brevard family partnership request for proposal child placing agency 2011

7/31/2019 Brevard Family Partnership Request for Proposal Child Placing Agency 2011

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Brevard Family Partnership

REQUEST FOR PROPOSAL

For

CHILD PLACING AGENCY (CPA)

Closing Date: June 1, 2011/ Time: 2:00 p.m.

This Application outlines the process for selecting a Provider for Child Placing Agencyservices to ensure the safety and well-being of children throughout Brevard Countyusing the funds that are allocated by the State of Florida Department of Children andFamilies and administered by Community Based Care of Brevard, Inc. dba Brevard

Family Partnership.


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Brevard Family Partnership Page 2Request for Proposal Child Placing Agency, #PRC-360-072015

Brevard Family PartnershipREQUEST FOR PROPOSAL

TABLE OF CONTENTS

SECTION PAGE

Part 1 Introduction ............................................................................................................. 3Purpose.................................................................................................................... 3

PART II APPLICATION REQUIREMENTS .........................................................................4Organizations Eligibility ............................................................................................ 4Respondent Disqualification 4Terms of Agreement................................................................................................. 5Procurement Services.............................................................................................. 5Proposal Deadline.................................................................................................... 5Contracts .................................................................................................................. 5Awards .....................................................................................................................5

Official Contact Person............................................................................................. 6Notices...6Inquiries.6Timeline.6Conflict of Interest ....................................................................................................6Lobbying Statement .................................................................................................7Facsimile Transmission............................................................................................ 7Additions, Deletions, or Modifications ...................................................................... 7

PART III SPECIAL CONDITIONS .......................................................................................7

PART IV TECHNICAL SPECIFICATIONS ........................................................................... 9Project Description ................................................................................................... 9Selection and Scoring Criteria.................................................................................. 17Appeals.................................................................................................................... 19

PART V CONSIDERATION FOR AWARD.......................................................................... 20Check Sheet............................................................................................................. 20

PART VI REQUIREMENTS OF THE PROPOSAL............................................................... 20Section I Project Application Form ..................................................................... 21Section II Proposal Signature Page .................................................................... 22Section III Description of Project .......................................................................... 23Section IV Attachments ........................................................................................ 25


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PART I INTRODUCTION

PURPOSE

Community Based Care of Brevard, Inc. dba Brevard Family Partnership (BFP) is the private,non-profit organization selected by the Florida Department of Children and Families (DCF) as

the lead agency responsible for the privatization of child welfare and related services in BrevardCounty as outlined in F.S. Section 409.1671. In order to insure the safety, security, and wellbeing of every child, BFP oversees a Provider Network who provides a continuum of care forBrevards children and families to address the prevention, intervention and treatment of childabuse and neglect.

BFP initiated Child Placing Agency (CPA) contracts with various agencies, beginning in July2005 and currently there are four (4) agencies providing CPA services in Brevard County.However, in an effort to more efficiently serve the needs of the youth and foster parents inBrevard County, BFP is seeking to consolidate the functions of the multiple CPA agencies toincrease efficiencies and reduce duplication that exists in the current model. CPAs areresponsible for the initial license, re-licensure activities and day to day management and

support of family foster homes in Brevard County. Family foster homes are licensed through theFlorida Department of Children and Families and are governed by Florida Administrative Codes65C-13 and 15. In a consolidated model, BFP is seeking 1 agency who will provide a fullcontinuum of services to encompass all needed foster care levels (preferably through theiragency to maintain continuity of care and service delivery or through a subcontractarrangement) and to provide all necessary supports (such as therapy, behavior management,tutoring, vocational skills training opportunities, supervised visitation and separated siblingvisits, transportation, normalcy, educational support, respite, family team conferencing, and bioparent mentoring, etc) to the youth served, preferably through direct service Provider staff,although subcontracted services, third party funding, and other community resources will beconsidered to ensure continuity of care through the transition period and revenue maximizationpurposes. Additionally, the CPA shall be responsible for adherence to the Quality Parenting

Initiative to promote recruitment and retention of quality foster parents and to facilitateplacements of children into their homes ensuring compatibility with the childs cultural andreligious orientation.

ANALYSIS OF NEEDED CAPACITY

As of May 2011, BFP has 113 youth receiving foster care services through the CPAs. Followingare the break-outs by level of care:

Current Totals of Brevard Youth in Foster Homes

Level # of Youth

Traditional (Pathways, Connections& Passages)

95

Therapeutic Level 1 & 2 5

Medical 11

Other (DD services) 2

Total: 113


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The following data is from the four (4) current CPA Provider vacancy reports, as of 4/28/11:

Current Total Brevard County Foster Care Homes

Level/Agency # of Homes

Traditional: 79

Therapeutic Level 1 & 2 14Medical 12

DD homes/Other 13

Total: 118

PART IIAPPLICATION REQUIREMENTS

ORGANIZATIONS ELIGIBLE TO APPLY

Applicants that meet the following criteria are eligible to seek funding by responding to this

Application are:

Providers currently licensed as a Child Placing Agency (CPA) through the Department ofChildren and Families and currently, or are licensed to manage a full continuum of fostercare and therapeutic foster care homes in Brevard County.

RESPONDENT DISQUALIFICATION

Failure to have performed any previous contractual obligations with BFP or the State of Floridain a manner satisfactory to BFP or DCF may be sufficient cause for disqualification. To bedisqualified as a Respondent under this provision, the Respondent must have: 1) previously

failed to satisfactorily perform in a contract with BFP or DCF, been notified by BFP or DCF ofunsatisfactory performance, and failed to correct the unsatisfactory performance to thesatisfaction of BFP or DCF; or 2) had a contract terminated by BFP or DCF.

Per DCF requirements, BFP will not intentionally award contracts to any agency or its Providersand/or sub-providers that:

Have been barred, suspended, proposed for debarment, declared ineligible, orvoluntarily excluded from covered transactions by any Federal, State, or localDepartment or agency;

Have within a 3-year period preceding this proposal, been convicted of or had a civiljudgment rendered against them for commission of fraud or a criminal offense in

connection with obtaining, attempting to obtain, or performing a public transaction orcontract under a public transaction; violation of Federal or State antitrust statutes orcommission of embezzlement, theft, forgery, bribery, falsification or destruction ofrecords, making false statements, or receiving stolen property;

Are presently indicted or otherwise criminally or civilly charged by a government entitywith commission of any of the offenses enumerated in the paragraph above; and

Have within a 3-year period preceding this proposal, had one or more publictransactions terminated for cause or default.


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TERM OF AGREEMENT

This project is funded contingent upon availability of funds. The term of agreement is for a 1-year period with a contract renewal capability for up to 3 additional years. Any such contractexecution, renewal or extension shall be contingent upon satisfactory performance evaluationsof the provider by BFP and shall be subject to the availability of funds. The initial year contract

dollars will be stated in the contract, however, future years contract funding will be amended inannually based on funding from DCF and negotiations between Provider and BFP.

BFP reserves the right to reduce or increase the amount of funding available prior toawards, contingent upon funding availability, and expenditure deadlines.

PROCUREMENT OF SERVICES

Procurement of services will be in accordance with state and federal laws, and Department ofChildren and Families contract stipulations with BFP.

PROPOSAL APPLICATION DEADLINE

Applications for this proposal will be accepted by BFP, 760 North Drive, Suite E, Melbourne, FL32934, no later than June 1, 2011, at 2:00 p.m. Proposals should be submitted to theattention of: Amy Moseley, Contract Manager.

No changes, modifications or additions to the submitted proposals will be allowed oncesubmitted (no electronic submissions will be accepted). Applicants must submit one (1)unbound original and seven (7) copies of the proposal; each copy must be bound by a singlelarge clip.

BFP reserves the right to reject any and all proposals or to waive minor irregularities when to do

so would be in the best interest of BFP. A minor irregularity is defined as a variation from therequest for proposal terms and a condition which does not affect the price of the proposal orgive the prospective Applicant an advantage or benefit not enjoyed by other prospectiveApplicants or does not adversely impact the interest of the agency.

CONTRACTS

All eligible Applicants who are successfully awarded BFP funds will be required to contractuallycommit to the Florida Department of Children and Families, and BFP program guidelines, andto conform to all local, state, and federal rules and regulations pertaining to child welfareprograms and services for the activity(ies) to be undertaken.

AWARDS

BFP intends to award 1 Brevard County contract as a result of this RFP. As the best interest ofBFP may require, the right is reserved to make award(s) to the most responsible applicant, byindividual items, group of items, all or none, or a combination thereof; on a geographical basisand/or on a countywide basis with one or more providers; to reject any and all proposals orwaive any minor irregularly or technicality in bids received. Applicant(s) are cautioned to makeno assumptions unless their proposal has been evaluated as being responsive and qualified.All awards made as a result of this proposal shall conform to applicable laws of the State ofFlorida. BFP reserves the right to cancel an awarded proposal should full funding be


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unavailable, a contract be unable to be executed successfully within 30 days, or upon duecause, i. e. provider misrepresentation, negligence, non-performance, etc. via written notice ofwhich electronic (email) is acceptable.

The anticipated start date for this contract is July 1, 2011, however the agency selected will beresponsible for submission and execution of a transition plan to ensure continuity of care. BFPwill negotiate contract(s) with the successful vendor(s). There will be no start-up fundingassociated with this procurement.

OFFICIAL CONTACT PERSON

This Request for Proposal (RFP) is issued by Community Based Care of Brevard. Thesole point of contact for information concerning procedures for responding to this RFPis:

Amy Moseley, Contract ManagerBrevard Family Partnership760 North Drive, Suite E, Melbourne, FL 32934321-752-4650 x [email protected]

Material changes, if any, to the scope of services of bidding procedures will only betransmitted by written addenda and posted on the BFP website at www.brevardfp.org.

NOTICES

All notices, decisions, intended decisions and responses to inquiries will becommunicated through electronic posting at the following website:

http://www.brevardfp.org/home/pages/ProcurementsandAwards.cfm

It is the prospective Respondents exclusive responsibility to access any and all updatesposted.

LIMITATIONS ON CONTACTING BFP

Respondents are advised to limit their contact regarding this RFP to the sole contactperson listed above. With reference to this RFP, no representations, other than thosedistributed by the contact person in writing, are binding on BFP and Respondents arecautioned that oral responses by BFP are not binding upon it.

INQUIRIES

Inquiries must be submitted in writing to BFP on or before the date specified in the

Timeline. Responses to all inquiries which involve clarification and/or changes to thisRFP will be made available to interested parties via electronic posting on the BFPwebsite in the order in which they were received. No questions related to this RFP willbe accepted after the time specified in the Timeline. Only written inquiries will beaccepted, email is acceptable.


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TIMELINE: SCHEULE OF EVENTS AND DEADLINES

EVENT DATE AND TIME*Request for Proposal released May 17, 2011Last Day to Submit Inquiries May 27, 2011Posting of QnAs Responses Ongoing postings to the QnA

document on the

Procurements section of theBFP website during the openperiod for inquiries.

Sealed Proposals due to BFP June 1, 2011 2:00p.m.Anticipated Posting of Intended Award June 6, 2011

*The dates and times listed are subject to change as deemed necessary by BFP.

CONFLICT OF INTEREST

The award hereunder is subject to provisions of Federal Regulations, State Statutes and

County Ordinance. All Applicants must disclose with their proposal the name of any officer,director, or agent who is also an employee of BFP or member of the board of directors. Further,all Applicants must disclose the name of any BFP employee or member of the reviewing boardof directors who owns, directly or indirectly, any interest in the Applicants firm or any of itsbranches.

LOBBYING STATEMENT

Firms and their agents are hereby placed on notice the BFP staff or reviewing board ofdirectors shall not be contacted (with the exception of designated contact person) about thisProposal. Public meetings and public deliberations are the only acceptable forum for the

discussion of merits of products/services requested by the Request for Proposal; and writtencorrespondence in regard to proposals may be submitted to the BFP official contact person.Failure to adhere to these requirements could result in action to disqualify your firm fromconsideration of award.

FACSIMILE TRANSMISSION (FAX)

Proposals which are received by FAX are not acceptable and will be rejected.

ADDITION, DELETION OR MODIFICATION OF PROPOSAL

BFP reserves the right at its sole discretion to increase, decrease, or delete any portion of this

proposal at any time without cause.

PART III - SPECIAL CONDITIONS

1. News Releases/Publicity: News releases, publicity releases, or advertisements relatingto this contract or the tasks or projects associated with the project, when feasible, shallnot be made without prior knowledge of BFP. Releases should identify the fundingentity as well as the funding source.


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2. RFP Documents: Applicant shall examine the RFP carefully. Ignorance of therequirements will not relieve the Applicants from liability and obligations under theContract.

3. Applicants Costs: BFP shall not be liable for any costs incurred by Applicants inresponding to this RFP.

4. Insurance: The Applicant shall insure that either its insurance coverage or self-insuranceprogram or its insurance of its contracted agents is adequate and sufficient to cover theactivities performed under this Agreement, as the case may be as to the particularactions undertaken. The Applicants shall insure that the insurance requirements uponall contractors conform to and comply with all applicable local, state and/or federalrequirements.

5. Contract Manager: BFP shall designate a Contract Manager whose duties shall be to:o liaison with the Applicanto coordination and approval of all work under the contracto assure consistency of quality of the Applicants performanceo review for approval payment for all reimbursement requestso assure that the project is operating within federal, state and local regulations

6. Audits and Inspection of Records: At any time during normal business hours, the BFPstaff, other County, State or Federal representatives, shall have access to all work sitesand the Applicants records directly related to the contract. The Applicant shall permitBFP staff, other County, State or Federal representatives to audit and examine allinvoices, contracts, and any other data relating to the expenditure of allocated funds.This time period minimally includes six (6) years after the project is closed and/or six (6)years after the end of the projects affordability period. The Applicant will ensurecompliance with applicable established cost principles in OMB A-133 for LocalGovernment or Non-Profit Agencies.

7. Other Laws, Rules and Regulations Which May ApplyA. Chapter 409 Social Welfare-Social and Economic AssistanceB. Chapter 39 Florida Statutes Proceedings Relating to ChildrenC. Florida Administrative Code, 65C-12, 13, 14, and 15D. BFP Fiscal Policies AP-430 and AP-465E. Florida Public Records Act, Chapter 119 F.S.F. Florida Statutes, Chapter 112 - which deals with conflict of interest OMB Circular A-

133G. Adoption and Safe Family Act (ASFA) performance standardsH. Chapter 427 F.S. Part 1 Transportation Services and Rule 41-2 Florida

Administrative Code transportation of children.I. Federal requirements of TANF, Title IV-B and Title IV-E State plans, Children and

Family Operating Procedures 175-71, 175-93, 175-29, and 175-59.J. U.S.C. (Section 1324a)(Section 274A(e) of the Immigration and Nationality Act

employment of unauthorized aliens)K. 45 CFR Part 76 Certification Regarding Debarment and SuspensionL. American Disabilities Act of 1990 PL 101-336M. 24 CFR Part 1 The regulations promulgated pursuant to Title VI of the 1984 Civil

Rights Act.N. Title VII of the 1964 Civil Rights Act as amended by the Equal Employment

Opportunity Act of 1972 prohibits discrimination in employment.


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O. Age Discrimination Act of 1973.P. Health Insurance Portability and Accountability Act (HIPAA)Q. Rehabilitation Act of 1973 no discrimination against qualified handicapped

individuals.R. Section 109 of Public Law 100-202 which restricts the awarding of public works

contracts to firms from foreign countries with unfair trade practices.S. Davis-Bacon Requirements Labor Standards Requirements.

8. Additional Terms and Conditions BFP reserves the right to reject proposals containingany additional terms or conditions not specifically requested in the original conditionsand specifications of this proposal.

PART IV TECHNICAL SPECIFICATIONS/PROJECT DESCRIPTION

1. PROJECT DESCRIPTION

BFP initiated Child Placing Agency (CPA) contracts with various agencies, beginning in July

2005 and currently there are four (4) agencies providing CPA services in Brevard County.However, in an effort to more efficiently serve the needs of the youth and foster parents inBrevard County, BFP is seeking to consolidate the functions of the various CPA agencies toincrease efficiencies and reduce duplication that exists in the current model. In a consolidatedmodel, BFP is looking for 1 agency to provide a full continuum of services to encompass allneeded foster care levels (preferably through their agency, but consideration will be given to theoption of a subcontract arrangement) and to provide all necessary supports (such as therapy,behavior management, tutoring, vocational skills training opportunities, supervised visitation,respite, transportation, separated sibling visits, bio parent mentoring, family team conferencing,normalcy, etc.) to the youth served, either preferably through Provider staff, but subcontractedservices, third party funding, and other community resources will be permitted providedcontinuity of care is paramount and to ensure a seamless transition of those currently receiving

services. The selected Provider shall be responsible for working collaboratively with othercurrent CPA agencies to ensure smooth transition of the homes and services based on theactivities and timeframes identified in the Transition Plan.

Additionally, the CPA shall be responsible for the initial license, re licensure activities and day today management and support of family foster homes. The CPA will be required to be available24 hours a day 7 days a week to facilitate placement of children into their homes and to providecrisis intervention and placement stability for the children placed and their foster families.Family foster homes are licensed through the Florida Department of Children and Families(DCF), governed by Florida Administrative Code 65C-13 and 15. BFP reviews all licensurepackets before submission to DCF to ensure compliance with licensing standards andprotocols. Currently, homes can choose to receive specialized training to serve children

beyond a traditional level of placement (Pathways). BFP offers two levels of enhanced fostercare; (Connections and Passages) and Specialized Therapeutic Levels 1 and 2 are contractedthrough the Child Welfare Pre Paid Mental Health plan. Becoming a medical foster home is anoption under the umbrella of Childrens Medical Services.

The CPA shall be responsible for ongoing recruitment of new foster homes particularly intargeted areas of the County to ensure there are a sufficient number of beds to meet currentcapacity and utilization requirements of BFP and to ensure children are able to remain in theirsame school. Targeted recruitment efforts should be made to focus on needed geographicaland other specialized areas as needed and identified by BFP.


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(3) Continual, on-going assessment of each family foster home to ensure compliancewith licensing standards by staff trained in licensing standards making unscheduled andscheduled visits to the foster home on at least a quarterly basis.

(4) Provide PRIDE training classes for newly recruited foster families.

(5) Ensure each child has the opportunity to attend and participate in Independent Livingactivities, skills training, and youth advisory board meetings and conferences byencouraging, supporting, transporting, and integrating Independent Living goals into thechilds life.

(6) Ensure each child has access to normalized activities and the foster parents are apart of the Normalcy Planning process for those age appropriate.

(6) Promote and require participation of family foster parents at Family TeamConference meetings and any other child specific related staffings and/or meetings thatinvolve permanency related issues; if not available, the CPA representative assigned to

the home will attend.

(7) Provide a specific point of contact for review and follow-up on Foster Care Referralsreceived from the Florida Abuse Hotline Information System.

(8) Provide needed supports to youth served (such as therapy, behavior management,tutoring, vocational skills training opportunities, supervised visitation, sibling visits, etc)to the youth served, either through Provider staff, subcontracted services, third partyfunding, or other community resources.

(9) CPA may be responsible for adminstration of a standardized assessment tool foreach client served, such as the CAFAS/CANS. This is TBD.

Professional Qualifications

The provider must adhere to the staff qualifications in Chapter 65C-13 and 65C-15, F.A.C.

(1) The agency director shall be responsible for the general management andadministration of the agency. The director and agency staff responsible for supervisionshall have a masters degree in social work or a related area of study from an accreditedcollege or university and at least two years experience in human services or childwelfare programs. A bachelors degree in social work or a related area of study from anaccredited college or university and four years of experience in human services or child

welfare programs may be substituted.

(2) Agency staff responsible for performing casework/licensing services shall have abachelors degree in social work or related area of study or a masters degree in socialwork or a related area of study from an accredited college or university.

(3) CPA staff facilitating PRIDE training will be required to obtain State Certification as aChild Protection Professional and certified PRIDE leader. Specific requirements can belocated in the BFP Network Training Plan regarding CPA Certification and is adoptedherein.


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Staff Training

The agency shall have a written plan for the orientation, ongoing training and development of allstaff. Agency supervisory and social work staff shall receive at least 15 hours of in-service

training during each full year of employment. Activities related to supervision of the staffmembers routine tasks shall not be considered training activities for the purpose of thisrequirement.

BFP Levels of Care

Traditionally, the child welfare system has been categorical in service provision and required achild to fail up into higher level placements. Seldom are children assessed accurately at thefront door. For these reasons, each child will be evaluated through the administration of theChild and Adolescent Functional Assessment Scale (CAFAS) and/or CANS Assessment tools.The following domains of the childs life will be assessed: School/Work, Community, Home,

Behavior towards Others, Moods/Emotions, Thinking, Substance Abuse and Self HarmfulBehavior. Each child will be evaluated at intake and on a quarterly basis. Any behavioralchallenges that the child has experienced will be communicated to the primary Care Manager.Clinical issues will be incorporated into the care planning process. Each childs strengths andgoals will be identified and new goals will be introduced progressively.

The BFP System of Care has blended internal expanded placement alternatives with currentPre Paid Mental Health placement options to create a leveling system responsive to eachchilds individualized needs. Each placement level is characterized by a correspondingassessment score, plan of action, compensation for foster parent, placement review frequency,enhanced training requirements of foster parents in addition to licensure standards, criteria ofchild and finally requirements of Child Placing Agencies. The following family care levels are

encompassed with the BFP system of care:

Pathway Home (Traditional Foster Care)

CAFAS Score: 0-80 Child has minimal or no impairments in daily living activities. Childrequires some outpatient services and community coordination for support andreinforcement. Child is stable in current living environment.

Foster Parent Requirements: One or two parent home, no restriction on employment andtraining in debriefing process and the impact of separation.

Criteria for child: Child requires out of home care and there are not any relatives or non

relatives within the childs support network that are either willing or able meets thestandards of approved caregiver.

Connections (Enhanced Foster Care)

CAFAS Score 80-120 Child has some mild impairment that result in sporadic disobedienceand uncooperativeness. Child is capable of being redirected and adhering to behaviorand/or treatment plan. Child requires customized behavior and treatment plan.


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Foster Parent Requirements; Meets criteria for Pathway Home and foster parents must bespecially recruited and trained in intervention to meet childs needs. Ten hours of training isrequired that can include childhood development, discipline, limit setting, consequences,problem solving, relationship building, permanency planning, stress management,confidentiality and cultural competence.

Criteria for child: Child has a serious emotional disturbance, is a victim of child abuse orneglect and required out of home care as determined via an investigation by DCF orcontracted community based care agency.

Passages (Enhanced Foster Care)

CAFAS Score 120-160 Child has moderate impairments, may have some non compliantand inappropriate behavior, child demonstrates some difficulty complying with reasonablerules and expectations within the home, typically accepts and processes consequences forundesirable behavior.

Foster Parent Requirements; Meets criteria for Connections and it is recommended that atleast one parent must be available 24 hours per day to respond to crisis that may requirethat one of the foster parents not work outside the home. Two parent household is stronglyrecommended (a single parent will be given special consideration to parenting experienceand availability of support network) and an additional 20 hours of training is required.Twenty hours of training can include children with serious emotional disturbances, trauma,removal and loss, mentoring of biological parents, behavior management, theories andskills.

Criteria for child: Child has a serious emotional disturbance, child is a risk of hospitalizationor child has been hospitalized, admitted to residential treatment center or crisis stabilizationduring the last two years, child has a history of abuse or neglect, child no longer meet theMedical Necessity Criteria for Specialized Therapeutic Foster Care Level 1 or SpecializedTherapeutic Foster Care Level 2, history of self injurious behaviors, sexual acting out, BakerActs, history of current maladaptive behaviors marked by elopement episodes, current orpast use of illegal substances, current or past frequent need for Mobile Response Teamintervention impaired self control, heightened aggression, lying, stealing, immaturity, failedplacements due to behavior history or current DJJ involvement.

Specialized Therapeutic Level 1

CAFAS Score 120-140 and Criteria for child: Magellan Behavioral Health Criteria states thatLevel 1 is for enrollees whom have a serious emotional disturbance, including a mental,emotional or behavior disorder as diagnosed by a psychiatrist or other licensed practitionerof the healing arts. Without specialized therapeutic foster care, the enrollee would requireadmission to a psychiatric hospital, the psychiatric unit or a general hospital, a crisisstabilization unit or a residential treatment center or has, within the last two years, beenadmitted to one of these settings. A history of delinquent acts and has a serious emotionaldisturbance. The enrollee may exhibit maladaptive behaviors such as destruction ofproperty, aggression, running away, use of illegal substance, lying, stealing etc. Theenrollee may display impaired self concept, emotional immaturity or extreme impulsivenessand immaturity impairs decision making and places the enrollee at risk in a non therapeuticcommunity setting or there is a history of abuse and neglect and serious emotionaldisturbance. The enrollees emotional and behavioral patters are marked by self destructiveacts, impaired self concept, heightened aggression, or sexual acting out. Additional signs of


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social and emotional maladjustment such as lying, stealing, eating disorders and emotionalimmaturity may also be identified. Individual may have also been determined through theClinical Review Process that the enrollee cannot be adequately treated with less intensiveservices, been a victim of abuse or neglect and been determined by the Department ofChildren and Families, district Child Welfare and Community Based Care program office torequire out of home care.

Note that no more than two specialized or regular foster care children or children committedto the Department of Juvenile Justice may reside in a home being reimbursed forspecialized therapeutic foster care services. Only in the case of placement of a sibling(s) ofthe therapeutic foster care child may the two child limit be exceeded and only when thespecialized therapeutic foster home has the licensed capacity. The waiver must beapproved by the office of Substance Abuse and Mental Health.

Foster Parent Requirements: The specialized therapeutic foster parent(s) serves as theprimary agent in the delivery of therapeutic services to the enrollee. Specialized therapeuticfoster parents are specially recruited and trained in interventions designed to meet theindividual needs of the enrollee. One of the following individuals must serve in the role ofspecialized therapeutic foster care clinical staff for each enrollee: Psychiatric Nurse, ClinicalSocial Worker, Mental Health Counselor, Marriage and Family Therapist, Mental HealthProfessional or Psychologist. Providers of specialized therapeutic foster care services mustbe certified by the Community Based Care program office and the Area Medicaid office orJuvenile Justice as a specialized therapeutic foster care services provider and be enrolled inMagellan as a specialized therapeutic foster care provider. Providers must be certifiedannually by the designated Substance Abuse and Mental Health office, the district ChildWelfare and Community Based Care program office or Juvenile Justice and area Medicaidstaff as meeting the specific qualifications to provide these specialized services.Certification will be withdrawn if the provider fails to continue to meet the specificqualifications to provide these specialized services.

Specialized Therapeutic Level 2

CAFAS Score 160-180 and Criteria for child: Level 2 is for an enrollee who meets thecriteria for Level 1 and who exhibits more severe maladaptive behaviors such as destructionof property, physical aggression toward people or animals, self inflicted injuries and suicideindications or gestures or an inability to perform activities of daily and community living dueto psychiatric symptoms. The enrollee requires more intensive therapeutic interventions andthe availability of highly trained specialized therapeutic foster parents. Specializedtherapeutic foster care services may be used for crisis intervention for an enrollee for whomplacement must occur immediately in order to stabilize a behavioral, emotional orpsychiatric crisis. The enrollees must be in foster care or commitment status and meetLevel 1 or Level 2 criteria. The Clinical Review process must be utilized to determine thelevel of specialized therapeutic foster care services required by the enrollee, and revieweach child/adolescent status to reauthorize services no less than every six months. Aspecialized therapeutic foster home may be used as a temporary crisis interventionplacement for a maximum of 30 days. Any exception to the length of stay must be approvedin writing through the Clinical Review Process.

Note that no more than two specialized or regular foster care children or children committedto the Department of Juvenile Justice may reside in a home being reimbursed forspecialized therapeutic foster care services. Only in the case of placement of a sibling(s) of


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the therapeutic foster care child may the two child limit be exceeded and only when thespecialized therapeutic foster home has the licensed capacity.

Foster Parent Requirements: The specialized therapeutic foster parent(s) serves as theprimary agent in the delivery of therapeutic services to the enrollee. Specialized therapeuticfoster parents are specially recruited and trained in interventions designed to meet theindividual needs of the enrollee. One of the following individuals must serve in the role ofspecialized therapeutic foster care clinical staff for each enrollee: Psychiatric Nurse, ClinicalSocial Worker, Mental Health Counselor, Marriage and Family Therapist, Mental HealthProfessional or Psychologist. Providers of specialized therapeutic foster care services mustbe certified by the Community Based Care program office and the Area Medicaid office orJuvenile Justice as a specialized therapeutic foster care services provider and be enrolled inMagellan as a specialized therapeutic foster care provider. Providers must be certifiedannually by the designated Substance Abuse and Mental Health office, the district ChildWelfare and Community Based Care program office or Juvenile Justice and area Medicaidstaff as meeting the specific qualifications to provide these specialized services.Certification will be withdrawn if the provider fails to continue to meet the specificqualifications to provide these specialized services. The waiver must be approved by theoffice of Substance Abuse and Mental Health.

Expected Performance Measures

(1) 100% of the children, served under this contract and placed in a family foster carehome, shall be provided a safe environment, free of incidents of abuse and/or neglect bythe providers staff, volunteers, other shelter children, or visiting family members, asreported to, and accepted by, the Florida Abuse Hotline, with no indicated or verifiedfindings of maltreatment through a child protective investigation during the term of thecontract.

(2) 85% of children served under this contract will be satisfied with the services provided

while in a family foster care placement. To determine satisfaction with services, allchildren five (5) years of age and older, who have resided in a placement for 30 days ormore, will be provided a satisfaction survey by Provider on a Quarterly basis. The resultsof these surveys will be reported every quarter on the Quarterly Outcome MeasuresReport.

(3) 90% of children will have no moves for the Quarter.

(4) A minimum of 4 (four) recreational and cultural enrichment activities, that areappropriate for children based on age and developmental ability, will occur away fromthe providers foster home in a calendar month.

(5) 100% of school-age children served under this contract who are placed in a familyfoster care home will be enrolled in school within seventy-two (72) hours of the date ofadmission unless the child(ren) cannot be enrolled in school due to mitigatingcircumstances.

(6) 95% of children served under this contract who are placed in a provider family fostercare home and are in need of a Child Health Check Up/EPSDT examination will havethe examination completed within seventy-two (72) hours from the date of admission.


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(7) 100% of all licensing renewal packets will be submitted (30) days in advance of thelicensing expiration.

(8) 90% of children admitted into a provider family foster home longer than ninety (90)days will demonstrate an overall improvement or stability in CAFAS score.

(9) 100% of children placed in a provider family foster home will have all immunizationsup-to-date. (This measure only includes children whose length of stay is longer thanninety (90) days).

(10) 100% of children placed in a provider family foster home will have a dentalappointment scheduled within thirty (30) days of admission. (This measure onlyincludes children who have no documented dental appointment within the last sixmonths upon admission).

(11) 100% of children placed in a provider family foster home will been seen by adentist at least every six (6) months.

(12) 100% of children placed in a provider family foster home will have regular childhealth check-ups as mandated by the Florida Medicaid periodicity schedule.

(13) _TBD_% of initial placements will be maintained in their same school (Thismeasure to be tracked for the first 6 months to establish a baseline target for futureimplementation.

(14) 20 new homes will be recruited in targeted areas of need during FY 2011-2012as identified in partnership with BFP.


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2. SELECTION AND SCORING CRITERIA

It is the intent of BFP to select Qualified Applicant(s) that can best achieve the identified needsto provide quality service provision. BFP will convene a review team to evaluate and rank allproposals that have been deemed eligible. Applicant(s) which do not provide a completeapplication package will be determined ineligible for further consideration.

The following RFP evaluation sheet will be used:

Rating Scale SummaryPoints

0 Respondent has not responded to or has poorly responded to the criteriondemonstrating a lack of understanding of the criterion addressed in theproposal.

No value

1 Respondent has demonstrated little or no direct capability or has notadequately addressed the criterion in the proposal.

Minimal

2 Respondent has demonstrated average capability and a good approach tothe criterion in the proposal.

Average

3 Respondent has demonstrated above average capability and approach to thecriterion in the proposal.

Above Average

Evaluator Rating Summary: Sub-totalScore:

MaximumScore:

Comments

Organizational Capacity:

Respondents organizational, supervisory,and staff qualifications and experiencesproviding child placing agency services tochildren and families. Need to specificallyidentify the number and types of positionsto be utilized to fulfill the terms of thiscontract and names/qualification of staff tobe used, if known.

3

Program Design Narrative:

Does Respondent provide a clear plan forhow they will conduct targeted recruitmentfor homes that will accept sibling groups,teens with co-occuring disorders, andhomes in the needed geographical areasas well as homes that can provide acontinuum of levels as previouslydescribed in this proposal?

3


Does Respondent provide a clear plan forproviding needed support services toclients served (such as therapy, behaviormanagement, tutoring, vocational skills

training opportunities, supervisedvisitation, etc) to the youth served,preferably through Provider agency staff,and/or subcontracted services, third partyfunding, or other community resources. Ifutilizing a subcontracted service model,explain how continuity of care will beprovided to the clients.

3


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Does Respondent provide a clear plan toconduct placement activities to ensurechildren are matched with families ofsimilar ethnic, cultural, and/or religiousbackgrounds; and are able to bemaintained in the same school

placement?

3


Does Respondent provide a clear plan toensure compliance with the objectives ofthe Quality Parenting Initiative?

3

Current & Past Performance:

Describe your Agencies current continuum(number of homes and level of the home)and your past efforts to license newhomes to correspond with needed levelsbased on BFP capacity needs (detailed on

page 3 of this proposal, # of youth in careby level). Describe your Agenciesrecruitment efforts during FY2010/2011, toinclude number of new homes licensedand identify the types (levels) of thehomes licensed. If your agency does notcurrently offer all of the levels, does theproposal state your plan to ensure alllevels are represented?

3

Current Performance:

Describe your Agencies currentperformance in regards to initial andrelicensing file submission. Need to reportFY10/11 performance as reported by the

DCF licensing office. Performance shouldbe reported as the total number andpercent of timely submissions (both initialand re-licensing) and the total number andpercent of complete (as determined andreported by DCF) packets (both initial andre-licensing).

3

Cost Proposal:

Has the Respondent proposed an efficientline item budget outlining costs as definedin Section III.3.Cost Proposal, page 22?

3

Cost Proposal:

Has the Respondent proposed a clear

plan to provide innovations, capacitybuilding, and reinvestment of any surplusrevenue for enhancing the continuum ofservices?

3

Project Presentation:

Is proposal complete, properly organized,and well presented?

3

Total: 30


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Scoring will not be used as a sole determination of awarding funds to project(s). BFPconsiders awards based on the following:

1. Information as presented in the application; and2. Perceived value to the community, and/or competitiveness or duplication compared to

other currently proposed projects; and

3. Expenditure goals and deadlines of individual funding sources; and4. Which proposal(s), in the opinion of the Review Committee, will best serve thecommunity need and address the community based care strategies.

The BFP Review Committee may require additional information and Applicants agree to furnishsuch information, up to and including Respondent presentations. BFP reserves the right toaward the contract to that qualified applicant who will best serve the interests of the BFP. BFPreserves the right, based upon its deliberations and in its opinion, to accept or reject any or allproposals. BFP reserves the right to waive minor irregularities or variations, which are notmandated by DCF to the specifications and bidding process. BFP will fund the organization(s)which, in its opinion, best serve the community, based on the above criteria and considerationof the BFP Review Committee recommendation.

BFP reserves the right to initiate contract negotiations with the most qualified applicant(s), withmore than one applicant at a time and need not negotiate with all qualified applicants. If acontract cannot be negotiated with any of the ranked applicants who responded to this Requestfor Proposal, BFP shall have the right to issue a new Request for Proposal or to otherwise seekadditional qualified applicants.

3. APPEALS

Any Applicant who is allegedly aggrieved in connection with the solicitation, pending award, ordenial must file a formal written protest with Community Based Care of Brevard (BFP) within 5business days of the posting of the award. The formal written protest shall reference the Name

of the Solicitation, and Closing Date of the RFP, and shall state with particularity the facts andlaws upon which the protest is based, including full details of adverse affects and the reliefsought.

Upon receipt of an appeal, the BFP Chief Compliance & Utilization Officer will convene anAppeals Committee to consist of a minimum of three BFP staff including the Chief Compliance& Utilization Officer. The Appeals Committee will review appeals within 10 business days of theappeal. The BFP Attorney or designee may be requested to attend. The BFP ChiefCompliance & Utilization Officer records the meeting and provides any information as thecommittee may request. The purpose of an appeals hearing is to provide an opportunity to: (1)review the basis of the protest, (2) evaluate the facts and merits of the protest, and (3) ifpossible, to reach a resolution of the protest that is acceptable to the affected parties. The

decision of the Appeals Committee will be delivered to the Applicant via certified mail, returnreceipt.

In the event the matter is not resolved with the Applicants acceptance of the BFP AppealsCommittee decision, the BFP Chief Compliance & Utilization Officer will present therecommended award including the details of the protest and the BFP Appeals Committeerecommendation to the BFP CEO and Board Chair or their designee, as a final means ofadministrative remedy within 15 work days of the BFP Appeals Committee decision.


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PART V - CONSIDERATION FOR AWARD

For New Applicants: An Administrative RFQ must be submitted with the applicantsproposal to be considered eligible for an award. An RFQ is available on the BFP website

under the Procurements section: www.BFPrevard.org

CRITERIA CHECKLISTAll of the items listed below must be included (per category) or the submitted proposal packageis incomplete. No incomplete proposal will be considered for funding.

Proposal submitted on or before June 1, 2011 , 2:00 p.m. deadline

Proposal Section I - V, completed and signed

Cost Proposal

PART VI - REQUIREMENTS OF THE PROPOSALAll proposals must be submitted as specified with the proposal pages required.

To be considered, the proposal must respond to all parts of the RFP and information not clearlydefined as a response to application requirements or in the proper order or section may not bescored.

All proposals shall become the property of the Community Based Care of Brevard program. Allproposals must be submitted to BFP, 760 North Drive, Suite E, Melbourne, FL 32934 on or prior

to June 1, 2011, at 2:00 p.m. The proposal shall be signed by a representative who isauthorized to contractually bind the Applicant.

One (1) original and (7) seven copies of the proposals must be submitted prior to the requireddeadline. Each copy must be bound by a single large clip. No other binding will be accepted.

Applications must be printed on 8 x 11 paper only, using no less than 11 pitch font In Arialor Times New Roman with one inch page margins.

All proposals must have a Table of Contents to include Section page numbers submitted in thefollowing order:

Section I - Project Application FormSection II - Proposal Signature PageSection III - Description of ProjectSection IV - Attachments


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BREVARD FAMILY PARTNERSHIP

SECTION I. PROJECT APPLICATION FORM

The name provided here must be identical to that in the Articles of Incorporationor in the official document identifying the applicant as a unit of state or local

government. Address, city, state, and zip code must be provided. A contactpersons name, title, and telephone number also must be furnished.

Applicant __________________________________________

__________________________________________

Project Name __________________________________________

Dollar Amount Requested __________________________________________

Parent Organization __________________________________________

Contact Person & Title __________________________________________

City, State, Zip Code __________________________________________

Email __________________________________________

Telephone/FAX Number __________________________________________

Name of Board ofDirectors Chairperson __________________________________________

Tax ID # __________________________________________


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SECTION II. PROPOSAL SIGNATURE PAGE

The undersigned hereby agrees to furnish the following article(s) or services at the

price(s) and terms stated subject to all instructions, conditions, specifications, addenda,

legal advertisement, and conditions contained in the RFP. I have read all attachmentsincluding the specifications and fully understand what is required. By submitting this

signed proposal, I will accept a contract if approved by BREVARD FAMILY

PARTNERSHIP and such acceptance covers all terms, conditions, and specifications of

this proposal.

Proposal submitted by: (please print)

NAME:___________________________________ TITLE:__________________________

NAME OFAGENCY/ORGANIZATION_____________________________________________________

ADDRESS:__________________________________________________________________

CITY: ___________________________STATE: _______________ ZIP: _________________

____________________________________________________ _____________Signature of Authorized Representative Date

Addenda Acknowledgment - APPLICANT acknowledges that the following addendahave been received and are included in this proposal:

ADDENDA NO. DATE ISSUED


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SECTION III - DESCRIPTION OF THE PROJECT PROGRAM NARRATIVE

Provide no more than a fifteen (15) page summary of the proposed project which must includebut is not limited to information pertaining to:

1. Organizational Capacity

a. A synopsis of the offerors organizational qualifications and experiencesproviding child placing agency services to children and families.

b. A description of the number and types of positions to be utilized to fulfill theterms of this contract and names/qualifications of staff to be used, if known.

2. Program Design

a. Describe how your agency will conduct targeted recruitment for homes thatwill accept sibling groups, teens with co-occuring disorders, and homes in theneeded geographical areas as well as homes that can provide a continuumof levels as previously described in this proposal.

b. Describe how your agency (and any community partnerships) will provideneeded support services to clients served (such as therapy, behaviormanagement, tutoring, vocational skills training opportunities, supervisedvisitation, etc.), either through Provider staff, subcontracted services, thirdparty funding, or other community resources. If utilizing a subcontractedservice model, explain how continuity of care will be provided to the clients.

c. Describe your agency plan to conduct placement activities to ensure childrenare matched with families of similar ethnic, cultural, and/or religiousbackgrounds; and are able to be maintained in the same school placement.

d. Describe your agency plan to ensure compliance with the objectives of theQuality Parenting Initiative.

3. Current & Past Performance

a. Describe your Agencies current continuum (number of homes and level ofthe home) and your past efforts to license new homes to correspond withneeded levels based on BFP utilization needs (as detailed on page 3 of thisproposal, # of youth in care by level). Describe your agencies recruitmentefforts during FY2010/2011, to include the number of new homes licensedand identify the types (levels) of the homes licensed. If your agency does notcurrently offer all of the levels, please provide a description of how youragency will ensure all levels are represented.

b. Describe your Agencies current performance in regards to initial andrelicensing file submission. Need to report FY10/11 performance as reported

by the DCF licensing office. Performance should be reported as the totalnumber and percent of timely submissions (both initial and re-licensing) andthe total number and percent of complete (as determined and reported byDCF stats) packets (both initial and relicensing).


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4. Cost Proposal

Indirect costs are limited to a maximum of 10%. BFP anticipates a maximum FiscalYear 2012 (July 1, 2011 to June 30, 2012) dollar amount of $550,000.00 , subject to theavailability of funds, for the provision of services contained in this RFP. It is anticipated thatthis amount will be offset by the utilization of Provider staff within your agency with the

ability to provide services and bill through Magellan.

The cost proposal should include an annualized line item budget that contains the followingAND a description of how your agency will provide innovations, capacity building, andreinvestment of any surplus revenue for enhancing the continuum of services:

a. Financial Capability - describe how the Respondent will provide fiscalmanagement of program, fiscal reporting and oversight; and howRespondent will access funds (i.e. through cash reserves, line of credit, etc.)for operating costs in the event advances from BFP are unavailable.

b. Project Budget Detail The Respondent shall submit to BFP a detailed line

item budget that describes allocation methodologies used by the provider toclaim costs for this contract. This plan must also include the providersindirect allocation and rate methodology and a description of costs allocatedto indirect.

c. Sample Budget Justification:

1. Salaries and Wages

Provide the following information for each position identified on thebudget:

a. Name

b. Titlec. Time Commitmentd. Duties and responsibilities in relation to the program goals and

objectives.

2. Fringe Benefits

Indicate how fringe benefits are calculated as a % of salary dollars andinclude: FICA, Medicare, workers compensation, retirement, etc. Inaddition, provide detail of how health insurance and other benefits arecalculated.

3. Operating Costs

These costs must be directly attributable to the program operations,reasonable and consistent with similar organizations. Questionspertaining to budget categories may be addressed during negotiation.

4. Indirect Costs

These are costs that are normally incurred for common or jointobjectives and therefore cannot readily be identified specifically with a


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particular program activity. Where costs can be identified as benefitingprogram objectives they should be charged as direct costs, to thecorresponding line item. Details of items included in indirect chargesmust be provided. Use of estimates is allowed as long as they arereconciled to actual charges once available. Indirect costs must bekept at or below 10%.

SECTION IV Attachments

The Applicant will place MOUs, letters of commitment, community support documentation,certifications and other pertinent information regarding the project proposal. Attachmentsshould be clearly referred to or identified as a response to specific application requirements.

Required Attachments

a. An Organizational Chart/Staffing Patternb. Job Descriptions for key project staff