Business Correspondence Documents II

Agenda

A list of things to be done or actions to be taken, usually at a meeting.’

Margins

Margins 2 inches at top 1 inch on left, right, and bottom

Document may also be centered vertically for shorter agendas

Agenda Formatting

The word AGENDA, and the MAIN TITLE are: Centered Bold 14-point font ALL CAPS

Two separate lines

Secondary titles are: Centered 12-point font Capital and lowercase letters (Sentence Case)

Agenda Formatting

Line Spacing Agenda, Main titles, and secondary titles are SS

between. DS after entire section before the itemized list

Numbered List Create a numbered list

Remember each time you hit enter you get a new paragraph, which means a new number

Agenda Formatting

Entries ALIGN LEFT Type from left to right, separating the left and right

with a group of periods (4-5) Once finished with all text, add the amt of periods that

fill the line completely aligning the left and right. Insert cursor at end of the line before striking enter to

get the next number

Agenda Assignment

Pg 406 – Top Agenda. Save as Agenda 1 Use margin settings

Pg 406 – Bottom Agenda. Save as Agenda 2 Center the document vertically

Resume

Document that provides the applicant with an opportunity to present their best qualities to prospective employers.

The care with which you prepare your resume suggests how carefully you would work if hired.

Give special attention to: Content Accuracy Formatting Neatness

Resume Guidelines

Should be one page ONLYInformation presented covers six major areas:

Personal information Summary Education School and/or community activities or

accomplishments Work experience References

Resume Guidelines

Margins 1 inch at Top, Bottom, Left, and Right

Line Spacing Double space after each HEADING and after all

content Single space inside of content

Resume Guidelines

Personal Information Centered at top SS inside of, then DS after Form a heading of 5 different lines. Type all as

Sentence Case Line 1 – Name Line 2 – Street Address Line 3 – City, State ZIP Line 4 – Phone Number Line 5 – Email Address

Resume Guidelines

Objective/Summary Clear definition of position desired

Formatting Heading – SUMMARY

All Caps Aligned Left 12-pt font

All Heading will be done this way

Resume Guidelines

EDUCATION – Heading format. DS after Aligned Left - Give a description of current

educational status GPA Graduation Date Courses or Programs Taken

Tab to .5 inches - DS between each new entry but SS inside of Skills acquired Grades earned in courses directly related to job

competence School and/or community activities or accomplishments Organizations Leadership positions Honors and Awards

Resume Guidelines

WORK EXPERIENCE - Heading Name and location of employer Position Name Time spent working at, in parenthesis Brief description of responsibilities

DS between new entries but SS inside of

Resume Guidelines

REFERENCES - Heading Names of people familiar with your character,

personality, and work habits May be furnished upon request If included at bottom of resume, have 3-6 people (not

relatives) who know you well and include this information about each: Name of Person Professional Job Title and

Organization Phone Number Email Teachers, community leaders, and current or previous

employers work well Ask each person in advance if ok to include them as

reference

Resume Guidelines

Reference Page – only if needed, not required Margin – 2 inches at top, 1 inch at left, right, and

bottom REFERENCE – Heading

Bold Centered 14-pt font ALL CAPS DS after the heading

Entries SS inside of references DS between references

3-6 references is appropriate

Resume Guidelines

The most important information is presented first Recent graduates will place education before work

experience The reference section is usually last on the page

Resume Types

Electronic Resume Resumes companies may scan into database in order

to run a search for certain keywords, etc… Bold, Bullets, Fonts, and Underlines may not appear

correctly and should be left out This type may be posted on job websites:

www.monster.com www.careerbuilder.com www.hotjobs.com

Print Resume Resumes that may be taken to an interview or handed

out at a job fair Can include Bold, Bullets, and Underlines used

professionally

Resume Info

Be sure all information is correct and current.

Use white resume paper to print on Standard Size of 8.5 x 11

Resume Assignment

Key Electronic Resume on Pg 300.

Save As Resume 1

Begin your own personal resume following the formatting of resume on Pg 300.

Table

An arrangement of data (words or numbers) in ROWS and COLUMNS

Tables are easily created in Microsoft Word, but Microsoft Excel specializes in table creations and features.

Table Parts

Parts of a Table

Main Title Bold ALL CAPS Centered in first row of table or above the table DS

between Secondary Title

Bold Sentence Case Centered in second row or DS below the Main title above

the table

Table Parts

Column Headings Bold Centered over the column

Body Data entries

Source Note Bottom-left in last row or DS below the table

Gridlines May be hidden

Table Formatting

Vertical Placement Centered vertically

Horizontal Placement Centered Horizontally – Side to Side

Table Formatting

Column Width Should be identical in width or markedly different Columns slightly different should be avoided

Row Height All rows should be same height Main title row, secondary row, and Column Heading

row may be different to enhance appearance

Table Formatting

Cell – the intersection of a row and a columnData inside of cells:

Centered vertically

Words may be aligned left or centered

Numbers will be aligned right

Decimals should line up down the column

Table Creation

To create a table: Insert > Table > Insert Table

Define table size Row X Column

Rows run left to right Columns run up and down

EX. – 14 x 3

Table Creation

LAYOUT TAB

Merge Cells – to combine cells Highlight cells then click merge cells

Insert Rows or Columns Rows – Insert Above or Below Columns – Insert Left or Right

Distribute Rows and Columns Set Row Height and Column Width

To set multiple rows or columns, YOU MUST HIGHLIGHT MULTIPLE rows or columns

Table Creation

LAYOUT TAB

Alignment Set vertical and horizontal alignment in a cell

Table Assignment

Create the table on Pg 88. Save As Table 1

Table should be 14 x 3. Merge top two rows, format and center text Italicize and Bold Secondary Title and Column

Headings Body text aligned left Body numbers aligned right Source outside of the table, DS before

Outlines

Useful for planning and organizing reports

Margins 1 inch on top, bottom, left, and right

Line spacing The entire document should be double spaced Set line spacing to double FIRST

Outlines

Main title Centered Bold 14-point font

Secondary Title - optional Centered 12-pont font

Body Start Aligned Left

Outlines

For Body, Start a Numbered Outlined List The first entry should start with 1. or 1), use drop-

down box to change list format Each time you hit ENTER, you get a new #

To form a subcategory, hit the TAB key to form (a.) To change (a.) back to 1. hit the TAB+SHIFT keys

Outline Assignment

Key the document on Pg 262. Save As Outline 1

Should be DS Format Main title, no Secondary title Use the numbered list that matches the book