B R O O K H AV E N N AT I O N A L L A B

HEPIX FALL 2015

HEPIX FALL 2015

• Request to host HEPIX meeting (October 12-16) approved last November• Last HEPIX meeting @ BNL in Fall 2004• Venue is Physics Department Conference Room• Completely renovated in 2013 (capacity ~140 people)• Fully equipped with audio/visual/wireless capabilities• A few nearby rooms (~20-40 people each) for BOF’s,

board meeting and parallel sessions• Adjacent to lounge area (also recently renovated) ideal

for coffee breaks• Within walking distance (~5 minutes) to BNL cafeteria

CONFERENCE ROOM

CONFERENCE ROOM

Power plug for every seat (US standard)

Coffee Break lounge

LOGISTICS & PLANNING

• Same local organizing committee as CHEP 2012 leverage the experience

• Registration fee: • Conference materials (maps, pen, notepad, bag, etc)• Reception currently visiting possible host sites• Dinner currently visiting possible host sites• Coffee breaks• Not sure about lunch yet issues with local caterer & DOE

regulations

• Significant interest by sponsors (commitment by WD, and expressions of interest by Dell, RedHat and DDN so far)

• Do not expect to deviate from fee at recent North American HEPIX meetings (~US$200) – it may be lower if sponsorship funds allow

LODGING & TRANSPORTATION

• Lodging• Plan to reserve rooms in 2-3 nearby hotels (~US$110/night,

some with breakfast)• Issues with on-site housing

• Transportation to/from BNL• BNL located in eastern Long Island ~100 km from New York

City• Some nearby hotels have shuttle buses to BNL – limited

availability• Car rental strongly recommended (car-pooling encouraged!)

at port of entry• Many international flights to JFK (best) and Newark• Small regional airport (Islip) nearby (~30 km) with limited flights

QUESTIONS?

hepix2015@bnl.gov (Ofer -- circa HEPIX 2004)