break the time barrier
TRANSCRIPT
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rea e me arr er
by
managing yourself
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Introduction
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Surah Al Asr
1. By the time. 2. Indeed, mankind is in loss.
3. Except for those who have believed and donerighteous deeds and advised each other to
truth and advised each other to patience.
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Change a poem by Portia Nelson
I walk, down the street.
There is a deep hole in the sidewalk.
I fall inI am lost.... I am helpless
It isn't my fault.
It takes forever to find a way out.
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I walk down the same street.
There is a deep hole in the sidewalk.
I pretend I don't see it.I fall in again
I can't believe I am in the same place but, it
isn't my fault.
It still takes a long time to get out.
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I walk down the same street
There is a deep hole in the sidewalk.
I see it there.'I still fall in.... it's a habit, my eyes are open.
I know where I am.
It is my fault.I get out immediately.
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I walk down the same street.
There is a deep hole in the sidewalk.
I walk around it.
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I walk down another street!
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"If you keep on doing what you've always
done, you'll keep on getting what you've
always got."
-- W. L. Bateman
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A day in the life of a teacher
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Time Management is self-
management
Time management is not managing your
time, but managing yourself.
Working smarter, not harderis the realgoal of effective time management.
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Time Matrix
Rediscovered and presented by Steven Covey
in his best seller 7 habits of highly effective
people
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Quadrant 1
Being in Quadrant 1 brings
Stress
Burnout
Firefighting
Focus on the immediate
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Quadrant 2
Being in Quadrant 2 brings: Vision
Perspective
Balance
Discipline
ControlThe Seven Habits of Highly Effective People: Covey,1989
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Quadrant 3
Being in Quadrant 3 brings (YES MAN)
Short term focus
Low value on goals Feeling of victimization / lack of control
No strong relationships
Respond to all calls and messages
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Quadrants 3 & 4
Cycling between Quadrants 3 & 4 brings:
Total irresponsibility
High dependency on others for basics
Short career path in the organization
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What is a Plan?
A plan is a road map set in real
time to reach an objective or setof objectives through the use of
defined resources
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Planning in Time Management
Rule No 1
Failing to Plan
is Planning to Fail
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Goal Setting- Golden Rules
Set goals that motivate you.
Set the goals with will power
Set SMART goals Put it in writing
Make action plans
Stick to the goals
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Analysis of Goals & Objectives
S-- specific and well defined objectives
M -- measurable outputs and inputs
A -- achievable in terms of resources availableand expectations
R realistic
T-- time bound with an operational schedule
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Story of Arunima Sinha
First woman to scale Everest on a prosthetic
leg
Extra ordinary brave achievement against all
odds
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Getting organised
To-do list
A clean and organized desk
Good filing habit Scheduling
Reminders
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Effective Scheduling
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Benefits of Scheduling
Understand what you can realistically achievewith your time.
Plan to make the best use of the time available.
Leave enough time for things you absolutely mustdo.
Preserve contingency time to handle 'theunexpected'.
Minimize stress by avoiding over-commitment toyourself and others
h h f f
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Procrastination is the thief of time
Edward Young
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Why do we procrastinate?
No clear deadline
Inadequate resources
Dont know where and how to begin No passion for the work
Fear of failure
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Procrastination
Solution
List all tasks that you are currentlyputting off
Remove two from the list by doing themnow!
Plan and set a schedule for dealing withthe rest .
Reward when tasks are completed Punish or discipline yourself when tasks
are not completed on schedule
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Learn to say no
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No.
If you have too much on your plate, just say
no.
Whilst this may seem obvious, it is one of the
most difficult things to learn.
An important point to keep in mind - if you
attempt to do too much, you risk, at best, not
completing
tasks to your standards, or at worst, burnout.
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80/20 rule
Apply the 80/20 rule toeverything : 20% of
our activities will account for 80% of our
results.
Always concentrate our efforts on that top
20%.
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Rules of eating the frogs
if you have to eat two frogs, eat the ugliest
one first!
if we have to eat a live frog at all, it doesn't
pay to sit and look at it for very long!
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vc
Co-authored by
Jones Lofline & Todd Musig
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3 Ring Circus
work ring, relationship ring, self ring.
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Juggling Elephants
Juggling Elephants is an impossible task.
You can not do everything
Priotorise and focus on important things
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Lessons learned
Ringmaster cannot be in all the three rings
one time
The key to success of the circus is to keep the
quality in all the three rings
You need to figure which circle you have to be
now
You should decide which act you should focus
right now
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Lessons learned
Add new acts which are appropriate
Intervals are integral part of the show
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Summary
Dont procrastinate Manage Your Time
Today
Plan and set goals, define and use periods
of quality time in your schedule
Learn to say No in a professional manner
Stay away from perfectionism and aim for
excellence
Find time for self development
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Summary
You can not juggle elephants
Dont try to do everything instead focus on
important things