building coordinators network january 12, 2007

Building Coordinators NetworkJanuary 12, 2007

Welcome

Building Coordinators Network

To facilitate effective working relationships and

communication between building users and

facilities service providers to achieve more

effective service levels.

Winter Weather / Snow Removal

Bob Brooks

Valerie RiChard


There’s no

business,

like snow

business!


In case you have

forgotten...


Facilities Management Landscape Services

is responsible for snow and ice removal on all campus

sidewalks and institutional roads

with the exception of...

University Hospitals & Clinics facilities

Athletics facilities

Parking lots on the main campus


Safety on Campus is Important

Snow & ice removal policy and procedures are coordinated with UI Risk Management


29 full time Landscape Services staff 11 part time staff from other FM units

15+ pieces of equipment

Ready to attack a snowfall!


28 Miles of Sidewalk

Pentacrest to

Cedar Rapids


31 Miles of Streets

Pentacrest to

Williamsburg


Hand Shoveling Building & Walkway Steps


Keeping ADA routes open is a priority


Average 15 early call-ins per winter

5:00am start

Goal to complete first cleaning by 7:30am


Before we know it...


Report problems to Work Control Center 335-5071

Snow Removal

Shared Responsibility

• Landscape Services

• Operations and Maintenance– Custodial Services

Role of Custodial Services

• Policy

• Preparation

• Priority

• Partnerships

PolicyCustodial Training Manual Chapter 22 • Who?

– Everyone• Where?

– Generally 8 feet from entrance• Walkways, stairs and entrances

• When?– Beginning of Shift – During the Shift – End of Shift– As needed

• What?– Heavy, light, impending snow and ice

Preparation

• Necessary Winter Equipment• Evaluate equipment before

November to identify needs – Shovels– De-icer “Snow Go”– Sand– Ice spud tool – Out door push broom for light snow– Matting – Wet and dry vac

Priority

• Takes precedence over regular routine work

Impact to Work Load

• Staff • Facilities

– Main entrance corridors

– Stairs

– Carpet

Partnerships

• If you have concerns about a specific area or need to report an unsafe condition, call Facilities Management Work Control Centerat 335-5071

Jim Walker

Building Emergency Information

Jim Walker, DirectorHPO - 100 HPO335-8501

Building Emergency Information

Overview

Health Protection Office www.uiowa.edu/~hpo

• HPO’s Mission – www.uiowa.edu/~hpo

• Information for Emergency Responders Paper & Electronic

• Building Emergency Teams “Information Reservoirs”

http://www.uiowa.edu/~hpo


Document Informationfor Emergency Responders

• Emergency Response Right To Know Locates Significant Quantities Provides Building Floor Plans Assigns Hazard Ratings Emergency Contacts

• Tier II Chemical name Hazard Quantities Locations


Electronic InformationFor Emergency Responders

ChemTracker – UI Web-based Inventory System

Web-based and secured

Chemical Name, Building, Room #, Quantities, Summary Reports

Embedded MSDS Management System


Developing Building Emergency Teams

• Improve Emergency Preparedness Identify Participants & Create Teams Develop Written EP Plan for Building Develop Knowledge/Information

• Application Build System Initially Around Chemicals Teams Serve as Information Reservoirs

Glen Mowery

Energy Conservation andManagement Strategic Plan

• Energy Objectives Reliability

• Firm Capacity by 2013

Conservation• 10% Energy Consumption Reduction by 2013

Sustainability• 15% Renewable Energy by 2013

Energy Conservation andManagement Strategic Plan

A. Utilities Enterprise Supply/Demand Management Managing our “Energy Appetite”

1. Capacity and Infrastructure Growth Fund

2. Demand-Side Management

3. Investment in Capacity

4. Capital Renewal

Strategies for AchievingEnergy Objectives

B. GEF Funded Energy Management Reducing Costs / Improving Service

5. Central Building Control and Monitoring

6. Building Controls Design, Engineering, and Installation

7. Energy Management Staffing


C. Campus Consumption & Conservation Management Engaging the Business Model

8. Life-Cycle Cost Investments9. Reinvestments of Rebates10. Commissioning11. Partnerships12. Energy Star Purchases13. Measuring Process14. Reporting


Emergency Communications

Chuck Green

Don Guckert

Access & Security Strategic Plan


Facilities Management and Public Safety led

collaboration to develop a comprehensive plan to

elevate campus security and control and manage

access to university facilities.


Key Components:

Enterprise-based Control System

Standard System Architecture

System for Assessing Security Needs

Support & Service Business Model

Implementation Plan


Challenges

Valuable and varied assets to protect

More than 100 buildings

Open campus culture

Nearly 50,000 users

http://www.uiowa.edu/%7Eurphopix/activities/pages/C-1-00-1588-10-RB.htm


Challenges

Lack of key management controls

Non-standard and obsolete system designs

Centralized & decentralized needs

Current investment in Marlok


Administrative Plan

Central Control Technology

Design Standards

Security Assessment

Integrated Databases


Administrative Plan (continued)

Support & Servicing

Security Monitoring

Card Management

Key & Card Issuance


Implementation Plan

Installations in New and Renovated Facilities

Conversion of Priority Facilities

Re-keying of Existing Facilities

Conversion of Marlok Systems


Building Coordinators input is vital

Looking for volunteers

More information to follow

Art Building West

Rod Lehnertz

Art Building West

Thank you Building Coordinators

building coordinators network january 12, 2007

Documents

amwinter weather snow

snow business

impending snow

building users

facilities service providers

time landscape services

time staff

regular routine work