business & financial software solutions for the international upstream oil & gas industry...

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Optima Energy is a leading supplier of business and financial software solutions to the international upstream oil & gas industry. NAVA™ Suite supported by Infor SunSystems financials provide proven home office visibility and field office functionality for all phases of E&P operations. Optima's global consultancy, installation and support services guarantee open communication and prompt professional response to foster long term client relationships.

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Page 1: BUSINESS & FINANCIAL SOFTWARE SOLUTIONS FOR THE INTERNATIONAL UPSTREAM OIL & GAS INDUSTRY energy r2.pdf · 2013-04-23 · Optima Energy is a leading supplier of business and financial

Optima Energy is a leading supplier of business and financial software solutions to the international

upstream oil & gas industry. NAVA™ Suite supported by Infor SunSystems financials provide proven

home office visibility and field office functionality for all phases of E&P operations. Optima's

global consultancy, installation and support services guarantee open communication

and prompt professional response to foster long term client relationships.

BUSINESS & FINANCIAL SOFTWARE SOLUTIONSFOR THE INTERNATIONAL UPSTREAM OIL & GAS INDUSTRY

Page 2: BUSINESS & FINANCIAL SOFTWARE SOLUTIONS FOR THE INTERNATIONAL UPSTREAM OIL & GAS INDUSTRY energy r2.pdf · 2013-04-23 · Optima Energy is a leading supplier of business and financial

BEYOND THE APPLICATIONTM

Optima Energy is dedicated to the international upstream oil & gas business. Optima understands international E&P business processes and business information needs. Optima Energy has proven financial and business application solutions for the international upstream oil & gas industry. Optima Energy has experience with government and national oil company practices as well as local cultures in many internationsl locations. Optima Energy goes “Beyond the Application” with its proven, effective, efficient, professional business consultancy and support services to the international upstream oil & gas industry.

Each Optima Energy consultant has the functional skills, in-depth software solutions knowledge and extensive experience required design, implement and manage financial and busienss management software solution for the international upstream the oil and gas industry.

“Beyond the Application” means open, continuing communications and professional support for each client throughout requirements evaluation, solution installation, start-up and beyond. Optima Energy is there for each crucial step of the software project process, including: (i) Business Requirement Studies, (ii) Installation and Start-Up and (iii) Post-Implementation Support Services.

Consultancy Services

Business Requirements StudiesSoftware solutions can be effective if (i) the business process are understood and documented; and (ii) the database structure, data input and application operations provide reliable, meaningful benefit to the client's business objectives.

Optima Energy believes in getting each client's requirements right the first time. To ensure success, each new project begins with a Business Requirements Study. This study is conducted by Optima consultants in coordination with client management and functional specialists to map the client's business process and information needs.

Each Business Requirement Study will detail the client's current functional and operational business processes, information flows and reporting requirements. Conflicts, constraints and inefficiencies will be highlighted to provide an opportunity for business process improvements and more effective software implementation. Recommendations will address process flows, information management requirements and software and hardware requirements.

Installation and Start-UpEvery Optima Energy consultant is a professional with extensive international upstream oil & gas financial and business solutions installation and start-up experience.

Optima Energy specializes in solution installations in headquarters or home office environments as well as at field sites anywhere in the world. To the maximum extent practical, documentation will be prepared and applications configured before installation at the client's location(s).

Consultants have the functional skills, in-depth knowledge of software solutions and extensive experience in the international upstream oil & gas industry. This experience and Optima's commitment to continual customer support is a key difference to the competition.

Support ServicesAfter project start-up and Client acceptance, the Optima Energy consultant team will hand over routine support responsibility to the Optima Energy Support team.

Optima Energy Support Services goes “Beyond the Application” with:• Round-the-clock support desk services via telephone, email and WebEx. Queries will be quickly resolved by Optima Energy professionals to ensure business solutions run at the highest level of efficiency.• Onsite support services as and when needed.• International support and consultancy services covering business, industry and technical related issues.

Page 3: BUSINESS & FINANCIAL SOFTWARE SOLUTIONS FOR THE INTERNATIONAL UPSTREAM OIL & GAS INDUSTRY energy r2.pdf · 2013-04-23 · Optima Energy is a leading supplier of business and financial

NAVA™ Suite solutions provide business management solutions for the international upstream oil and gas market with:

• NAVA™ AFE• NAVA™ Register & Track• NAVA™ Cost Manager• NAVA™ Procurement• NAVA™ Inventory

NAVA™ Suite solutions are created with simplicity and usability in mind. NAVA™ Suite solutions implementation requires minimum end user and system administrators training.

NAVA™ Suite solutions are web-based and capable of supporting multiple internationallocations in real time. NAVA™ Suite application development employs commonly used Microsoft technology running on SQL Server database.

NAVA™ Suite integrates seamlessly with Infor SunSystems financials ensuring account codes, analysis codes and business rules are instantly available to NAVA™ Suite solutions. Transactions entered in NAVA™ applications can be directly uploaded into Infor SunSystems without the need for building time-consuming and costly interfaces.

NAVA™ Suite reporting utilizes information from Infor SunSystems to produce comprehensive, consolidated business reports.

NAVA™ AFE provides creation of AFE documentation for tracking capital expenditure approvals by company approvers, partners and others. Included are checks to ensure AFE requests are consistent with approved budgets.

NAVA™ Register & Track enables registration, review and approval of invoices, debit notes, creditnotes, inter-company billings and other payables

including employee expense reports. KPI reportingis included for key activities.

NAVA™ Cost Manager organizes and monitors annual operating and AFE budgets, commitments, expenditures and cost forecasts. The ability to trend costs before they are committed offers lead time to forecast and implement corrective action. Standard reporting includes AFE expenditure curves and other graphical reports.

NAVA™ Procurement includes standard procurement and contract forms and tracks the complete procurement process including purchase requisitions, invitations to bid, purchase/service order/contracts and release orders. Estimated cost at purchase requisition stage can be tracked for budget checking against account codes, AFEs and multiple budgets. Bid Evaluation Reports show both technical and commercial bid evaluation details. Reporting on average ITB/RFP/RFQ processing time identifies delays in processing time and triggers for decision-making.

NAVA™ Inventory offers comprehensive stock control including enquiries and tracking of stock location, condition, dimension, quantity and value. Material coding can be automated by category and its characteristics maintained in master record listing description, size and type. Stock handling processes are simplified and efficiency is maximized.

Workflow

Configuration

Reporting

Page 4: BUSINESS & FINANCIAL SOFTWARE SOLUTIONS FOR THE INTERNATIONAL UPSTREAM OIL & GAS INDUSTRY energy r2.pdf · 2013-04-23 · Optima Energy is a leading supplier of business and financial

• Foundation Accounting

• Corporate Allocations

• Fixed Assets

• Query & Analysis

Optima Energy is a leading channel partner to Infor Global Solutions, headquartered in Alpharetta, Georgia USA, offering Infor SunSystems financial and business software solutions to the upstream oil and gas market.

A key to Optima’s success with Infor SunSystems is our experienced implementation and support teams. Each team member has a minimum of seven years' experience in their specialized fields. All are backed up by Optima’s international executives and office services. Each year our team has continued to expand and evolved to meet the needs of our clients and the industry.

Infor SunSystems integrated financial management and business intelligence software solutions have been developed over 30 years with more than 250,000 users in over 190 countries. Infor SunSystems is the product of choice for more than 600 oil and gas industry sites world-wide for exploration, project management, operations and general financial accounting.

Infor SunSystems is accredited by KPMG as being Sarbanes-Oxley and IFRS compliant and supports multiple GAAP reporting.

Infor SunSystems combines the functionality of multiple ledgers into one, including cash, payables, AFE, contract tracking and reporting. Its powerful, real-time financial transactionprocessing engine lets the user see the

immediate impact of each financial posting in formats both analytical capabilities provide multiple views (Block, Well, AFE, Contract and Cost Recovery) from one single source facilitating JV/JIB, AFE, SOE, Recoverable and Non-recoverable Expenditure analysis and reporting. Powerful joint venture cost allocation and inter-company billing ensures increased cost recovery.

Easy integration with other applications extends operational data and KPI for better management decisions.

Analytics tools in Infor Corporate Performance Management facilitates drilling down in financial and multiple-dimensional operational data for a detailed business insights.

Infor SunSystems functionality facilitates budgeting and forecasting of Work Plan Budget (WPB) and Corporate Budgets. Budgets can be established by year, multi year and AFE.

Infor SunSystems is user-friendly, available in over 30 languages and can be integrated seamlessly into oil and gas operations world-wide.Consolidating results from various international sites is straightforward allowing for flexibility, accuracy and real time reporting.

Infor SunSystems solutions result in a fast ROI and low total cost of ownership.

Infor SunSystems Solutions

Page 5: BUSINESS & FINANCIAL SOFTWARE SOLUTIONS FOR THE INTERNATIONAL UPSTREAM OIL & GAS INDUSTRY energy r2.pdf · 2013-04-23 · Optima Energy is a leading supplier of business and financial

Today’s Challenges

Optima Energy

Optima Energy offers complete business software solutions in support of new ventures and upgrades to existing systems. Optima Energy has the experience and expertise to do the job.

With limited exploration and development opportunities at home, more and more upstream oil and gas companies search for reserves in far flung corners of the globe. The opportunities are there, but not without risk. And the risks include the challenges of data management and reporting. Challenges in today’s international upstream E&P environment include:

Differing, changing and challenging financial reporting requirements to national oil companies and partners.

Multi-country, multi-currency operations and reporting.

Consolidated financial reporting requirements for HQ.

Real time information required from geographically dispersed and often remote onshore and offshore operations from contractors, suppliers and installers world-wide.

Procurement suites in standard accounting packages are unable to cope with the diversity and complexity of international exploration, drilling and capital project purchasing and contracting.

Lack of forecasting capabilities in standard accounting packages for multi-year upstream capital projects.

Limitations on telecommunications access, security, internet speed and reliability.

Has successfully provided financial and business software solutions to the upstream oil & gas industry since its inception in 2002 with more than 180 global reference sites managing more than USD 1 trillion in upstream exploration and development operations and facilities.

Offers world-class finance and business software solutions with NAVA™ Suite and Infor SunSystems providing business visibility, clarity and perspective to international upstream oil & gas industry operations.

Understands government and local cultures with different business environments.

International offices provide excellent support to our clients world-wide.

Page 6: BUSINESS & FINANCIAL SOFTWARE SOLUTIONS FOR THE INTERNATIONAL UPSTREAM OIL & GAS INDUSTRY energy r2.pdf · 2013-04-23 · Optima Energy is a leading supplier of business and financial

©2012 Optima GroupCM-MKT-23a(US)-R2

United States2006 Springcress Drive, McKinney, Texas, 75070 USA +1-214-548-4388 , +1-469-219-7882

[email protected] www.optima-group.net

Global Implementation

TEXAS • CALGARY • LONDON • KUALA LUMPUR

MalaysiaSuite 10.01, Level 10, Menara Citibank, 165, Jalan Ampang, 50450 Kuala Lumpur, Malaysia +60 3 2171 2526 +60 3 2171 2527