bullhorn process - complete

7/25/2019 Bullhorn Process - Complete

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Candidate Sourcing Process (Bullhorn

CRM)Section 1 - Goal:

To increase training efciency, and ensure consistency and compliance in the

sourcing process.

Section 2 - Method:

The steps belo are to be !olloed to source candidates into Bullhorn CRM

!or speci"c roles.

#. $denti!y the %acancy and e%aluate the need.&. 'e%elop the position description.. 'e%elop the recruitment plan.. Search !or candidates.*. Maintain +uality o! ob candidates by de%eloping a shortlist.-. Reach out to the candidates.. Select hire./. 0inali1e recruitment.

2PP34'$5 # 6 7S$48 B799:;R4

Section 3 - Steps:

These are the se+uence o! actions to be done on a daily basis. The steps

pro%ide opportunities to departments in aligning sta< s=ill sets to initiati%es

and goals, and also !or departmental and indi%idual groth. Proper planning

and e%aluation o! the need ill lead to hiring the right person !or the role and

team.

#. 4ely created position 6 ill be recei%ed %ia email !rom the $nterim

Manager.

Conduct a +uic= analysis o! the gi%en tas=. Chec= !or gaps.

Re%ie the role.

&. 2 ell>ritten description o! the position posted.

8eneral in!ormation %aries !or each position being sourced, hich

includes?> Basic position @ Aor=ing title> Pay in!ormation

e: [email protected]: http://twassistant.com

The orld, your assistant
mailto:[email protected]://twassistant.com/http://twassistant.com/mailto:[email protected]


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> 'epartment name

Position Speci"cations

> 0ull> Time or Part> Time> The number o! openings

3ssential !unctions> describes the duties and responsibilities o! aposition. ob see=ers ill ha%e a clear understanding o! the role and

duties to be per!ormed.

Minimum re+uirements

> 'uties and responsibilities o! the ob.> So!t s=ills

Pre!erred +uali"cations

> Primary +uali"cations o! s=ills and eperience in addition to basic

+uali"cations.

3ample?

;ur client in the 8aming industry has partnered ith TA>Technology

Resources to "nd a Senior So!tare 3ngineer to lead, on and manage the

So!tare 'e%elopment Dit (S'D) !or the de%elopment community located in

Toronto. This position is a contractual basis.

Key responsibilities/accountabilities consist of (but are not limited

to):

> 9ead, ;n and de"ne the S'D and Plugin strategy

> 9ead, ;n and dri%e the S'D roadmap and !eature integration.> 9ead, ;n and dri%e the o%erall orld class Euality o! so!tare solutions

ith etremely high>speed de%elopment o! so!tare solutions

> Per!orming other duties as re+uired.

Skills:

> Bachelors, MasterFs or Ph.'. 'egree in Computer Science, Computer

3ngineering, So!tare 3ngineering, or related "eld.

> *G years o! eperience as a senior so!tare engineer.

> Pro%en 3perience ith 8ame 3ngine> Must =no atleast one? CSS, :TM9*, RubyonRails, a%ascript.

Nice to have:

> Strong interest in 2ugmented Reality and Hirtual Reality.


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> 3perience ith %irtual reality technologies, such as head mounted

displays, na%igation, redirected al=ing, and motion trac=ing.

. 'e%elop the Recruitment Plan>>a care!ully structured approach thatmaps out the strategy !or attracting and hiring the best +uali"ed

candidates and to ensure applicant pool.

Resume ban=s are a good source !or identi!ying +uali"ed

candidates. $t is here obsee=ers post their resumes hich are then

searched by prospecti%e employers.> 3amples? $ndeed.com and Aor=opolis.com

$nternal candidates !rom the 'atabase itsel!. (Bullhorn)

. Search !or Candidates

3tract all candidates !rom the site by the use o! a Boolean method. 3ample? I8ame 'e%eloperJ 24' css ;R html* ;R a%ascript ;R

rails

*. Maintain +uality o! ob candidates by de%eloping a shortlist. Re%ie

applicants and enter shortlisted candidates in Bullhorn and upload

their resumes.

-. Reach out by emailing candidates i! theyKre interested in applying and

chec= !or their a%ailability !or an inter%ie.

> 2lays put notes on e%ery action made in Bullhorn.

. ;nce the candidate is interested and has replied, !orard to $nterim

Manager !or a phone call inter%ie.> $n!orm the candidate that they ill be !orarded to a recruiter !or

an initial screening.

/. Possible hires ill no be selected and "nali1ed a!ter the inter%ie.

Section 4 - Daily Reporting:

#. 'ocument all emailed candidates ith their contact in!ormation to an

ecel sheet.&. 3nter the data they ha%e pro%ided.. 7pload to the shared 8oogle 'ri%e.


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APPEN!" # $ %S!N& '%*+N

SE,,!N& %P '%*+N

#. 7se $nternet 3plorer? .bullhorn.comL 9ogin. 3nter your user $'

Passord as pro%ided. $3 is the recommended broser due to

compatibility issues.

&. The "rst time you log into Bullhorn, you ill need to con"gure $nternet

3plorer !or Bullhorn?

$n Bullhorn L :elp L search !or Con"gure $3

:;M3 page
http://www.bullhorn.com/http://www.bullhorn.com/


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#. Clic= into

the

article

ICon"guring $nternet 3plorer !or BullhornJ

:39P

This is here e canchange our $M status?

> ;nline> 2ay> ;Oine


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&. Clic= the lin= IClic= here to launch the toolJ L Run

. 2 small indo ill popup L Clic= ICon"gure $3 !or BullhornJ


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. Ahen complete, clic= 3it. 9og out !rom Bullhorn, close all $nternet

3plorer tabs. ou may no launch $3 again and log into Bullhorn.

SE,,!N& '%*+N P+E-E+EN.ES

#. Clic= 'es=top L Pre!erences


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&. Reset your passord 6 your ne passord needs to contain a minimum

o! / characters including one number.

. Set your email signature


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. Sa%e hen you are "nished setting your pre!erences.

+E!E0!N& 1*' *+E+S

Chec= your Bullhorn $nboQ you ill o!ten be sent a clic=able lin= to the

ob by email.


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ou may also loo= up a ob by typing the obKs $' number into 0ast

0indK in the top le!t corner o! Bullhorn.

Clic= into the ob to see the description and other details about this

proect. 4ote that the IPublished 'escriptionJ is the only %ersion o! the

ob description that e are able to share ith our candidates, because


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it ill not contain in!ormation that e need to =eep con"dential, such

as the customerKs name.

SEA+. -*+ .AN!A,ES !N '%*+N

#2 -rom the 3ain 3enu: .andidates4 .andidate Search

3nter a Boolean search statement i! desired.

3amples o! Boolean search may be !ound in BullhornL :elp L search

!or 7nderstanding Boolean 9ogic, or clic= the !olloing lin=?

https?@@na#&.sales!orce.com@articles@'ocumentation@7nderstanding>

Boolean>9ogicpopuptrue

Select an appropriate Recruiter (select BTR to see all $T candidates)

Select an 2ppropriate 'ate 2dded (select 2ll 2cti%ity i! the date they

ere originally created in the system isnKt important)

ou may usually lea%e Radius, City, Pro%ince and Country blan=, unless

you need to search !or candidates ho li%e in a speci"c region.

Clic= 2dd 2dditional Criteria i! you need to search !or?

o BTR :otlist Categoryo 'ate o! 9ast 4ote is a good indication o! ho recently the "le as

updated

Clic= Search.
https://na12.salesforce.com/articles/Documentation/Understanding-Boolean-Logic?popup=truehttps://na12.salesforce.com/articles/Documentation/Understanding-Boolean-Logic?popup=truehttps://na12.salesforce.com/articles/Documentation/Understanding-Boolean-Logic?popup=truehttps://na12.salesforce.com/articles/Documentation/Understanding-Boolean-Logic?popup=true


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52 3ana6in6 your search results

Clic= 3dit i! you need to re"ne your +uery. Sa%e your +uery i! desired? Sa%e Search 2s L Sa%ed Search L Speci!y

a name L Sa%e.o ou ill "nd all o! your sa%ed searches under CandidatesL Sa%ed

Eueries !rom the main menu.

Re%ieing the search results? Clic= the binoculars icon beside each

candidateKs name to +uic=ly see their resume and the most recent note

on their "le.

2dd suitable candidates to a list (Bullhorn call this a tearsheet)?

chec=mar= the bo to the le!t o! their name L Select an 2ction L 2dd

to Tearsheet L 3nter a name i! creating a ne list, or select an eisting

tearsheeto ou may add candidates to a tearsheet one by one, or a!ter

selecting multiple candidates.o 0ind your tearsheets under Candidates L Tearsheets !rom the

main menu.


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S*%+.!N& .AN!A,ES *%,S!E *- '%*+N

Recruiters use various methods to search for candidates. Following is a list of search

options available outside of Bullhorn:

1. Job boards (Monster, or!opolis, etc."#. $ource candidates%. &arsing Resumes'. Mass mails). *in!ed+n

. -eadhunting. eb Responses/. Referrals0etwor!ing2. $ub 3endors14.Bullhorn reach


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#2 Chec= to see i! they are in Bullhorn. Then, update their "le or create

ne i! needed.

$! ne, donload their resumes !rom $ndeed or Aor=opolis. 2ttach

them on the resume i1ard to automatically populate their in!o on the

page and it ill also noti!y i! it has duplicates !or you to chec=.

Clic= on Candidates tab and a drop don ill appear. Choose Resume

Ai1ard then a page ill pop up letting you enter in!ormation or

donload the resume.

3nter in!ormation here. 'o not !orget to add the BTR :otlist, email

address, phone number and their location.


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'uplicate records !or candidates must be mergeda. 8o to candidate record in Bullhorn and ISelect 2ctionK on the top right

hand cornerb. Clic= IMerge RecordsJc. Type in the name o! the Candidate and clic= ISubmitJ

52 Send an email to the candidate, tied to the ob (see details belo)


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+ecommended: %se the email template in 'ullhorn to track

your emails2

'o not !orget to put on 4otes 6 set 2ction to 3mail then add the ob

;rder 4umber on the ob Re!erence "eld. This is !ound ust belo the

page.

3ample?

Ahere you can enter the ob number or you may clic= on the blue

arro to choose.

$! the candidate responds, pass the response on to Recruiter !or !ollo>

up.

.*N,A., .AN!A,ES

;nce identi"ed, call and pre>screen the candidate.

$! candidate is a%ailable to tal=, continue ith pre>screening otheriselea%e a message and or email. 7pdate edit screen on B: based on

your actions

Ahen Client calls bac=, continue ith pre>screening and update edit

screen on B:.

EA!N& *!.E3A!


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See appendi on %oicemail scripts and other resources (lin= to & docs)

8o to Bullhorn and clic= 2dd 4oteK

2dd rele%ant in!ormation in the 4ote section

Select I9e!t messageJ or I9ess mess and send emailJ

2dd ob re!erence number !or documentation purposes (it can be !ound

in the ob section in Bullhorn)


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E3A! .AN!A,E

#. Create an email message template speci"c to this ob

Clic= your inbo L 4e L Message Templates L 4e Message

Template

$nclude a suitable greeting and the P7B9$S:3' %ersion o! the ob

description

4ame the template ith the ob $' number ob title


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3nter the name(s) o! the candidates in the T; "eld *the frst time you

do this, you may fnd that the candidates cannot be ound and a new

window will pop up. Change the flter on the top o that window rom

My People to All People.

$! you are mailing more than one candidate at a time, protect their

pri%acy by setting Message Type to Mass Mail. The candidates ill not

be able to see that there are other recipients !or this message this ay.

Scroll to belo the contents o! the message L set Record an 2ction to

3mail


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3nter the ob $' number in the ob Re!erence "eld L enter on your

=eyboard *the frst time you do this, you may fnd that a window pops

up and doesnt show you any !obs. Change the flter on the top o that

window rom My "obs to My #roups "obs.

Send


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-*+ .AN!A,ES 0* +ESP*N

#2 4oti!y Recruiter by ha%ing him@her ccKd on the response you ill ma=e.

These templates are to be used?

7-i 5555,

Thank you for the prompt reply.

I have copied one of our recruiters to this email and she will reach out to you with further details.

Best Regards,

Or:

-i 5555,

Thank you for the prompt reply.

I will pass along your details to a Recruiter who will reach out with more details.

Best Regards,

&. Second option depending on the instructions gi%en to you.

0rom the message L Select an 2ction L 2dd 4ote. 2ction Type should

be set to Con%ersation.

3nter the ob $' number in the ob Re!erence "eld

3mail 4oti!y? enter RecruiterKs name

Sa%e.


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*0 ,*: ook up a .andidate

7se the 0ast 0indK in the top le!t corner o! Bullhorn to loo= up

candidates by name or by email address.

4ote that hen loo=ing up by name, you should eclude and middle

names or middle initials 6 loo= up by "rst name last name only. ou

may also loo= up by partial "rst name and last name 6 e.g. candidate

'a%id Martin might be in Bullhorn as 'a%e MartinQ you may ish to

loo= !or 'a% Martin.

$! you "nd results ith the same name as your candidate, clic= into

their "les and chec= their resume to determine i! this is the same

person.


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*0 ,*: %pdate a .andidate +esume

Clic= into the candidateKs record L clic= the 0iles Tab L 2ttach "le L

upload the current resume.

;nce uploaded, clic= the resume L Parse as 3isting L Sa%e. The

record ill no be updated ith the current address etc. !rom theneest resume !or this candidate.

*0 ,*: See ,he .andidates 8ou ave %ploaded

Clic= Candidates L Candidate 9ist !rom the main menu


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*0 ,*: +evie9 another +ecruiters 3essa6e ,emplates

0rom your inbo, clic= 4e L Message Templates L My 8roupKs

Message Templates

ou ill no see any you ha%e created as ell as all belonging to BTRKs

recruiters. Scroll to any suitable template L clic= it. $t ill no beinserted into a message. ou may re%ie !rom here, send the message

to a candidate, or delete the message i! you donKt need to send it out.

bullhorn process - complete

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