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BSTC – Leisure, Youth & Amenities Committee – 17th December 2018

BRADLEY STOKE TOWN COUNCIL

Leisure, Youth & Amenities Committee

Minutes of the Meeting of the Leisure, Youth & Amenities Committee of Bradley Stoke Town Council held at 7.00 pm at Jubilee Centre, Bradley Stoke on Monday 17th December 2018.

PRESENT: Councillors: Elaine HardwickPaul HardwickBrian HopkinsonFranklin Owusu-AntwiBen RandlesAndy Ward (Chair)Marion Ward

Officers: Sharon Petela (Town Clerk)Graham Baker (Youth Development & Participation Worker)

Representatives from: Bradley Stoke in BloomBradley Stoke Youth Cricket ClubChrist the King Church Youth GroupGhana Community BristolSouth Gloucestershire Chinese AssociationSt Peter’s Hospice

1 Submissions from the Public

None

2 Apologies

Apologies were received from Councillor Tony Griffiths

3 Declarations by Members

Councillor Paul Hardwick declared an interest in agenda item 8.1.1Councillor Franklin Owusu-Antwi declared an interest in agenda item 8.3.1Councillor Andy Ward declared an interest in agenda item 8.2.1Councillor Marion Ward declared an interest in agenda item 8.2.1

4 Announcements by the Chair

The Chair wished everyone a Merry Christmas and Happy New Year

5 Minutes of Previous Meeting

Acceptance of the Minutes of the meeting of the Leisure, Youth & Amenities Committee held on 15th October 2018 were proposed by Councillor Ben Randles, seconded by Councillor

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Elaine Hardwick. A vote was taken, 3 in favour, 3 abstentions, proposal carried. Minutes were then signed as a correct record.

Councillor Brian Hopkinson arrived at this point in the meeting

In light of the fact that there were representatives from various community groups and organisations present at the meeting, Councillor Andy Ward proposed that agenda items 8.1 and 8.3 be discussed next, seconded by Councillor Franklin Owusu-Antwi, carried unanimously.

8 Service Level Agreements, Community Development, Grant Aid and Youth Grant Aid Applications

8.1 Service Level Agreements (SLA) 2018/19

Councillor Paul Hardwick declared an interest in agenda item 8.1.1 and left the meeting

8.1.1 Bradley Stoke Youth Cricket Club

Documentation circulated to councillors (see Appendix A). A representative from the organisation was invited to speak in support of the application.

Following discussion, Councillor Elaine Hardwick proposed that Bradley Stoke Youth Cricket Club be awarded a Youth Service Level Agreement of £3,500.00 for 2018/19, seconded by Councillor Marion Ward, carried unanimously.

The Chair thanked the group for all the hard work they do in the community.

Councillor Paul Hardwick re-joined the meeting

8.1.2 Christ the King Youth Group

Documentation circulated to councillors (see Appendix B). A representative from the group was invited to speak in support of the application.

Following discussion, Councillor Andy Ward proposed that Christ the King Youth Group be awarded a Youth Service Level Agreement of £2,350 for 2018/19, seconded by Councillor Franklin Owusu-Antwi, carried unanimously.


8.1.3 South Gloucestershire Chinese Association

Documentation circulated to councillors (see Appendix C). A representative from the group was invited to speak in support of the application.

Following discussion, Councillor Andy Ward proposed that South Gloucestershire Chinese Association be awarded a Service Level Agreement of £1,764.37 for 2018/19, seconded by Councillor Paul Hardwick, carried unanimously.


8.3 Grant Aid (GA)

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Councillor Franklin Owusu-Antwi declared an interest in agenda item 8.3.1 and left the meeting

8.3.1 GA462 – Ghana Community Bristol

Ghana Community Bristol has applied for Grant Aid of £500.00 towards the running costs of their Cultural Fusion event. A representative from the group was invited to speak in support of the application.

Following discussion, Councillor Paul Hardwick proposed that Ghana Community Bristol be awarded Grant Aid of £500.00 towards the running costs of their Cultural Fusion event, seconded by Councillor Elaine Hardwick, carried unanimously.


Councillor Franklin Owusu-Antwi re-joined the meeting

8.3.2 GA463 – St Peter’s Hospice

St Peter’s Hospice has applied for Grant Aid of £500.00 towards the purchase of syringe pumps. A representative from the organisation was invited to speak in support of the application.

Following discussion, Councillor Andy Ward proposed that St Peter’s Hospice be awarded Grant Aid of £500.00 towards the purchase of syringe pumps, seconded by Councillor Franklin Owusu-Antwi, carried unanimously.

The Chair thanked the organisation for all the hard work they do in the community.

6 Matters arising from the minutes of the meeting held on 15th October 2018

6.1 Update on Brook Way Activity Centre Site development

Landscaping proposals are still with SGC Planning Officer for Discharge of Conditions

6.2 Update on Provision of Leisure Equipment on the Jubilee Green

Covered in agenda item 7.1

6.3 Tree Planting/Roundabout Enhancement in Bradley Stoke

Premises Manager, John Rendell is currently awaiting one further quote for flower beds on the Aldi and Tesco’s roundabouts.

7 Matters within the scope of the Leisure, Youth & Amenities Committee

7.1 Youth Development & Participation Worker (YDPW) update by Graham Baker

Headline news (since last LYA Committee on 15/10/18):- ‘New Youth Activities Offer’ funding bid: during this period there have been

further partnership meetings among a core group (inc BSTC YD&PW) to finalise the written bid & prepare a presentation to SGC & their Youth Panel. The

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submission & presentation were successful & we have now received formal confirmation. BSTC should receive £10K per year for three years starting 2019/20. Further work within the partnership will now ensue.

- Current PAS funding: positive feedback from SGC following our half yearly report included the following statement… ‘We do recognise the on-going commitment of Bradley Stoke Town Council to youth work and as a result, this relatively small PAS contribution from the council is being used very effectively to create a far greater impact in the local community.’

- Regular youth work sessions: at the Skatepark & Jubilee hardcourts & surrounding areas & our Girls Project night.

- Additional sessions: there has been several informal extra sessions at the skatepark. There is also scheduled an extremely popular Girls Project Ice Skating Trip to Winter Wonderland on the Tuesday before Xmas.

- Firework display young stewards: we had a very good turnout of young volunteer stewards from our various youth projects. In total 10 young people volunteered on the night and were drawn from our Girls Project & our youth work at the skatepark.

- Community Payback session at Skatepark: a further session focused on maintenance & repair of our picnic benches & further landscaping. The session involved seven people from CP, Sara from our local Green Gym, one of our young volunteers & the BSTC YD&PW. It was an extremely productive day with all the benches being refurbished. Further sessions in the new year.

- Training: four days of ‘Thrive Approach’ practitioner training (neuroscience of the developing brain). Useful training that can positively impact on youth work practice. In addition, Fire update training & Appraisal training took place.

- MUGA & Jubilee Green: Quotes have now been received from one contractor; need to chase up other contractors.

- Meetings: useful meeting with BSCS Primary Head re encouraging positive & appropriate use of the skatepark + possible peer mentoring projects/ sessions. Also, positive skatepark meeting with the retention rights holder (former contractor). Various factions agreed at no additional cost.

Work with young people (since last LYA Committee on 15/10/18):- Regular Detached/ Street Youth Work sessions at the skatepark: sessions

reasonably well attended throughout the period, although, a couple of evenings of extremely poor weather affecting numbers. However, quieter nights enabled some sustained support work.

- Regular Detached/ Street Youth Work sessions at the Jubilee hardcourts & surrounds. Again, as above, the sessions have been generally well attended, however, weather badly affecting two sessions. Both the above locations continue to offer the chance to informally engage in physical activity, but also importantly to build relationships, have a positive dialogue on numerous topics, signpost as appropriate & also discuss/ challenge occasional anti-social behaviours.

- Girls & Young Women’s Project: sessions delivered throughout the period. As per usual the YD&PW works closely with the staff team to develop & support the programme & also regularly supports the actual sessions. As usual, these sessions are intended to help encourage the Girls engagement with other BSTC youth projects & activities: e.g. seven of the Girls thoroughly enjoyed acting as young volunteer stewards at our annual Firework display.

- Regular skatepark monitoring visits have continued throughout the period & continue to often become brief Detached Youth Work sessions. This involves discussion/ feedback with/ from new or regular park users, parents/ carers & to

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update on latest plans, promote activities, events & involvement, challenge behaviours, etc. There has continued to be a focus on skatepark safety & etiquette.

- Informal planning meetings with young people/ young volunteers & the YD&PW have continued throughout the period at the BSTC Office &/ or the skatepark. During this period the hot topic has continued to be skatepark safety & etiquette, particularly regarding young &/or inexperienced users and the supervisory role of parents/ carers. A meeting has now taken place with the BSCS primary phase Head & a plan sketched out on some joint working.

- YD&PW continues to be involved with 1 to 1 & small group support work with young people on various issues.

- Accredited or recorded outcomes for young people’s activities where appropriate. Staffing, research, funding, planning issues, administration & training:- SG ‘New Activities Youth Offer’ (including former PAS monies): As reported

above, we recently completed an extended tendering & negotiation process & have now had three-year funding confirmed for ‘Lot 1’. BSTC should receive £10K per year for three years.

- As stated in previous reports, this is a partnership bid & it is hoped that the partnership can also facilitate a greater range of collaborative working (including further joint funding bids) as well as value added ‘in kind’ contributions on a range of issues; for example, staff training & support, leading on various YW curriculum issues, etc.

- Current PAS funding: half yearly report & returns completed & submitted to SCG. Positive feedback was then received from SGC including the following statement… ‘We do recognise the on-going commitment of Bradley Stoke Town Council to youth work and as a result, this relatively small PAS contribution from the council is being used very effectively to create a far greater impact in the local community.’

- Recruitment/ staffing issues. Recruitment info now being drawn up for advertisement in the new year.

- Foodshare Foodcloud Project: The project has continued throughout this period, with three regular slots/ pick-ups. The project enhances sessional resources, saves cost, helps avoid food waste & offers an opportunity to promote awareness.

- MUGA (multi-use games area) & Jubilee Green Outdoor Gym: This project is now moving forward with quotes received from one contractor & site meetings & quotes scheduled from 2/3 other contractors. When we receive further quotes, we can proceed in terms of raising additional funds, etc.

- Strategic lead on other current & evolving projects. - Ongoing development & review of Youth Work Policies & Procedures for

BSTC.- Management of commissioned pieces of work within a co-production/

partnership model of delivery.- Reporting, evaluating & data collection. Research & purchase of resources. Local, regional & national networking & partnerships:- Discussion, liaison &/or meetings with range of individuals, local agencies &

organisations on various, developments, issues & collaborative working; e.g. meeting with BSCS Primary Head.

- C-Card scheme: ongoing liaison with SGC Health Improvement Practitioner re newly relaunched scheme.

- Training: attendance at initial 4 day of the ‘Thrive Approach’ licensed practitioner training. The training looks at how recent developments in neuroscience help us understand the most appropriate ways to support the social & emotional

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development of young people. Also attended refresher Fire training and a session looking at the appraisal process with SGC HR.

- Ongoing research & contact with Town & Parish Councils & other organisations who have developed or who are developing different organisational frameworks for youth work. Recent contact from other Parish Councils interested in our approach to organising youth work as well as interest in our use of converted containers for youth work premises.

- Continued liaison &/ or meetings with BSTC & SGC Officers & Councillors, local community members, re various issues as appropriate.

- Ongoing liaison with local media & BSTC Councillors & Officers re publicity, newsletters, articles, press releases, etc.

7.2 Bradley Stoke in Bloom update by Steering Group

A representative from the group was invited to present their report (see Appendix D).


8 Service Level Agreements, Community Development, Grant Aid and Youth Grant Aid Applications

8.1 Service Level Agreements (SLA) 2018/19

8.1.1 Bradley Stoke Youth Cricket Club

Discussed earlier on the agenda

8.1.2 Christ the King Youth Group


8.1.3 South Gloucestershire Chinese Association


Councillors Brian Hopkinson, Andy Ward and Marion Ward declared an interest in agenda item 8.2.1 and left the meeting.

Councillor Franklin Owusu-Antwi then proposed that Councillor Ben Randles chair the meeting in the interim, seconded by Councillor Paul Hardwick, carried unanimously. Councillor Ben Randles assumed the chair.

8.2 Community Development Grant Aid (CDGA)

8.2.1 Bradley Stoke Radio

Bradley Stoke Radio has applied for Community Development Grant Aid of £4,000 towards the running costs of the radio.

Following discussion, Councillor Elaine Hardwick proposed that Bradley Stoke Radio be awarded Community Development Grant Aid of £4,000 towards the running costs of the radio, seconded by Councillor Franklin Owusu-Antwi, carried unanimously.

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Councillors Brian Hopkinson, Andy Ward and Marion Ward re-joined the meeting and Councillor Andy Ward assumed the chair.

8.3 Grant Aid (GA)

8.3.1 GA462 – Ghana Community Bristol


8.3.2 GA463 – St Peter’s Hospice


8.4 Youth Grant Aid (YGA)

8.4.1 YGA36 – Brandon Trust

Brandon Trust has applied for Youth Grant Aid of £500.00 towards the cost of trips for young people.

Following discussion, Councillor Paul Hardwick proposed that, in light of inadequate information relating to the direct benefit to Bradley Stoke residents, the Youth Grant Aid request be declined, seconded by Councillor Ben Randles, carried unanimously.

The Town Clerk was asked to contact the organisation and invite them to reapply in 6 months time with more specific information relating to direct benefit for Bradley Stoke residents.

8.5 Larger Grant Aid

None

9 Date of next meeting

Monday 18th February 2019 at The Jubilee Centre, Savages Wood Road at 7.00pm.

The meeting closed at 7.55pm

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Appendix ABradley Stoke Cricket Club (BSCC) Application for SLA Grant Funding

Dear Councillors,

I am writing to reapply for the Youth SLA Grant that was so kindly donated last year to Bradley Stoke Cricket Club for the provision of youth services. I include a copy of the club’s accounts for the previous financial year (ending 31 October 2018).

The youth section continues to be a clear priority and a guiding principle behind the strategic growth of the club and its facilities. We see the job of introducing the game of cricket to the next generation as our duty to our community and to the game we love. Cricket can not only introduce children to the excitement of activity and encourage a healthy lifestyle but it can instil in its young participants the importance of teamwork and fair play.

We are proud to continue to have a thriving youth section, with 146 juniors attending at least one session in 2018, with 128 going on to join the club, the majority of whom are residents of Bradley Stoke. This is about 50 more than the previous year and was mainly due to the fact that we launched All Stars Cricket, a national initiative aimed at introducing 5-8 year olds to the game, which 62 kids signed up to at BSCC and so adding significantly to our potential youth player base in future years. We also resurrected our Under 15s team after a year’s absence.

The club still sees the provision of ECB Accredited Coaches to assist the development of its youth team players as essential. Of the 10 individuals in place already for next season, we currently have four x Level 1 coaches and two x Level 2 coaches, plus one Level 2 coach acting as a contingency. Of the other four, we have one new coach looking to achieve Level 2 before the outdoor season starts, and the remaining three looking to achieve Level 1.

As well as the quality of coaching the club also recognise the importance of facilities and the new practice nets project was completed in 2018. Despite securing an England and Wales Cricket Board (ECB) grant of £25,000, additional costs, not all anticipated, were incurred by the club to fully complete the work once the structure had been built (see the ‘equipment’ line in the table below).

Please find below further information on the club, our youth membership and the financial resources that BSCC invested in the youth membership in the financial year ending 31 October 2018.

Overview of BSCC youth teams and membership

The club currently provide many activities for the youth of the town and beyond, and plan to continue this for many years. In 2018 146 kids (62 All Stars, 24 U9s, 27 U11s, 19 U13s, 7 U15s and 7 U17s) between the ages of three and 17 took part in one form of cricket or another at the club. Of the 128 that then went on to become or were already registered players, 86 (67%) reside in the BS32 postcode, with a further 30 (23%) residing in the BS34 postcode.

We feel that while there are many reasons for such a large number of kids to be involved in our club, one of the main drivers for success is the commitment of the club to make cricket affordable for all. To achieve this we have a large selection of cricket equipment available for use by the kids such as bats, helmets and the raft of safety equipment required. This is a significant investment for any family and by having kit available for shared use means investment does not have to be made to start the game. Also the committee are firm believers that despite the cost of running a youth section that membership fees should remain low to encourage participation. In 2018 it was only £40 for any youth player to become a member, which we feel represents excellent value for money and therefore

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remains a negligible barrier to participation. The club have just this week voted at this year’s AGM to maintain youth membership at £40.

Appendix A

For this small fee the kids received weekly two hour training sessions (90 minutes for U9s, one hour for our new All Stars section) between the end of April and the end of August. Prior to that, the club hired indoor facilities for eight weeks pre-season. The kids were charged just £2 each (unchanged from 2017) for these sessions to encourage attendance. In addition to this we had structured league and cup fixtures for U11s, U13s, U15s and U17s, and there were no match fees for these games. We also arranged friendlies and entered our U9s into tournaments at our own expense with no additional cost to the players.

We started the current youth coaching journey 12 seasons ago so many of the membership have matured into young adults and left the youth set-up. However many of them have stayed with the club and now play adult cricket, and indeed many existing youth members (Under 17) also play adult cricket for the club (10 during 2018). Again we want to make cricket affordable and therefore youth match day fees when playing adult games were £4 instead of the £6 we charge our adult members. For this they not only get a full afternoon of cricket but also a cricket tea (except for the Midweek XI). The statistics below show how many U19 players represented each of our adult sides this year. If you consider that we are making £2 less per player per game for each of these and that 101 adult games were played in the 2018 season, this is a significant loss of revenue for us to make things more affordable for the youth players. ● Saturday 4th XI - five players were U19 and they made 16 appearances in total● Saturday 3rd XI - six players were U19 and they made 32 appearances in total● Saturday 2nd XI - six players were U19 and they made 40 appearances in total● Saturday 1st XI - six players were U19 and they made 67 appearances in total● Sunday 1st XI - nine players were U19 and they made 60 appearances in total● Sunday 2nd XI - eight players were U19 and they made 17 appearances in total● Friendly XI - six players were U19 and they made nine appearances in total● Midweek XI - eight players were U19 and they made 22 appearances in total

Also to show how much faith and opportunity we give our youth players I think it speaks volumes that across all forms of cricket this season 11 of the top 30 batsman and 12 of the top 30 bowlers were U19.

The investment of time from our volunteers both in completing coaching courses and delivering coaching has seen four of our youth players being selected for this winter’s respective Stroud and South Gloucestershire or Bristol district representative age group indoor training squads, and two of our players, one female, being selected for their respective Gloucestershire county squads.

Our commitment to improving the quality of service also looks at off the field activities with the club putting all its coaching staff through Safeguarding and Protecting Children and First Aid courses every three years at the current cost of around £35 per coach. We also have a Child Welfare Officer who is responsible for ensuring the club are doing as much as possible to protect the children we coach.

As well as developing cricketing abilities and the mandatory gentlemanly conduct required by the spirit of the game, the club also reward the youth members who go the extra mile and help out around the club. We have a Youth Club Member of the Year award which is voted for by the adult team captains and youth coaches and awarded to the individual who has given the most back to the community of the club off the field of play. This year's award went to a youth member who stepped up to captain the adult Midweek XI and all the responsibility that goes with it on and off the field. They also helped with coaching during All Stars Cricket sessions and captained the Under 17s team

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with aplomb, being successful but also mindful of the younger and in some cases less able players helping out.

Appendix A

We also pride ourselves on being open to all abilities and disabilities. We aim to make sure anyone who wants it has the chance to experience the game. We field balanced sides which remain competitive but give those who otherwise may not get the chance an opportunity.

The club also create a terrific family atmosphere and community spirit and this is especially seen at our Youth/Parent Double Wicket competition which takes place every August Bank Holiday. This year saw 32 kids taking part in a knockout competition with their parent/carer/ adult sibling/available adult club member, which ended with our annual youth presentation. Trophies and awards were given out on the day and ensured that as well as recognising those players who scored the most runs or took the most wickets during the season, that everyone who played during the season received a medal to show for their efforts. There was also a Player’s Player of the Year award for each of the U11, U13, U15 and U17 squads, voted by the players of each squad with the emphasis on e.g. most improved/most committed player, not necessarily on on-field achievement alone.

Financials:

As previously stated, BSCC makes every attempt to subsidise the activities of our youth section and, in so doing incur a range of costs, which are not fully covered by the membership fees paid by youth members. The table below details a number of costs incurred by the club in support of the youth section for the 2018 playing season. This would be what the generous grant of £3,500 was put towards last year. You can see the club’s expenses for running youth cricket exceeded the grant figure, and notably more so than in recent years, mainly due to the additional work required to complete the nets project (see ‘equipment’ line below). We continue to fund any remainder ourselves.

Item CostYouth league and tournament fees £120.00Youth match cricket balls £166.80Sports hall hire for youth indoor nets £273.00Reduced adult match fees for youth members £526.00Insurance (£772.10 - say ⅓ attributable to youth members) £257.37Courses paid for youth team coaches (completed and forthcoming)

£425.00

Umpire course for youth manager £40.00Rent of facilities, including of Bradley Stoke Community School where the 3rd XI and 4th XI play home matches, which are partly used to develop youth players and gain them exposure to adult cricket (£6,997.93 - say ⅓ attributable to youth members)

£2,332.64

Youth coach shirts £76.36Youth trophies (previously sponsored but sponsorship withdrawn this year)

£230.00

Printing of youth marketing leaflets £100.00Equipment (e.g. finishing the nets (running power lines, laying path); PA system (primarily for u19s); transformer for bowling machine; umpires coat; boundary flags. (£5,919.93 – say 1/3 attributable to youth members)

£1,973.31

TOTAL £6,520.48

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Appendix A

Next Season

Next season we anticipate our youth costs to be a little lower than 2018, now the cost of establishing the new practice nets have been incurred (see ‘equipment’ line in the table above). However we anticipate the other lines to be broadly similar to 2018.

We are running an additional team at the Under 11s age group in 2019, to accommodate increased playing numbers we experienced this year and anticipate next year, as older 2018 All Stars and Under 9s move up and continue their cricketing journey. All other age groups from 2018 will continue.

In Summary

BSCC will continue to provide an outlet for local juniors to regularly play and learn the game of cricket, taking pains to ensure that this is done safely, with appropriate supervision and oversight. We are inclusive and welcome young cricketers from around age four (male and female) from all ethnicities and backgrounds. Our goal is to provide a platform from which local juniors can develop a passion for cricket and for healthy active lifestyles. We integrate these juniors into the club and support their cricketing development in every way possible.

Given the increased outlay of the club in 2018, anticipated outlay in 2019, our dramatically increased youth membership following the introduction of All Stars Cricket, and our plans to continue to develop our service to the young members of Bradley Stoke's community, the club would like to apply for an increased level of funding of £4,000.00. However we understand that the budget for the Service Level Agreements is set and there is currently no capacity to increase the amount previously given. Therefore we apply for funding of £3,500.00 as per last year’s application that was kindly agreed.

We look forward to the Town Council’s thoughts on our application and would be grateful if you would inform us of the date, time and location of the meeting at which this is to be discussed (should it be open to the public) so we can attend and be on hand to answer any further questions the councillors may have.

Kind Regards

John RiversYouth Development ManagerOn behalf of Bradley Stoke Cricket Club

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Appendix B

Christ the King Service Level Agreement Report for 2018We are delighted to say it’s been a busy and fruitful year for our children’s and youth groups.Jacob Wain (our Youth Minister) has remained with us throughout 2018, building on thefoundations of last year, he has started new youth groups as well as maintaining the existingactivities.

Trailblazers Childrens’ groupThis is Christ the King’s children’s group for those aged 5 to 12 (school years 1 to 8). We’ve had an average attendance of around 25 children each week. Over the year we’ve hadover 1000 children visiting the group. The evening is very engaging and, most importantly, fun with lots of games and activities for children to take part in. There are also video clips and times of discussion to help children learn encouraging life lessons.

The group is lead by a team of 4 adult leaders and 3 junior leaders. All adults leaders are enhanced DBS checked. Jacob heads up the team and produces a curriculum which we run over the course of the academic year. There are parties and social evenings at the end of terms, which parents are often invited to be involved in. We hosted a Halloween party in October for the group and children in the local area, we will also host a Christmas party at which the children will receive gifts and greetings from Santa Claus.

4Mation Youth GroupThe 4Mation youth group is for young people aged 10-16 (students in school years six to eleven). The group has covered a variety of activities across the year including an ice skating trip, movie nights, pizza nights, a youth alpha course, football matches and games & activities. Some of the young people took part in the church’s Bake-Off event, baking cakes to raise money for the Macmillan charity. During the summer months we had a series of outdoor activities and games, including wide games and a water fight. There are also meaningful and positive lessons from the Bible which encourages the young people to be a beneficial influence in their school, family and community.

Young people also have opportunities to showcase their musical abilities, performing to their peers. There are currently seven adults involved in leading 4Mation, all of them are enhanced DBS checked. We also take up references for each new volunteer in keeping with our safeguarding best practice guidelines. New volunteers are trained, mentored andencouraged in their roles as co-ordinated by Jacob.

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Rock Solid lunchtime clubWe have continued with the Holy Trinity Primary School lunchtime club Rock Solid which has been very popular with students from the school. Towards the end of academic year 2017-2018, attendance lowered to around 10 but at the start of this new academic year numbers have doubled with 20 students signing up and regularly attending the group. This growth is very encouraging. The assistant head teacher, has also spoken highly of the group saying:“Rock Solid is now in its 3rd Year at Holy Trinity. Enthusiasm for the club is high and turnout is very good. It has helped us as a school to build stronger links with the local churches, to provide spiritual learning to pupils and an opportunity to have fun. Pupils talk positively about the club and the team are friendly and dedicated.”

Appendix BSecondary School Small GroupThis was a new group that our Youth Minister Jacob Wain started after he came back from ayouth trip to Uganda. It initially started as a bible study for older age boys which went well, and had about 4 or 5 boys attending. At the start of the Easter term, we widened the group out to include both boys and girls in secondary school. The numbers then grew to about 10 attending the secondary small group. The group provides a safe space for secondary young people to come and share their highs and lows of Secondary school together and support one another. Sessions comprised of eating food together and playing games whilst listening to each others encouraging messages.

FinancesThe total expenditure on Youth work by Bradley Stoke Parish churches (including YouthMinister and room hire charges) is £38,187. We are very grateful for Bradley Stoke TownCouncil’s contributions towards our costs.

BeneficiariesThe outcomes for the youth provision over the year:Youth group sessions:Trailblazers 354mation 35Secondary Small Group 20Rock Solid 40Total number of sessions 130

Number of Bradley Stoke youth benefiting from the project:

Total number attending Number of different individuals sessions attendingTrailblazers (age 5-11) 1000 (~25/wk for 40 wks) 554mation (age 10-16) 360 (~12/wk for 30 wks) 25Secondary Small Group (12-16) 120 (~6/wk for 20 wks) 12Rock Solid 800 (~20/wk for 40 wks) 30Total beneficiaries 2280 (~63/wk for 40 wks) 122

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Estimated an average cost to the Council of around £18 per session.

ConclusionBradley Stoke Parish churches are pleased with how the different youth work initiatives haveprogressed, and also how new projects have been added. We have seen the establishmentand continuation of a Youth Minister role as positive and beneficial for the Parish,strengthening the work as a whole. This role has extended the number of projects we are able to offer to the community.

Please contact us if you would like any further information about these activities.

Bradley Stoke Parish Church Council thank you for your support

Appendix B

Christ the King Church Application for a Service Level Agreement 2018-2019

Christ the King Church is thankful for the service level agreement funding provided in 2017-2018 and we would like to ask for a continuation of this in 2018-2019. We plan to continue to work closely with Holy Trinity Church at the north of Bradley Stoke. This will allow us to keep providing a holistic set of activities and events for Bradley Stoke youth. With our continued work in mind, we would like to request the £2,350 SLA from the Council to help our work across Bradley Stoke. Both of the churches play an active role in Bradley Stoke. Through our youth projects we are in consistent contact with 63 young people who come to our weekly youth groups. Holy Trinity Church and Christ the King believe that engaging and educating young people in a safeand fun environment is crucial to help them develop good interpersonal skills and become well rounded people.

CTK and HTC continue to engage with youth through a number of groups:● Trailblazers – this group meets on a Wednesday evening and is aimed at 5 to 12 year olds● 4Mation – this group meets on a Friday evening and is aimed at 11 to 16 year olds expanding and adapting to cover 11 to 18 year olds as individuals roll forward (previously it was set at the 11-14 year old age range).● Secondary School Small Group – this group meets on a Wednesday evening with fun, games, food and positive messages, available for 11-16 year olds.● Rock Solid - this group is for Holy Trinity Primary students and meets on Thursday lunchtimes, during the school day.● Events are offered throughout the year which are of interest to youth, such as the (not) Halloween party, Bake-Off and Crafty Christmas events. Some trips and activities within the local community and support for the Bradley Stoke Festival.

We’ve always maintained that our groups are open for any youth in the community to attend and such young people from all walks of life across Bradley Stoke do so. There is a very good attendance from local social housing families. Around 75% of the young people that attend Trailblazers are from outside the Church community. Similarly 4Mation youth group is made up of around 90% community youth. All of our children and youth groups are free to attend, so there is no financial burden for those from social housing families.Our target is to help young people successfully transition between the groups as they grow older.

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We have successfully done this by having our Youth Minister Jacob Wain present and visible at all of our groups building friendships with the young people, to help their transition into new groups, where they may otherwise feel shy.

We have continued with the Holy Trinity Primary lunchtime club Rock Solid. This has been very popular with students from the school. In this new academic year we have 20 students signed up and regularly attending the group. The students are clearly very engaged and committed to the club.

Our Secondary School small group, had been set up in the last academic year. At the start of the Easter term, we widened the group out to include both boys and girls in secondary school. The group provides a safe space for secondary young people to come and share their highs and lows of Secondary school together and to support one another.

All of the youth groups are run by volunteers co-ordinated by the Youth Minister Jacob Wain – around 12volunteers across all of the groups. These volunteers range from 14-18 year olds who help as ‘young leaders’ to retired individuals and everything in between. In our youth groups the focus is on having fun, being creative, learning respect for leaders and peers, improving social skills and confidence, and team work. The groups do also represent the Christian faith whether through a story or a topic for discussion – this is done in a sensitive and engaging way without putting any pressure on the youths.

Appendix BThe projected annual costs of Bradley Stoke Parish youth provision for groups for 2018-19 are:Hire Charges for use of Church £10,800(detailed breakdown available based on sessions/yr)Youthwork materials £ 500(teaching/discussion materials/DVDs/admin/photocopying)Youthworker Employment £25,687Expenses for groups (refreshments, games equipment) £ 300Group trips £ 900Total projected costs £38,187

Projected income for youth provisionDonations from Church Councils £10,800(room hire and admin)Voluntary donation from church members and other groups £25,037Requested from Bradley Stoke Town Council £2,350Total projected income £38,187

The outcomes for the youth provision over the year are expected to be:Youth group sessions:Trailblazers 354mation 35Secondary Small Group 20Rock Solid 40Total number of sessions 130

Number of Bradley Stoke youth benefiting from the project:

Total number attending Number of different individuals sessions attendingTrailblazers (age 5-11) 1000 (~25/wk for 40 wks) 604mation (age 10-16) 450 (~18/wk for 30 wks) 30Secondary Small Group (12-16) 120 (~7/wk for 20 wks) 10

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Rock Solid 800 (~20/wk for 40 wks) 20Total beneficiaries 2280 (~70/wk for 40 wks) 120

The project is sustained and supported by our committed team of volunteers who provide over 2,000 hours of their time at no cost.

ConclusionWe feel that this Service Level Agreement offers good value for money to Bradley Stoke Town Council as it provides term time youth provision for a variety of ages, of those around Bradley Stoke Town. The average cost to the Town Council is around £18 per session.

We are grateful for the continued support received from Bradley Stoke Town Council towards our ongoing youth provision. Without this Service Level Agreement the youth clubs will still continue as the Church feels that they are vital to the local community. However, there will be fewer resources available to run the clubs and make the clubs attractive for the youth, and potentially there may have to be fewer sessions throughout the year. This reduction in quality/effectiveness of youth service could mean the desired benefits of improving social skills and confidence for the youth cannot be achieved.

Application approved by Christ the King District Church CouncilApplication submitted by Jacob Wain, Christ the King Church Youth Minister

Appendix C

South Gloucestershire Chinese Association – Service Level Agreement application 2018/19

I would like to provide you the information required for applying for a grant from Bradley Stoke Town Council.

1. Our annual account. (To follow when received from our Accountants)

2. The breakdown of payment of last year: Payment used for room hiring last year was £4469.10 (from September 2017 to August 2018) and we predict the same amount or near the same amount will apply for the coming year.

Other expenditure details can be found in the Annual Account Report.

3. A short report detailing the impact of services provided within Bradley Stoke as a result of the funding. We have used the funding from Bradley Stoke Council for the following activities and events in the past year:

Regular Activities: Tai Chi Class on every other Sunday afternoon. Choir practice every other Sunday afternoon. Adult Chinese Lessons every Saturday afternoon. English classes for Chinese every Wednesday afternoon. Monthly committee meetings.

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AGM. Sports activity day every Thursday morning. Dance practice every Thursday evening. Invitation Chinese New Year Celebration, February.

Events: We participated in performances of Chinese dance and Tai Chi Fan at the Yate International

Heritage Festival in September.

We participated in performances of Chinese dance and Tai chi Fan at the Bristol Museum Chinese New Year Open Day.

We performed our lion dance at several venues over the Chinese New Year period.

Health and well-being seminars.

Chinese community Summer trip to Oxford and Bicester village in August. ( most of participants were elderly, but with some families with young children)

Appendix C

Most of our members live in Bradley Stoke, Little Stoke, Filton, Patchway, Stoke Gifford, and Kingswood and around South Gloucestershire. Without the funding from the Town Council, we would not be able to maintain the above activities which give our members a chance to do exercises and get together at least once a week socially. Most of our senior members who are considerably isolated and speak little English, enjoy coming to do exercises and meet other people with no language barriers. The activities that the SGCA provides not only promote exercise and group identity but vitally expose the wider community to some of the most beautiful components of Chinese culture. We are most grateful to receive this funding from Bradley Stoke Council because it has also given our members a place to practice Choir singing and Tai Chi so we can perform at various events held in South Gloucestershire, like the Bristol Museum Chinese New Year Open Day, Bradley Stoke Festival, Yate International Heritage Festival and Yate Rocks Festival, The Engage Festival, Staple Hill Christmas on the Hill Parade, etc.

4. The number of Bradley Stoke residents who directly benefit.

The average number of people coming to our weekly sport activity day is 40+. Our fortnightly choir members and Tai Chi members are 30, Tai Chi workshop we had 60 people attendance. In our English class for Chinese people we have 16 enrolled. We have 12 people enrolled in our Adult Chinese class. Folk dancing group consist of 14 active members. We have directly on our record 88 families living in Bradley Stoke and surrounding areas. If a family has say 4 people, there will 352 people directly benefiting from the services provided. Many other Chinese people attend by word of mouth, thus giving a wider focus to the Chinese community in the whole of the West Country region. In the Bradley Stoke festival and carnival thousands of local people from a wide community directly benefit from our performances.

Please do not hesitate to contact me if you require any further information.

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Best Regards

Peter Kirby

Volunteer Treasurer.

South Gloucestershire Chinese Association

Appendix D

Bradley Stoke in Bloom Progress Report – December Report 2018

The Common East Meadow

The Common East Meadow has been awarded a Bees’ Needs Award! It was one of only 19 awarded this year. Cllr Paul Hughes, SGC’s Cabinet Member for Communities and Tourism attended the ceremony at Kew Gardens and collected the award on our behalf.

We also gave Paul a jar of our own BSiB honey.

The Common East

Despite a setback (Sara not knowing how to use an aerosol can!) we have finally got around to painting the risers of the Primrose Bridge steps which has proved very popular! To date on Facebook this picture has had 5903 views & 1962 engagements and only positive comments. If it ever stops raining we are intending to add small painted bugs as well .

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From this To this

A replacement pair of ducks were ‘launched’ by Cllr Paul Hughes and the pupils of Wheatfield School have been asked to choose them names.

Remembrance Day

A couple of photos of the Girl Guides Remembrance Day poppies that went up

Appendix DWe’ve had more bark delivered for The Dr’s garden

We are interested in getting a container which we could share with the Conservation Group & would store our tools & all the petrol equipment, it would be sited next to the Conservation Group container behind the leisure centre.

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