btc position descriptions 2016 - ensure all departmental coordinators are accountable to their...
TRANSCRIPT
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
1
INDEX
ProductionManager 2
StageManager 3
AssistantStageManager 4
Director 5
AssistantDirector 6
MusicalDirector 7
Choreographer 8
RehearsalPianist 9
SetDesigner 10
SetConstructionCoordinator 11CostumeDesigner 12
CostumeCoordinator 13
LightingDesigner/Operator 14
Makeup/HairDesigners 15
PropertiesCoordinator 16
MarketingCoordinator 17
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
2
PRODUCTION MANAGER
Reports to: The Producers (Committee of Management) Supervises: Production Team
• Serve as the representative of the Producers and to be appointed from the committee
• Obtain overview of show schedule plan from the committee
• Prepare the show informer in collaboration with creative team to clarify important dates and considerations for audition
• Co-ordinate the information session and auditions in collaboration with committee volunteers
• Develop a production schedule in collaboration with relevant departments
• Liaise with venue as appropriate
• Manage departmental budget allocations
• Oversee all departments, being ultimately responsible for delivery of the production
• Ensure the production does not exceed the budget set by the treasurer
• Ensure all departmental coordinators are accountable to their position descriptions
• Schedule regular production meetings for all departments and take precise minutes of these meetings.
• Submit fortnightly production reports to production team and committee including budget and box office figures
• Attend rehearsals, technical rehearsals and dress rehearsals.
• Maintain a record of cast names, addresses and phone numbers and provide these to the SM
• Ensure that no alcohol is consumed during rehearsals and performances.
• Look out for the welfare of all cast, crew and production team members in liaison with the Stage Manager
• Assist departments to organise equipment hire (where applicable)
• Collect reports from all department heads to present to committee
• Prepare a full report for the committee at the end of the production.
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
3
STAGE MANAGER
Reports to: Production Manager Supervises: Assistant Stage Manager & Backstage Crew
• Maintain the role at rehearsals and performances and where necessary, contact those who do not attend
• Will be familiar with and ensure a prompt copy of the script
• Attend production meetings
• Liaise with Production Manager on all production issues
• Ensure that no alcohol is consumed on the premises during rehearsals and performances
• Collaborate with props, set construction and other departments to ensure smooth delivery of production
• Ensure that props and sets are available so that the cast become familiar with their working environment
• Time each scene in the rehearsal and block each move in the prompt copy in pencil and compare notes with the Assistant Director
• Compile a full and comprehensive check list of all items to be bumped in and out as provided by department coordinators
• Co-ordinate and oversee bump in and out in collaboration with set construction in relation to vehicles needed, personnel and times and report to Production Manager
• Manage technical and dress rehearsals
• Carry out pre show checks in collaboration with relevant department heads (e.g. lighting, props, sound, orchestra)
• Call the show for each performance
• Submit a full report to the Production Manager at the end of the production
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
4
ASSISTANT STAGE MANAGER
Reports to: Stage Manager Supervises: Backstage Crew
• Will assist the Stage Manager and be very familiar with the script and communicate any problems to the Stage Manager
• Ensure that all cast are present when required at rehearsal
• Mark up the rehearsal space as required
• Ensure that no alcohol is consumed during rehearsals and performances
• Recruit and manage backstage crew
• Co-ordinate set changes and allocate specific tasks to crew
• Allocate dressing rooms and check they are clean before and after rehearsals and performances
• Make sure the theatre is left to the standard required by the vendor and the company
• Submit a full report for the Production Manager at the end of the production
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
5
DIRECTOR
Reports to: Production Manager Supervises: Creative Team and Cast
• Will provide a written concept, including design and timeline of the show (to be submitted with your application)
• Be aware of the production budget and raise any queries with the Production Manager
• Collaborate with creative team regarding casting
• Design a rehearsal schedule and attend all rehearsals
• Conduct all rehearsals in an organised and thoughtful manner, starting and ending on time
• Collaborate with creative team
• Mentor and support the Assistant Director (if appointed)
• Attend regular production meetings as arranged in collaboration with the Production Manager
• Attend all technical and dress rehearsals and attend the opening night
• Ensure that no alcohol is consumed on the premises during rehearsals and performances
• Develop a rehearsal schedule in collaboration with the Production Manager
• Submit a full report for the Production Manager at the end of the production
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
6
ASSISTANT DIRECTOR
Reports to: Director
• The Assistant Director will support the Director’s vision and receive mentorship and guidance
• To attend all rehearsals, take production notes, blocking and comments in a Director’s copy of the script
• To attend all technical and dress rehearsals and attend opening night
• Ensure that no alcohol is consumed during rehearsals and performances
• Submit a full report for the Production Manager at the end of the production
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
7
MUSICAL DIRECTOR
Reports to: Director and Production Manager Supervises: Orchestra/Band, Vocalists, Vocal Coach and Rehearsal Pianist (if appointed)
• Collaborate with Director, Rehearsal Pianist and Choreographer
• Collaborate with creative team regarding casting
• Liaise with the Director, Rehearsal Pianist and Choreographer re the interpretation of the score
• Give vocal tuition to principals and chorus
• Recruit and rehearse suitable musicians for orchestra
• Notify Production Manager of orchestra contact details at the date dictated in the production schedule
• Attend regular production meetings
• Attend rehearsals as specified
• Attend all technical and dress rehearsals and to conduct the orchestra
• Prepare a written report for the Company at the end of the Production
• Submit a full report for the Production Manager at the end of the production
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
8
CHOREOGRAPHER
Reports to: Director and Production Manager Supervises: Dancers and Dance Captain (if appointed)
• Collaborate with the Director and Musical Director
• Collaborate with creative team regarding casting
• Choreograph dance and movement for cast
• Liaise with Director and Costume Designer regarding suitable costumes for movement
• Attend production meetings
• Attend rehearsals as specified
• Attend all technical and dress rehearsals and the Opening Night
• Submit a full report for the Production Manager at the end of the production
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
9
REHEARSAL PIANIST
Reports to: Musical Director
• Liaise with the Musical Director regarding interpretation of the score.
• Record music for rehearsal, if required
• Attend rehearsals as specified
• Provide feedback to the Musical Director for inclusion in their production report
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
10
SET DESIGNER
Reports to: Production Manager Supervises: Set Construction Coordinator
• Design set in collaboration with director to fulfill Director’s vision
• Prepare an estimate for the set design along with detailed drawings and model of the set, giving full and concise instructions as to materials, sizes, colours and textures
• Provide all quotes and receipts to the Production Manager
• Prioritise use of available resources and stay within budget
• Attend production meetings
• Be prepared to creatively re-design any part of the concept that does not meet budget requirements
• Submit a full report for the Production Manager at the end of the production
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
11
SET CONSTRUCTION COORDINATOR
Reports to: Set Designer and Production Manager Supervises: Set Construction Team
• Organise working bees involving cast and other volunteers
• Prioritise use of available resources and stay within budget
• Collaborate with the designer regarding all set construction matters
• Attend production meetings
• Oversee the workplace health and safety requirements of all working bees and participants including safety and suitability of tools and equipment
• Submit a full report for the Production Manager at the end of the production
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
12
COSTUME DESIGNER
Reports to: Production Manager Supervises: Costume Coordinator
• Design set in collaboration with director to fulfill Director’s vision
• Ideally prepare a costume book showing material samples, colours, designs and textures for each cast member/scene after full consultation with the Director and other designers
• Provide all quotes and receipts to the Production Manager
• Prioritise use of available resources and stay within budget
• Be prepared to creatively re-design any part of the concept that does not meet budget requirements
• Attend production meetings
• Attend all technical and dress rehearsals and opening night
• Prepare a running sheet of all costume changes
• Advise cast of personal costume requirements, e.g. socks, hosiery, shoes
• Submit a full report for the Production Manager at the end of the production
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
13
COSTUME COORDINATOR
Reports to: Costume Designer and Production Manager Supervises: Wardrobe Team and Dressers
• Organise wardrobe workshops involving cast and other volunteers
• Arrange and supervise a group of machinists and sewers to make the costume required.
• Prioritise use of available resources and stay within budget
• Collaborate with the designer regarding all costume construction matters
• Attend production meetings
• Meet deadline and schedules for costume parade for Director’s approval
• Liaise with costume designer regarding costume running sheet
• Arrange dressers for all performances
• Organise a suitable time for costume fitting outside of rehearsal time
• Ensure the safe and immediate return of all costumes belonging to the company
• Submit a full report for the Production Manager at the end of the production
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
14
LIGHTING DESIGNER/OPERATOR
Reports to: Production Manager Supervises: Lighting Team and Followspot Operators (if appointed)
• Design lighting in collaboration with Director, Set Designer, Costume Designer and Makeup Designer to fulfill Director’s vision
• Prioritise use of available resources and stay within budget
• Prepare an estimate for the lighting design along with detailed lighting plan
• Provide all quotes and receipts to the Production Manager
• Collaborate with Set Designer regarding set electrics
• Call/oversee the rigging and focusing of electrics prior to technical rehearsal
• Facilitate the safe use of floor electrics, including smoke/haze as required
• Recruit follow spot operator if required in line with production schedule
• Work with actors regarding the safe use of practical electrics if required
• Attend production meetings
• Submit a full report for the Production Manager at the end of the production
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
15
MAKEUP/HAIR DESIGNERS
Reports to: Production Manager Supervises: Makeup and Hair Teams
• Design make-up and hair in collaboration with Director, Lighting Designer and Costume Designer to fulfill Director’s vision
• Prioritise use of available resources and stay within budget
• Attend production meetings
• Be prepared to creatively re-design any part of the concept that does not meet budget requirements
• Purchase of the required make-up and hair items
• Provide all quotes and receipts to the Production Manager
• Recruit and support make-up/hair artists
• Attend all technical and dress rehearsals and the opening night
• Advise cast of personal make-up and hair requirements, e.g. sponges, eye lashes, brushes, eye make-up etc.
• Submit a full report for the Production Manager at the end of the production
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
16
PROPERTIES COORDINATOR
Reports to: Production Manager Supervises: Properties Assistants (if appointed)
• Liaise with Director re gathering appropriate furniture, props etc.
• Set up props table side stage so that the cast become familiar with their working environment
• Prepare a scene by scene running sheet of props requirements
• Prioritise use of available resources and stay within budget
• Organise the collection and return of borrowed equipment, furniture, props etc.
• Attend rehearsals, technical rehearsals and dress rehearsals
• Attend production meetings
• Submit a full report for the Production Manager at the end of the production
Bendigo Theatre Company Inc. POSITION DESCRIPTIONS
Bendigo Theatre Company Inc. 15-17 Allingham St, Golden Square, VIC 3555
Phone: 0401 678 102 | Email: [email protected] | Facebook: BendigoTheatreCompany bendigotheatrecompany.org
ABN 75 957 966 766
17
MARKETING COORDINATOR
Reports to: Production Manager Liaises with: BTC Marketing Manager
• Prepare a marketing plan in conjunction with BTC Marketing Team
• Strategise with the company designers and social media team to ensure continuity of branding and timelines
• Operate within budget
• Attend production meetings
• Liaise with all sections of the media
• Seek sponsorship and ensure fulfilment of sponsorship commitments
• Liaise with the venue regarding publicity opportunities
• Distribute press releases as per the publicity plan
• Arrange production and distribution of printed collateral
• Organise opening night promotions including invitations to media
• Submit a full report for the Production Manager at the end of the production