in an accurate, efficient, effective and timely manner that is in compliance with generally accepted accounting principles and district requirements. The job develops, implements and maintains an effective system of financial controls to ensure compliance. The job directs the school’s financial operations with emphasis on budget and effective workflow, including the safeguarding of information and responding to administrators and school staff needs. To perform the work the job implements and administers internal reporting systems to enhance timelines, reliability and relevance of reported information. The job provides financial information for use by the principal to make operational decisions.

This is a full time, permanent, Out of Scope, Level 6 position with a salary range of $61,664.00 - $77,092.00 to commence as soon as possible. The successful applicant’s starting salary will be based on the individual’s education, qualifications and directly related experience.

Edmonton Catholic School District offers a comprehensive benefits program as part of its total compensation package.

Primary Duties and Responsibilities: Perform procedures to ensure the accounting system’s integrity is maintained and

adherence to accounting procedures is monitored with internal control policies to ensurethe safeguarding of information and assets;

Act as primary contact for Financial Services and external auditors to co-ordinate auditsand provide necessary documentation and overall assistance;

Oversee financial management aspects of the school’s revenue generating activitiesincluding the school’s store;

Direct activities of additional staff at registration, turnaround and throughout the year; Instruct staff on a range of financial requirements, processes and regulations including

orientation of new teachers and administrators.

Qualifications: Degree or diploma in Accounting, or Business Administration, supplemented by advanced

accounting courses; Minimum of five years directly related experience; Strong knowledge of Public Sector Accounting Standards (PSAS), financial policies,

procedures, accounting and budgeting procedures; Knowledge of electronic financial systems (Cayenta, ACORN) , computer systems and

software packages (Excel, databases and reporting); Knowledge of relevant policies, regulations and procedures established for the school and

district; Strong problem solving and analytical skills; Ability to establish and maintain effective working relationships with principal, staff,

students, parents and the general public; Excellent written and oral communication skills.

A complete job description is shown below.

For further information on this job opportunity, please contact Dan Donnelly at danny.donnelly@ecsd.net.

Please email a letter of interest and resume by 9:00 a.m., Monday, August 29, 2016 to: to:

Dan Donnelly, Principal, St. Francis Xavier at resumes@ecsd.net

Prior to employment, successful candidates will be required to submit Police Information Check and Intervention Record Check documents.

We thank all candidates for their interest. Only applicants considered for the position will be contacted.

Out of Scope Job Description

1

JOB IDENTIFICATION:

Incumbent: Working Title: Business Manager

Current Classification Level: 6 Requested Classification Level:

Supervisor’s Name: Supervisor’s Working Title: Principal

Location: High School Department/Program:

PRIMARY FOCUS/OVERALL ACCOUNTABILITY: Provide a brief summary of the job, covering the main responsibilities, the framework within which the job has to operate and the main contribution to the organization.

The job’s primary responsibility is the overall management of the school’s financial activities in an accurate, efficient, effective and timely manner that is in compliance with generally accepted accounting principles and district requirements. The job develops implements and maintains an effective system of financial controls to ensure compliance. The job directs the school’s financial operations with emphasis on budget and effective workflow, including the safeguarding of information and responding to administrators and school staff needs. To perform the work the job implements and administers internal reporting systems to enhance timelines, reliability and relevance of reported information. The job provides financial information for use by the principal to make operational decisions. The high school has 25 staff and approximately 600 students.

JOB RESPONSIBILITIES: Identify the most important end results expected of the job (accountabilities) and how they are achieved. Most jobs are responsible for the delivery of seven to ten key end results.

1. Manage and maintain an effective system of financial control systems and activities, with relevant, timely and accurate information flows. Assist the principal with the financial operations of the school with emphasis on budget control, identifying control weaknesses, establishing internal controls, and implementing financial policies to ensure compliance with centrally established accounting principles, district requirements and Public Sector Accounting Standards (PSAS).

2. Provide expertise to the school’s administrator team in the areas of financial management and provide input into budget development and strategic planning activities

3. Assemble, review, and monitor operating budgets and incoming revenue, identify cost control measures and alternative plans for resource allocations, develop cost/benefit analyses for purchase, to ensure department resources are utilized effectively and efficiently.

4. Administer school generated funding including fees, fines, special events, school pictures, cafeteria commission to ensure accuracy in reports, reconciliations, documentation and audit trails.

5. Perform procedures to ensure the accounting system’s integrity is maintained and adherence to accounting procedures is monitored with internal control policies to ensure the safeguarding of information and assets.

6. Act as primary contact for Financial Services and external auditors to co-ordinate audits and provide necessary documentation and overall assistance.

7. Establish reporting needs and standards for financial and statistical reports; create reporting formats and procedures to ensure information is available, clearly communicated and utilized in an efficient effective and timely manner.

8. Produce and interpret cost/benefit analyses for various programs and activities to verify the economical use of resources.

9. Oversee financial management aspects of the school’s revenue generating activities including the school’s store.

10. Direct activities of additional staff at registration, turnaround and throughout the year.

11. Instruct staff on a range of financial requirements, processes and regulations including orientation of new teachers and administrators.

12. Maintain technical knowledge through a range of professional development activities.

Out of Scope Job Description

2

PROBLEM SOLVING: Describe difficult or challenging situations the position is typically expected to solve; the degree of originality of the solutions; assistance available; and any problems or decisions that must be referred to a supervisor for resolution or approval

The job produces and interprets cost/benefit analyses for various programs and departments to verify the economical use of resources. This aspect of the work requires the incumbent to identify problems or weaknesses in the financial processes and recommend solutions to ensure responsible use of district financial resources. The job provides advice to the administrators after identifying problems and implementing solutions. The job closely monitors the budgets to avoid financial deficits scrutinizes expenditures to minimize school deficit.

ORGANIZATIONAL DATA: Identify any measurable areas upon which the job has either direct or indirect impact. Measures that

may be included are: number of staff supervised, annual operating budget, number and size of projects, clients served or any other significant values. Include examples that indicate the “size” of the job. Attach a complete Organization Chart that includes supervisor, peers, direct reports and staff.

The work is extremely diversified and done with very minimal supervision. The school’s budget exceeds $3,300,000.00, comprised of the school’s operational budget and revenue generated through fund raising and fee collection. The principal relies on the job providing accurate financial information on which key decisions are made. The job has indirect impact on 600 students and their parents/guardians.

REPORTING RELATIONSHIPS: Identify the jobs and the number of incumbents within each job that report directly to you. Provide a brief summary of each subordinate job’s purpose.

Job Title Job Responsibilities

School Support – Accounts Administrative Support 3

Assists in the operations of the school’s financial activities and collects revenue generated through bus pass sales, fees and special events.

CONTACTS: Identify internal and/or external contacts such as co-workers, clients, stakeholders and partners. Indicate the nature

and purpose of contact (i.e. to deliver information, present data, negotiate contracts, etc.) and frequency (daily, weekly, monthly etc.).

Contact

Nature and Purpose Frequency

Principal, administrators, teachers and school

To provide information, advice and instruct on financial matters To address school operations issues with budgets, fees and resources

Daily

Students and parents To provide and exchange information To resolve problems related to school fees, bus passes, textbook exchange, graduation expenses

Daily

Network of Business Managers

To provide and exchange information To resolve problems and share best practices

As needed

Financial Services

To provide and exchange information To resolve problems, clarify procedural and Chart of Accounts changes

Weekly

Transportation Services

To provide and exchange information To resolve problems related to student issues, rates and routes

As needed

District Educational Services To provide and exchange information To resolve problems related to school operations

As needed

Facilities Services To provide and obtain information To resolve problems related to school upgrades and maintenance

As needed

External Auditors To provide and exchange information As needed

Out of Scope Job Description

3

To resolve problems related to financial operations

Job Qualifications: Include a list of the most important knowledge factors, including knowledge about practical procedures, specialized techniques etc. Outline specific training that is needed to do the work and any occupational certification/registration required for the job. Include a list of competencies (skills and abilities) critical in performing the job.

Knowledge and Experience Competencies

o Degree or diploma in Accounting, or Business Administration, supplemented by advanced accounting courses

o Minimum of five years of directly related experience o Strong knowledge of Public Sector Accounting Standards

(PSAS), financial policies, procedures, accounting and budgeting procedures

o Knowledge of electronic financial systems (Cayenta, ACORN) , computer systems and software packages (Excel, databases and reporting)

o Knowledge of relevant policies, regulations and procedures established for the school and district

o Knowledge of records management, financial reporting and FOIP legislation and principles

o Knowledge of project management techniques o Knowledge of the school’s operations, programs and

departments, plus general knowledge of those of the district o General knowledge of Alberta Education’s policies,

procedures and regulations related to high school financial activities

o Attention to detail and the ability to work with numbers

o Strong problem solving and analytical skills o Ability to establish and maintain effective working

relationships with principal, staff, students, parents and the general public

o Excellent written and oral communication skills o Strong time management skills and the ability to

balance conflicting priorities o Ability to work independently and as part of a team o Strong presentation skills and the ability to convey

financial information to a varied group

Organizational Chart

Principal

School Support -

Office

Management

AS 6

School Support -

Student Records

AS 3

School Support -

Public Relations

AS 2

General Office

Assistant

Admin Support 2

Business

Manager

Assistant

Principal

Assistant

Principal

School Support –

Accounts

Administrative

Support 3

Out of Scope Job Description

4

Signatures The signatures below indicate that the incumbent, supervisor and principal/director have read, discussed, and agreed that the information accurately reflects the work assigned.

Incumbent

Name Signature Date

Supervisor

Name Signature Date

Principal

Name Signature Date

This information is being collected under the authority of Board Governance Policy EL# 5 relating to Freedom of Information and Protection of Privacy (FOIP) Act and will be used to allocate positions within a classification plan and to manage the Edmonton Catholic School District’s human resources program. If you have any questions about the collection of this information, contact the Director, Human Resource Services at 441-6061.

Revised November 2007