buet academic and administrative information system dr. md. abul kashem mia professor department of...

BUET Academic and Administrative Information System

Dr. Md. Abul Kashem MiaProfessor

Department of Computer Science and Engineering (CSE)Bangladesh University of Engineering and Technology (BUET)

• Background – In 2001, BUET has installed VSAT and Fiber Optic Backbone Network – To best utilize the Backbone Network, a committee was formed in June 2003

• 1st Initiative – BUET Syndicate has approved a proposal for the implementation of the

BUET Central Database System on 27-04-2005– After more than 1 year, only Salary Management System was developed

using two programmers

• 2nd Initiative– BUET Syndicate has revised the previous proposal and decided to

implement the BUET Institutional Information System (BIIS) in Oct 2006 – Most of the works has been done in about 6 years

• 3rd Initiative ?– It is necessary to take the next initiative to enhance BIIS

Background & Initiatives

• Registrar Office (Academic) – Online Admission Process (Undergraduate and Postgraduate) – Online Registration (Undergraduate and Postgraduate)– Viewing the Status of Requested Courses by Student at any time– Viewing Information Related to Dues and Fees by Student – Students’ Performance Monitoring System for the Advisers, Heads,

and Honorable Vice-Chancellor– Registration Monitoring System for the Advisers, Heads, Registrar, and

Honorable Vice-Chancellor– Scholarship Management – Interaction with Controller of Examinations Office, etc.

Selected Modules in BIIS

• Registrar Office (Establishment)– Basic Information of Teachers, Officers and Employees – Up-to-date Information of all Posts in BUET Organogram– Appointment of Officials including Deans, Heads, Directors, Provosts – Preparation and Maintenance of Seniority List of Teachers – Tracking Faculty Members and Officers who are on Leave (HS, Subb.)


• Controller of Examinations Office – Appointment of Examiners, Scrutinizers, Grade-sheet Preparers, etc– Online Grade Submission– Grade Submission Monitoring System for Heads, Controller of

Examinations and Honorable Vice-Chancellor– Course-wise Students’ Performance Monitoring System for Controller

of Examinations and Honorable Vice-Chancellor– Processing of Examination Results, and Online Award of Degrees – Online Tabulation Processing– Examination Seat Plan, Seat Chart, etc Preparation – Room wise Absentee Sheet, Attendance Sheet, Top Sheet, Top Sheet

Enclosure Preparation – Payment of Examination Bill for Teachers– Grade-sheet, Tabulation Sheet, Transcripts, Provisional Certificate,

Original Certificate Preparation – Merit list, Dean’s list and Qualifying List Preparation


• Comptroller Office – Salary Management – Loan Management – Provident Fund Management– Income Tax Management– Festival Allowance Disbursement– Examination Bill Payment


• DSW (Directorate of Students' Welfare ) Office – Students’ Hall Distribution– Hall Management– Students’ Certificate Issuance Management – Activities of Physical Education and Sports

• BRTC (Bureau of Research, Testing and Consultation) Office – BRTC Testing, Consultation & Training Registration – Processing of Money Deposit – BRTC Money Allocation and Distribution among Personnel– Calculation and Disbursement of University Share– VAT and Income Tax Deduction and Calculation


• It is role-based application software – An user must login using UserID and Password– An user can access an action for which his role is authorized

• The data for anything are entered only once– The name, designation and other information of an employee are

entered only once by an input module, and the other modules can view the information

– Marks/ grades are entered by grade-sheet preparer only, others can view the marks/ grades

– Course No, Course Title, etc. are entered by a module. Students can only select courses for registration

• It is web-based application software – The back-end database is in Oracle 11g – The front-end is developed by JSP and JavaScript

Main Features of BIIS

• Enter Information of Examiners, Scrutinizers, Grade-sheet Preparers, etc for each course [CoE Office]

• Enter Course-Teacher Information [Dept.]• Enter Final Exam Programme [CoE Office]• Enter deadline for Grade Submission of each course

[CoE Office]• Enter Result Publish Date [CoE Office]

Online Grade SubmissionBack End Things to be Done

Grade-sheet Preparer (Course-wise)

Scrutinizer

Head

Controller of Examinations

Process Result[Dept. & L/T wise]

Partialrequest

Course-wise &L/T-wise

Partialfeedback

Partialfeedback

Course-wise &L/T wise

Partialrequest

Course-wise &L/T-wise

Course-wise &L/T wise

Partialfeedback

Partialrequest

Flow Diagram for Online Grade Submission

• Enter Dues (if any) & Fees of Students [Hall & Comp.]• Publish Result of Current Term [CoE Office]• Create a New Term and Enroll Students [Reg. Office]• Enter Academic Calendar for the New Term [Reg. Office]• Offer Courses for the New Term [Dept.]• Enter Class Routine for the New Term [Dept.]• Enter Course-Teacher Information for the New Term [Dept.]• Enter Cycle-Shift wise Exam Program for the New Term [CoE Off.]

Online RegistrationBack End Things to be Done

Correction request

Student

Adviser

Head

Correction request

Add/ Drop request

Approval request

Course Adjustment Complete

Approve

Correction request

Student

Adviser

Head

Correction request

Registration request

Approval request

Registration Complete

Approve

Registration Add/ DropA student can initiate Add/Drop only if the Registration process is complete

Flow Diagram for Online Registration

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Thank you

buet academic and administrative information system dr. md. abul kashem mia professor department of...

Documents

biis slide

salary management system

technology buet slide

buet academic

teachers gradesheet

initiative buet syndicate

tabulation sheet

buet central database