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Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 1
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Breaking the Barriers of Traditional Records Management
Dr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, Decembre 12th 2008
P R O J E C T C O N S U L TUnternehmensberatung Dr. Ulrich Kampffmeyer GmbH
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
2
Edited version for print. Automation and animation removed.
Original Powerpoint version:
http://www.PROJECT-CONSULT.net/files/20081212_DLM Forum_Breaking the Barriers_Kff.pps
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 2
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
3
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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An Ancient Record
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 3
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Records Managers love this Type of Record
It‘s handyIt‘s rareIt‘s valuableIt‘s solidIt easily stores in CabinetsPeople enjoy looking at itIt carries a Part of our History
Archivists even love it more …
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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TheseDays
are gone.
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 4
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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This presentation is about
Records, Records Management, Enterprise Content Managementand the Lifecycle Concept of MoReq2.
Challenges for traditional RecordsManagement in a rapidly changingdigital World.
Implications and future Tasks.
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Yes, we got good Definitions …
Information created, received, and maintained as evidence and information by an organisationor person, in pursuance of legal obligations or in the transaction of business.Field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records.
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 5
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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… but we still got different Perceptions …
The Archivists as “Pre-Preservation” …The Public Sector Records Manager as
Result of a “Bureaucratic Process” …The Chief Compliance Officer as
“Legal Evidence” of his Business Activities …The IT Manager as “Application” of his
ERP-Solution …The Programmer as “Structure and Fields”
in his Legacy Application …The Music Fan as the “Directory Functionality”
of his LASTfm Records …
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Today we talk about …
Content, Documents, eMails,
Some propose to generally speak of
Information Objects
This is OK, but …
Media Assets,Forms, Files, Images, Videos, Web Pages,Audios, Twitters, PDFs,Datasets, a.s.o.
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 6
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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There is still the Needof the Concept of a Record
Not all Information Objects willbecome a Record
and
not all Information Objects, either Records, will end up in an Archive
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Because Records can be defined as well bytheir Attributes• Business Value• Legal Value• Context• Integrity• Persistence• Authenticity• Defined Metadata• Consistency• Classification• and more,
which seperate Records from other Objects
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 7
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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AnotherPoint
of View
AnotherPoint
of View
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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The Concept ofECM
Enterprise ContentManagement
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 8
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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The Software Industry moved on …
“Enterprise Content Managementis theTechnologies used to Capture, Manage, Store, Preserveand DeliverContent and Documents related toOrganizational Processes.”
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
WF/BPM
DMCollab
A Lifecycle Model …
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 9
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
WF/BPM
DMCollabDocument Management
ECM
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
WF/BPM
DMCollabCollaboration
ECM
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 10
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
WF/BPM
DMCollab
Web Content Management
ECM
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
WF/BPM
DMCollab
Records Management
ECM
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 11
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
WF/BPM
DMCollab
WorkflowBusiness Process Management
ECM
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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RECORDS
As well a Lifecycle Model …A Functionality Model …A Structural Model …A Components Model …
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 12
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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RECORDS
Capture
Preserve
ManageStore
A DLM Model …
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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RECORDS
Capture
Preserve
ManageStore
RecordsManagement
The DLM Forum RM Model …
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 13
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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RECORDSRecords
Management
What is the Differencebetween the ECM and
the MoReq2 RM Model?
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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RECORDSFocus!
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 14
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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RECORDS
Case Management
Workflow
Archiving
RecordsManagement
DocumentManagement
Web ContentManagement
Collaboration
Most ECM Componentsare only Satelitesin the RM Model!
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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CAPTURE
PRESERVE
DELIVERSTORE
MANAGE
STORE WCM
RM
WF/BPM
DMCollab
Records Management:One integrated Module of the Components Model
RecordsManagement
ECM
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 15
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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That wasthe easy
Part!
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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The Software Industry moved on …
ECM was enhanced to really cope with theChallenges of “2.0”whilst Records Management andElectronic Archival are just in an“experimental Phase” …
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 16
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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This is theChallengeThis is theChallenge
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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This is theChallengeThis is theChallenge
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 17
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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The positive Aspect is, this
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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The positive Aspect is, this Wave has notarrived in Records Keeping Centers andArchives by now …
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 18
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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The Technology Challenge
Most „new“ Technologies do not care to provideObjects suitable to become consistent Recordsor to be archived properly …
Think about:• Personalisation & Individualisation• Blogs, Twitters, Instant Messages & Wikis• Proprietary Formats for Multi Media Objects• Mashups & distributed Ressources• non-persistent URLs• a.s.o, a.s.o, a.s.o.
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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The Technology Challenge
We might even have to come up with theDiscussion, again, if we need the Definition of Something like a
„Digital Original“
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 19
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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The Cultural Challenge
New Perceptions, how to generate and useinformation.
Think about:• Social Communities• Digital Immigrants versus Digital Natives• „Always Online“• New Ways of Communication and Interaction• Rights Management & Data Protection• a.s.o, a.s.o, a.s.o.
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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The Cultural Challenge
We might even have to come up withDiscussions,again, about the Information Society andSocial Implications of what we aredoing.
And not to forget the Digital Addicts …
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 20
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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The Information Growth Challenge
Exponential Growth of Information and no sufficient „Management“ of Information.
Think about:• Uncontrolled Redundancy• The Value of Information• The growing Dependency of the Availibility
and Accurancy of Information• a.s.o, a.s.o, a.s.o.
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Lets have a Lookto some special
Records ManagementChallenges
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 21
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Records Managers love Metadata!They are used to complex Data Entry Forms.
„2.0“-Users hate complex Data Entry Forms!They want to trust in automaticCategorization.
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Records Managers are excellent in structured Search!They are used to Expert Search Forms.
„2.0“-Users hate complex Search Forms!They love „Single Field Search“ á la „Google“finding Everything Everywhere.
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 22
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Records Managers are aware of theImportance of Context Information!They are used to spent hours to createorderly Structures.
„2.0“-Users are lazy!They don‘t mind where they are storing theirstuff.
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
44
Records Managers perfectly know to navigateby Tree Views and Folder-Sub-Folder-Volume-Hierarchies!It‘s just about having Fun.
„2.0“-Users will loose temper when the Interfacedoesn‘t work like a Media Library or Youtube!Or they get bored and just stop to search whatthey have been looking for.
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 23
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Records Managers know about the Importanceof Selection and Disposal!They work until late in the Night to keep theirRepositories clean.
„2.0“-Users know, that a 1-TB-Disk at theGrocers Store is now only 300 €!They believe, that there will always be enoughSpace for Everything.
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
46
Records Managers are Specialists in regardto determine the Value of Records!They are working eagerly, to keep Informationaccessible and available for all time.
„2.0“-Users have no idea about a record andwho might be responsible to store it safely!Everbody gets Copies of Everything, so Somebody will take care of it.
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 24
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Records Managers are fond of their Fileplans,Thesaurus, Taxonomies, Ontologies and Classification Schemes!They move even through 7 Levels of Hierarchyto find the right Spot for a Note.
„2.0“-Users believe in Folksonomy!If there are enough Users choosing the sameTag, it can not be false.
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
48
Records Managers are prepared to learn hardevery Function of their RM Solution!With extensive Training every Software Interface can be turned into a usable Tool.
„2.0“-Users love their iPod!If the User Interface is not sexy and works likeFacebook, they will just shut the Applicationdown.
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 25
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Records Managers know by Heart (or by theirRetrieval System) the place of every Object!They are in Control of Everything in theElectronic Realm and in the World of Paper Documents.
„2.0“-Users, the Digital Natives, started livingin a virtual World …
… and the Systems are no longer jailed in theirSilicon Cages. With RFID, Robotics, Cameras, Sensors they are entering the Real World andtake over Control.
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
50
By the Way …
… a lot of DLM Forum Members are evenSenior Digital Immigrants.
… so, are we prepared for all of this?
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 26
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Will future Historians call our Time
„The Dark Age of theEarly Information Society“?
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
52
Do not fear Darkness!
Remember„The Tortoise & the Hare“
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 27
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
53
Do not fear Darkness!
Remember„The Tortoise & the Hare“
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
54
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 28
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
55
Where are westanding nowwith MoReq2?
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
56
Everything is in Place
• Requirements online and printed• Test Material available• XML Schema finished• Test Center Contract signed• MoReq2 Governance Board established• Translations & Chapter 0s coming in …
We can start to gather Experiences, initiateImprovements and generate Acceptance.
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 29
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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So what could bethe next Stepswith MoReq?
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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… Usefullness
There is a Need to demonstrate theUsefullness and Usability of MoReq2:• Even a complex Structure can be easily used with
modern Software Architecture, Applications andUser Interfaces
• Used in the right Way, MoReq2 will help to saveMoney and to increase Efficiency
• Not Everybody will need every Function. Make themodular Approach work
• Systems must not only be capable of MoReq2-Functionality, but must be able to support evenOffice Workers with their daily Work
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 30
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
59
And the good Thing is:MoReq2can do!
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
60
For future Activities …
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 31
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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… Concentrate on theDLM Forum Assets
Combining the Competencesof Archives and Records Management
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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… a slight Return to theMoReq2 Components Model
RECORDS
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
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DLM ForumRMDr. Ulrich Kampffmeyer
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… Archiving
RECORDS
• Challenge of new formats• Interfacing• other Archive-centric topics
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… Connectivity
RECORDS
• Testing the Interoperabilityand Records Interchange
• XML Schema Evaluation in Practice
• Pilots
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
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DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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… Expanding
RECORDS
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RECORDS
… Expanding
• Enhancing the Optional Modules
• Improving the Lifecycle
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 34
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
67
… Dissemination
RECORDS
• Training• Education• Building Reputation• Bringing the Message to the
Private Sector
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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… Maintenance
We can not do Maintenance onlyof the MoReq2 Standard „for ever“.
Technology and the Use of Technology are changing rapidly!
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 35
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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… Paradigms
We will need a Paradigm Changein Records Management to adopt technical and culturalChange!
Or we will see a Paradigm Shift to Somewhere where we do not liketo be!
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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RECORDS
and then …
• 2010 Scoping of MoReq3 ?
• 2013 Delivery of MoReq3 ?
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 36
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
71
RECORDS
… and with the nextVersion we have to break the Barriers of traditionalRecords Management!
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
72
RECORDS… could be …
Breaking the Barriers of Traditional Records ManagementDr. Ulrich KampffmeyerDLM Forum ConferenceToulouse, 12.12.2008
© PROJECT CONSULT 2008 37
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
73
RECORDS… could be …
DLM ForumRMDr. Ulrich Kampffmeyer
PROJECT CONSULTUnternehmensberatungDr. Ulrich Kampffmeyer GmbHBreitenfelder Straße 1720251 Hamburgwww.project-consult.com© PROJECT CONSULT 2008
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Thank you very much for your Attention!
Dr. Ulrich KampffmeyerE-Mail: [email protected]
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