Finance & Administration Committee

Action Item III-A

September 16, 2010

Bus Facilities System Infrastructure

Rehabilitation

TITLE:

Bus Facilities 1 - System Infrastructure Rehab.

PURPOSE:

To obtain Board approval to award the Bus Maintenance Facilities Rehabilitation contract (BMFR)-1, and initiate and award a series of other procurement actions to provide system infrastructure rehabilitation for three bus maintenance facilities: Landover, Northern, and Western bus garages, select Metro auxiliary facilities, and miscellaneous rehabilitation work at other bus maintenance and auxiliary facilities for a not-to-exceed value of $91,640,000.

DESCRIPTION:

This action supports an overall system infrastructure renewal program that was presented at the July 24, 2008 committee and Board meetings. This action supports Metro`s strategic goals including items such as those necessary to maintain facilities in a state of good repair, provide a better work environment, expand capabilities, improve service reliability and safety, and complete Environmental upgrades. This action includes the award of the Bus Maintenance Facilities Rehabilitation Contract (BMFR)-1 and authorizes the initiation and award of other procurement actions necessary to support the rehabilitation of bus and auxiliary facilities. The BMFR-1 will accomplish the following:

Landover Bus Garage, Metro Supply, and Landover Open Storage Facilities: Work necessary to maintain the facilities in a state of good repair, provide a better work environment, expand capabilities, improve service reliability and safety, complete Environmental upgrades, and complete other items identified by Bus Maintenance, facility owners, and other stakeholders.

Northern and Western Bus Garages: Work necessary to place the facilities in a safe and operable condition. Work will include addressing deficiencies in areas such as lighting levels, battery storage/charging facilities, bus chassis cleaning systems, repair or replacement of underground fuel

Washington Metropolitan Area Transit Authority

Board Action/Information Summary

Action InformationMEAD Number:

100674

Resolution: Yes No

storage systems, structural stability, facility ventilation, emergency diesel reliability, and replacement of air compressors and brake testers.

Four Mile Run Bus Garage: Work necessary to replace the heating boiler plant and replace deteriorated facility pavement.

Bladensburg: Urgent electrical and mechanical work.

Material Handling and Storage Equipment for Metro Supply facilities.

Remaining bus garages and auxiliary facilities: Work necessary to handle emergencies, address safety issues, replace roofs, and complete other work items.

Depending on the nature and type of rehab work, the BMFR-1 contract work items will be accomplished as either: Bid-build construction work using Metro-provided designs,

Design-build construction work where the contractor will prepare the final design, or

Order-for-Services work where a standardized unit price schedule can be applied to the work required.

The BMFR-1 rehabilitation work will be performed in four overlapping phases with optional work in each phase. Award of the optional work will be determined in conjunction with the prioritization process and funding availability.

Other procurement actions to support the overall system infrastructure renewal program will be employed where efficiencies and cost savings can be achieved. They include procurement actions such as:

Simplified acquisitions to procure bus maintenance and support equipment,

Purchase orders for material handling and storage equipment,

Order for services under separate contracts,

Task orders for engineering services.

The IRPG Project Manager for the BMFR-1 Contract will be Roy Noyes.

FUNDING IMPACT:

Program Capital Improvement Program

Types of Budget

FY11‐16

FY11 FY12 FY13 FY14 FY15 FY16 Total

Project CIP 119   Bus Facility Repair Tier 1 ‐ Western, Northern, and Landover

Budget 18,879,00025,739,00031,052,00032,237,00019,800,00017,250,000144,957,000

This Action

15,103,20020,591,20024,841,60025,789,600 0 0 86,325,600

Remaining Budget:*

3,775,800 5,147,800 6,210,400 6,447,400 19,800,00017,250,000 58,631,400

Project CIP 028   Material Handling Equipment

Budget      157,700 138,600 144,200 148,800 153,200 158,200 900,700

This Action 

     136,700 118,600 124,200 128,800 133,200 137,200 778,700

Remaining Budget:*

       21,000        20,000        20,000

        20,000

        20,000

        21,000

122,000

Project CIP 029 Warehouse Vertical Storage Units/Shelving

Budget      675,200 695,000 600,300 621,900 765,900 660,000 4,018,300

This Action

     540,160      556,000      480,240      497,520      612,720      528,000 3,214,640

Remaining Budget:*

     135,040      139,000      120,060      124,380      153,180      132,000 803,660

Project CIP 078 Bladensburg Shop Reconfiguration

Budget   3,092,500 6,159,200 7,207,800 9,430,800 0 0 25,890,300

This Action 

  1,319,375 0 0 0 0 0 1,319,375

Remaining Budget:*

  1,773,125   6,159,200   7,207,800   9,430,800                  0

                  0 24,570,925

SUMMARY OF THIS ACTION:

Budget 22,804,40032,731,80039,004,30042,438,50020,719,10018,068,200175,766,300

This Action 

17,099,43521,265,80025,446,04026,415,920      745,920      665,200 91,638,315

Remaining Budget:*

5,704,965 11,466,00013,558,26016,022,58019,973,18017,403,000 84,127,985

Remarks*Remaining Budget: To be used for PM, Force Account, Eng. Services, Consulting, Contingency and other procurements

Operating Budget Impact

  N/A

RECOMMENDATION:

Approval to award the Bus Maintenance Facilities Rehabilitation contract (BMFR)-1, and initiate and award a series of other procurement actions to provide system infrastructure rehabilitation for three bus maintenance facilities: Landover, Northern, and Western bus garages, select Metro auxiliary facilities, and miscellaneous rehabilitation work at other bus maintenance and auxiliary facilities for a not-to-exceed value of $91,640,000.

Washington Metropolitan Area Transit Authority

Bus Facilities 1 – System InfrastructureRehabilitationRehabilitation

Finance and Administration Committee

S t b 16 2010September 16, 2010

Purpose

Approval to:Approval to:

• Award Bus Maintenance Facilities Rehabilitation contract (BMFR)-1(BMFR)-1

• Initiate and award a series of procurement actions to provide infrastructure rehabilitation of bus and auxiliaryprovide infrastructure rehabilitation of bus and auxiliary facilities

• Cumulative value of this action not to exceed• Cumulative value of this action not to exceed $91,640,000

Background

• Board approved initiation of Bus Maintenance ppFacilities Rehabilitation contract (BMFR)-1 on December 18, 2008

• Other procurement actions will facilitate infrastructure work including:g

– Replacement of Metro supply system material handling, storage, and distribution equipment/systems

– Urgent work at Bladensburg Bus Facilities

Roof replacements– Roof replacements

– Emergency work, safety issues, other work items

Cost and Benefits

• Costs:Program Funding BudgetProgram Element

Funding Source

Budget

BMFR-1 CIP 119 $86.3M

Bladensburg Urgent Work

CIP 078 $1.3M

Material CIP 028 $0.8MHandling Equipment

$

Material CIP 029 $3.2M

Bladensburg Shop

Storage Equipment

$

Total $91.6MTotal $91.6M

Bladensburg Shop

Cost and Benefits

Benefits:Benefits:• Enhance ability to keep facilities in state of good repair

BMFR 1 ill l i ffi i f d M• BMFR-1 contract will result in more efficient use of contractor and Metro forces

• Work will be scheduled and performed in continuous flow

• Makes available capability to perform miscellaneous work at any bus p y p ymaintenance or Metro auxiliary facility

• Provides flexibility to perform emergency work address safety issuesProvides flexibility to perform emergency work, address safety issues, handle work that cannot wait for next rehab contract

Additional Points

• Major Work Northern Bus Garage

• Rehabilitate Employee Parking Deck

• Improve lighting, electrical distribution t d di l tsystem, and emergency diesel generator

set

• Replace/upgrade chassis wash bay, air

Northern – 104 yrs old

Replace/upgrade chassis wash bay, air compressors, PA system, HVAC

• Major Work Western Bus Garage

• Replace Underground Storage Tanks (USTs) and fuel distribution system.

• Replace/Upgrade chassis wash bay, air compressors, PA System, HVAC, structural repairs to floor slab

Western-101 yrs old

Additional Points

• Major Work Landover Bus Garage:

• Replace Underground Storage Tanks (USTs) and fuel distribution

Landover 21 yrs old

Replace Underground Storage Tanks (USTs) and fuel distribution systems, install non-revenue vehicle fueling equipment

• Rehabilitate electrical distribution and lighting system, replace f il d di l t tfailed emergency diesel generator set

• Construct bus prep, paint, and material storage facility

• Replace/upgrade facility equipment: bus wash, air compressors, sprinkler system, fire alarm system, heating boiler plant, HVAC, PA system, chassis cleaning bay, additional bus lifts

• Increase parking area and address environmental issues (storm water management, gray water system, oil-water separators)

Additional Points

• Major Work Metro Supply and Landover Open Storage j pp y p g– Rehab lighting and distribution system– Replace/Upgrade facility equipment: sprinkler system,

HVAC electrical distribution PA systemHVAC, electrical distribution, PA system, – Parking and paving improvements, increase inside and

outside storage capacityReplace material handling storage and distribution– Replace material handling, storage and distribution equipment

– Address environmental issues (storm water management, gray water wash down hazardous material storage)gray water wash down, hazardous material storage)

• Major Work Four Mile Bus Garage (63 yrs old)

– Replace heating boiler plant– Parking and paving improvements

Recommendation

Approval to:pp

• Award Bus Maintenance Facilities Rehabilitation contract (BMFR)-1

• Initiate and award a series of procurement actions to provide infrastructure rehabilitation of businfrastructure rehabilitation of bus and auxiliary facilities

• Cumulative value not to exceed $$91,640,000