BUREAU OF THE TREASURY

Approved:

ROSALIA V. DE LEON Treasurer of the Philippines

To efficiently and effectively

manage the financial resources of the

government by maximizing revenues

from available funds and minimizing

costs of financing whenever

possible.

To be a pro-active manager of the

public funds characterized by active

duration management, minimization of

interest rate risks, and hedging of

financial risks.

BUREAU OF THE TREASURY

I am a Civil Servant to the Bureau of the Treasury.

As such,

I believe in the Spirit of Service.

It is my cherished principle and purpose.

I value the trust and confidence reposed on me.

I offer back my loyalty to the institution.

I value my integrity and professionalism.

I commit to protect them.

I value the talents bestowed on me by God.

I endeavor to sharpen them always and must bear fruit.

I value my colleagues and my co-workers.

I strive to lead, inspire and be selfless.

I give my whole in carrying out the duties and

responsibilities entrusted to me through,

competence and diligence in my work;

Refinement in my words and deeds;

Justice and fairness in my decisions;

Openness and teamwork in dealing with others;

Accountability for all my actions.

All this I will promote and nurture through my work,

in the service of my beloved Bureau,

my country and God Almighty.

1.Application for Bond (GF 58A) 2.Request for Bonding (GF 57A)

3.Other documents on the checklist

Prepares & submits the following:

CLIENT/ACCOUNTABLE PUBLIC OFFICER

ATAP

BTR DISTRICT/PROVINCIAL OFFICE

TOO receives, reviews/checks com-pleteness of documents

(5 mins)

A. Are requirements complete?

B. Is Risk Safe?

A. Informs Client of insuffi-ciency of documents and provides checklist of require-ments

TOO computes the amount of bond premium, prepares ATAP and trans-mits the same to CTOOII for review

and approval (10 mins)

CTOO II returns Confirmation Letter to TOO

(2 mins)

CTOO II reviews, initials & transmits Confirmation Letter to RD

(5 mins)*

RD approves and signs Confirmation Letter Returns CL to CTOO II

(3 mins)*

Confirmation Letter

TOO releases Confirmation Letter to Client

(2 mins)

1.Validated deposit slip/LDDAP-ADA 2.Validated ATAP

Presents ATAP to LBP/DBP/PVB

for payment of Bond

premium

Step 1 Step 2

Step 4

Step 5

Step 6

Step 7

Step 10

Step 11

Step 13

TOO - Treasury Operations Officer

CTOO II - Chief Treasury Operations Officer II (District/Provincial

Office)

RD - Regional Director

Note:

- Allocated time excludes transmission of documents from Pro-

vincial Office to Regional Office.

- Processing time differs for Batch transactions.

NO

YES

CTOO II reviews, approves and returns ATAP to TOO

(3 mins)

- TOO assigns risk number & registers the name of the Bondee/s in the Registry of Bonded Public Officers - Prepares Confirmation Letter

(8 mins)

TOO records the approved ATAP in the logbook and issues the same to Client

(2mins)

Receives Confirmation Letter

Step 9

Step 12

Step 14

B. TOO prepares and issues Letter of Denial, duly signed by the RD

Receives Letter of Denial

Step 3

Presents proofs of pay-ment of Bond Premium

to TOO Step 8

FIDELITY BONDING PROCESS

National Capital Region

FRONTLINE

SERVICE

Time needed to

complete the

transaction

Steps/Processes

Responsible

Office/Unit/

Person

Contact No.

20 mins

I. Processing and Approval of Bond Application:

(1) Receive the following documents required from clients/applications for fidelity bonding:

a) General Form No. 57 (A) Request for Bonding and/ or Cancellation of Bond of Accountable Officials and Em-

ployees of the Republic of the Philippines - in two (2) copies;

b) General Form No. 58 (A) Application for Bond of Accountable Officials and Employees - in two (2) copies with

two copies of identification pictures (passport size) taken for the last three (3) months;

c) Authenticated copy of duty Sworn and Notarized Statement of Assets and Liabilities (old form - RA 6713) of

the date of application - if not applicable, applicant`s Statement of Assets and Liabilities of the preceding year

may be submitted; and,

d) List of Bondable Public Officers in BTr prescribed format certified by the agency officer in charge of Adminis-

trative and/or Finance Department, Service, Division or Unit.

(2) Check completeness of documents and evaluate data.

(3) Prepares and issues Letter of Denial for unsafe risks. Provides checklist for incomplete documents/requirements.

(4) Set amount of bond and compute the corresponding bond premium due. Prepare Authority to Accept Payment

(ATAP) and transmit the same to CTOO II for review and approval.

(5) CTOO II reviews, approves and returns the ATAP to TOO.

(6) Records the approved ATAP in the logbook and issues the same to the client.

Chief Treasury Operations

II (CTOOII)

Treasury Operations

Officer (TOO)

Fiscal Examiner (FE)

NCR District I

(Manila, Mandaluyong,

San Juan)

527-3082

NCR District II

(Quezon City)

527-6846

NCR District III

(Makati, Marikina,

Muntinlupa, Pasig, Taguig)

527-3083

NCR District IV

(Pasay, Parañaque,

Caloocan, Malabon,

Navotas, Valenzuela)

527-3080

(limited to face to face

transaction between

clients/agency personnel

and most availed of by

clients)

Bonding of all

accountable

public officers

of NGAs, GOCCs

and LGUs

pursuant to

Public Bonding

Law

(7) Present approved ATAP to LBP/DBP/PVB for payment of bond premium.

(8) Present validated deposit slips/LDDAP-ADA and ATAP to TOO as proof of payment of bond premium. Client/Applicant

13 mins

(9) Assigns Risk Number and registers the name of Bondee/s in the Registry of Bonded Public Officer. Prepares Confir-

mation Letter (CL).

(10) Reviews, initials and transmits CL to Regional Director. CTOO II/TOO/FE

3 mins (11) Approves and signs CL and returns the same to CTOO II. Regional Director

4 mins (12) Returns the approved CL to TOO.

(13) Releases CL to the Client/Applicant CTOO II/TOO/FE

(14) Receives the CL. Client/Applicant

5 mins

II. Approval of Bond Cancellation:

(1) Receives General Form 57 (A) from client/applicant and check if duty accomplished

(2) Prepares Confirmation Letter indicating effective date of cancellation

(3) Records bond cancellation

TOO/FE

5 mins

(4) Reviews, recommends and transmits bond cancellation documents to RD.

(5) Signs CL and returns the documents to the CTOO II

(6) Release CL to client/applicant

CTOO II/RD

TOO/FE

5 mins

III. Renewal of Approved Bond Application:

(1) Receives the following documents from client/applicant:

(a) Duly filled up General Form No. 57(A) Request for Bonding and/or Cancellation of Bond of Accountable Offi-

cials and Employees of the Republic of the Philippines - in three (3) copies;

(b) List of bonded public officers whose bonds are subject to renewal certified by the agency officer in charge of:

Administrative and/or Finance Department, Service, Division or Unit.

(c) BTr Confirmation Letter reflecting the applicant`s previously approved bond application.

(d) Authenticated copy of latest Statement of Assets and Liabilities (old form)

TOO/FE

35 mins (2) Same as step 2 to 14 of part I - processing and approval of bond application RD/CTOO II/TOO/FE

15 mins

IV. Increase in Accountability:

(1) Receives the following documents from client/applicant:

(a) General Form No. 57 (A)

(b) Special Order increasing the amount of accountability

(c) List of Bondable Public Officers in BTr prescribed format certified by the agency officer in charge of Adminis-

trative and/or Finance Department, Service, Division or Unit.

(2) Compute the bond premium due based on the increase in accountability, Prepare ATAP, record in the logbook and is-

sue to client/applicant.

CTOO II/TOO/FE

25 mins (3) Same as step no. 5 to 14 of part I. In addition to step 9, cancel the previously assigned risk number of the applicant. RD/CTOO II/TOO/FE

AGENCY FRONTLINE SERVICE

Please let us know how we have served you by doing any of the following:

Accomplish our Feedback Form available

in the office and put in the suggestion box at the

Reception Unit.

Send your feedback through e-mail

(hrmd@treasury.gov.ph) or call us at BTr - NCR

527-2786.

Thank you for helping us continuously improve our services.