business letters layout000
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WRITTEN COMMUNICATION-BUSINESS LETTER LAYOUTS
GROUP MEMBERS:ASHMITA PODDAR 37
PRUTHA YANDE 57PREETI GAIKWAD 15
PRASHANT NEHETE 33LAXMIKANT NANDAPURKAR 31
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IMPORTANCE OF WRITTEN
COMMUNICATIONUsing written meansCan be used as a point of reference or
basis for evidenceExamples Letters
Reports E-mails
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B USINESS LETTERS- Purpose
Used as a way to communicate tocompaniesUsed to request information, sendinformation, give feedback on products or for dozens of other reasons
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B USINESS LETTER-Importance
Gives first impression that a potential
client or buyer receives about youShows your maturity and professionalism
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PARTS OF A B USINESS LETTERHeadingDateReference Number
Inside AddressAttention LineSubject Line
SalutationbodyComplementary CloseSignature
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HEADINGIs the address of the sender May have a letterhead with thisinformation already imprintedShould include the following:The senders address
The senders mailing address(optional) phone number ande-mail address
Date being sent
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The Importance of the DateShould be written out in fullExample: April 25, 2005If using a company letterhead, date line shouldbe typed three lines below headingIf using a return address, type date line directlybelow the return address, leaving no spaces
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INSIDE ADDRESSIs the name and address of theperson or business that you aresending the letter to, otherwiseknown as the addressee.Type the inside address on thefourth line under the date line.Should contain the same information thatwill be used on the envelope
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B ODY
Is where you discussthe purpose of the letter B egins two returns
below the salutationShould be single spaced
with two spaces betweeneach paragraph
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CLOSINGIs a courtesy signal at the endof each letter, sometimes calledthe complimentary closingShould be typed two returnsbelow the body of the letter Must be kept professionalUse Sincerely, Cordially, Regards,and Respectfully to name a few
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TYPED NAME AND SIGNATURE
In the writers name typed onthe fourth return following thecomplimentary closeThe writer's title (if any) should beon the line directly below the name.The space in between thecomplimentary close and the
typed name, is to be
used for the writer's signature.
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B USINESS LETTER FORMATS
Indented FormatFull B lock FormatModified B lock FormatSemi indented Format
Hanging Indention FormatNOMA Format
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Full B lock
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Modified
B lock
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Semi
modifiedblock
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Hanging
indention
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NOMA
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THANK YOU