bt ultra web4 clasificare bt: uz intern 1. overview bt ultra web is an internet banking application...

Clasificare BT: Uz Intern

BT Ultra Web

- User Guide -

2 Clasificare BT: Uz Intern

1. OVERVIEW ........................................................................................................................................... 4

2. USER LOGON ...................................................................................................................................... 4

2.1. Use of the Device ...................................................................................................................... 4 2.1.1. Access to the Application ................................................................................................................ 4 2.1.2. Changing the Token PIN ................................................................................................................. 5 2.1.3. Signing Payments with the Token Device ....................................................................................... 5

2.2. Using BT Ultra Web together with BT Sign ............................................................................... 6 2.2.1. Initialization and the first log-in via BT Sign ..................................................................................... 6 2.2.2. Login via BT Sign .......................................................................................................................... 11 2.2.3. Changing the BT Ultra Web PIN .................................................................................................... 12 2.2.4. Changing the BT Sign password ................................................................................................... 13 2.2.5. Signing Payments with BT Sign..................................................................................................... 14

3. ADMINISTRATION ............................................................................................................................. 15

3.1. Ordering Parties ...................................................................................................................... 15 3.2. Beneficiaries ............................................................................................................................ 16

3.2.1. RON Payment Beneficiaries (Domestic Payments) ....................................................................... 16 3.2.2. FCY Payment Beneficiaries (Romanian foreign payments) ........................................................... 17 3.2.3. Selection Criteria ........................................................................................................................... 18 3.2.4. Editing and deleting Beneficiaries .................................................................................................. 19

3.3. CSV Definitions ....................................................................................................................... 19 3.4. Importing beneficiaries: ........................................................................................................... 19 3.5. Exporting beneficiaries: ........................................................................................................... 19 3.6. Account Names: ...................................................................................................................... 20 3.7. User Profile: ............................................................................................................................. 20

4. PAYMENTS ........................................................................................................................................ 20

4.1. Domestic payments ................................................................................................................. 20 4.1.1. Simple Orders ................................................................................................................................ 20 4.1.2. Utility Payments ............................................................................................................................. 23 4.1.3. Batches ......................................................................................................................................... 24 4.1.4. Standing Orders ............................................................................................................................ 28 4.1.5. Templates ...................................................................................................................................... 28 4.1.6. File Import...................................................................................................................................... 30 4.1.7. File Uploading ................................................................................................................................ 32

4.2. FCY Payments ........................................................................................................................ 32 4.2.1. Simple Orders ................................................................................................................................ 32 4.2.2. Batches ......................................................................................................................................... 34 4.2.3. Standing Orders ............................................................................................................................ 39 4.2.4. Templates ...................................................................................................................................... 40 4.2.5. File Import...................................................................................................................................... 41 4.2.6. File Uploading ................................................................................................................................ 42

4.3. Foreign Exchange (FX) Operations ........................................................................................ 42 4.3.1. Buy order ....................................................................................................................................... 42 4.3.2. Sell order ....................................................................................................................................... 43 4.3.3. Cross order buy ............................................................................................................................. 44 4.3.4. Cross order sell ............................................................................................................................. 45

4.4. Rework .................................................................................................................................... 46 4.5. Tracking/Tracing...................................................................................................................... 47 4.6. Authorise ................................................................................................................................. 48

5. REPORT ............................................................................................................................................. 49

5.1. Balances View ......................................................................................................................... 49


5.2. Order Status ............................................................................................................................ 50 5.3. Transactions ............................................................................................................................ 51 5.4. Downloads ............................................................................................................................... 51 5.5. Financial Status ....................................................................................................................... 54

6. FILE UPLOADING .............................................................................................................................. 54

6.1. File Uploading ......................................................................................................................... 54 6.2. Status ...................................................................................................................................... 54

7. PAYMENT FILE SIGNING .................................................................................................................. 54

7.1. Payments ................................................................................................................................ 54 7.1.1. Sign Uploaded Files ...................................................................................................................... 54 7.1.2. History of Signed Files ................................................................................................................... 55

7.2. Other Orders ........................................................................................................................... 55 7.2.1. Files to be signed .......................................................................................................................... 55 7.2.2. History of Signed Files ................................................................................................................... 55

8. MESSAGES ........................................................................................................................................ 56

8.1. Received Messages ................................................................................................................ 56 8.2. Sent Messages ........................................................................................................................ 56 8.3. Message Sending.................................................................................................................... 56

9. VIDEO TUTORIALS ........................................................................................................................... 58

10. CONTACT ....................................................................................................................................... 58


1. OVERVIEW

BT Ultra Web is an Internet Banking application that supports current banking operations via an

Internet browser, which together with the token device ensures secured access to the

application. The range of provided operations includes: the display and printing of account

statements and transactions, the introduction of RON and FCY payment orders, the

performance of FX and cross FX operations.

2. USER LOGON

The access to the application and the signing of the operations take place by means of codes

generated by the token device. In order to access the application, one must enter the user name

(received according to the configuration sheet) and the log-in code generated by the token.

2.1. Use of the Device

The token device is accessed by means of a 4-digit PIN, to be established by the client upon the first accessing of the device: push the OK button for approx. 2 seconds; the welcome message is followed by the “Initial PIN” message. Enter a PIN of 4 digits. Once you have entered the PIN, the “Confirm PIN” message appears and here you have to enter the previously entered PIN again.

2.1.1. Access to the Application

Access the web page of the BT Ultra Web application:

https://btultra.btrl.ro/btultraweb/_mcologon

Here, you have to enter the BT Ultra Web user name (provided by the bank according to the

configuration sheet attached to the contract) and the login code generated by the Token device.

In order to generate the login code, press the OK button for approx. 2 seconds, enter the 4-digit PIN configured under point 2.1 and then press OK in the menu 1.Login. The code generated by the token must be entered in the login page on the site. The code generated by the token is valid for 30 seconds.




Remarks

- If the application remains open and no activity is initiated for 5 minutes, the application

will automatically disconnect the user.

- After 3 unsuccessful login attempts, the user shall be locked. In order to unlock the

account, one must contact the support team: [email protected]

2.1.2. Changing the Token PIN

The user can change the PIN any time. Access menu “3. Settings” and then submenu “2.

“Change PIN”. Enter the initial PIN. Enter the new PIN twice.

2.1.3. Signing Payments with the Token Device

In order to sign the payments with the Token device, follow the steps below:

1) Keep the OK button pressed for approximately two seconds and enter the PIN code.

2) Press the OK button in menu 2.Signature

3) Enter the first displayed code in the web page and press the OK button

4) Enter the second displayed code in the web page and press the OK button

5) The Token shall generate a signature code that must be entered in the web page, in the

Signature field.

mailto:[email protected]


2.2. Using BT Ultra Web together with BT Sign

For the first authentication into the BT Ultra Web application you need the following:

The user name and PIN code

The initialization letter received by e-mail

The BT Sign app installed on your mobile device from App Store or Google Play

2.2.1. Initialization and the first log-in via BT Sign

1) Access the page for BT Ultra Web:


Enter the BT Ultra Web user name (provided by the bank according to the configuration sheet

attached to the agreement) and the PIN code.




Upon the first login, you will be required to enter the code generated by scanning the

initialization letter.

2) Open the BT Sign app and the initialization letter received in the e-mail

Initialization letter sample:


Open the BT Sign app and click on the ”Scan initialization letter” button.

Scan the letter received in the e-mail.

A new code is generated and must be entered into the BT Ultra Web application.

3) Once you have entered the code, click on the “Scan the first QR code” button and scan the code

generated from the BT Ultra Web app.


4) The BT Sign app will now request you to configure the local password. The password must consist

of minimum 6 digits.

Once you have entered the password, if the biometric authentication method is supported and stored on

your device, the app will ask whether you want to activate the biometric password or not (fingerprint for

Android devices and fingerprint/Face ID for iOS devices).


5) After the configuration of the BT Sign password, enter the generated code in the BT Ultra Web

app.

6) The login is successful.


2.2.2. Login via BT Sign

In order to access the application, enter the user name (received according to the configuration

sheet) and the PIN code set by the user. Open the BT Sign app, scan the QR code and enter

the generated code in the BT Ultra Web app.

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2.2.3. Changing the BT Ultra Web PIN

The user can change the PIN any time, by accessing the “Admin” menu and then the “Change

PIN” sub-menu.

Enter the new PIN twice and then click on the “Send” button for confirmation,


2.2.4. Changing the BT Sign password

The local password stored in the BT Sign app can be changed anytime.

Access the BT Sign app from your device, then the Settings > Change Password menu. Enter

the current password in the first field, and then the new password and its confirmation.


2.2.5. Signing Payments with BT Sign

In order to sign a payment or a payment file, access the signature ( )button related to the

transaction that you want to authorize.

Open the BT Sign app and scan the QR code displayed in BT Ultra Web, related to the

transaction.

Click “OK” to confirm the payment details and enter your local password or the biometric

password.


The generated code must be entered in the BT Ultra Web application in order to authorize the

transaction.

3. ADMINISTRATION

3.1. Ordering Parties

The Administration menu contains the payer databases for the payment modules. The payer

must be entered once only per each payment module: internal payments, Romanian foreign

payments, FX operations and Deposits.

In order to add a new payer, use the “New” button and fill in the required details (all the fields

displayed on the introductory page for payer details).


Save the payer by clicking the “Submit” button, whereby the respective payer shall be stored in

the database for future use.

3.2. Beneficiaries

In this menu one must enter the beneficiaries to be stored in the database for future selection

from the payment menu. There is one database of the beneficiaries used for RON payments

and one for Romanian foreign payments. For each of these modules, the application displays

the list of the beneficiaries stored for the respective module.

3.2.1. RON Payment Beneficiaries (Domestic Payments)

In order to add a new beneficiary for RON payments, follow the steps below:

- Access the menu Beneficiaries Domestic payments

- Enter a new beneficiary by clicking on “New entry”

- Select the display type for the respective beneficiary: List type “Public” - the

beneficiary shall be viewed by all the company’s users, List type “Private” - the

beneficiary shall be viewed only by the user who has registered it.

- Enter the beneficiary’s full name in the Beneficiary field.

- Enter the full IBAN in the IBAN field.

*If the entered IBAN is wrong, you shall be warned when attempting to save the

beneficiary.

*The bank’s name shall be automatically taken over from the IBAN


- Enter the beneficiary’s Tax Identification Number (CIF) or National Identification

Number (CNP) in the CIF/CNP field.

- Enter an abbreviation or a unique code for the beneficiary, for an easier identification

within the database.

- Save the beneficiary with a click on the “Submit” button.

3.2.2. FCY Payment Beneficiaries (Romanian foreign payments)

In order to add a new beneficiary for Romanian foreign payments, follow the steps

below:

- Access the menu Beneficiaries Romanian foreign payments

- Enter a new beneficiary by clicking on “New entry”

- Select the display type for the respective beneficiary: List type “Public” - the

beneficiary shall be viewed by all the company’s users, List type “Private” - the

beneficiary shall be viewed only by the user who has registered it.

- Enter the beneficiary’s full name, street and city.

- Enter the beneficiary’s account or IBAN in the Account field. We recommend that you

fill in the name, street and city of the beneficiary’s bank. The SWIFT code and

country are mandatory fields.

- Enter the beneficiary’s Tax Identification Number (CIF) or National Identification

Number (CNP) in the CIF/CNP field.

- Enter an abbreviation or a unique code for the beneficiary, for an easier identification

within the database.

- Save the beneficiary with a click on the “Submit” button.


3.2.3. Selection Criteria

For an easier identification of a beneficiary, you can use the Selection criteria menu, entering

the beneficiary’s account, name and code and then clicking “Submit”.


3.2.4. Editing and deleting Beneficiaries

In order to edit the beneficiary’s details, access the Beneficiaries menu, identify the beneficiary

and then click the first button next to the Action column.

Edit the new information and save the beneficiary with the Send button.

In order to delete the beneficiary click the second button in the Action menu. You will

receive a confirmation message; click OK.

3.3. CSV Definitions

With the help of this function you can define the format of the fields for the import/export of

account statements and beneficiaries as CSV files. You can select the columns to be displayed in

the CSV menu, by moving them from the window on the left to the one on the right, using the

buttons between the windows.

3.4. Importing beneficiaries:

With the help of this menu you can import beneficiaries for payments in RON or FCY. The

imported file must be in CSV format and the columns must follow the order in the CSV

Definitions menu.

3.5. Exporting beneficiaries:

With the help of this function you can export the beneficiaries stored in the application, in the

form of a CSV file

that has a format predefined in the CSV Definitions menu.


3.6. Account Names:

With the help of this menu you can customize the name of the accounts so that they can be

easily identified both in the statement view menu and upon the selection

from the drop-down list when initiating a payment order.

3.7. User Profile:

In this menu you can view the user-related information, such as the most recent login session, the last

signature performed by the user, etc.. The current user and the time of the login shall always be displayed at the bottom of the page.

4. PAYMENTS

4.1. Domestic payments

4.1.1. Simple Orders

The Simple Orders menu displays a list of the payment orders already entered and stored in the

system. For each payment order, the application displays the status thereof, and depending on

such status there is a list of possible actions: editing , deletion , locking /unlocking

, signature /signature revoking .


*If the value date is displayed in red, it means that such date is in the past and the respective

order cannot be processed.

*Payments orders with the status “Processed” have already been processed by the server and

no further action on them is possible. They will disappear from this list automatically, in 7

calendar days.

The following details must be entered in order to process a payment order:

1) the order processing date. The selection button will display a calendar in which the

required date may be selected. A future date may be selected.

2) the payer: select the already existing payer with the selection button. The fields:

name, CIF/CNP, street, city, IBAN shall be automatically filled out.

*The payer’s IBAN shall be automatically filled in with the one predefined in the Payer

Management menu. If the payment is to be made from another account, click the payer IBAN

field and select the account from which you want to make the payment.

3) the “Order type” tag. Select the order type: transfer, budget, urgent transfer and

urgent budget.

4) the order amount.

The decimal separator shall always be “,”, e.g.: 1000,23

5) the payment order number.

6) the order details (maximum 4 lines of 35 characters).

*For budget payments, the first detail field is mandatory.

7) the beneficiary: select the already existing beneficiary (the fields: name, IBAN, CIF,

bank are automatically filled out).


8) Save with the “Submit” button. If the fields are not correctly filled in (empty

mandatory fields, invalid characters, budget payment to a transfer bank, etc.), the

application shall display a warning message indicating the problem.

If all the fields have been correctly filled in, the message “A signature is required for this

operation” shall be displayed, and, at the bottom of the screen, under the payment order, there

will be a box in which you must enter the unique signature code generated by the Vasco token

device.


4.1.2. Utility Payments

With the BT Ultra Web application you may pay the invoices issued by your suppliers, free of

charge, following the steps below:

1) Access the Payments menu Domestic payments Simple Orders Click New Entry

2) Click “Utility Payments”.


3) The function shall be activated and you can select a utility provider already existing in

the database.

4) After the selection of the beneficiary, the fields: beneficiary name and beneficiary

account shall be automatically filled out.

5) Next, fill in the necessary details (each utility supplier requires the input of certain

specific details).

6) Send the payment with a click on the “Submit” button.

7) Enter the signature code generated by the token device, and the payment shall be sent

for processing.

4.1.3. Batches

Payment batches represent a package of individual payment orders that can be simultaneously signed and the processing takes place for all the payment orders in the respective batch. The orders in the batch can be modified if the batch has not been signed, yet. In order to enter a new batch, press the “New Entry” button.


1) In the “Label” field enter the name of the batch (free text). This name can be used in order to subsequently identify the batch.

2) Select the due date for the processing of the batch.

3) Select the payer with the selection button .

After the steps above, the following image will be displayed:


In order to introduce a payment order in the batch, access “New Entry” or “Record from template”. Once you have selected a new entry you must fill in the fields for a simple order, as detailed under 4.1.1.

Once all the fields are filled out, press the “Submit” button.


You can edit or delete an order from the batch any time, by a click on the edit button next to

the respective order or a click on the delete button .

Once you have entered all the payment orders, in order to be able to sign the batch, you must click “Finalize”. The batch status shall change to “Signatures required” Click “Sign” and you can enter the signature code generated by the token device.

After the signing, the batch status shall change to “Processing”.


4.1.4. Standing Orders

A recurring order is an order that is automatically performed, without the user’s intervention, at a certain date, with a certain frequency, for a certain period of time. In order to enter a new order, press the “New Entry” button. The filling out of a recurring order is similar to the one for a simple order, except for the fact that there are additional fields to be filled in:

1) Next processing: the first processing date of the recurring order 2) Last date: the last date for the processing of the order; if this field is left empty, the order

shall be generated for an unlimited period of time. 3) Frequency: choose one of the predefined frequencies from the selection list.

Once you confirm the details, the recurring order shall be saved in the database and the authorized person must sign it.

If the user that has entered the order does not have the right to authorize it, the order may be

subsequently signed, with the signature button from the list of Standing Orders or from the order status menu.

4.1.5. Templates

Templates are payment orders samples that can be reused, their fields being already filled in. In order to save a template, access the Domestic payments menu Templates. In this menu you can enter, edit or delete the list of templates stored in the system.


In order to enter a new template, press the “New Entry” button. The filling out of a template is similar to the one for a simple order. Additionally, you must fill in the “Label” field that is used for the subsequently identification of the order.


In order to use the template in the payment menu, access the module Domestic payments

Simple Orders Entry form template select the desired template from the list.

4.1.6. File Import

This function enables you to import a payment file generated outside the application, on condition that such file has the right format for RON payments.

In the “Format” box you have 8 options, as detailed below:

1) Batches (.roi) - it imports the file and creates a payment batch with all the orders included in the file.

2) Simple Orders (.roi) - it imports the file and created individual payments. 3) Templates (.roi) - it imports the file and creates templates for each individual payment

included in the file. 4) Standing Orders (.roi) - it imports the file and creates Standing Orders for each payment

included in the file. Additionally, for Standing Orders, you must state the “First processing date” (minimum the next day), the “Last date” and the “Frequency” (the frequency of the payments).


5) CVS batches - it imports the file and creates a payment batch with all the orders in the file. 6) CVS Simple Orders - it imports the file and created individual payments. 7) XML Batches (.rxi) - it imports the file and creates a payment batch with all the orders included in

the file. 8) XML Simple Orders (.rxi) - it imports the file and created individual payments.

Click “Submit” and you will receive a confirmation message:

Once imported, the file shall be available in the selected grid (Batches, Simple Orders, Templates, Standing Orders, etc.) where it can be edited, signed and sent for processing.


4.1.7. File Uploading

This function allows you to upload a payment file, however without the possibility to modify the payments in the file.

4.2. FCY Payments

4.2.1. Simple Orders

The Simple Orders menu displays a list of the payment orders already entered and stored in the

system. For each payment order, the application displays the status thereof, and depending on

such status there is a list of possible actions: editing , deletion , locking /unlocking

, signature /signature revoking ( /).


*If the value date is displayed in red, it means that such date is in the past and the respective

order cannot be processed.

*Payments orders with the status “Processed” have already been processed by the server and

no further action on them is possible. They will disappear from this list automatically, in 7

calendar days.

The following details must be entered in order to process a payment order:

1) the order processing date. The selection button will display a calendar in which the

required date may be selected. A future date may be selected.

2) the payer: select the already existing payer with the selection button. The fields:

name, CIF/CNP, street, city, IBAN shall be automatically filled out.

*The payer’s IBAN shall be automatically filled in with the one predefined in the Payer

Management menu. If the payment is to be made from another account, click the payer IBAN

field and select the account from which you want to make the payment.

3) amount and currency

The decimal separator shall always be “,”, e.g.: 1000,23

4) the order reference (as you choose)

5) the charge (there are 3 possibilities: Charge shared payer/beneficiary, all charges

with the payer, all charges with the beneficiary)

6) the order details (maximum 4 lines of 35 characters)

7) the beneficiary: select the already existing beneficiary (the fields: account, bank,

bank name, bank street, bank city, country are automatically filled out).

Once all the fields are filled out, click “Submit”.


4.2.2. Batches

Payment batches represent a package of individual payment orders that can be simultaneously signed and the processing takes place for all the payment orders in the respective batch. The orders in the batch can be modified if the batch has not been signed, yet. In order to enter a new batch, access the “New Entry” function.


1) In the “Label” field enter the name of the batch (free text). This name can be used in order to subsequently identify the batch.

4) Select the due date for the processing of the batch.

5) Select the payer with the selection button .

6) Once all the fields are filled out, click “Submit”.

After the steps above, the following image will be displayed:


In order to introduce a payment order in the batch, access New Entry or Record from template. Once you have selected a new entry you must fill in the fields for a simple order, as detailed under 4.2.1.


Once all the fields are filled out, press the “Submit” button.

You can edit or delete an order from the batch any time, by a click on the edit button next to the respective order or a click on the delete button .

Once you have entered all the payment orders, in order to be able to sign the batch, you must click Finish. The batch status shall change to “Signatures required”.


Click Sign and you can enter the signature code generated by the token device.


After the signing, the batch status shall change to “Processing”.

4.2.3. Standing Orders

A recurring order is an order that is automatically performed, without the user’s intervention, at a certain date, with a certain frequency, for a certain period of time. In order to enter a new order, press the “New Entry” button. The filling out of a recurring order is similar to the one for a simple order, except for the fact that there are additional fields to be filled in:

1) Next processing: the first processing date of the recurring order 2) Last date: the last date for the processing of the order; if this field is left empty, the order

shall be generated for an unlimited period of time. 3) Frequency: choose one of the predefined frequencies from the selection list.


Once you confirm the details, the recurring order shall be saved in the database and the authorized person must sign it.

If the user that has entered the order does not have the right to authorize it, the order may be

subsequently signed, with the signature button from the list of Standing Orders or from the order status menu.

4.2.4. Templates

Templates are payment orders samples that can be reused, their fields being already filled in. In order to save a template, access the Romanian foreign payments menu Templates. In this menu you can enter, edit or delete the list of templates stored in the system.

In order to enter a new template, press the “New Entry” button. The filling out of a template is similar to the one for a simple order. Additionally, you must fill in the “Label” field that is used for the subsequently identification of the order.


In order to use the template in the payment menu, access the module Romanian foreign

payments Simple Orders Entry form template select the desired template from the list.

4.2.5. File Import

This function enables you to import a payment file generated outside the application, on condition that such file has the right format for Romanian foreign payments.


Once imported, the file shall be available in the selected grid (Batches, Simple Orders, Templates, Standing Orders, etc.) where it can be edited, signed and sent for processing.

4.2.6. File Uploading

If you have created an FCY payment order in another application (in a format accepted by BT Ultra Web), you can upload this file and send it to the bank. Click the uploading button and select the respective file. This file, once uploaded, cannot be edited.

4.3. Foreign Exchange (FX) Operations

From this menu you can perform 3 types of foreign exchange operations: buy FCY, sell FCY

and cross FX operations.

4.3.1. Buy order

In order to execute an FCY buy operation, follow the steps below:

1) Select the payer with a click on the selection button. 2) Select the foreign currency that you wish to buy, with a click on the FX rate

*FX operations sent until the cut-off time shall be processed at the exchange rate used by the bank at the time when the respective FX operation is processed. *The converted amount is informative.


3) Select the RON IBAN from the left window “From IBAN” and the FCY IBAN from the right window - “To IBAN”

4) Enter the FCY amount that you want to buy. 5) Click the “Submit” button.

4.3.2. Sell order

In order to execute an FCY sell operation, follow the steps below:

1) Select the payer with a click on the selection button. 2) Select the foreign currency that you wish to sell, with a click on the FX rate


3) Select the FCY IBAN from the left window “From IBAN” and the RON IBAN from the right window - “To IBAN”


4) Enter the FCY amount that you want to sell. 5) Click the “Submit” button.

4.3.3. Cross order buy

In order to execute a Cross order buy, follow the steps below:

1) Select the payer in the field Payer name with a click on the selection button. 2) Enter the FCY pair that you want to process (e.g.: EUR/USD), with a click on the FX rate


3) Select the Payer IBAN from the left window “From IBAN” and the Beneficiary IBAN from the right window - “To IBAN”

4) Enter the FCY amount that you want to process. 5) Click the “Submit” button.


4.3.4. Cross order sell

In order to execute a CROSS Order sell, follow the steps below:

6) Select the payer in the field Payer name with a click on the selection button. 7) Enter the FCY pair that you want to process (e.g.: EUR/USD), with a click on the FX rate


8) Select the Payer IBAN from the left window “From IBAN” and the Beneficiary IBAN from the right window - “To IBAN”

9) Enter the FCY amount that you want to process. 10) Click the “Submit” button.


4.4. Rework

With the help of this function you can lock or unlock all the registered payment orders, not signed or partially signed in BT Ultra Web.


4.5. Tracking/Tracing

With the help of this function you can view all the payment orders registered in BT Ultra Web.

You can make a selection by order type, recording type, status and user. Likewise, with “Show entries from an import” you can view a history of the already imported files.


4.6. Authorise

With the help of this function you can view all the unsigned payment orders in BT Ultra Web. They can be signed, edited, locked or deleted.


5. REPORT

5.1. Balances View

From this menu you can view all the statements and balances of your company’s accounts.

To view a detailed statement of an account, select the account (click on the corresponding IBAN) and you shall be able to view the detailed information:


You can save this account statement as PDF with a click on the “Print” button.

5.2. Order Status

You can view the status of the payment orders performed during the last 10 days. Different selections are possible, by payment type, payer account, period or transmission date.


5.3. Transactions

In the Transactions menu you can search for one or several transactions according to the criteria you have selected. To filter the payments, apply one or several selection criteria: account, date, text (partial or full), date, amount, Intraday (if selected with the “Show” status, the application will also display the transactions during the current day) This information is stored for a period of 180 days.

5.4. Downloads

Account statements received from the bank can be downloaded on you PC. You can select the session type and/or the period for which you wish to view the statements:


The statements van be viewed in several formats.

Statements received in MT940:

CSV statements and CSV transactions for future processing:


Likewise, the bank may provide the client with different ZIP, TXT,PDF or other supported files that

can be downloaded from this menu. In order to download a file, click on the file type, select the period and click “Submit”.

The displayed page called deliveries shall contain all the files that can be downloaded. The files are stored for a period of 14 days.


5.5. Financial Status

When accessed, this menu displays a list of your company’s accounts with the real-time balances of these accounts.

6. FILE UPLOADING

With the help of this menu, the BT Ultra Web user can upload and send files to the bank, in the accepted formats.

6.1. File Uploading

These files are available on the server for 10 days.

6.2. Status

This window displays the status of the files uploaded by the user.

7. PAYMENT FILE SIGNING

This menu enables the BT Ultra Web user to sign the payment orders sent via the BT Ultra application. For Authorise, click the selected file and then enter the code generated by the token device in the signature field.

7.1. Payments

In this menu you can view the payment orders sent via BT Ultra and waiting to be signed by the BT Ultra Web users or the payment orders that have already been signed and sent.

7.1.1. Sign Uploaded Files

This function handles the files sent via BT Ultra that are waiting to be signed via BT Ultra Web.


7.1.2. History of Signed Files

With the help of this menu you can view the payment orders, already sent and sent to the bank.

7.2. Other Orders

This menu contains the files of type DOC, XLS, UPL, PDF, etc. These files can be signed only via BT Ultra Web.

7.2.1. Files to be signed

This function handles the files uploaded in BT Ultra that are waiting to be signed via BT Ultra Web.

7.2.2. History of Signed Files

With the help of this function you can view the payment orders, already sent and sent to the

bank.


8. MESSAGES The communication with the bank using the BT Ultra Web application occurs via the “Messages” menu.

8.1. Received Messages

In order to view and save on your PC the messages received from the bank, follow the steps below:

1) From the main menu, select the “Messages” option. 2) From the submenu, click “Received Messages” where you can view the date, time,

subject and status of the received message.

Open the message with a click on the subject and you can see the content of the message.

8.2. Sent Messages

In this menu you can view a history of all the messages sent via BT Ultra Web.

8.3. Message Sending

In order to send a message to the bank, follow the steps below:

1) Access the menu Messages Create message.

2) Fill in the subject and message fields and attach a file, if necessary.


3) To send the message, click the “Submit” button. 4) A signature is required to send the file, and upon the signing thereof, the file shall be

sent to the bank.

5) You will receive a success message.


9. Video Tutorials

A list of video tutorials can be viewed by accessing the dedicated Youtube channel for Banca

Transilvania. To access the videos please click on the link below.

BT Ultra Web

10. Contact

For any inquiries, requests or technical problems regarding the BT Ultra Web application, please do not hesitate to contact our support team by: Email: [email protected] Phone: North-Western Region Tel Verde: 0800.885.872 Land line: (+4) 0264.308.040 South-Eastern Region (+4) 0374.509.296 (+4) 0374.509.295 (+4) 0374.509.294 (+4) 0374.509.292

https://www.youtube.com/playlist?list=PLwpWRJKrm543ZdyOmerIXT-B5_BLrNOS3

mailto:[email protected]

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