brother mfc-9460cdn mfc-9560cdw color multifunction printer users manual

7/27/2019 Brother MFC-9460CDN MFC-9560CDW Color Multifunction printer users manual

1/101

ADVANCEDUSERS GUIDE

MFC-9460CDN

MFC-9560CDW

Not all models are available in all countries.

MFC-9560CDW (in USA):Please go to the Brother Solutions Center at

http://solutions.brother.com/ and click Manuals on

your model page to download the other manuals.Version 0

USA/CAN
http://solutions.brother.com/http://solutions.brother.com/


2/101

i

User's Guides and where do I find it?

Which manual? What's in it? Where is it?

Safety and Legal Please read the Safety Instructions before

you set up your machine.

Printed / In the Box

Quick Setup Guide Read this Guide first. Follow the

instructions for setting up your machine

and installing the drivers and software for

the operating system and connection type

you are using.


Basic User's Guide Learn the basic Fax, Copy, Scan and

Direct Print operations and how to replace

consumables. See troubleshooting tips.


Advanced User's Guide Learn more advanced operations: Fax,

Copy, security features, printing reports

and performing routine maintenance.

For USA:

(MFC-9460CDN)

PDF file /

Documentation CD-ROM /

In the Box

(MFC-9560CDW)

PDF file /

Brother Solutions Center at

http://solutions.brother.com/

For Other Countries:

PDF file /

Documentation CD-ROM /In the Box

Software User's Guide Follow these instructions for Printing,

Scanning, Network Scanning, Remote

Setup, PC-Fax, and using the Brother

ControlCenter utility.

Network Glossary This Guide provides basic information

about advanced network features of

Brother machines along general

networking and common terms.

Network User's Guide This Guide provides useful information of

wired and wireless network settings and

security settings using Brother machine.

You can also find supported protocol

information for your machine and the

detailed troubleshooting tips.
http://solutions.brother.com/http://solutions.brother.com/


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ii

Table of Contents

1 General Setup 1

Memory storage.....................................................................................................1

Volume settings.....................................................................................................1Ring volume.....................................................................................................1

Beeper volume ................................................................................................2

Speaker volume............................................................................................... 2

Automatic daylight savings time ............................................................................ 3

Ecology features .................................................................................................... 3

Toner Save ......................................................................................................3

Sleep Mode .....................................................................................................4

Deep Sleep mode............................................................................................4

LCD Contrast.........................................................................................................4

Dial Prefix ..............................................................................................................5

Setting up the prefix number ...........................................................................5

Changing the prefix number ............................................................................ 5

Mode Timer............................................................................................................6

2 Security features 7

Secure Function Lock 2.0 ......................................................................................7

Setting the password for the administrator .....................................................8

Changing the password for the administrator..................................................8

Setting up the public user mode ......................................................................9

Setting up restricted users...............................................................................9Turning Secure Function Lock on/off.............................................................10

Switching Users.............................................................................................10

Setting Lock.........................................................................................................11

Setting up the password................................................................................12

Changing your Setting Lock password ..........................................................12

Turning Setting Lock on/off............................................................................13

Restricting dialing ................................................................................................13

Dial pad restriction.........................................................................................13

One Touch restriction ....................................................................................14

Speed Dial restriction ....................................................................................14

3 Sending a fax 15

Additional sending options................................................................................... 15

Changing a 2-sided fax layout .......................................................................15

Sending faxes using multiple settings ...........................................................15

Contrast .........................................................................................................16

Changing Fax Resolution ..............................................................................16

Additional sending operations.............................................................................. 17

Sending a fax manually .................................................................................17

Sending a fax at the end of a conversation ...................................................18

Dual access (black & white only)...................................................................18Broadcasting (black & white only) .................................................................19

Real Time Transmission................................................................................20


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iii

Overseas Mode .............................................................................................21

Delayed Fax (black & white only) ..................................................................21

Delayed batch transmission (black & white only) ..........................................22

Checking and canceling waiting jobs.............................................................22

Electronic cover page (black & white only) ....................................................23

Polling overview...................................................................................................25

Polled transmit (black & white only)...............................................................25

4 Receiving a fax 26

Remote Fax Options (black & white only)............................................................26

Receiving faxes into memory when the paper tray is empty .........................26

Fax Forwarding..............................................................................................26

Paging ...........................................................................................................27

Fax Storage ...................................................................................................27

PC-Fax Receive ............................................................................................28

Changing Remote Fax Options .....................................................................29

Remote retrieval ............................................................................................30Remote fax commands..................................................................................33

Additional receiving operations............................................................................34

Printing a reduced incoming fax ....................................................................34

Duplex (2-sided) printing for Fax mode .........................................................34

Setting the Fax Receive Stamp (black & white only).....................................35

Receiving a fax at the end of a conversation.................................................35

Setting the Print Density ................................................................................35

Printing a fax from the memory .....................................................................35

Polling overview...................................................................................................36

Polling receive ...............................................................................................36

Stop polling....................................................................................................36

5 Dialing and storing numbers 37

Telephone line services.......................................................................................37

Tone or Pulse (Canada only).........................................................................37

For Fax/Tel mode only...................................................................................37

Special line considerations ............................................................................37

Additional dialing operations................................................................................39

Dialing access codes and credit card numbers .............................................39

Additional ways to store numbers........................................................................ 39Setting up Groups for Broadcasting ..............................................................39

Changing Group numbers .............................................................................40

Deleting Group numbers ...............................................................................41

6 Printing reports 42

Fax reports...........................................................................................................42

Transmission verification report.....................................................................42

Fax Journal....................................................................................................42

Reports ................................................................................................................43

How to print a report ......................................................................................43


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iv

7 Making copies 44

Copy settings.......................................................................................................44

Stop copying..................................................................................................44

Enlarging or reducing the image copied ........................................................44

Improving copy quality...................................................................................45

Using the Options key ...................................................................................46Sorting copies using the ADF........................................................................47

Adjusting Contrast, Color and Brightness...................................................... 47

Making N in 1 copies (page layout) ...............................................................49

2 in 1 ID Copy................................................................................................50

Tray selection ................................................................................................51

Duplex (2-sided) copying.....................................................................................51

Duplex Copy (long edge flip) .........................................................................51

Advanced Duplex Copy (short edge flip) ....................................................... 53

A Routine maintenance 55

Cleaning and checking the machine....................................................................55

Cleaning the outside of the machine .............................................................55

Cleaning the scanner.....................................................................................56

Cleaning the laser scanner windows .............................................................57

Cleaning the corona wires .............................................................................61

Cleaning the drum unit ..................................................................................65

Cleaning the paper pick-up rollers.................................................................71

Calibration .....................................................................................................72

Auto Registration ........................................................................................... 73

Manual Registration.......................................................................................73

Frequency (Color Correction) ........................................................................74Checking the Page Counters.........................................................................74

Checking the remaining life of parts ..............................................................74

Replacing periodic maintenance parts.................................................................75

Packing and shipping the machine......................................................................76

B Options 84

Options ................................................................................................................84

Optional paper tray (LT-300CL)...........................................................................85

Memory board......................................................................................................85

SO-DIMM Types............................................................................................85

Installing extra memory .................................................................................86

C Glossary 88

D Index 92


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v


7/101

1

1

1Memory storage1

Your menu settings are stored permanently,

and in the event of a power failure will notbe

lost. Temporary settings (for example,

Contrast, Overseas Mode) willbe lost. Also,

during a power failure the machine will retain

the date and time and programed fax timer

jobs (fx. Delayed Fax) for approximately 60

hours. Other fax jobs in the machine memory

will not be lost.

Volume settings1

Ring volume 1

You can choose a ring volume level from a

range of settings, from High to Off.

While in Fax mode press or to adjust

the volume level. The LCD will show the

current setting, and each key press will

change the volume to the next level. The

machine will keep the new setting until youchange it.

You can also change the ring volume through

the menu:

a Press Menu, 1, 3, 1.

13.Volume1.Ring

a Medb High

Selectab

or OK

b Press a orb to choose Off, Low, Med orHigh.

Press OK.

c Press Stop/Exit.

General Setup 1


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Chapter 1

2

Beeper volume 1

When the beeper is on, the machine will beep

when you press a key, make a mistake, orafter you send or receive a fax. You can

choose a range of volume levels, from High

to Off.


13.Volume2.Beeper

a Medb High

Select ab or OK


Press OK.

c Press Stop/Exit.

Speaker volume 1

You can choose a range of speaker volume

levels, from High to Off.


13.Volume3.Speaker

a Medb High

Select ab or OK


Press OK.

c Press Stop/Exit.You can also adjust the speaker volume with

the control panel keys.

a Press (FAX).

b Press Hook.

c Press or .This setting will stay until you change it

again.

d Press Hook.


9/101

General Setup

3

1

Automatic daylightsavings time 1

You can set the machine to change

automatically for Daylight Savings Time. It

will set itself forward one hour in the Spring,

and back one hour in the Fall.


02.Date&Time2.Auto Daylight

a Onb Off

Select ab or OK

b Press a orb to choose On orOff.Press OK.

c Press Stop/Exit.

Ecology features 1

Toner Save1

You can save toner using this feature. When

you set Toner Save to On, print appears

lighter. The default setting is Off.


14.Ecology1.Toner Save

a Onb Off

Select ab or OK

b Press a orb to choose On orOff.Press OK.

c Press Stop/Exit.

Note

We do not recommend Toner Save for

printing Photo or Gray Scale images.


10/101

Chapter 1

4

Sleep Mode 1

The Sleep Mode Setting can reduce power

consumption. When the machine is in SleepMode (Power Save mode) it acts as though it

were turned off. Receiving data or starting an

operation wakes up the machine from Sleep

mode to Ready mode.

You can choose how long the machine must

be idle before it goes into sleep mode. When

the machine receives a fax, computer data or

makes a copy, the timer will be reset. The

default setting is 3 minutes.

While the machine is in sleep mode the LCDwill show Sleep.


14.Ecology2.Sleep Time

003Min

Enter & OK Key

b Enter the length of time the machine isidle before entering sleep mode.

Press OK.

c Press Stop/Exit.

Deep Sleep mode 1

If the machine is in Sleep mode and does not

receive any jobs for a certain length of time,

the machine will go into Deep Sleep mode

automatically and the LCD will show

Deep Sleep. Deep Sleep mode reducesmore power consumption than Sleep mode.

The machine will wake up and start warming

up, when the machine receives a fax,

computer data or makes a copy or when you

press a key on the control panel.

(For MFC-9560CDW only) If a wireless

network is enabled, the machine does not

enter Deep Sleep mode. To disable the

wireless network, see chapter 5in the

Network User's Guide.

LCD Contrast 1

You can change the contrast to make the

LCD look lighter or darker.

a Press Menu, 1, 6.

16.LCD Contrast

-nnonn+

Select d c & OK

b Press c to make the LCD darker. Or,press d to make the LCD lighter.

Press OK.

c Press Stop/Exit.


11/101

General Setup

5

1

Dial Prefix 1

The Dial Prefix setting will automatically dial a

predefined number before every fax numberyou dial. For example: If your telephone

system requires a 9 to dial an outside number

use this setting to automatically dial 9 for

every fax you send.

Setting up the prefix number 1

a (USA) Press Menu, 0, 5.(Canada) Press Menu, 0, 6.

b Enter the prefix number (up to 5 digits)on the dial pad.

Press OK.

Note

You can use the numbers 0 to 9, #, l

and !. (Press Hook to display !.)

You cannot use ! with any other numbers

or characters.

If your telephone system requires a timed

break recall (hookflash), press Hook to

enter the break.

(Canada only) If the pulse dialing mode is

on, # and l are not available to use.

c Press Stop/Exit.

Changing the prefix number 1

a (USA) Press Menu, 0, 5.(Canada) Press Menu, 0, 6.

b Do one of the following: To change the prefix number,

press 1.

To delete the prefix number,

press 1, and then press Clearto

delete the digits. Press OK.

Go to stepd.

To exit without making a change,

press 2. Go to stepd.

c Enter a new prefix number using the dialpad (up to 5 digits). Press OK.

d Press Stop/Exit.


12/101

Chapter 1

6

Mode Timer 1

The machine has three mode keys on the

control panel: FAX, SCAN, and COPY.

You can set how much time the machine

takes after the last Copy or Scan operation to

return to Fax mode. If you choose Off, the

machine will stay in the mode you used last.

This setting also sets the time the machine

will change from individual user to the Public

mode when using Secure Function Lock.

(See Switching Users on page 10.)

a Press Menu, 1, 1.

11.Mode Timera 2 Mins

5 Minsb Off

Select ab or OK

b Pressa

orb

to choose 0 Sec,30 Secs, 1 Min, 2 Mins, 5 Mins or

Off.

Press OK.

c Press Stop/Exit.


13/101

7

2

2

Secure Function Lock 2.02

Secure Function Lock lets you restrict Public

access to the following machine functions:

Fax Tx

Fax Rx

Copy

Scan

USB Direct

PC Print

Color Print

This feature also prevents users from

changing the Default settings of the machine

by limiting access to the Menu settings.

Before using the security features you must

first enter an administrator password.

Access to restricted operations can be

enabled by creating a restricted user.

Restricted users must enter a user password

to use the machine.

Make a careful note of your password. If you

forget it, you will have to reset the password

stored in the machine. For information about

how to reset the password call Brother

Customer Service.

Note Secure Function Lock can be set manually

at the control panel or by using Web

Based Management. We recommend

using Web Based Management to

configure this feature. For more

information, see the Network User's

Guide.

Only administrators can set limitations

and make changes for each user.

When Secure Function Lock is on, youcan only use 1.Contrast,

6.Polled TX and 7.Coverpg Setup

under2.Setup Send in the Fax menu.

If Fax Tx is disabled, you cannot use any

function in the Fax menu.

Polling Receive is enabled only when both

Fax Tx and Fax Rx are enabled.

Security features 2


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Chapter 2

8

Setting the password for theadministrator 2

The password you set in these steps is for theadministrator. This password is used to set

up users and to turn Secure Function Lock on

or off. (See Setting up restricted users

on page 9 andTurning Secure Function Lock

on/offon page 10.)


17.Security1.Function Lock

New Passwd:XXXXEnter & OK Key

b Enter a four-digit number for thepassword using numbers 0-9.

Press OK.

c Re-enter the password when the LCDshows Verify:.

Press OK.

dPress Stop/Exit.

Changing the password forthe administrator 2



a Lock OffiOnb Set Password

Select ab or OK

b Press a orb to choose Set Password.Press OK.

c Enter the registered four-digit password.Press OK.

d Enter a four-digit number for the newpassword.

Press OK.

e If the LCD shows Verify: re-enter thenew password.

Press OK.

f Press Stop/Exit.


15/101

Security features

9

2

Setting up the public usermode 2

Public user mode restricts the functions thatare available for Public users. Public users do

not need to enter a password to access the

features made available through this setting.

You can set up one Public user.



a Set Passwordb Setup ID

Select ab or OK

b Press a orb to choose Setup ID.Press OK.

c Enter the administrator password.Press OK.

d Press a orb to choose Public.Press OK.

e Press a orb to choose Enable orDisable forFax Tx.

Press OK.

After you have set Fax Tx, repeat this

step forFax Rx, Copy, Scan,

USB Direct, PC Print and

Color Print. When the LCD shows

Exit, press OK.

f Press Stop/Exit.

Setting up restricted users 2

You can set up users with restrictions and a

password for functions that are available tothem. You can set up more advanced

restrictions, such as by page count or PC

user login name, through Web Based

Management. (For more information, see the

Network User's Guide.) You can set up to 25

restricted users with restrictions and a

password.


17.Security

1.Function Locka Set Passwordb Setup ID

Select ab or OK

b Press a orb to choose Setup ID.Press OK.

c Enter the administrator password.Press OK.

d Press a orb to choose User01.Press OK.

e Use the numeric keys to enter the username. (See Entering textinAppendix C

of the Basic User's Guide.)

Press OK.

f Enter a four-digit password for the user.Press OK.

g Press a orb to choose Enable orDisable forFax Tx.Press OK.

After you have set Fax Tx, repeat this

step forFax Rx, Copy, Scan,

USB Direct, PC Print and

Color Print. When the LCD shows

Exit, press OK.

h Repeat stepsd tog for entering eachadditional user and password.


16/101

Chapter 2

10

i Press Stop/Exit.

Note

You cannot use the same name asanother users name.

Turning Secure FunctionLock on/off 2

If you enter the wrong password, the LCD will

show Wrong Password. Re-enter the

correct password.

Turning Secure Function Lock on



a Lock OffiOnb Set Password

Select ab or OK

b Press a orb to choose Lock OffiOn.Press OK.

c Enter your four-digit administratorpassword.Press OK.

Turning Secure Function Lock off



a Lock OniOffb Change ID

Select ab or OK

b Press a orb to choose Lock OniOff.Press OK.

c Enter your four-digit administratorpassword.

Press OK.

Switching Users 2

This setting allows you to switch between

registered restricted users or Public modewhen Secure Function Lock is turned on.

Changing to the restricted user Mode

a Hold down Shift as you press Secure.

Function LockChange ID

a BROTHERb ABC

Select ab or OK

b Pressa

orb

to choose ID.Press OK.

c Enter your four-digit password.Press OK.

Changing to the Public Mode

After a restricted user has finished using the

machine, it will return to the Public setting

within the same time as the Mode Timer

setting (Menu, 1, 1). (See Mode Timer

on page 6.) You can also exit from therestricted user mode by pressing the current

Mode key you are in. Then LCD will ask you

Go to Public?.

Press 1 to choose 1.Yes.


17/101

Security features

11

2

Note

If the current ID is restricted to the function

you want to use, Access Denied will

appear on the LCD and then the machinewill ask your name. If you are allowed to

access the function you want to use, press

a orb to choose your name and enter your

four-digit password.

If the function you want to use is restricted

for all users, Not Available will appear

on the LCD and then the machine will go

back to the Ready mode. You cannot

access to the function you want to use.

Contact your administrator to check yourSecure Function Lock Settings.

If your ID has set page limit restrictions

and already reached the maximum

number of pages, the LCD will show

Limit Exceeded when you print data.

Contact your administrator to check your

Secure Function Lock Settings.

If your ID has set Color Print restrictions to

Disable, the LCD will show

No Permission when you print data.The machine prints the data in black &

white only.

Setting Lock 2

Setting Lock lets you set a password to stop

other people from accidentally changing yourmachine settings.

Make a careful note of your password. If you

forget it, you will have to reset the passwords

stored in the machine. Please call your

administrator or Brother Customer Service.

While Setting Lock is On, you cannot change

the following settings without a password:

Mode Timer

Paper Volume

Ecology

Tray Use

LCD Contrast

Security

Document Scan

Address Book

Dial Restrict

Printer (Emulation, Duplex, Output Color,

Reset Printer, Frequency)

Network settings (except Status, Mac

Address, Scan to FTP, Scan to Network)

Receive Mode

Date&Time

Station ID

Tone/Pulse (For Can, BZL, CHNARG)

Dial Tone

Dial Prefix

Reset

Also, machine settings cannot be changed

through the Remote Setup while Setting Lock

is On.


18/101

Chapter 2

12

Setting up the password 2


17.Security2.Setting Lock

New Passwd:XXXX

Enter & OK Key

b Enter a four-digit number for thepassword using numbers 0-9.

Press OK.

c Re-enter your password when the LCD

shows Verify:.Press OK.

d Press Stop/Exit.

Changing your Setting Lockpassword 2



a Onb Set Password

Select ab or OK

b Press a orb to choose Set Password.Press OK.


d Enter a four-digit number for the newpassword.

Press OK.

e Re-enter your new password when theLCD shows Verify:.

Press OK.

f Press Stop/Exit.


19/101

Security features

13

2

Turning Setting Lock on/off 2

If you enter the wrong password when

following the instructions below, the LCD willshow Wrong Password. Re-enter the

correct password.

Turning Setting Lock on



a Onb Set Password

Select ab or OK

b Press a orb to choose On.Press OK.


d Press Stop/Exit.

Turning Setting Lock off


17.Security

2.Setting Lock

Password:XXXX

Enter & OK Key

b Enter your four-digit password.Press OK twice.

c Press Stop/Exit.

Restricting dialing 2

This feature is to prevent users from sending

a fax or call to a wrong number by mistake.You can set the machine to restrict dialing by

using the dial pad, One Touch and Speed

Dial.

If you choose Off, the machine does not

restrict any dialing method.

If you choose Enter # twice, the machine

will prompt you to re-enter the number, and

then if you re-enter the same number

correctly, the machine will start dialing. If you

re-enter the wrong number, the LCD willshow an error message.

If you choose On, the machine will restrict all

fax sending and outbound calls for that

dialing method.

Dial pad restriction 2


26.Dial Restrict.1.Dial Pad

a Offb Enter # twice

Select ab or OK

b Press a orb to choose Off,Enter # twice orOn.

Press OK.

c Press Stop/Exit.


20/101

Chapter 2

14

One Touch restriction 2


26.Dial Restrict.2.One Touch Dial


Select ab or OK


Press OK.

c Press Stop/Exit.

Speed Dial restriction 2


26.Dial Restrict.3.Speed Dial


Select ab or OK


Press OK.

c Press Stop/Exit.

Note

The Enter # twice setting will not work

if you use an external phone or press

Hook before entering the number. You will

not be asked to re-enter the number.

You can not restrict dialing when you useRedial/Pause.

If you chose On orEnter # twice, you

can not use the Broadcasting feature and

can not combine quick dial numbers when

dialing.


21/101

15

3

3

Additional sendingoptions 3

Changing a 2-sided fax layout3

You need to choose the duplex scanning

format before you send a 2-sided fax. The

format you choose will depend on the layout

of your 2-sided document.

a Press Menu, 1, 8, 3.18.Document Scan

3.Duplex Scana Long edgeb Short edge

Select ab or OK

b Do one of the following: If your document is flipped on the

Long edge, press a orb to choose

Long edge.

Press OK.

If your document is flipped on the

Short edge, press a orb to choose

Short edge.

Press OK.

c Press Stop/Exit.

Sending faxes using multiplesettings 3

Before you send a fax, you can change any

combination of these settings: contrast,

resolution, overseas mode, delayed fax timer,

polling transmission, real time transmission

or cover page settings.

a Make sure you are in Fax mode .After each setting is accepted, the LCD

asks if you want to enter more settings:

22.Setup SendOther Settings?

a 1.Yesb 2.No

Select ab or OK

b Do one of the following: To choose more settings, press 1.

The LCD returns to the Setup Send

menu so you can choose another

setting.

If you have finished choosing

settings, press 2 and go to the next

step for sending your fax.

Sending a fax 3

Long edge

Portrait Landscape

Short edge

Portrait Landscape


22/101

Chapter 3

16

Contrast 3

For most documents the default setting of

Auto will give the best results.It automatically chooses the suitable contrast

for your document.

If your document is very light or dark,

changing the contrast may improve the

quality of the fax.

Use Dark to make the faxed document

lighter.

Use Light to make the faxed document

darker.

a Make sure you are in Fax mode .

b Load your document.

c Press Menu, 2, 2, 1.

22.Setup Send1.Contrast

a Autob Light

Select ab or OK

d Press a orb to choose Auto, Light orDark.

Press OK.

Note

Even if you choose Light orDark, the

machine will send the fax using the Auto

setting if you choose Photo as the Fax

Resolution.

Changing Fax Resolution 3

The quality of a fax can be improved by

changing the Fax Resolution. Resolution canbe changed for the next fax or for all faxes.

To change the Fax Resolution setting

for the nextfax 3



c Press Resolution, then a orb tochoose the resolution.Press OK.

To change the default Fax Resolution

setting 3


b Press Menu, 2, 2, 2.

22.Setup Send

2.Fax Resolutiona Standardb Fine

Select ab or OK

c Press a orb to choose the resolutionyou want.

Press OK.


23/101


24/101

Chapter 3

18

Sending a fax at the end of aconversation 3

At the end of a conversation you can send afax to the other party before you both hang

up.

a Ask the other party to wait for fax tones(beeps) and then to press the Start or

Send key before hanging up.

b Make sure you are in Fax mode .

c Load your document.

d Press Black Start orColor Start. If you are using the scanner glass,

press 1 to send a fax.

e Replace the handset of an externaltelephone.

Dual access(black & white only) 3

You can dial a number, and start scanning thefax into memoryeven when the machine is

sending from memory, receiving faxes or

printing PC data. The LCD will show the new

job number.

The number of pages you can scan into the

memory will vary depending on the data that

is printed on them.

Note

If you get an Out of Memory messagewhile scanning the first page of a fax,

press Stop/Exit to cancel scanning. If you

get an Out of Memory message while

scanning a subsequent page, you can

press Black Start to send the pages

scanned so far, or press Stop/Exit to

cancel the operation.


25/101

Sending a fax

19

3

Broadcasting(black & white only) 3

Broadcasting lets you send the same faxmessage to more than one fax number. You

can include Groups, One Touch, Speed Dial

numbers and up to 50 manually dialed

numbers in the same broadcast.

You can broadcast up to 366 different

numbers. This will depend on how many

groups, access codes or credit card numbers

you have stored, and on how many delayed

or stored faxes in memory.

Before you begin the broadcast 3

One Touch and Speed Dial numbers must be

stored in the machine's memory before they

can be used in a broadcast. (See

Storing One Touch Dial numbers and

Storing Speed Dial numbers in Chapter 7of

the Basic User's Guide.)

Group numbers must also be stored in the

machine's memory before they can be used

in a broadcast. Group numbers include manystored One Touch Dial and Speed Dial

numbers for easier dialing. (See Setting up

Groups for Broadcastingon page 39.)

How to broadcast a fax 3

Note

Useb

Search to help you choosenumbers easily.



c Enter a number.Press OK.

You can use either a One Touch,

Speed Dial, a Group number, or a

number manually entered using the dialpad. (See How to dialin Chapter 7of the

Basic User's Guide.)

d Repeat stepc until you have enteredall the fax numbers you want to

broadcast to.

e Press Black Start.After the broadcast is finished the machine

will print a broadcast report to let you know

the results.

Note

The scan profile of the One Touch,

Speed Dial or Group number you chose

first will be applied to the broadcast.


26/101

Chapter 3

20

Canceling a Broadcast in progress 3

While broadcasting you can cancel the fax

currently being sent or the whole broadcast

job.

a Press Menu, 2, 7.The LCD will display the Broadcast job

number followed by the fax number or

name being dialed (for example,

#001 123456789) and the broadcast

job number (for example,

Broadcast#001).

27.Remaining Jobsa #001 0123456789

b Broadcast#001

Select ab or OK

b Press a orb to choose one of thefollowing:

Choose the fax number being dialed,

and press OK.

Choose the broadcast job number,

and press OK.

c Press 1 to cancel the fax number orBroadcast job number you chose in step

b, or press 2 to exit without canceling.

If you chose to only cancel the fax

currently being sent in stepb, the LCD

will ask you if you want to cancel the

broadcast job. Press 1 to clear the whole

broadcast job or2 to exit.

d Press Stop/Exit.

Real Time Transmission 3

When you are sending a fax, the machine will

scan the documents into the memory beforesending it. Then, as soon as the telephone

line is free, the machine will start dialing and

sending.

Sometimes, you may want to send an

important document immediately, without

waiting for memory transmission. You can set

Real Time TX to On for all documents or

Next Fax:On for the next fax only.

Note

If the memory is full and you are sending a

black and white fax from the ADF, the

machine will send the document in real

time (even if Real Time TX is set to Off). If

the memory is full, faxes from the scanner

glass cannot be sent until you clear some

of the memory.

In Real Time Transmission, the automatic

redial feature does not work when using

the scanner glass.

Sending in real time for all faxes 3



22.Setup Send5.Real Time TX

a Onb Off

Selectab

or OK

c Press a orb to choose On.Press OK.


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Sending a fax

21

3

Sending in real time for the next fax

only 3



22.Setup Send5.Real Time TX

a Onb Off

Select ab or OK

c Press a orb to choose Next Fax:On.Press OK.

Overseas Mode 3

If you are having difficulty sending a fax

overseas due to a bad connection, then

turning on Overseas Mode may help.

This is a temporary setting, and will only be

active for your next fax.


b Load your document.c Press Menu, 2, 2, 9.

22.Setup Send

9.Overseas Modea Onb Off

Select ab or OK

d Press a orb to choose On orOff.Press OK.

Delayed Fax(black & white only) 3

You can store up to 50 faxes in the memoryto be sent within a twenty four hour period.




22.Setup Send3.Delayed Fax

Set Time=00:00Enter & OK Key

d Enter the time you want the fax to besent (in 24-hour format).

(For example, enter 19:45 for 7:45 PM)

Press OK.

Note

The number of pages you can scan into

the memory depends on the amount of

data printed on each page.


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Chapter 3

22

Delayed batch transmission(black & white only) 3

Before sending the delayed faxes, yourmachine will help you economize by sorting

all the faxes in the memory by destination and

scheduled time.

All delayed faxes that are scheduled to be

sent at the same time to the same fax number

will be sent as one fax to save transmission

time.



22.Setup Send

4.Batch TXa Onb Off

Select ab or OK

c Press a orb to choose On orOff.Press OK.

d Press Stop/Exit.

Checking and cancelingwaiting jobs 3

Check which jobs are still waiting in thememory to be sent. If there are no jobs, the

LCD will show No Jobs Waiting. You can

cancel a fax job that is stored and waiting in

the memory.

a Press Menu, 2, 7.The number of jobs still to be sent will be

displayed.

b Do one of the following: Press a orb to scroll though the

waiting jobs, press OK to choose a

job, and then press 1 to cancel it.

Press 2 to exit without canceling.

c When you have finished, pressStop/Exit.


29/101

Sending a fax

23

3

Electronic cover page(black & white only) 3

This feature will notwork unless you havealready programmed your Station ID. (See

the Quick Setup Guide.)

You can automatically send a cover page

with every fax. Your cover page includes your

Station ID, a comment, and the name (or

number) stored in the One Touch or Speed

Dial memory.

By choosing Next Fax:On you can also

display the number of pages on the cover

page.

You can choose one of the following preset

comments.

1.Comment Off

2.Please Call

3.Urgent

4.Confidential

Instead of using one of the preset comments,

you can enter two personal messages of yourown, up to 27 characters long. Use the chart

on Entering textinAppendix Cof the Basic

User's Guide for help entering characters.

(See Composing your own comments

on page 23.)

5.(User Defined)

6.(User Defined)

Composing your own comments 3

You can set up two comments of your own.

a Make sure you are in Fax mode .b Press Menu, 2, 2, 8.

22.Setup Send8.Coverpage Msg

a 5.b 6.

Select ab or OK

c Press a orb to choose 5. or6. to storeyour own comment.

Press OK.

d Enter your own comment using the dialpad.

Press OK.

Use the chart on Entering textinAppendix C

of the Basic User's Guide for help entering

characters.


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Chapter 3

24

Send a cover page for the next fax 3

If you want to send a cover page only for the

next fax, your machine will ask you to enter

the number of pages you are sending so itcan be printed on the cover page.




22.Setup Send7.Coverpg Setup

a Next Fax:Onb

Next Fax:OffSelect ab or OK

d Press a orb to choose Next Fax:On(orNext Fax:Off).

Press OK.

e Press a orb to choose a comment.Press OK.

f Enter two digits to show the number ofpages you are sending.

Press OK.For example, enter0, 2 for 2 pages or

0, 0 to leave the number of pages blank.

If you make a mistake, press d orClear

to back up and re-enter the number of

pages.

Send a cover page for all faxes 3

You can set the machine to send a cover

page whenever you send a fax.



22.Setup Send7.Coverpg Setup

a Next Fax:Onb Next Fax:Off

Select ab or OK

c Press a orb to choose On (orOff).Press OK.

d Press a orb to choose a comment.Press OK.

Using a printed cover page 3

If you want to use a printed cover page that

you can write on, you can print the sample

page and attach it to your fax.



22.Setup Send

7.Coverpg Setupa Next Fax:Onb Next Fax:Off

Select ab or OK

c Press a orb to choose Print Sample.Press OK.

d Press Black Start orColor Start.

e After the machine prints a copy of yourcover page, press Stop/Exit.


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Sending a fax

25

3

Polling overview 3

Polling lets you set up your machine so other

people can receive faxes from you, but theypay for the call. It also lets you call somebody

elses fax machine and receive a fax from it,

so you pay for the call. The polling feature

needs to be set up on both machines for this

to work. Not all fax machines support polling.

Polled transmit(black & white only) 3

Polled transmit lets you set up your machineto wait with a document so another fax

machine can call and retrieve it.

Setup for polled transmit 3




22.Setup Send6.Polled TX

a Onb Off

Select ab or OK

d Press a orb to choose On (orOff).Press OK.

e Press 2 to choose 2.No if you do notwant to enter more settings when the

LCD asks you the following message:22.Setup Send

Other Settings?a 1.Yesb 2.No

Select ab or OK

f Press Black Start.

g If you are using the scanner glass, theLCD will prompt you to choose one of

the options below:

Flatbed Fax:Next Page?

a 1.Yesb 2.No (Send)

Select ab or OK

Press 1 to send another page.

Go to steph.

Press 2 orBlack Start to send the

document.

h Place the next page on the scannerglass, press OK. Repeat stepsg and

h for each additional page.

The document will be stored in memory

and wait to be polled.

Note

The document will be stored and can be

retrieved from any other fax machine until

you delete the fax from memory.

To delete the fax from memory, press

Menu, 2, 7. (See Checking and canceling

waiting jobs on page 22.)


32/101

26

4

Remote Fax Options(black & white only) 4

Remote Fax Options ARE NOT available for

color fax.

Remote Fax Options let you receive faxes

while you are away from the machine.

You can use only one Remote Fax Option at

a time.

Receiving faxes into memorywhen the paper tray is empty 4

As soon as the paper tray becomes empty

during fax reception, the LCD shows

No Paper and begins receiving faxes into

the machines memory. Put some paper in

the paper tray. (See Loading paper and print

media in Chapter 2of the Basic User's Guide)

The machine will carry on receiving the fax,with the remaining pages being stored in

memory, if enough memory is available.

Incoming faxes will continue to be stored in

the memory until the memory becomes full or

paper is loaded in the paper tray. When the

memory is full the machine will stop

automatically answering calls. To print the

faxes, put fresh paper in the tray.

Fax Forwarding 4

The Fax Forwarding feature lets you

automatically forward your received faxes to

another machine.


25.Remote Fax Opt1.Fwd/Page/Store

a Offb Fax Forward

Select ab or OK

b Press a orb to choose Fax Forward.Press OK.

The LCD will ask you to enter the fax

number you want your faxes to be

forwarded to.

c Enter the forwarding number using thedial pad (up to 20 digits), a One Touch

key orb Search and the three-digit

location.

Press OK.

Note

If you store a group on a One Touch key

or a Speed Dial location, the faxes will be

forwarded to multiple fax numbers.

d Press a orb to choose On orOff.Press OK.

25.Remote Fax OptBackup Print

a Off

b OnSelect ab or OK

e Press Stop/Exit.

IMPORTANTIf you choose Backup Print On, the

machine will also print the fax at your

machine so you will have a copy. This is a

safety feature in case there is a power

failure before the fax is forwarded or a

problem at the receiving machine.

Receiving a fax 4


33/101

Receiving a fax

27

4

Paging 4

When Paging is chosen, the machine dials

the cell phone number you programmed. Thisactivates your cell phone or pager so you will

know that you have a fax message in the

machines memory.



a Offb Fax Forward

Select ab or OK

b Press a orb to choose Paging.Press OK.

c Enter your cell phone number followedby # # (up to 20 digits). Press OK.

Do not include the area code if it is the

same as that of your machine.

For example, press

18005551234##.

d Do one of the following: If you pager needs a PIN, enter the

PIN, press #, press Redial/Pause,

enter your fax number followed by

##. Press OK. (For example, press:

1 2345#Redial/Pause18005

5 56789##)

If you do not need a PIN, press OK.

If you are programming a cell phone

number, press OK.

e Press Stop/Exit.

Note

If you have set Paging, a backup copy will

automatically be printed at the machine.

You cannot change a Paging or PIN

number remotely.

Fax Storage 4

The Fax Storage feature lets you store your

received faxes in the machines memory. Youcan retrieve stored fax messages from a fax

machine at another location using the remote

retrieval commands. (See Retrieving fax

messages on page 31.) Your machine will

automatically print a copy of the stored fax.



a Offb

Fax ForwardSelect ab or OK

b Press a orb to choose Fax Storage.Press OK.

c Press Stop/Exit.

Note

IfFax Storage is turned on your

machine cannot receive a color fax unless

the sending machine converts it to black &

white.


34/101

Chapter 4

28

PC-Fax Receive 4

If you turn on the PC-Fax Receive feature

your machine will store received faxes inmemory and send them to your PC

automatically. You can then use your PC to

view and store these faxes.

Even if you have turned off your PC (at night

or on the weekend, for example), your

machine will receive and store your faxes in

its memory. The LCD will show the number of

stored faxes received, for example:

PC Fax Msg:001

When you start your PC and the PC-FaxReceiving software runs, your machine

transfers your faxes to your PC automatically.

For PC-Fax Receive to work you must have

the PC-FAX Receive software running on

your PC. (For details, see PC-FAX receiving

in the Software User's Guide.)

If you choose Backup Print On, the machine

will also print the fax.

a Press Menu, 2, 5, 1.25.Remote Fax Opt1.Fwd/Page/Store

a Offb Fax Forward

Select ab or OK

b Press a orb to choosePC Fax Receive.

Press OK.

c The LCD shows a reminder to start thePC-FAX Receive program on your

computer. If you have started the

PC-FAX Receive program, press OK. If

you have not started the PC-FAX

Receive program, see

PC-FAX receivingin the Software

User's Guide.

d Press a orb to choose or yourcomputer name if the machine is

connected to a network.


a b PCNAME01

Select ab or OK

Press OK.

e Press a orb to choose On orOff.


a Off

b OnSelect ab or OK

Press OK.

f Press Stop/Exit.




safety feature in case there is a powerfailure before the fax is forwarded or a



35/101

Receiving a fax

29

4

Note

Before you can set up PC-Fax Receive

you must install the MFL-Pro Suite

software on your PC. Make sure your PCis connected and turned on. (For details

see PC-FAX receivingin the Software

User's Guide.)

If your machine has a problem and is

unable to print faxes in memory, you can

use this setting to transfer your faxes to a

PC. (For details, see Error and

maintenance messages inAppendix B of

the Basic User's Guide.)

PC-Fax Receive is not supported in MacOS. (See PC-FAX receivingin the

Software User's Guide.)

Even if you have turned on the PC-Fax

Receive feature, color faxes will not be

transferred to your PC. The machine

prints received color faxes.

Changing Remote FaxOptions 4

If received faxes are left in your machinesmemory when you change to another

Remote Fax Option, the LCD will ask you the

following message:

25.Remote Fax OptErase All Fax?

a 1.Yesb 2.No

Select ab or OK

25.Remote Fax OptPrint All Fax?

a 1.Yesb 2.No

Select ab or OK

If you press 1, faxes in the memory will be

erased or printed before the setting

changes. If a backup copy has already

been printed it will not be printed again.

If you press 2, faxes in the memory will not

be erased or printed and the setting will be

unchanged.

If received faxes are left in the machines

memory when you change to

PC Fax Receive from another remote fax

option (Fax Forward, Paging or

Fax Storage), the LCD will ask you the

following message:

25.Remote Fax Opt

Send Fax to PC?a 1.Yesb 2.No

Select ab or OK

If you press 1, faxes in the memory will be

sent to your PC before the setting

changes. Faxes in the memory will be sent

to your PC when the PC-Fax Receive icon

is active on your PC. (See the Software

User's Guide.)

or


36/101

Chapter 4

30

If you press 2, faxes in the memory will not

be erased or transferred to your PC and

the setting will be unchanged.

The LCD will ask you the following message:


a Offb On

Select ab or OK

Press a orb to choose On orOff.

Press OK.

Press Stop/Exit.




safety feature in case there is a power

failure before the fax is forwarded or a


Turning off Remote Fax Options 4



a Offb Fax Forward

Select ab or OK

b Press a orb to choose Off.Press OK.

Note

The LCD will give you options if there are

received faxes still in your machines

memory. (See Changing Remote Fax

Options on page 29.)

c Press Stop/Exit.

Remote retrieval 4

The remote retrieval feature lets you retrieve

your stored fax messages when you are notat the machine. You can call your machine

from any touch tone telephone or fax

machine, then use the Remote Access Code

to retrieve your messages.

Setting a Remote Access Code 4

The Remote Access Code feature lets you

access the remote retrieval features when

you are away from your machine. Before you

use the remote access and retrieval features,you have to set up your own code. The

default code is an inactive code: l.


25.Remote Fax Opt2.Remote Access

Access Code:---*

Enter & OK Key

b Enter a three-digit code using thenumbers 0 9, l or#.

Press OK.

c Press Stop/Exit.

Note

DO NOT use the same code used for your

Fax Receive Code (l51) or Telephone

Answer Code (#51). (See Using Remote

Codes in Chapter 6of the Basic User's

Guide.)

You can change your code at any time. If you

want to make your code inactive, press Clear

and then OK inb to restore the inactive

setting l.


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Receiving a fax

31

4

Using your Remote Access Code 4

a Dial your fax number from a telephoneor another fax machine using touch

tone.

b When your machine answers,immediately enter your Remote Access

Code (3 digits followed by l).

c The machine signals if it has receivedmessages:

No beeps

No messages received.

1 long beep

Fax message received.

d The machine gives two short beeps totell you to enter a command (See

Remote fax commands on page 33).

The machine will hang up if you wait

longer than 30 seconds before entering

a command. If you enter an invalid

command the machine will beep three

times.

e Press 90 to reset the machine when youhave finished.

f Hang up.

Note

If your machine is set to Manual mode,

you can still access the remote retrieval

features. Dial the fax number as normal

and let the machine ring. After100 seconds you will hear a long beep to

tell you to enter the remote access code.

You will then have 30 seconds to enter the

code.

Retrieving fax messages 4


tone.

b When your machine answers,immediately enter your Remote Access

Code (3 digits followed by l). If you hear

one long beep, you have messages.

c When you hear two short beeps, use thedial pad to press 962.

d Wait for a long beep, and then use thedial pad to enter the number of theremote fax machine where you want

your fax messages sent, followed by ##

(up to 20 digits).

e Hang up after you hear your machinebeep. Your machine will call the other

machine, which will then print your fax

messages.

Note

You can insert a pause in a fax number by

using the # key.


38/101

Chapter 4

32

Changing the Fax Forwarding number4

You can change the default setting of your fax

forwarding number from another telephone or

fax machine using touch tone.


tone.

b When your machine answers, enteryour Remote Access Code (3 digits

followed by l). If you hear one long

beep, you have messages.

c When you hear two short beeps, use thedial pad to press 954.

d Wait for a long beep, and then use thedial pad to enter the new number of the

remote fax machine where you want

your fax messages forwarded followed

by ## (up to 20 digits).

e Press 90 to reset the machine when youhave finished.

f Hang up after you hear your machinebeep.

Note

You can insert a pause in a fax number by

using the # key.


39/101

Receiving a fax

33

4

Remote fax commands 4

Follow the commands below to access features when you are away from the machine. When you

call the machine and enter your Remote Access Code (3 digits followed byl

), the system will givetwo short beeps and you must enter a remote command.

Remote commands Operation details

95 Change the fax forwarding,

paging or fax storage settings

1 OFF You can choose Off after you have retrieved or erased all your

messages.

2 Fax Forwarding One long beep means the change is accepted. If you hear three

short beeps, you cannot make the change because something

has not been set up (for example, a fax forwarding or pagingnumber has not been registered). You can register your fax

forwarding number by entering 4. (See Changing the Fax

Forwarding numberon page 32.) Once you have registered the

number, fax forwarding will work.

3 Paging

4 Fax Forwarding number

6 Fax Storage

96 Retrieve a fax

2 Retrieve all faxes Enter the number of a remote fax machine to receive stored fax

messages. (See Retrieving fax messages on page 31.)

3 Erase faxes from the memory If you hear one long beep, fax messages have been erased

from the memory.

97 Check the receiving status

1 Fax You can check whether your machine has received any faxes.

If yes, you will hear one long beep. If no, you will hear three

short beeps.

98 Change the Receive Mode

1 External TAD If you hear one long beep, your change has been accepted.

2 Fax/Tel

3 Fax Only

90 Exit Press 9 0 to exit remote retrieval. Wait for the long beep, then

replace the handset.


40/101

Chapter 4

34

Additional receivingoperations 4

Printing a reduced incomingfax 4

If you choose On, the machine automatically

reduces each page of an incoming fax to fit on

one page of A4, Letter, Legal or Folio size

paper.

The machine calculates the reduction ratio by

using the page size of the fax and your Paper

Size setting (Menu, 1, 2, 2).


b Press Menu, 2, 1, 5.21.Setup Receive5.Auto Reduction

a Onb Off

Select ab or OK

c Pressa

orb

to choose On orOff.Press OK.

d Press Stop/Exit.

Duplex (2-sided) printing forFax mode 4

Your machine can automatically printreceived faxes onto both sides of the paper

when Duplex is set to On.

You can use Letter, Legal or Folio

(8.5 in. 13 in.) size of paper for this function

[16 to 28 lb (60 to 105 g/m2)]



21.Setup Receive9.Duplex

a Onb Off

Select ab or OK

c Press a orb to choose On (orOff).Press OK.

d Press Stop/Exit.

Note

When Duplex is turned on incoming faxes

will automatically be reduced to fit the size

of paper in the paper tray.


41/101

Receiving a fax

35

4

Setting the Fax ReceiveStamp (black & white only) 4

You can set the machine to print the receiveddate and time in the top center of each

received fax page.



21.Setup Receive8.Fax Rx Stamp

a Onb Off

Select ab or OK

c Press a orb to choose On orOff.Press OK.

d Press Stop/Exit.

Note

The received time and date will not appear

when using Internet Fax.

Make sure you have set the current date

and time in the machine. (See the QuickSetup Guide.)

Receiving a fax at the end of aconversation 4

At the end of a conversation you can ask the

other party to send you a fax before you both

hang up.

a Ask the other party to place thedocument in their machine and to press

the Start or Send key.

b When you hear the CNG tones (slowlyrepeating beeps), press Black Start or

Color Start.

c Press 2 to receive a fax.

d Replace the external handset.

Setting the Print Density 4

You can adjust the Print Density setting to

make your printed pages darker or l ighter.



21.Setup Receive6.Print Density

-nnonn+

Select d c & OK

c Press c to make the print darker.Or, press d to make the print lighter.Press OK.

d Press Stop/Exit.

Printing a fax from thememory 4

If you are using the Fax Storage feature

(Menu, 2, 5, 1), you can still print a fax from

the memory when you are at your machine.(See Fax Storage on page 27.)


25.Remote Fax Opt3.Print Fax

Press Start

b Press Black Start.

c Press Stop/Exit.


42/101

Chapter 4

36

Polling overview 4

Polling lets you set up your machine so other

people can receive faxes from you, but theypay for the call. It also lets you call somebody

elses fax machine and receive a fax from it,

so you pay for the call. The polling feature

needs to be set up on both machines for this

to work. Not all fax machines support polling.

Polling receive 4

Polling receive lets you call another fax

machine to receive a fax.



Polling RX

Dial & Start

c Enter the fax number you are polling.Press Black Start orColor Start.The LCD will show Dialing #XXX.

Sequential polling 4

Sequential polling lets you request

documents from several fax machines in one

operation. Afterwards, a Sequential Polling

Report will be printed.



Polling RX

Dial & Start

c Specify the fax machines you want topoll by using One Touch, Speed Dial,

Search, a Group or the dial pad. You

must press OK between each location.Press OK.

d Press Black Start orColor Start.The machine polls each number or

Group number in turn for a document.

Stop polling 4

To cancel the polling process, press

Stop/Exit while the machine is dialing.

To cancel all sequential polling receive jobs,

press Menu, 2, 7. (See Checking and

canceling waiting jobs on page 22.)


43/101


44/101

Chapter 5

38

The third way is the easiest: Buy a triplex

adapter. You can plug a triplex adapter into

an RJ14 outlet. It separates the wires into two

separate RJ11 jacks (Line 1, Line 2) and a

third RJ14 jack (Lines 1 and 2). If your

machine is on Line 1, plug the machine into

L1 of the triplex adapter. If your machine is on

Line 2, plug it into L2 of the triple adapter.

Installing machine, external two-line

TAD and two-line telephone 5

When you are installing an external two-line

telephone answering device (TAD) and a

two-line telephone, your machine must be

isolated on one line at both the wall jack and

at the TAD. The most common connection is

to put the machine on Line 2, which is

explained in the following steps. The back ofthe two-line TAD must have two telephone

jacks: one labeled L1 or L1/L2, and the other

labeled L2. You will need at least three

telephone line cords, the one that came with

your machine and two for your external

two-line TAD. You will need a fourth line cord

if you add a two-line telephone.

Place the two-line TAD and the two-line

telephone next to your machine.

Plug one end of the telephone line cord foryour machine into the L2 jack of the triplex

adapter. Plug the other end into the LINE jack

on the back of the machine.

Plug one end of the first telephone line cord

for your TAD into the L1 jack of the triplex

adapter. Plug the other end into the L1 or

L1/L2 jack of the two-line TAD.

Plug one end of the second telephone line

cord for your TAD into the L2 jack of the

two-line TAD. Plug the other end into the

EXT. jack on the back side of the machine.

1 Triplex Adapter

2 Two Line Telephone

3 External Two Line TAD

4 Machine

You can keep two-line telephones on other

wall outlets as always. There are two ways toadd a two-line telephone to the machines

wall outlet. You can plug the telephone line

cord from the two-line telephone into the

L1+L2 jack of the triplex adapter. Or, you can

plug the two-line telephone into the TEL jack

of the two-line TAD.

RJ14

RJ11

RJ14

12

3 4


45/101

Dialing and storing numbers

39

5

Additional dialingoperations 5

Dialing access codes andcredit card numbers 5

You can combine more than one Quick Dial

number when you dial. This feature may be

useful if you need to dial an access code for

a cheaper rate from another long distance

carrier.

For example, you might have stored 555 on

Speed Dial #003 and 7000 on Speed Dial#002. You can use them both to dial

555-7000 if you press the following keys:

Press a Speed Dial, 003.

Press a Speed Dial, 002 and Black Start or

Color Start.

Numbers can be added manually by entering

them on the dial pad:

Press a Speed Dial, 003, 7001 (on the dial

pad), and Black Start orColor Start.

This would dial 5557001. You can also add

a pause by pressing Redial/Pause key.

Additional ways tostore numbers 5

Setting up Groups forBroadcasting 5

If you often want to send the same fax

message to many fax numbers you can set

up a group.

Groups are stored on a One Touch key or a

Speed Dial number. Each group uses up a

One Touch key or a Speed Dial location. You

can then send the fax message to all thenumbers stored in a group just by pressing a

One Touch key or entering a Speed Dial

number, and then pressing Black Start.

Before you can add numbers to a group, you

need to store them as One Touch or Speed

Dial numbers. You can have up to 20 small

groups, or you can assign up to 315 numbers

to one large group.

a Press Menu, 2, 3, 3.23.Address Book3.Setup Groups

Group Dial:

Press Speed Dial or On

b Choose the One Touch key or SpeedDial location where you want to store the

group.

Press a One Touch key.

Press a Speed Dial and then enter

the three-digit Speed Dial location.

Press OK.

c Use the dial pad to enter a groupnumber (01 to 20).

Press OK.


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Chapter 5

40

d To add One Touch or Speed Dialnumbers follow the instructions below:

For One Touch numbers, press the

One Touch keys one after the other. For Speed Dial numbers, press

a Speed Dial and then enter the

three-digit Speed Dial location.

The LCD will display your chosen One

Touch numbers with a l and Speed Dial

numbers with a # (for example l006,

#009).

e Press OK when you have finished

adding numbers.

f Do one of the following: Enter the name using the dial pad

(up to 15 characters). Use the chart

on Entering textinAppendix Cof the

Basic User's Guide to help you enter

letters.

Press OK.

Press OK to store the group without

a name.

g If you want to save a fax resolution alongwith the number, choose one of the

options below:

To store the fax resolution,

press a orb to select Std, Fine,

S.Fine orPhoto.

Press OK.

Press OK if you do not want to

change the default resolution.

h Do one of the following: To store another group for

broadcasting, go to step b.

To finish storing groups for

broadcasting, press Stop/Exit.

Changing Group numbers 5

You can change a Group number that has

already been stored. The LCD will show thename or number, and if the Group has a fax

forwarding number, it will display a message.


23.Address Book3.Setup Groups

Group Dial:


b Choose the One Touch key or SpeedDial number where the group is stored.Do one of the following:

Press the One Touch key. Press OK.

Press a Speed Dial and enter the

three-digit Speed Dial number. Press

OK.

c Do one of the following: To change the stored data, press 1.

Go to stepd. To exit without making a change,

press Clear. Then press Stop/Exit.

23.Address BookG01:*001*002#001

a 1.Changeb 2.Clear

Select ab or OK

d Add or delete One Touch or Speed Dialnumbers by following the instructions

below:

To add One Touch numbers,

press d orc to position the cursor

just after the last number. Then press

the additional One Touch key.

To add Speed Dial numbers,


just after the last number. Then press

a Speed Dial and then enter the

additional three-digit Speed Dial

number.


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Dialing and storing numbers

41

5

To delete One Touch or Speed Dial

numbers, press d orc to position the

cursor under the number you want to

delete, and then press Clear.

Press OK.

e Edit the name by the followinginstruction.

When you edit the existing name,


under the character you want to

change. Then enter characters or

press Clearto delete it.

When you have finished editing,press OK.

f If you want to change the existing faxresolution along with the number, press

a orb to choose the resolution you

want.

Press OK.

g Press Stop/Exit.

Deleting Group numbers 5

You can delete a Group number that has

already been stored. The LCD will show thename or number, and if the Group has a fax

forwarding number, it will display a message.


23.Address Book3.Setup Groups

Group Dial:


b Choose the One Touch key or SpeedDial number where the group is stored.Do one of the following:

Press the One Touch key. Press OK.

Press a Speed Dial and enter the

three-digit Speed Dial number. Press

OK.

c To clear the stored data, press 2.

23.Address Book

G01:*001*002#001a 1.Changeb 2.Clear

Select ab or OK

d Do one of the following: To clear the stored data, press 1.

To exit without deleting the group,

press 2.

23.Address BookErase This Data?a 1.Yesb 2.No

Select ab or OK

e Press Stop/Exit.


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42

6

Fax reports6

Some fax reports (transmission verification

and fax journal) can be printed automatically

and manually.

Transmission verificationreport 6

You can use the Transmission Verification

Report as proof that you sent a fax. (Fordetails about how to set up the type of report

you want, see Transmission Verification

Reportin Chapter 4 of the Basic User's

Guide.)

Fax Journal 6

You can set the machine to print a fax journal

(activity report) at specific intervals (every

50 faxes, 6, 12 or 24 hours, 2 or 7 days). Thedefault setting is Every 50 Faxes, this

means that your machine will print the journal

when the machine has stored 50 jobs.

If you set the interval to Off, you can still print

the report by following the steps on the next

page.


24.Report Setting2.Journal Period

a Every 50 Faxesb Every 6 Hours

Select ab or OK

b Press a orb to choose an interval.Press OK.

If you choose 7 days, you will be asked

to choose a day when you want the

7 day countdown to begin.

If you choose Every 50 Faxes, the

LCD shows Accepted. Then go to

stepd.

c Enter the time to begin printing, in24 hour format.

For example: enter 19:45 for 7:45 PM.

Press OK.

d Press Stop/Exit.If you choose 6, 12, 24 hours, 2 or 7 days, the

machine will print the report at the selected

time and then erase all jobs from its memory.

If the machines memory becomes full with

200 jobs before the time you chose has

passed, the machine will print the journalearly and then erase all jobs from memory.

If you want an extra report before it is due to

print, you can print it manually without erasing

the jobs from memory.

Printing reports 6


49/101

Printing reports

43

6

Reports 6

The following reports are available:

1 Transmission

Displays the Transmission Verification

Report for your last outgoing 200 faxes

and prints the last report.

2 Help List

Prints a list of commonly used functions to

help you program your machine.

3 Tel Index List

Prints a list of names and numbers storedin the One Touch and Speed Dial memory

in numerical or alphabetical order.

4 Fax Journal

Prints a list of information about your last

200 incoming and outgoing faxes.

(TX: transmit.) (RX: receive.)

5 User Settings

Print a list of your current settings.

6 Network Config

Lists your network settings.

7 Drum Dot Print

Prints the drum dot check sheet for

troubleshooting of the dotted prints

problem.

8 WLAN Report (MFC-9560CDW)

Prints the result of wireless LAN

connectivity diagnosis.

How to print a report 6

a Press Menu, 6.

6.Print Reports1.Transmission2.Help List3.Tel Index List

Select ab or OK

b Do one of the following: Press a orb to choose the report you

want.

Press OK.

Enter the number of the report youwant to print. For example, press 2 to

print the Help List.

c Press Black Start orColor Start.

d Press Stop/Exit.


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44

7

Copy settings7

When you want to quickly change the copy

settings temporarily for the next copy, use the

temporary COPY keys. You can use different

combinations.

The machine returns to its default settings

one minute after copying, unless you have

set the Mode Timer to 30 seconds or less.

(See Mode Timeron page 6.)

To change a setting, press COPY and then

press a orb and d orc to scroll through the

COPY settings. When the setting you want is

highlighted, press OK.

When you are finished choosing settings,

press Black Start orColor Start.

Stop copying 7

To stop copying, press Stop/Exit.

Enlarging or reducing theimage copied 7

You can choose the following enlargement or

reduction ratios:

* The factory setting is shown in Bold with an

asterisk.

Custom(25-400%) allows you to enter a

ratio from 25% to 400%.

To enlarge or reduce the next copy follow the

instructions below:

a Make sure you are in Copy mode .


c Use the dial pad to enter the number ofcopies (up to 99).

d Press Enlarge/Reduce, then press c.

Making copies 7

Press

100%*

97% LTRiA4

94% A4iLTR

91% Full Page

85% LTRiEXE

83% LGLiA4

78% LGLiLTR

70% A4iA5

50%

Custom(25-400%)

200%

141% A5iA4

104% EXEiLTR


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Making copies

45

7

e Do one of the following: Press a orb to choose the

enlargement or reduction ratio you

want.Press OK.

Press a orb to choose

Custom(25-400%) .

Press OK.

Use the dial pad to enter an

enlargement or reduction ratio from

25% to 400%. (For example, press

5 3 to enter53%.)

Press OK.

f Press Black Start orColor Start.

Note

Page Layout Options 2 in 1 (P), 2 in 1 (L),

2 in 1 (ID), 4 in 1 (P) and 4 in 1 (L) are not

available with Enlarge/Reduce.

Improving copy quality 7

You can choose from a range of quality

settings. The default setting is Auto. Auto

Auto is the recommended mode for

ordinary printouts. Suitable for documents

that contain both text and photographs.

Text

Suitable for documents containing only

text.

Photo

Suitable for copying photographs.

Graph

Suitable for copying receipts.

To temporarilychange the quality setting,

follow the steps below:

a Make sure you are in Copy mode .


c Use the dial pad to enter the number ofcopies (up to 99).

d Press Qu

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