brother mfc8880n ukeng usr ls7548004 b

8/10/2019 BROTHER Mfc8880n Ukeng Usr Ls7548004 b

1/222

USERS GUIDE

MFC-8880DN

MFC-8890DW

Version B

UK/IRE


2/222

If you need to call Customer Service

Please complete the following information for future

reference:

Model Number: MFC-8880DN and MFC-8890DW

(Circle your model number)

Serial Number: 1

Date of Purchase:

Place of Purchase:

1 The serial number is on the back of the unit. Retainthis Users Guide with your sales receipt as a

permanent record of your purchase, in the event oftheft, fire or warranty service.

Register your product on-line at

http://www.brother.com/registration/

By registering your product with Brother, you will be recorded as theoriginal owner of the product. Your registration with Brother:

may serve as confirmation of the purchase date of your productshould you lose your receipt; and

may support an insurance claim by you in the event of product loss

covered by insurance.

2009 Brother Industries, Ltd.
http://www.brother.com/registration/http://www.brother.com/registration/


3/222

i

Approval Information and Compilation andPublication Notice

THIS EQUIPMENT IS DESIGNED TO WORK WITH A TWO WIRE ANALOGUE PSTN LINEFITTED WITH THE APPROPRIATE CONNECTOR.

APPROVAL INFORMATION

Brother advises that this product may not function correctly in a country other than where it wasoriginally purchased, and does not offer any warranty in the event that this product is used onpublic telecommunication lines in other countries.

Compilation and Publication Notice

Under the supervision of Brother Industries Ltd., this manual has been compiled and published,

covering the latest product descriptions and specifications.

The contents of this manual and the specifications of this product are subject to change withoutnotice.

Brother reserves the right to make changes without notice in the specifications and materialscontained herein and shall not be responsible for any damages (including consequential) causedby reliance on the materials presented, including but not limited to typographical and other errorsrelating to the publication.


4/222

ii

EC Declaration of Conformity


5/222

iii

Table of Contents

Section I General

1 General information 2

Using the documentation.......................................................................................2Symbols and conventions used in the documentation ....................................2

Accessing the Software Users Guide and Network Users Guide ........................3Viewing documentation ................................................................................... 3

Accessing Brother Support (For Windows) .........................................................5Control panel overview .......................................................................................... 6

Status LED indications ....................................................................................9

2 Loading paper and documents 11Loading paper and print media............................................................................11

Loading paper in the standard paper tray......................................................11Loading paper in the multi-purpose tray (MP tray) ........................................ 12Unprintable area............................................................................................14

Acceptable paper and other print media.............................................................. 15Recommended paper and print media ..........................................................15Type and size of paper..................................................................................16Handling and using special paper ................................................................. 17

Loading documents ............................................................................................. 21

Using the automatic document feeder (ADF) ................................................ 21Using the scanner glass ................................................................................ 22

3 General Setup 23

Mode Timer..........................................................................................................23Paper settings......................................................................................................23

Paper Type....................................................................................................23Paper Size.....................................................................................................24Tray Use in copy mode..................................................................................24Tray Use in fax mode .................................................................................... 25

Tray Use in print mode .................................................................................. 25Volume settings ...................................................................................................26

Ring volume...................................................................................................26Beeper volume ..............................................................................................26Speaker volume.............................................................................................26

Automatic daylight savings time ..........................................................................27Ecology features..................................................................................................27

Toner Save....................................................................................................27Sleep Time ....................................................................................................28

Turning off the scanner lamp...............................................................................28LCD Contrast.......................................................................................................28


6/222

iv

4 Security features 29

Secure Function Lock 2.0....................................................................................29Setting the password for the administrator ...................................................29Changing the password for the administrator................................................29Setting up the public user mode .................................................................... 30

Setting up restricted users.............................................................................30Turning Secure Function Lock on/off.............................................................31Switching Users.............................................................................................31

Setting Lock.........................................................................................................32Setting up the password................................................................................32Changing your Setting Lock password ..........................................................32Turning Setting Lock on/off............................................................................33

Restricting dialling................................................................................................34Dial pad restriction.........................................................................................34One Touch restriction ....................................................................................34Speed Dial restriction ....................................................................................34

LDAP server restriction .................................................................................34

Section II Fax

5 Sending a fax 36

How to fax............................................................................................................36Entering fax mode .........................................................................................36Sending a single-sided fax from the ADF ...................................................... 36

Sending a 2-sided fax from the ADF .............................................................36Sending a fax from the scanner glass ...........................................................37Faxing Letter/Legal/Folio size documents from the scanner glass................38Cancelling a fax in progress ..........................................................................38

Broadcasting .......................................................................................................39Cancelling a Broadcast in progress...............................................................39

Additional sending operations..............................................................................40Sending faxes using multiple settings ...........................................................40Electronic cover page ....................................................................................40Contrast .........................................................................................................42Changing Fax Resolution ..............................................................................42

Dual access...................................................................................................43Real Time Transmission................................................................................43Overseas Mode ............................................................................................. 43Delayed Fax ..................................................................................................44Delayed batch transmission ..........................................................................44Checking and cancelling waiting jobs............................................................44Sending a fax manually .................................................................................44Out of memory message ...............................................................................45


7/222

v

6 Receiving a fax 46

Receive modes....................................................................................................46Choosing the Receive Mode .........................................................................46

Using receive modes ........................................................................................... 47Fax Only ........................................................................................................47

Fax/Tel...........................................................................................................47Manual...........................................................................................................47External TAD .................................................................................................47

Receive Mode settings ........................................................................................48Ring Delay.....................................................................................................48F/T Ring Time (Fax/Tel mode only)...............................................................48Fax Detect .....................................................................................................49Setting the Print Density................................................................................49

Additional receiving operations............................................................................50Printing a reduced incoming fax .................................................................... 50Duplex (2-sided) printing for Fax mode ......................................................... 50

Setting the Fax Receive Stamp.....................................................................50Receiving faxes into memory ........................................................................ 51Printing a fax from the memory .....................................................................51Out of Paper Reception.................................................................................51

7 Telephone and external devices 52

Telephone line services.......................................................................................52Setting the telephone line type ...................................................................... 52BT Call Sign (U.K. only).................................................................................53

Connecting an external TAD ...............................................................................53

Connections...................................................................................................53Recording an outgoing message (OGM).......................................................54Multi-line connections (PBX) ......................................................................... 54

External and extension telephones......................................................................55Operation from extension telephones............................................................55For Fax/Tel mode only...................................................................................55Connecting an external or extension telephone ............................................55Using a non-Brother cordless external handset ............................................ 56Using Remote Codes ....................................................................................56


8/222

vi

8 Dialling and storing numbers 58

How to dial...........................................................................................................58Manual dialling...............................................................................................58One touch Dialling .........................................................................................58Speed dialling ................................................................................................58

Search ...........................................................................................................59LDAP search .................................................................................................59Fax redial.......................................................................................................59

Storing numbers ..................................................................................................60Storing a pause .............................................................................................60Storing One Touch Dial numbers ..................................................................60Storing Speed Dial numbers..........................................................................61Changing One Touch and Speed Dial numbers............................................62Setting up Groups for Broadcasting ..............................................................63Combining quick dial numbers ...................................................................... 64Tone or Pulse ................................................................................................64

9 Remote Fax Options 65

Fax Forwarding....................................................................................................65Fax Storage .........................................................................................................66PC Fax Receive...................................................................................................66Changing Remote Fax Options ...........................................................................67

Turning off Remote Fax Options ...................................................................68Remote retrieval ..................................................................................................68

Setting a Remote Access Code.....................................................................68Using your Remote Access Code..................................................................69

Retrieving fax messages ...............................................................................69Changing the Fax Forwarding number ..........................................................70

Remote fax commands........................................................................................71

10 Polling 72

Polling receive .....................................................................................................72Secure polling................................................................................................72Delayed polling .............................................................................................. 72Sequential polling ..........................................................................................73

Polled transmit ....................................................................................................73Setup for polled transmit................................................................................73Setup for polled transmit with a secure code.................................................74

11 Printing reports 75

Fax reports...........................................................................................................75Transmission verification report.....................................................................75Fax Journal....................................................................................................75

Reports ................................................................................................................76How to print a report ......................................................................................76


9/222

vii

Section III Copy

12 Making copies 78

How to copy.........................................................................................................78

Entering copy mode.......................................................................................78Making a single copy.....................................................................................78Making multiple copies ..................................................................................78Stop copying..................................................................................................78

Copy options (temporary settings).......................................................................79Enlarging or reducing the image copied........................................................79Improving copy quality...................................................................................80Sorting copies using the ADF........................................................................80Changing text copy resolution ....................................................................... 80Adjusting Contrast and Brightness ................................................................81Making N in 1 copies (page layout) ...............................................................82

Duplex (2-sided) copying ....................................................................................83Duplex Copy (long edge flip) .........................................................................83Advanced Duplex Copy (short edge flip) ....................................................... 84

Tray selection ......................................................................................................85Out of memory message ..................................................................................... 86

Section IV Direct printing

13 Printing data from a USB Flash memory drive or

a digital camera supporting mass storage 88

Supported file formats..........................................................................................88Creating a PRN or PostScript3 file for direct printing....................................88Printing data directly from the USB Flash memory drive or a digital camera

supporting mass storage .................................................................................. 89Understanding the error messages ..................................................................... 91

Section V Software

14 Software and Network features 94

How to read the HTML Users Guide...................................................................94Windows......................................................................................................94Macintosh ....................................................................................................95


10/222

viii

Section VI Appendixes

A Safety and legal 98

Choosing a location .............................................................................................98

To use the machine safely...................................................................................99Important safety instructions........................................................................103IEC60825-1+A2:2001 Specification.............................................................104Disconnect device .......................................................................................104Wiring information (U.K. only)......................................................................105LAN connection ...........................................................................................105Radio interference .......................................................................................105EU Directive 2002/96/EC and EN50419......................................................105EU Directive 2006/66/EC - Removing or Replacing the Battery..................106International ENERGY STARCompliance Statement...............................106

Libtiff Copyright and License .............................................................................107

Trademarks........................................................................................................108

B Options 109

Optional paper tray (LT-5300) ...........................................................................109Memory board....................................................................................................109

Installing extra memory ...............................................................................110

C Troubleshooting and routine maintenance 111

Troubleshooting.................................................................................................111

If you are having difficulty with your machine ..............................................111Improving the print quality ...........................................................................118Setting Dial Tone detection .........................................................................125Telephone line interference .........................................................................125

Error and maintenance messages.....................................................................126Transferring your faxes or Fax Journal report .............................................130Document jams............................................................................................131Paper jams ..................................................................................................132

Routine maintenance.........................................................................................138Cleaning the outside of the machine ...........................................................138Cleaning the scanner...................................................................................139

Cleaning the laser scanner window.............................................................140Cleaning the corona wire.............................................................................141Cleaning the drum unit ................................................................................143

Replacing the consumable items.......................................................................145Replacing a toner cartridge .........................................................................146Replacing the drum unit...............................................................................149

Replacing periodic maintenance parts...............................................................151Machine Information .......................................................................................... 152

Checking the Serial Number........................................................................152Checking the Page Counters.......................................................................152Checking the remaining life of parts ............................................................152Reset ...........................................................................................................153How to Reset ............................................................................................... 153

Packing and shipping the machine....................................................................154


11/222

ix

D Menu and features 156

On-screen programming....................................................................................156Menu table...................................................................................................156Memory storage...........................................................................................156

Menu keys .........................................................................................................156

How to access the menu mode ................................................................... 157Menu table.........................................................................................................158Entering text ......................................................................................................180

E Specifications 182

General..............................................................................................................182Print media.........................................................................................................184Fax.....................................................................................................................186Copy ..................................................................................................................187Scan ..................................................................................................................188

Print ...................................................................................................................189Interfaces...........................................................................................................190Direct Print feature.............................................................................................191Computer requirements.....................................................................................192Consumable items.............................................................................................194Ethernet wired network......................................................................................195Ethernet wireless network (MFC-8890DW only)................................................197

Authentication and encryption for wireless users only.................................199Wireless one-push configuration ................................................................. 201

F Glossary 202

G Index 206


12/222

Section I

General I

General information 2

Loading paper and documents 11

General Setup 23

Security features 29


13/222

2

1

Using thedocumentation 1

Thank you for buying a Brother machine!Reading the documentation will help youmake the most of your machine.

Symbols and conventionsused in the documentation 1

The following symbols and conventions areused throughout the documentation.

General information 1

Bold Bold style identifies keys on themachine control panel orcomputer screen.

Italics Italicized style emphasizes animportant point or refers you toa related topic.

CourierNew Courier New font identifies themessages shown on the LCD

of the machine.

Warnings tell you what to do to preventpossible personal injury.

Cautions specify procedures you mustfollow or avoid to prevent possible minorinjuries.

IMPORTANT describes procedures youmust follow or avoid to prevent possiblemachine problems or damage to otherobjects. Electrical Hazard icons alert you to a

possible electrical shock. Hot Surface icons warn you not to

touch machine parts that are hot.

Notes tell you how you shouldrespond to a situation that may ariseor give tips about how the currentoperation works with other features.

WARNING

CAUTION

IMPORTANT


14/222

General information

3

1

Accessing theSoftware Users Guide

and Network UsersGuide 1

This Users Guide does not contain all theinformation about the machine such as howto use the advanced features of Fax, Printer,Scanner, PC Fax and Network. When you areready to learn detailed information aboutthese operations, read theSoftware Users GuideandNetwork Users Guide.

Viewing documentation 1

Viewing documentation (Windows) 1

To view the documentation, from the Startmenu, point to Brother, MFC-XXXX(whereXXXX is your model name) from the programgroup, and then clickUsers Guides in HTML format.

If you have not installed the software, you canfind the documentation by following theinstructions below:

a Turn on your PC.Insert the Brother CD-ROM labelled

Windowsinto your CD-ROM drive.

b If the language selection screen

appears, click your language.

c If the model name screen appears, clickyour model name. The CD-ROM mainmenu will appear.

If this window does not appear, useWindowsExplorer to find and run the

start.exe program from the root directory

of the Brother CD-ROM.

d Click Documentation.

e Click the documentation you want toread:

HTML documents (2 manuals):Software Users GuideandNetwork Users Guidein HTMLformat.

This format is recommended forviewing on your computer.

PDF documents (4 manuals):

Users Guidefor stand-aloneoperations,Software Users Guide,Network Users GuideandQuick Setup Guide.

This format is recommended forprinting the manuals. Click to go tothe Brother Solutions Center, whereyou can view or download the PDFdocuments. (Internet access andPDF Reader software are required.)


15/222

Chapter 1

4

How to find scanning instructions 1

There are several ways you can scandocuments. You can find the instructions as

follows:

Software User's Guide: 1

Scanning a document using the TWAINdriver in Chapter 2

Scanning a document using the WIA

driver (WindowsXP/Windows Vista) inChapter 2

Using ControlCenter3 in Chapter 3

Network Scanning in Chapter 4

ScanSoft PaperPort 11SE withOCR How-to-Guides: 1

The complete ScanSoft PaperPort11SE with OCR How-to-Guides can beviewed from the Help selection in theScanSoft PaperPort 11SEapplication.

How to find Network setupinstructions (MFC-8890DW) 1

Your machine can be connected to a wirelessor wired network. You can find basic setupinstructions in the Quick Setup Guide. If yourwireless access point supportsSecureEasySetup, Wi-Fi Protected Setupor AOSS, follow the steps in the QuickSetup Guide. For more information about

network setup please see the Network User'sGuide.

Viewing documentation (Macintosh) 1

a Turn on your Macintosh.Insert the Brother CD-ROM labelled

Macintoshinto your CD-ROM drive.

b The following window will appear.

c Double-click the Documentationicon.

d If the language selection screenappears, double-click your language.

e Double-click the top page file to view theSoftware Users GuideandNetwork Users Guidein HTMLformat.

f Click the documentation you want toread.

Software Users Guide

Network Users Guide

Note

The documents are also available in PDFformat (4 manuals): Users Guideforstand-alone operations,Software Users Guide,Network Users GuideandQuick Setup Guide. The PDF format isrecommended for printing the manuals.

Double-click Brother Solutions Centericon to go to the Brother Solutions Center,where you can view or download the PDFdocuments. (Internet access and PDFReader software are required.)


16/222

General information

5

1

How to find scanning instructions 1

There are several ways you can scandocuments. You can find the instructions as

follows:

Software User's Guide: 1

Scanning in Chapter 9

Using ControlCenter2 in Chapter 10

Network Scanning in Chapter 11

Presto! PageManager User's Guide: 1

The complete Presto! PageManagerUsers Guide can be viewed from the Helpselection in the Presto! PageManagerapplication.

How to find Network setup

instructions (MFC-8890DW) 1

Your machine can be connected to a wirelessor wired network. You can find basic setupinstructions in the Quick Setup Guide. If your

wireless access point supportsSecureEasySetup, Wi-Fi Protected Setupor AOSS, follow the steps in the QuickSetup Guide. For more information aboutnetwork setup please see the Network User'sGuide.

Accessing BrotherSupport (For

Windows) 1

You can find all the contacts you will need,such as Web support (Brother SolutionsCenter).

Click Brother Supporton the main menu.

The following screen will appear:

To access our web site(http://www.brother.com/), click

Brother Home Page. For the latest news and product support

information(http://solutions.brother.com/), clickBrother Solutions Center.

To visit our web site for original BrotherSupplies(http://www.brother.com/original/), clickSupplies Information.

To return to the main page, click Backorif you have finished, click Exit.
http://www.brother.com/http://solutions.brother.com/http://www.brother.com/original/http://www.brother.com/original/http://solutions.brother.com/http://www.brother.com/


17/222

Chapter 1

6

Control panel overview 1

MFC-8880DNand MFC-8890DWhave the same keys.

1 One Touch keys

These 20 keys give you instant access to 40previously stored numbers.

Shift

Lets you access One Touch numbers 21 to 40when held down.

2 Status LED

The LED will flash and change colourdepending on the machine status.

3 LCDDisplays messages to help you set up and useyour machine.

A four level indicator shows the currentwireless signal strength if you are using awireless connection.

4 Menu keys:

Menu

Lets you access the Menu to program yoursettings in this machine.

Clear/Back

Deletes entered data or lets you cancel thecurrent setting.

OK

Lets you store your settings in the machine.

Volume keysdor c

Press to scroll backwards or forwards throughmenu selections. Press to change the volumewhen in fax or standby mode.

aor b

Press to scroll through the menus and options.

5 Dial pad

Use these keys to dial telephone and faxnumbers and as a keyboard for enteringinformation into the machine.

The # key temporarily switches the diallingmode from Pulse to Tone during a telephonecall.

0 Max


18/222

General information

7

1

6 Stop/Exit

Stops an operation or exits from a menu.

7 Start

Lets you start sending faxes, making copies orscanning.

8 Copy keys:

Duplex

You can choose Duplex to copy on both sidesof the paper.

Contrast/QualityLets you change the quality or contrast for thenext copy.

Enlarge/Reduce

Reduces or enlarges copies.

Tray Select

Lets you change which tray will be used for thenext copy.

Sort

Sorts multiple copies using the ADF.

N i n 1You can choose N in 1 to copy 2 or 4 pagesonto one page.

9 Mode keys:

Fax

Puts the machine in Fax mode.

Scan

Puts the machine in Scan mode.

(For details about scanning, see the SoftwareUsers Guideon the CD-ROM.)

Copy

Puts the machine in Copy mode.


19/222

Chapter 1

8

10 Fax and telephone keys:

Tel/R

This key is used to have a telephoneconversation after picking up the externalhandset during the F/T pseudo-ring.

When connected to a PBX, you can use thiskey to gain access to an outside line, to recallan operator, or to transfer a call to anotherextension.

Resolution

Sets the resolution when sending a fax.

Search/Speed Dial

Lets you look up numbers stored in memory. Italso lets you access speed dial numbers

directly if you hold down the Shiftkey andpress Search/Speed Dial, and then enter athree digit number.

Redial/Pause

Redials the last number called. It also inserts apause when programming quick dial numbersor when dialling a number manually.

11 Print keys:

Secure/Direct

This key has two functions.

Secure

You can print data saved in the memorywhen you enter your four-digit password.(For details about using the Secure key,see the Software Users Guideon theCD-ROM.)

When using Secure Function Lock, you canswitch restricted users by holding downShiftas you press Secure/Direct. (SeeSecure Function Lock 2.0on page 29.)

Direct

Lets you print data from a USB Flash

memory drive that you can connect directlyto the machine. The Direct key will beactive when a USB Flash memory drive isconnected to the machines USB directinterface. (See Printing data from a USBFlash memory drive or a digital camera

supporting mass storageon page 88.)

Job Cancel

Cancels a programmed print job and clears itfrom the machines memory.

To cancel multiple print jobs, hold down this

key until the LCD showsJob Cancel (All).


20/222

General information

9

1

Status LED indications 1

The StatusLED (light emitting diode) will flash and change colour depending on the machines

status.

LED Machine Status Description

Sleep Mode The power switch is off or the machine is in Sleep mode.

Green

(blinking)

Warming Up The machine is warming up for printing.

Green

Ready The machine is ready to print.

Yellow

(blinking)

Receiving Data The machine is either receiving data from the computer,

processing data in memory, or printing data.

Yellow

Data Remainingin Memory

Print data remains in the machine memory.

Red

(blinking)

Service error Follow the steps below.

1. Turn off the power switch.

2. Wait a few seconds, and then turn it back on and try to printagain.

If you cannot clear the error and you see the same service callindication after turning the machine back on, please call yourBrother dealer for service.


21/222

Chapter 1

10

NoteWhen the power switch is off or the machine is in Sleep mode, the LED is off.

Red

Cover open The front cover or fuser cover is open. Close the cover.

Toner Life End Replace the toner cartridge with a new one.

Paper error Put paper in the tray or clear the paper jam. Check the LCD

message.Scan lock Check that the scanner lock lever is released.

Others Check the LCD message.


22/222

11

2

2

Loading paper andprint media 2

The machine can feed paper from thestandard paper tray, optional lower tray ormulti-purpose tray.

When you put paper into the paper tray, notethe following:

If your application software supports

paper size selection on the print menu,you can select it through the software. Ifyour application software does notsupport it, you can set the paper size inthe printer driver or by using the controlpanel buttons.

Loading paper in the standardpaper tray 2

Printing on plain paper, thin paper,

recycled paper or transparencies fromthe paper tray 2

a Pull the paper tray completely out of themachine.

b While pressing the blue paper-guiderelease lever (1), slide the paper guidesto fit the paper size you are loading inthe tray. Make sure that the guides arefirmly in the slots.

Loading paper and documents 2


23/222

Chapter 2

12

c Fan the stack of paper well to avoidpaper jams and misfeeds.

d Put paper in the tray, and make sure thatthe paper is below the maximum papermark (1). The side to be printed on mustbe face down.

IMPORTANTMake sure the paper guides touch thesides of the paper.

e Put the paper tray firmly back in themachine. Make sure that it is completelyinserted into the machine.

f Fold out the support flap (1) to preventpaper from sliding off the face-downoutput tray.

Loading paper in themulti-purpose tray (MP tray) 2

You can load up to 3 envelopes or specialprint media in the MP tray or up to 50 sheetsof plain paper. Use this tray to print or copy onthick paper, bond paper, envelopes, labels ortransparencies.

Printing on thick paper, bond paper,

envelopes, labels and transparencies 2

Before loading, press the corners and sidesof the envelopes to make them as flat as

possible.

When the back output tray is pulled down, themachine has a straight paper path from theMP tray through to the back of the machine.Use this paper feed and output method whenyou want to print on thick paper, bond paper,

envelopes, labels or transparencies.

IMPORTANTRemove each printed sheet or envelopeimmediately to prevent a paper jam.

a Open the back cover (back output tray).

1

1


24/222

Loading paper and documents

13

2

b Open the MP tray and lower it gently.

c Pull out the MP tray support (1) andunfold the flap (2).

d While pressing the paper side guiderelease lever, slide the paper guides tofit the width of the paper that you aregoing to use.

IMPORTANTMake sure the paper guides touch thesides of the paper.

e Put the envelopes (up to 3), thick paper,labels or transparencies in the MP traywith the top edge first and the print sideface up. Make sure that the paper staysunder the maximum paper mark (b).

1


25/222

Chapter 2

14

Unprintable area 2

Unprintable area for faxes and copies2

The figures below show unprintable areas.

Note

(For copies) This unprintable area shown above is for a single copy or a 1 in 1 copy using A4size paper. The unprintable area changes with the paper size.

Unprintable area when printing from a computer 2

When using the printer driver the printable area is smaller than the paper size, as shown below.

Note

The unprintable area shown above is for A4 size paper. The unprintable area changes with thepaper size.

Usage Document Size Top (1)

Bottom (1)

Left (2)

Right(2)

Fax Letter 3 mm 4 mm

A4 3 mm 4 mm

Copy Letter 3 mm 4 mm

A4 3 mm 2 mm

Portrait Landscape

Windowsprinter driver and

Macintoshprinter driver

BRScript Driver for Windows

and Macintosh

Portrait 1 4.23 mm 4.23 mm

2 6.35 mm 4.23 mm

Landscape 1 4.23 mm 4.23 mm

2 5.08 mm 4.23 mm

2 2

1

1

2 2

1

1

2 2

1

1


26/222


15

2

Acceptable paper andother print media 2

Print quality may vary according to the type ofpaper you are using.

You can use the following types of printmedia: thin paper, plain paper, thick paper,bond paper, recycled paper, transparencies,labels or envelopes.

For best results, follow the instructions below:

Use paper made for plain paper copying.

Use paper that is 60 to 105 g/m2

. Use labels and transparencies which are

designed for use in laser machines.

DO NOT put different types of paper in thepaper tray at the same time because itmay cause paper jams or misfeeds.

For correct printing, you must choose thesame paper size from your softwareapplication as the paper in the tray.

Avoid touching the printed surface of thepaper immediately after printing.

When you use transparencies removeeach sheet immediately to preventsmudging or paper jams.

Use long grain paper with a neutral Phvalue, and a moisture content of approx.5%.

Recommended paper andprint media 2

To get the best print quality, we suggest usingthe following paper.

Paper Type Item

Plain paper Xerox Premier TCF 80 g/m2

Xerox Business 80 g/m2

Recycled Paper Xerox Recycled Supreme

80 g/m2

Transparency 3M CG3300

Labels Avery laser label L7 163

Envelope Antalis River series (DL)


27/222

Chapter 2

16

Type and size of paper 2

The machine loads paper from the installed

standard paper tray, optional lower tray ormulti-purpose tray.

Standard paper tray 2

Since the standard paper tray is a universaltype, you can use any of the paper sizes (onepaper type and size at a time) listed in thetable in Paper capacity of the paper trayson page 16. The standard paper tray canhold up to 250 sheets of Letter/A4 size paper

(80 g/m2). Paper can be loaded up to themaximum paper mark on the sliding paper

width guide.

Multi-purpose tray (MP tray) 2

The MP tray can hold up to 50 sheets of plain

paper (60 to 163 g/m2) or up to 3 envelopes.Paper can be loaded up to the maximumpaper mark on the sliding paper width guide.

Optional lower tray (LT-5300) 2

The optional lower tray can hold up to 250

sheets of Letter/A4 size paper (80 g/m2).

Paper can be loaded up to the top line of themaximum paper mark on the sliding paperwidth guide.

The name for the paper trays in theprinter driver in this Guide are as

follows: 2

Paper capacity of the paper trays 2

Tray and optional unit Name

Standard paper tray Tray 1

Optional lower tray Tray 2

Multi-purpose tray MP tray

Paper size Paper types No. of sheets

Paper Tray

(Tray #1)

A4, Letter, Executive,A5, A5 (Long Edge), A6,B5 and B6.

Plain paper, Thin paper,Bond paper andRecycled paper

up to 250

[80 g/m2]

Transparency up to 10

Multi-purpose tray

(MP tray)

Width: 69.8 to 216 mm

Length: 116 to 406.4 mm

Plain paper, Thin paper,Thick paper, Bondpaper, Recycled paper,Envelopes and Labels.

up to 50

[80 g/m2]

up to 3 (envelopes)

Transparency up to 10

Paper Tray

(Tray #2)

A4, Letter, Executive,A5, B5 and B6.

Thin paper, Plain paper,Bond paper andRecycled paper

up to 250

[80 g/m2]


28/222


17

2

Recommended paper specifications 2

The following paper specifications are suitable for this machine.

Handling and using specialpaper 2

The machine is designed to work well withmost types of xerographic and bond paper.

However, some paper variables may have aneffect on print quality or handling reliability.Always test samples of paper beforepurchasing to ensure desirable performance.Store paper in its original packaging and keepit sealed. Keep the paper flat and away frommoisture, direct sunlight and heat.

Some important guidelines when selectingpaper are:

Do not use inkjet paper because it may

cause a paper jam or damage yourmachine.

Preprinted paper must use ink that canwithstand the temperature of themachine's fusing process (200 degreescentigrade).

If you use bond paper, paper having arough surface or paper that is wrinkled orcreased, the paper may exhibit degradedperformance.

Basis weight 75-90 g/m2

Thickness 80-110 m

Roughness Higher than 20 sec.

Stiffness 90-150 cm3/100

Grain direction Long grain

Volume resistivity 10e9-10e11ohm

Surface resistivity 10e9-10e12ohm-cm

Filler CaCO3(Neutral)

Ash content Below 23 wt%

Brightness Higher than 80%

Opacity Higher than 85%


29/222

Chapter 2

18

Types of paper to avoid 2

IMPORTANT

Some types of paper may not perform wellor may cause damage to your machine.

DO NOT use paper:

that is highly textured

that is extremely smooth or shiny

that is curled or warped

1 2mm

that is coated or has a chemical finish

that is damaged, creased or folded

that exceeds the recommended weightspecification in this guide

with tabs and staples

with letterheads using low temperaturedyes or thermography

that is multipart or carbonless

that is designed for inkjet printing

If you use any of the types of paper listedabove, they may damage your machine.This damage is not covered under anyBrother warranty or service agreement.

Envelopes 2

Most envelopes will be suitable for yourmachine. However, some envelopes may

have feed and print-quality problemsbecause of the way they have been made. Asuitable envelope should have edges withstraight, well-creased folds and the leadingedge should not be thicker than two sheets ofpaper. The envelope should lie flat and not beof baggy or flimsy construction. You shouldbuy quality envelopes from a supplier whounderstands that you will be using theenvelopes in a laser machine.

Envelopes can only be fed from the MP tray.Do not print envelopes using duplex printing.We recommend that you print a test envelopeto make sure the print results are what youwant before you print or purchase a largequantity of envelopes.

Check the following:

Envelopes should have a lengthwisesealing flap.

The sealing flaps should be folded crisply

and correctly (irregularly cut or foldedenvelopes may cause paper jams).

Envelopes should consist of two layers ofpaper in the area circled in figure below.

1 Feeding direction

Envelope joints that are sealed by themanufacturer should be secure.

We recommend that you do not printwithin 15 mm of the edges of envelopes.

1

1

11


30/222


19

2

Types of envelopes to avoid 2

IMPORTANT

DO NOT use envelopes: that are damaged, curled, wrinkled or

an unusual shape

that are extremely shiny or textured

with clasps, staples, snaps or tiestrings

with self-adhesive closures

that are of a baggy construction

that are not sharply creased that are embossed (have raised writing

on them)

that were previously printed by a lasermachine

that are pre-printed on the inside

that cannot be arranged neatly whenstacked

that are made of paper that weighs

more than the paper weightspecifications for the machine

with edges that are not straight orconsistently square

with windows, holes, cut-outs orperforations

with glue on surface as shown in figurebelow

with double flaps as shown in figurebelow

with sealing flaps that have not beenfolded at purchase

with sealing flaps as shown in figure

below

with each side folded as shown infigure below

If you use any of the types of envelopeslisted above, they may damage yourmachine. This damage is not coveredunder any Brother warranty or serviceagreement.

Occasionally you may experience paperfeed problems caused by the thickness,size and flap shape of the envelopes youare using.


31/222

Chapter 2

20

Labels 2

The machine will print on most types of labelsdesigned for use with a laser machine. Labels

should have an adhesive that is acrylic-basedsince this material is more stable at the hightemperatures in the fuser unit. Adhesivesshould not come in contact with any part ofthe machine, because the label stock maystick to the drum unit or rollers and causejams and print quality problems. No adhesiveshould be exposed between the labels.Labels should be arranged so that they coverthe entire length and width of the sheet. Usinglabels with spaces may result in labels

peeling off and causing serious jams or printproblems.

All labels used in this machine must be ableto withstand a temperature of 392 degreesFahrenheit (200 degrees centigrade) for aperiod of 0.1 seconds.

Label sheets should not exceed the paperweight specifications described in this UsersGuide. Labels exceeding this specificationmay not feed or print correctly and may cause

damage to your machine.

Labels can be fed from the MP Tray only.

Types of labels to avoid 2

Do not use labels that are damaged, curled,wrinkled or an unusual shape.

IMPORTANTDO NOT feed part used label sheets. Theexposed carrier sheet will damage yourmachine.


32/222


21

2

Loading documents 2

Using the automaticdocument feeder (ADF) 2

The ADF can hold up to 50 pages and feedseach sheet individually. Use standard

80 g/m2paper and always fan the pagesbefore putting them in the ADF.

Recommended environment 2

IMPORTANT DO NOT leave thick documents on the

scanner glass. If you do this, the ADF mayjam.

DO NOT use paper that is curled,wrinkled, folded, ripped, stapled, paper-clipped, pasted or taped.

DO NOT use cardboard, newspaper orfabric.

To avoid damaging your machine whileusing the ADF, DO NOT pull on thedocument while it is feeding.

Note

To scan non-standard documents seeUsing the scanner glasson page 22.

Make sure documents written with ink arecompletely dry.

Documents to be faxed must be from 148to 215.9 mm wide and from 148 to355.6 mm long, and of a standard weight

[80 g/m2].

a Unfold the ADF document outputsupport flap (1) and the ADF supportflap (2).

b Fan the pages well.c Place your document face up, top edge

firstin the ADF until you feel it touch thefeed roller.

d Adjust the paper guides (1) to fit thewidth of your document.

Temperature: 20 to 30CHumidity: 50% - 70%

Paper: Xerox Premier TCF 80 g/m2or Xerox

Business 80 g/m2

1

2

1


33/222

Chapter 2

22

Using the scanner glass 2

You can use the scanner glass to fax, copy or

scan pages of a book or one page at a time.Documents can be up to 215.9 mm wide and355.6 mm long.

Note

To use the scanner glass, the ADF mustbe empty.

a Lift the document cover.

b Using the document guidelines on theleft, centre the document face down onthe scanner glass.

c Close the document cover.

IMPORTANTIf the document is a book or is thick do notslam the cover or press on it.


34/222

23

3

3

Mode Timer3

The machine has three mode keys on thecontrol panel: Fax, Scan, and Copy.

You can set how much time the machinetakes after the last Copy or Scan operation toreturn to Fax mode. If you choose Off, themachine will stay in the mode you used last.

Also, this setting also sets the time themachine will change from individual user to

the Public user when using Secure FunctionLock. (See Switching Userson page 31.)

a Press Menu, 1, 1.

b Press aor bto choose 0 Sec,30 Secs, 1 Min, 2 Mins, 5 Minsor

Off.Press OK.

c Press Stop/Exit.

Paper settings3

Paper Type 3

Set up the machine for the type of paper youare using. This will give you the best printquality.

a Do one of the following: To set the paper type for the

MP Traypress Menu, 1, 2, 1, 1. To set the paper type for Tray#1

press Menu, 1, 2, 1, 2.

To set the paper type for Tray#2 1press Menu, 1, 2, 1, 3if you installedthe optional tray.

1 Tray#2 Onlyor T2appears only if theoptional tray is installed.

b Press aor bto choose Thin, Plain,Thick, Thicker, TransparencyorRecycled Paper.Press OK.

c Press Stop/Exit.

Note

You can choose Transparencyfor Tray#1 and the MP Tray.

General Setup 3


35/222

Chapter 3

24

Paper Size 3

You can use ten sizes of paper for printing

copies: A4, Letter, Legal, Executive, A5,A5 L, A6, B5, B6 and Folio and four sizes forprinting faxes: A4, Letter, Legal and Folio.

When you change the size of paper in thetray, you will also need to change the settingfor paper size at the same time so yourmachine can fit the document or an incomingfax on the page.

a Do one of the following:

To set the paper size for theMP Traypress Menu, 1, 2, 2, 1.

To set the paper size for Tray#1press Menu, 1, 2, 2, 2.

To set the paper size for Tray#2 1press Menu, 1, 2, 2, 3if you installedthe optional tray.

1 Tray#2 Onlyor T2appears only if theoptional tray is installed.

b Press aor bto choose A4, Letter,Legal, Executive, A5, A5 L, A6, B5,B6, Folioor Any.Press OK.

c Press Stop/Exit.

Note

Legal, FolioandAnysize appears onlywhen you choose the MP tray.

If you chooseAnyfor the MP Tray PaperSize: You must choose MP Onlyfor theTray Use setting. You cannot use the AnyPaper Size selection for the MP tray whenmaking N in 1 copies. You must chooseone of the other available Paper Sizeselections for the MP tray.

A5 LandA6size are not available for theoptional Tray#2.

d If you chose Transparencyfor the

Paper Type you will only be able tochoose Letter, Legal, Folioor A4size paper in stepb.

Tray Use in copy mode 3

You can change the priority tray that the

machine will use for printing copies.When you choose Tray#1 Only, MP Only

or Tray#2 Only 1, the machine pulls thepaper only from that tray. If the selected trayis out of paper, No Paperwill appear on theLCD. Insert the paper in the empty tray.

To change the tray setting follow theinstructions below:

a Press Menu, 1, 6, 1.

b Press aor bto choose Tray#1 Only,Tray#2 Only 1, MP Only,MP>T1>T2 1or T1>T2 1>MP.Press OK.1 Tray#2 Onlyor T2appears only if the

optional tray is installed.

c Press Stop/Exit.

Note

When loading the documents in the ADFand MP>T1>T2or T1>T2>MPis selected,the machine looks for the tray with themost suitable paper and pulls paper fromthat tray. If no tray has suitable paper, themachine pulls paper from the higherpriority tray.

When using the scanner glass, yourdocument is copied from the higherpriority tray even if more suitable paper is

in another paper tray.


36/222

General Setup

25

3

Tray Use in fax mode 3

You can change the default tray that the

machine will use for printing received faxes.When you choose Tray#1 Only, MP Only

or Tray#2 Only 1, the machine pulls thepaper only from that tray. If the selected trayis out of paper, No Paperwill appear on theLCD. Insert the paper in the empty tray.

When you choose T1>T2 1>MP, the machinepulls paper from Tray #1 until it is empty, thenfrom Tray #2, and then from the MP tray.

When you choose MP>T1>T2 1, the machinepulls paper from the MP tray until it is empty,then from Tray #1, and then from Tray #2.

Note

You can use four sizes of paper forprinting faxes: A4, Letter, Legal or Folio.When a suitable size is not in any of thetrays received faxes will be stored in themachines memory and Size mismatchwill appear on the LCD. (For details, see

Error and maintenance messageson page 126.)

If the tray is out of paper and receivedfaxes are in the machines memory,No Paperwill appear on the LCD. Insertpaper in the empty tray.


b Press aor bto choose Tray#1 Only,

Tray#2 Only

1

, MP Only,MP>T1>T2 1or T1>T2 1>MP.Press OK.1 Tray#2 Onlyor T2appears only if the


c Press Stop/Exit.

Tray Use in print mode 3

You can change the default tray the machine

will use for printing from your computer.a Press Menu, 1, 6, 3.

b Press aor bto choose Tray#1 Only,Tray#2 Only 1, MP Only,MP>T1>T2 1or T1>T2 1>MP.Press OK.1 Tray#2 Onlyor T2appears only if the


c Press Stop/Exit.Note

The setting in the printer driver will takepriority over the setting made on thecontrol panel.

If the control panel is set toTray#1 Only, MP Onlyor

Tray#2 Only 1and you chooseAuto Selectin the printer driver, the

machine pulls the paper from that tray.1 Tray#2 Onlyappears only if the optional tray is

installed.


37/222

Chapter 3

26

Volume settings 3

Ring volume3

You can choose a ring volume level from arange of settings, from Highto Off.

While in Fax mode press or to adjustthe volume level. The LCD will show thecurrent setting, and each key press willchange the volume to the next level. Themachine will keep the new setting until youchange it.

You can also change the ring volume throughthe menu:


b Press aor bto choose Off, Low, MedorHigh.Press OK.

c Press Stop/Exit.

Beeper volume 3

When the beeper is on, the machine will beepwhen you press a key, make a mistake, orafter you send or receive a fax. You canchoose a range of volume levels, from Highto Off.



c Press Stop/Exit.

Speaker volume 3

You can choose a range of speaker volume

levels, from Highto Off.a Press Menu, 1, 3, 3.


c Press Stop/Exit.


38/222

General Setup

27

3

Automatic daylightsavings time 3

You can set the machine to changeautomatically for Daylight Savings Time. Itwill set itself forward one hour in the Spring,and back one hour in the Autumn.

a Press Menu1, 4.

b Press aor bto choose Onor Off.Press OK.

c Press Stop/Exit.

Ecology features 3

Toner Save3

You can save toner using this feature. Whenyou set Toner Save to On, prints appearlighter. The default setting is Off.


b Press aor bto choose Onor Off.Press OK.

c Press Stop/Exit.

Note

We do not recommend Toner Save forprinting Photo or Greyscale images.


39/222

Chapter 3

28

Sleep Time 3

The Sleep Time setting can reduce power

consumption by turning off the fuser while themachine is idle.

You can choose how long the machine must

be idle before it goes into sleep mode. When

the machine receives a fax, computer data, or

makes a copy, the timer will be reset. The

default setting is 05 minutes.

While the machine is in sleep mode the LCD

will display Sleep. When printing or copying

in sleep mode, there will be a short delay

while the fuser warms up.

a Press Menu1, 5, 2.

b Enter the length of time the machine isidle before entering sleep mode.

Press OK.

c Press Stop/Exit.

Turning off the scannerlamp 3

The scanner lamp stays on for 16 hours

before automatically switching off to preserve

the life of the lamp and reduce power

consumption.

To turn the scanner lamp off manually press

the dand ckeys simultaneously. The scanner

lamp will remain turned off until the next time

you use the scanning feature.

Note

Turning the lamp off regularly will reduce

the lamps life.

LCD Contrast 3

You can change the contrast to make the

LCD look lighter or darker.

a Press Menu, 1, 7.

b Press dto make the LCD lighter. Or,press cto make the LCD darker.

Press OK.

c Press Stop/Exit.


40/222

29

4

4

Secure Function Lock 2.04

Secure Function Lock lets you restrict Publicaccess to the following machine functions:

PC Print

USB Direct Print

Copy

Fax Tx

Fax Rx

Scan

This feature also prevents users fromchanging the Default settings of the machineby limiting access to the Menu settings.

Before using the security features you mustfirst enter an administrator password.

Access to restricted operations can beenabled by creating a restricted user.Restricted users must enter a user password

to use the machine.Make a careful note of your password. If youforget it, you will have to reset the passwordstored in the machine. For information abouthow to reset the password call your Brotherdealer.

Note

Secure Function Lock can be set manuallyat the control panel or by using Web

Based Management. We recommendusing Web Based Management toconfigure this feature. For moreinformation, see the Network UsersGuideon the CD-ROM.

Only administrators can set limitationsand make changes for each user.

When Secure Function Lock is on, youcan only use 1.Contrastand7.Coverpg Setupin the Fax menu.

If Fax Tx is disabled, you cannot use anyfunction in the Fax menu.

Polling Receive is enabled only when both

Fax Tx and Fax Rx are enabled.

Setting the password for theadministrator 4

The password you set in these steps is for theadministrator. This password is used to setup users and to turn Secure Function Lock onor off. (See Setting up restricted users

on page 30and Turning Secure FunctionLock on/offon page 31.)


b Enter a four-digit number for thepassword using numbers 0-9.Press OK.

c Re-enter the password when the LCDshows Verify:.

Press OK.d Press Stop/Exit.

Changing the password forthe administrator 4


b Press aor bto choose Set Password.

Press OK.c Enter the registered four-digit password.

Press OK.

d Enter a four-digit number for the newpassword.Press OK.

e If the LCD shows Verify:re-enter thenew password.Press OK.

f Press Stop/Exit.

Security features 4


41/222

Chapter 4

30

Setting up the public usermode 4

Public user mode restricts the functions thatare available for Public users. Public users donot need to enter a password to access thefeatures made available through this setting.You can set up one Public user.


b Press aor bto choose Setup ID.Press OK.

c Enter the administrator password.Press OK.

d Press aor bto choose Public.Press OK.

e Press aor bto choose EnableorDisablefor Fax Tx.Press OK.After you have set Fax Tx, repeat thisstep for Fax Rx, Copy, Scan,

USB Directand PC Print.When you have finished changingsetting, press aor bto choose Exitandpress OK.

f Press Stop/Exit.

Setting up restricted users 4

You can set up users with restrictions and a

password for functions that are available tothem. You can set up more advancedrestrictions, such as by page count or PCuser login name through Web BasedManagement. (For more information, see theNetwork Users Guideon the CD-ROM.) Youcan set up to 25 restricted users withrestrictions and a password.


b Pressa

orb

to choose Setup ID.Press OK.

c Enter the administrator password.Press OK.

d Press aor bto choose User01.Press OK.

e Use the numeric keys to enter the username. (See Entering texton page 180.)Press OK.

f Enter a four-digit password for the user.Press OK.

g Press aor bto choose EnableorDisablefor Fax Tx.Press OK.After you have set Fax Tx, repeat thisstep for Fax Rx, Copy, Scan,USB Directand PC Print.When you have finished changing

setting, press aor bto choose Exitandpress OK.

h Repeat stepsdtogfor entering eachadditional user and password.

i Press Stop/Exit.

Note

You cannot use the same name asanother users name.


42/222

Security features

31

4

Turning Secure FunctionLock on/off 4

If you enter the wrong password, the LCD willshow Wrong Password. Re-enter thecorrect password.

Turning Secure Function Lock on


b Press aor bto choose Lock OffiOn.Press OK.

c Enter your four-digit administratorpassword.Press OK.

Turning Secure Function Lock off


b Press aor bto choose Lock OniOff.Press OK.

c Enter your four-digit administratorpassword.Press OK.

Switching Users 4

This setting allows you to switch between

registered restricted users or Public modewhen Secure Function Lock is turned on.

Changing to the restricted user Mode

a Hold down Shiftas you pressSecure/Direct.

b Press aor bto choose your name.Press OK.

c Enter your four-digit password.

Press OK.

Note

If you press a Mode key that is restricted,Access Deniedwill appear on the LCDand then the machine will ask your name.If you are a restricted user with access tothis Mode, press aor bto choose yourname and enter your four-digit password.

Changing to the Public Mode

After a restricted user has finished using themachine, it will return to the Public settingwithin the same time as the Mode Timersetting (Menu, 1, 1). (See Mode Timeron page 23.) You can also exit from therestricted user mode by pressing the currentMode key you are in. Then the LCD will askyou Go to Public?Press aor bto choose1.Yes.

Press OK.


43/222

Chapter 4

32

Setting Lock 4

Setting Lock lets you set a password to stop

other people from accidentally changing yourmachine settings.

Make a careful note of your password. If youforget it you will have to reset the passwordsstored in the machine. Please call youradministrator or Brother dealer.

While Setting Lock is On, you cannot changethe following settings without a password:

Date/Time

Station IDAddress Book

Mode Timer

Paper Type

Paper Size

Volume

Auto Daylight

Ecology

Tray Use

LCD Contrast

Setting Lock

Secure Function Lock

Dial Restriction

Setting up the password 4


b Enter a four-digit number for thepassword using numbers 0-9.Press OK.

c Re-enter your password when the LCDshows Verify:.Press OK.

d Press Stop/Exit.

Changing your Setting Lockpassword 4


b Press aor bto choose Set Password.Press OK.

c Enter your four-digit password.Press OK.

d Enter a four-digit number for the newpassword.Press OK.

e Re-enter your new password when theLCD shows Verify:.Press OK.

f Press Stop/Exit.


44/222

Security features

33

4

Turning Setting Lock on/off 4

If you enter the wrong password when

following the instructions below, the LCD willshow Wrong Password. Re-enter thecorrect password.

Turning Setting Lock on


b Press aor bto choose On.Press OK.

c Enter your four-digit password.

Press OK.

d Press Stop/Exit.Turning Setting Lock off


b Enter your four-digit password.Press OKtwice.

c Press Stop/Exit.


45/222

Chapter 4

34

Restricting dialling 4

This feature is to prevent users from sending

a fax or call to a wrong number by mistake.You can set the machine to restrict dialling byusing the dial pad, One Touch, Speed Dialand LDAP search.

If you choose Off, the machine does notrestrict the dialling method.

If you choose Enter # twice, the machinewill prompt you to re-enter the number, andthen if you re-enter the same numbercorrectly, the machine will start dialling. If you

re-enter the wrong number, the LCD willshow an error message.

If you choose On, the machine will restrict allfax sending and outbound calls for thatdialling method.

Dial pad restriction 4


b Press aor bto choose Off,Enter # twiceor On.Press OK.

c Press Stop/Exit.

One Touch restriction 4



c Press Stop/Exit.

Speed Dial restriction 4



c Press Stop/Exit.

LDAP server restriction 4



c Press Stop/Exit.

Note

The Enter # twicesetting will not workif you lift an external handset beforeentering the number. You will not be

asked to re-enter the number. If you chose Onor Enter # twice, you

cannot use the Broadcasting feature andcannot combine quick dial numbers whendialling.


46/222

Section II

Fax II

Sending a fax 36

Receiving a fax 46

Telephone and external devices 52

Dialling and storing numbers 58Remote Fax Options 65

Polling 72

Printing reports 75


47/222

36

5

How to fax5

Entering fax mode 5

To enter fax mode press (Fax), and thekey will glow blue.

Sending a single-sided faxfrom the ADF 5

Using the ADF to send your faxes is theeasiest way. To cancel a fax in progresspress Stop/Exit.

a Make sure you are in Fax mode .

b Place your document face upin theADF.

c Dial the fax number. (See How to dialon page 58.)

d Press Start.The machine scans the pages intomemory and then sends the document.

Note

If the Out of Memorymessageappears while scanning a document intomemory, press Stop/Exitto cancel orStartto send the scanned pages.

Sending a 2-sided fax fromthe ADF 5

You can send a 2-sided document from theADF. To cancel a fax in progress pressStop/Exit.


b Place your document in the ADF.

c Press Duplex.d Dial the fax number. (See How to dial

on page 58.)

e Press Start.The machine will now scan and send yourdocument.

Note

Legal size 2-sided documents cannot be

faxed from the ADF. When the machine is ready to scan a

2-sided document, the LCD shows forDuplex in the lower right corner.

Sending a fax 5


48/222

Sending a fax

37

5

Changing a 2-sided fax layout

You need to choose the duplex scanningformat before you send a fax. The format you

choose will depend on the layout of your2-sided document.


b Do one of the following: If your document is flipped on the

Long edge, press aor bto chooseLong edge.

Press OK.

If your document is flipped on theShort edge, press aor bto chooseShort edge.

Press OK.

c Press Stop/Exit.

Sending a fax from thescanner glass 5

You can use the scanner glass to fax thepages of a book, or a single page at a time.The documents can be up to Letter, A4, Legalor Folio size. Press Stop/Exitto cancel a faxin progress.


b Place your document face downon thescanner glass.

c Dial the fax number. (See How to dialon page 58.)

d Press Start.The machine starts scanning the firstpage.

e After the machine scans the page, theLCD will prompt you to choose one ofthe options below:

Flatbed Fax:

Next Page?a 1.Yesb 2.No (Send)

Select abor OK

Press 1to send another page.Go to stepf.

Press 2or Startto send thedocument. Go to stepg.

f Place the next page on the scanner

glass, press OK. Repeat stepseandffor each additional page.

Flatbed Fax:

Set Next PageThen Press OK

g Your machine will automatically sendthe fax.

Long edge

Portrait Landscape

Short edge

Portrait Landscape


49/222

Chapter 5

38

Note

When faxing multiple pages from thescanner glass, real time transmission

should be set to Off. (See Real TimeTransmissionon page 43.)

Faxing Letter/Legal/Folio sizedocuments from the scannerglass 5

When faxing Letter/Legal/Folio sizedocuments, you need to set the scan glasssize to Letteror Legal/Foliootherwise aportion of your faxes will be missing.


b Press Menu, 1, 9, 1.

c Press aor bto choose LetterorLegal/Folio.Press OK.

d Press Stop/Exit.

Cancelling a fax in progress 5

Press Stop/Exitto cancel the fax. If youpress Stop/Exitwhile the machine is diallingor sending, the LCD will show as below:

Clear Fax?

a 1.Yesb 2.No

Select abor OK

Press 1to cancel the fax.


50/222

Sending a fax

39

5

Broadcasting 5

Broadcasting lets you send the same fax

message to more than one fax number. Youcan include Groups, One Touch, Speed Dialnumbers and up to 50 manually diallednumbers in the same broadcast.

You can broadcast up to 390 differentnumbers. This will depend on how manygroups, access codes or credit card numbersyou have stored, and on how many delayedor stored faxes in memory.

NoteUse Search/Speed Dialto help youchoose numbers easily.


b Load your document.

c Enter a number.Press OK.You can use either a One Touch,

Speed Dial, a Group number, or anumber manually entered using the dialpad. (See How to dialon page 58.)

d Repeat stepcuntil you have enteredall the fax numbers you want tobroadcast to.

e Press Start.After the broadcast is finished the machinewill print a broadcast report to let you knowthe results.

Note

The scan profile of the One-Touch,Speed-Dial or Group number you chosefirst will be applied to the broadcast.

If the Fax Resolution setting of the faxnumber you chose first is S.Fineand youenter a stored I-Fax number,Select Std/Finewill appear on theLCD. Press Stop/Exit. Press Resolutionand choose Standard, Fineor Photothen re-enter the I-Fax number. If youwant to enter other numbers, go back tostepc.

Cancelling a Broadcast inprogress 5

While broadcasting you can cancel the faxcurrently being sent or the whole broadcastjob.

a Press Menu, 2, 7.The LCD will display the Broadcast jobnumber followed by the fax numberbeing dialled (for example,#001 0123456789) and the broadcastjob numbers (for example,Broadcast#001).

b Press aor bto choose to cancel the faxbeing sent or the Broadcast job number.Press OK.

c Press 1to clear the job number or 2toexit.If you chose to only cancel the faxcurrently being sent in stepb, themachine will ask you if you want tocancel the broadcast. Press 1to clear

the whole broadcast job or 2to exit.

d Press Stop/Exit.


51/222

Chapter 5

40

Additional sendingoperations 5

Sending faxes using multiplesettings 5

Before you send a fax, you can change anycombination of these settings: Contrast,Resolution, Overseas mode, Delayed faxtimer, Polling transmission, Real timetransmission or Cover page settings.

a Make sure you are in Fax mode .After each setting is accepted, the LCDasks if you want to enter more settings.

22.Setup SendNext?

a 1.Yesb 2.No

Select abor OK

b Do one of the following: To choose more settings, press 1.

The LCD returns to the Setup Sendmenu so you can choose anothersetting.

If you have finished choosingsettings, press 2and go to the nextstep for sending your fax.

Electronic cover page 5

This feature will notwork unless you have

already programmed your Station ID. (Seethe Quick Setup Guide.)

You can automatically send a cover pagewith every fax. Your cover page includes yourStation ID, a comment, and the name (ornumber) stored in the One Touch orSpeed Dial memory.

By choosing Next Fax:Onyou can alsodisplay the number of pages on the coverpage.

You can choose one of the following presetcomments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments,you can enter two personal messages of yourown, up to 27 characters long. Use the charton page 180for help entering characters.

(See Composing your own commentson page 41.)

5.(User Defined)

6.(User Defined)


52/222

Sending a fax

41

5

Composing your own comments 5

You can set up two comments of your own.

a Make sure you are in Fax mode .b Press Menu, 2, 2, 8.

c Press aor bto choose 5.or 6.to storeyour own comment.Press OK.

d Enter your own comment using the dialpad.Press OK.

Use the chart on page 180for help enteringcharacters.

Send a cover page for the next fax 5

If you want to send a cover page only for thenext fax, your machine will ask you to enterthe number of pages you are sending so itcan be printed on the cover page.



c Press Menu, 2, 2, 7.

d Press aor bto choose Next Fax:On(or Next Fax:Off).Press OK.

e Press aor bto choose a comment.Press OK.

f Enter two digits to show the number ofpages you are sending.Press OK.For example, enter 0, 2for 2 pages or 0,0to leave the number of pages blank. Ifyou make a mistake, press dorClear/Backto back up and re-enter thenumber of pages.

Send a cover page for all faxes 5

You can set the machine to send a coverpage whenever you send a fax.



c Press aor bto choose On(or Off).Press OK.

d Press aor bto choose a comment.Press OK.

Using a printed cover page5

If you want to use a printed cover page thatyou can write on, you can print the samplepage and attach it to your fax.



c Press aor bto choose Print Sample.Press OK.

d Press Start.

e After the machine prints a copy of yourcover page, press Stop/Exit.


53/222

Chapter 5

42

Contrast 5

For most documents the default setting of

Autowill give the best results. Itautomatically chooses the suitable contrastfor your document.

If your document is very light or dark,changing the contrast may improve thequality of the fax.

Use Darkto make the faxed documentlighter.

Use Lightto make the faxed documentdarker.



c Press Menu, 2, 2, 1.

d Press aor bto choose Auto, LightorDark.Press OK.

NoteEven if you choose Lightor Dark, themachine will send the fax using the Autosetting if you choose Photoas the FaxResolution.

Changing Fax Resolution 5

The quality of a fax can be improved by

changing the Fax Resolution. Resolution canbe changed for the next fax or for all faxes.

To change the Fax Resolution settingfor the nextfax 5



c Press Resolution, then aor bto choose

the resolution.Press OK.

To change the default Fax Resolution

setting 5



c Press aor bto choose the resolutionyou want.Press OK.

Note

You can choose four different resolutionsettings.

Standard: Suitable for most typeddocuments.

Fine: Good for small print and transmits alittle slower than Standard resolution.

S.Fine: Good for small print or artworkand transmits slower than Fine resolution.

Photo: Use when the document hasvarying shades of grey or is a photograph.This has the slowest transmission time.


54/222

Sending a fax

43

5

Dual access 5

You can dial a number, and start scanning the

fax into memoryeven when the machine issending from memory, receiving faxes orprinting PC data. The LCD will show the newjob number.

The number of pages you can scan into thememory will vary depending on the data thatis printed on them.

Note

If you get an Out of Memorymessagewhile scanning the first page of a fax,press Stop/Exitto cancel scanning. If youget an Out of Memorymessage whilescanning a subsequent page, you canpress Startto send the pages scanned sofar, or press Stop/Exitto cancel theoperation.

Real Time Transmission 5

When you are sending a fax, the machine willscan the documents into the memory beforesending. Then, as soon as the telephone lineis free, the machine will start dialling andsending.

If the memory