BUILDING THE BRIDGES OF GENERALISM:Partnering to Improve Health

CALL FOR: SCIENTIFIC ABSTRACTS

CLINICAL VIGNETTES

CLINICAL PRACTICE INNOVATIONS

INNOVATIONS IN MEDICAL EDUCATION

Submission Deadline:

www.sgim.org/meetings/annual-meeting

Network with over 1700 of your colleagues

Re-energize and advance your career

Accrue as many as 17.5 CME credit hours, adding to your continuing professional development

CME accreditation jointly sponsored by the University of Alabama School of Medicine and SGIM.

Submissions from medical students, residents and fellows are encouraged.

37th Annual MeetingApril 23-26, 2014 San Diego, California

Wednesday, January 8, 2014, 8:59 am Eastern Time

The theme of the 2014 SGIM annual meeting is Building the Bridges of Generalism: Partnering to Improve Health.

The meeting will celebrate the depth and diversity of the connections that inspire and empower generalist medicine. Our partnerships with patients and communities define the questions, methods, and outcomes that drive our research. With our colleagues and trainees across interprofessional disciplines, we innovate to achieve the core milestones of undergraduate, graduate, and continuing medical education. As advocates, we collaborate with other professional

organizations to promote national policies to improve patient care, strengthen education, and promote general internal medicine research. Most importantly, in our clinical work, our relationships with our care teams and our patients generate the innovations that improve healthcare delivery and enhance health. The 2014 meeting will be a venue to showcase and share innovations across these areas and deepen our relationships. We enthusiastically welcome submissions of interest to generalists in the broadest sense, particularly those highlighting the diverse partnerships of generalism.

Who Should Submit?Clinicians, educators, researchers, health policy

makers, division directors, fellows, and junior/

senior SGIM members are encouraged to submit.

Non-members are welcome to submit, but pay

higher registration fees to attend the meeting.

Students, residents and fellows are strongly

encouraged to take advantage of this unique

opportunity to publish their work.

How Do I Submit?All sessions must be submitted through the

ScholarOne abstract central online submission

management system. Instructions and the link to

the login page are available at

http://www.sgim.org/meetings/annual-meeting/

submit-your-work.

The direct URL for the ScholarOne login page is

www.SGIM2014.abstractcentral.com

How Do I Start?Start by asking each person you will be inviting to participate in the session you are submitting to create a ScholarOne SGIM personal profile. This will make submitting easier, as you will be able to “attach” them to your submission rather than typing their information into the system yourself. Some may already have a ScholarOne profile they use in another context; but existing profiles do not automatically connect to the SGIM submission system. Personal profiles require and capture each person’s required Disclosure of Dual Commitment information. When creating a profile they will be able to set their own user name and password.

DO NOT WAIT TO SUBMIT AT THE LAST MINUTE. Submitting may take a bit more time than you anticipate; we all know that unfamiliar technology can be particularly confounding. SGIM suggests you take the time to read the submission instructions before you login to submit.

NOTE: ScholarOne Technical Support is available 24-hours a day, Monday through Friday. Tech support is not available on Saturdays and Sundays.

PROOFREADING:You are responsible for entering accurate information into this submission. What you enter into this online submission will be seen by all as you entered it. Please check capitalization, spelling and use of complete names with degrees. We strongly encourage you to have your co-authors update or create a ScholarOne account that you can “attach” to your submission. This will avoid the use of nicknames or misspellings. DO NOT under any circumstances enter author names in the title field of your submission.

Examples of what we have seen and you should never do:

n Enter someone as Bill instead of William; Betsy instead of Elizabeth.

n Make sure you spell the word “University” correctly.

n Enter the name of an institution by abbreviation instead of its full name, such as:

n UCSF instead of University of California, San Francisco;

n RWJMS instead of Robert Wood Johnson Medical School;

n IUPUI instead of Indiana University-Purdue University Indianapolis

What Kind of Submission? There are four distinct TYPES; in the ScholarOne®

online submission system. These are called “ROLES”

SCIENTIFIC ABSTRACTS

Scientific abstracts report the results of original

research and must contain data (either quantitative

or qualitative) and report research results.

Scientific abstracts can address a broad range

of topics, including clinical epidemiology, health

services research, health policy, health economics,

social science, education, medical ethics, and

others.

CLINICAL VIGNETTES

Clinical vignettes are cases and scenarios that

have educational value for a wider audience, and

include those that:

n Provide insight into clinical practice, education,

or research in either outpatient or hospital

settings;

n Illustrate important clinical problems commonly

encountered by internists, such as diagnostic,

therapeutic, or management dilemmas, including

those complicated by factors such as low health

literacy or language barriers; and

n Describe clinical conditions that illustrate unique

or important teaching points.

Clinical vignettes should include a discussion of

relevant literature, as if submitting the vignette

for peer-reviewed publication, but they are not

meant for presentation of scientific or research

data. Students, residents and fellows are strongly

encouraged to submit clinical vignettes.

INNOVATIONS IN MEDICAL EDUCATION (IME)

IME submissions showcase innovative scholarly

activities in medical education that are currently

in progress or that have been completed. The

hallmark of an innovation is that the idea is

new and meets an important need in medical

education. Projects may be presented without

complete evaluation data. Projects for submission

include, among others, the development,

implementation, or evaluation of innovative

courses, curricula, assessments, simulations,

virtual patients, resources, Web-based tools, or

interdisciplinary collaborations. IME sessions are

designed to stimulate collaboration and creative

thinking among meeting attendees.

CLINICAL PRACTICE INNOVATIONS (CPI)

CPI submissions address improvements in the

delivery of healthcare in inpatient, outpatient,

or community-based settings. Topics include

quality improvement and patient safety initiatives,

implementation of innovative clinical programs—

e.g. medical home and chronic care delivery

models, applied informatics in healthcare, systems

engineering, translating research into practice,

methods to effect change in physician behavior,

and other innovative approaches to care delivery.

Unlike scientific abstracts, CPI submissions are not

required to have complete evaluation data, but

should include a discussion of proposed metrics—

this can include qualitative as well as quantitative

measures. Submissions with evaluation data, both

qualitative and/or quantitative, may receive higher

ratings. Submissions should include enough

information so that session attendees can evaluate

reproducibility and feasibility of the intervention at

their institution.

Prepare the Content to Be Entered into the

Online Submission Site

The Online Submission will require you to provide

the following information. Please allow ample time

to complete the submission process.

n Title of Submission

n Institutional Affiliations of Each Author

(as many as two per author)

n Submission Authors

The online system places no restriction on the

number of authors you may identify, but each

author must be assigned a role. The ScholarOne

site identifies a submitting author, who may or may

not serve as the presenting author. One (and only

one) author can be identified as the presenting

author. The presenting author need not be the first

author.

SUBMISSION CONTENT For Scientific Abstracts:BackgroundMethodsResultsConclusion

For Clinical Vignettes:Learning Objectives (1-2)Case InformationImplications/Discussion

For IME:Needs and ObjectivesSetting and ParticipantsDescriptionEvaluationDiscussion / Reflection/Lessons LearnedOnline Resource URL (optional)

For CPI:Statement of Problem/Question (one sentence)Objectives of Program/Intervention (≥3)Description of Program/InterventionMeasures of SuccessFindings to DateKey Lessons for Dissemination

SUBMISSION LENGTH

Excluding the title and author list, all submissions

are limited to a maximum character count of 3,500,

including spaces (approximately 500 words).

GRAPHICS

Scientific abstract submissions (only) may include

no more than two tables or figures (for a limit of

two graphics per submission). Graphics should be

compact and used only to display essential results,

where textual presentation would be less efficient.

Large tables and figures intended for use in an

oral or poster presentation are not appropriate for

abstract submissions.

Formatting your graphics for uploading into

submission site:

Maximum size: 3x3 inches

.tiff format

300 dpi halftone

600 dpi with text

600 dpi combine halftone and text

(embedded text)

1200 dpi bitmap (pure text and lines - b/w)

eps format

300/600/1200 dpi objects: combine embedded

images and vector

IMPORTANT REMINDER: Each graphic will count

against the overall character count, proportionate

to the size of the graphic. The larger the graphic,

the fewer words can be included. There is a

character counter in the top right hand corner of

the submission page screen.

Submission CategoriesScientific Abstract and Clinical Vignette and

Innovations in Medical Education submissions

require submitting authors to identify a primary

submission category. Secondary categories

are optional. If you select a secondary category,

choose one only and do not duplicate your

primary category.

Scientific abstract primary categories determine

which review group reads and scores submissions.

If accepted, the primary category impacts the

scheduling of your submission. Note that the

program committee reserves the right to use

a secondary category selection in scheduling

accepted submissions.

Examples: if your primary category is women’s

health, do not select women’s health as your

secondary category. If your primary category is

Preventive Medicine and your secondary category

is women’s health, it may be scheduled in a

women’s health area of a poster session.

SCIENTIFIC ABSTRACT

PRIMARY SUBMISSION CATEGORIES

Aging/Geriatrics/End-of-Life

Clinical Decision Making and Economic Analyses

Global Health/Preparedness

Health Disparities/Vulnerable Populations

Health Policy/Advocacy/Social Justice

Hospital-Based Medicine

Medical Humanities & Ethics

Mental Health/Substance Abuse

Preventative Medicine

Quality of Care/Patient Safety

Women’s Health

Qualitative Research

Clinical Epidemiology/Healthcare

Effectiveness Research

Medical Education Scholarship

and Professional Development

Organization of Care and

Chronic Disease Management

Definitions are online at

http://tinyurl.com/sgimamcatdef

Abstract Secondary Categories:

(optional, but if selected, you may only identify one

and must not duplicate a primary category)

Cancer Research

Ethics

Geriatrics

Health Literacy

Implementation Science

Mobile Health/Health Technology

Women’s Health

VA-based Research

Scientific Abstract Submissions:

Additional Information

Joint Oral Abstract Presentation Sessions

Submitting authors have the option of identifying

if their research is appropriate for one of two joint

abstract sessions. If the submission is accepted

for oral presentation, it will be considered for

scheduling in one of these joint oral abstract

presentation sessions. Information as to what

submissions are appropriate for each of these joint

sessions can be found on the SGIM website.

• American Academy on Communication in

Healthcare (AACH)

• Society of Medical Decision Making (SMDM)

CLINICAL VIGNETTE

PRIMARY SUBMISSION CATEGORIES

Cardiovascular Disease

Endocrinology and Metabolism

Gastroenterology and Hepatology

Hematology/Oncology

Immunology/Rheumatology

Infectious Diseases

Medication-related Complications

Mental Health/Substance Abuse/Chronic Pain

Nephrology

Neurology

Pulmonary and Critical Care Medicine

Other: (≤ 30 characters, including spaces)

Vignette Secondary Categories:

(optional, but if selected, you may only identify one

and must not duplicate a primary category)

Cancer Research

Errors in Clinical Reasoning

Ethics

Geriatrics

HIV

Patient Safety

Women’s Health

Clinical Vignette Submissions: Additional

Information

JGIM Web Publication of Clinical Vignettes

Accepted vignette submissions may also be

considered for publication in JGIM print, JGIM

Web, or SGIM Forum in a competitive selection

process. If selected for consideration, the relevant

editorial team will contact you. Submitting authors

should be prepared to indicate if they would want

their vignettes considered for publication in one

of these publications should it be accepted for

presentation at the annual meeting.

IME SUBMISSION CATEGORIES

IME submissions must identify at least one

submission category and no more than two

submission categories.

Continuing education (CME)

Curriculum development

Learner assessment

Medical student education (UGME)

Patient safety

Postgraduate education (GME)

Professionalism

Program administration

Program evaluation

Quality improvement

Simulation-based education

Teaching pedagogy/learning theory

Teams

Web-based education

MEETING SCHEDULE/SCHEDULING

RESTRICTIONS

Scheduling of all annual meeting presentations

is at the discretion of the Program Committee.

The online submission process includes a step

that allows you to identify scheduling restrictions.

Submitting authors should use this step to identify

the days and times of all SGIM Annual Meeting

workshop(s) or interest group(s) in which you

are serving as faculty OR if religious observance

precludes presenting on a certain day. If your

submission is accepted, you will need to inform

SGIM if you cannot present the session within one

week of the acceptance email being sent.

PRESENTATION FORMAT

You will be asked to identify if you have a

presentation preference. SGIM schedules accepted

submissions based on the results of the peer

review process. The most highly rated submissions

are scheduled for an oral presentation followed

by those rated highly enough for presentation as

posters. If you stipulate “oral presentation only” and

your submission is only ranked highly enough for

a poster presentation, you will receive a rejection

notification. Similarly, one year the most highly

rated submission was flagged for “poster only”

when it would have been presented in the opening

plenary session. We recommend stipulating “no

preference”, as it will increase the likelihood of your

submission being accepted. Submissions funded

through direct commercial support should select

“poster only” as their choice, as poster sessions do

not offer CME credit hours.

Submission Fee ScheduleSubmission fees are NOT refundable

December 19, 2013 - 8:59 AM Eastern Time:

Early Submission Fee Period Ends

Submission Site closed December 19, 2013

between 9:00 am – 12:00 noon Eastern Time

December 19, 2013 at 12:01 PM Eastern Time:

Late Submission Fee goes into effect

Abstract, IME, IPM, CPI Submission Fees

(no increase since 2004)

$75 US through December 19, 2013

$85 US December 19, 2013 – January 8, 2014

Clinical Vignette Submission Fees

$50 US through December 19, 2013

$60 US December 15 – January 9, 2014

Acceptable forms of payment include:

• Credit card or check (NO PURCHASE ORDERS)

• Credit Card (MasterCard/VISA) Payment Preferred

• Personal and Institutional checks will be accepted

Sending in a check?

Identify the ScholarOne Control Identification

Number(s) in the memo field of the check.

Annual Meeting Presentation Awards

Scientific Abstract Awards Eligibility

Three Mack Lipkin, Sr. Associate Member

Awards will be given to the Associate Members

whose abstracts are judged highest. Eligible

candidates must be an SGIM Associate Member

(Student, Resident, or Fellow), must be first author

of an abstract submitted for the Annual National

Meeting, and must have had a major role in the

work being submitted. Eligibility for these awards

is required during the online submission process.

Oral presentation must be made by the eligible

candidate. Substitute presenters are allowed, but

award eligibility is forfeited in such cases.

Three Milton W. Hamolsky Awards will be given

to Junior Faculty whose abstracts are judged to be

the most outstanding among those submitted by

Junior Faculty members of SGIM. Candidates ( junior

faculty in their first 2 years of a faculty appointment)

are required to identify their eligibility during

the online submission process and provide the

additional information required. Oral presentation

must be made by the eligible candidate. Substitute

presenters are allowed, but award eligibility is

forfeited in such cases.

Quality and Patient Safety Associate Member

Abstract Award

Awards will be given to the SGIM Associate

Members whose abstract submitted under the

Quality and Patient Safety submission categories

are judged highest in peer review. All Quality and

Patient Safety abstract submissions accepted for

oral presentation are eligible for consideration.

Clinical Vignette Award

One award will be presented in 2014. Finalists

will be scheduled in a special oral presentation

session on Thursday, April 28. All clinical vignette

submissions accepted for presentation are eligible.

Clinical Practice Award

From workshops to clinical vignettes and clinical

practice innovations —these awards recognize

outstanding clinical work presented at the annual

meeting.

Important DatesNovember 18, 2013:

Online Submission Opens (target date)

January 8, 2014 at 8:59 AM Eastern Time:

Submission Deadline

February 21, 2014:

Acceptance Notifications Emailed (target date)

Submission QuestionsEmail: GartenS@sgim.org

202-887-5150 or 800-822-3060

Annual Meeting Website:

http://www.sgim.org/meetings/annual-meeting

Continuing Medical Education

This activity is being planned and will be

implemented in accordance with the Essential

Areas and Policies of the Accreditation Council

for Continuing Medical Education (ACCME)

through the joint sponsorship of the University of

Alabama School of Medicine (UASOM), and the

Society for General Internal Medicine (SGIM). The

UASOM is accredited by the ACCME to provide

continuing medical education. Physicians should

only claim credit commensurate with the extent of

their participation in the activity. The University of

Alabama at Birmingham is an equal opportunity/

affirmative action institution.

Who Should Attend?

This meeting is designed to serve the needs

of general internists and other primary care

and specialty physicians interested in medical

education, health care delivery and policy, and

clinical general medicine.

CME Credit Designation

The UASOM designates AMA PRA Category 1

credits™ as follows:

Annual Meeting: up to 17.5 hours

CME credit hours are not provided for poster

sessions or interest group meetings. Physicians

must complete an online CME application,

identifying the specific sessions that they actually

attended. All CME applications must be completed

within 12 months of the last day of the annual

meeting.

Please Note: Physicians may not apply for, nor

claim, AMA PRA Category 1 credit(s)™ for sessions

in which they present; they may claim AMA PRA

Category 2 credit(s) for preparation time.

Annual Meeting Purpose

This meeting is intended to develop the

professional skills of academic general internists

and others interested in medical education, health

care delivery and policy, and clinical general

medicine. A variety of learning modalities,

including lectures, workshops, and author

presentations, offers attendees the opportunity to

develop a personalized educational experience.

Research findings, interesting clinical cases, and

skill-building opportunities addressing issues

important to academic general medicine will be

presented.

Disclosure of Dual Commitments Policy

SGIM requires all presenting faculty to comply

with the SGIM Policy on Dual Commitments. Every

presenter must complete a ScholarOne personal

profile before they can be identified as a workshop

or precourse presenter. This personal profile is

where information regarding any and all external

funding is identified. SGIM will contact each

presenter disclosing commercial external funding

in order to resolve all conflicts of interest. CME

credit will be withheld from sessions presented

by those whose conflicts of interest cannot be

resolved. Disclosure information is provided

by SGIM to attendees in all print and electronic

meeting materials. Speakers with commercial

funds supporting their precourse or workshop

are required to disclose that relationship at the

beginning of their session.

Annual Meeting PoliciesPRESENTER REGISTRATION POLICY

Have you noticed????? The SGIM annual meeting

is put on without commercial funding. No exhibits,

no pharmaceutical support, no satellite symposia,

not even a tote bag with a corporate logo on it.

This is in keeping with the expressed wishes of our

membership.

How do we do it? By having everyone - both

those presenting and those not presenting at the

meeting - register and pay to attend at the fees set

by the SGIM Council. All presenters are required to

register and pay the appropriate annual meeting

registration fee. This means there is no one-day

presenter registration fee. The SGIM Council

eliminated a one-day presenter registration

fee in 2011. Presenters are required to pay the

registration fee.

PUBLICATION POLICIES AND PROCEDURES:

The Journal of General Internal Medicine (JGIM)

is an official publication of SGIM. SGIM expects to

publish all Scientific Abstracts, Clinical Vignettes,

Innovations in Medical Education and Clinical

Practice Innovations submissions accepted

for presentation at the Annual Meeting in an

electronic supplement to JGIM. SGIM reserves

the right to exclude any abstract deemed

inappropriate for publication.

ELIGIBILITY POLICY:

No paper may be presented at the SGIM National

Meeting if it has been published or accepted for

publication either in article or abstract form prior

to the abstract submission deadline. Papers under

review at the time of the submission deadline but

not yet accepted for publication, even if appearing

before the meeting, are eligible for presentation.

No abstract may be submitted more than once

to the national SGIM meeting, either in different

years or as more than one abstract in the same

year. This does not preclude submitting to both the

regional and national SGIM meetings or submitting

separate abstracts featuring different analyses

or other significantly different aspects of a single

dataset, merely the submission of essentially the

same abstract more than once to the national

meeting. Authors are not required to be SGIM

members.

PRESS POLICY:

Oral and poster presentation sessions are open to

the press.

Program CommitteeNeda Ratanawongsa, MD, MPH, ChairGeraldine E. Menard, MD, Co-Chair

ABIM SEP Session Coordinator

Eric H. Green, MD

Clinical Practice Innovations

Muriel Jean-Jacques, MD, Chair

David C. Dugdale, MD, Co-Chair

Clinical Updates

Charlene Mitchell, MD, Chair

Alexander Y. Walley, MD, Co-Chair

Clinical Vignettes

Abby L. Spencer, MD, Chair

Erin D. Snyder, MD, Co-Chair

Evaluations

Irene Alexandraki, MD, MPH, Chair

Carlos Palacio, MD, MPH, Co-Chair

Innovations in Medical Education

Chayan Chakraborti, MD, Co-Chair

Rita S. Lee, MD, Co-Chair

Mentoring Program

Robert L. Trowbridge, MD, Chair

Maya Vijayaraghavan, MD, Co-Chair

Scheduling

Jeffrey L. Jackson, MD, MPH, Presentation

Scheduling

Ellen F. Yee, MD, MPH, Interest Group Scheduling

Scientific Abstracts

Michael Steinman, MD, Chair

Julie R. Rosenbaum, MD, Co-Chair

Special Programming

Crystal Wiley Cené, MD, MPH, Chair

Alisa Peet, MD, Co-Chair

Special Symposia

Scott V. Joy, MD, Chair

Lori Orlando, MD, MHS, Co-Chair

Students, Residents, Fellows Programming

Cristina M. Gonzalez, MD, MEd, Chair

Christopher J. Moreland, MD, MPH, Co-Chair

VA Programming

Kristina M. Cordasco, MD, MPH, MSHS

Workshops

Margaret C. Lo, MD, Chair

Mark L. Wieland, MD, MPH, Co-Chair