Sergey Parinov,euroCRIS membership meeting, St.

Andrews, November 2009

BP/DRIS TG

Best Practice (BP)

Best Practice legacy - 1998Code of good practice, 1998:

it has been created to establish a framework for encouraging interoperation and harmonisation between European (and other) research institutions

its intention is to focus clearly on the reasons for having a CRIS and on the main components of the system

adoption of it will lead to:Increased usability of data and value of CRISs to the

users (often with varied demands and requirements)Increased interoperability between CRISs Reduced operating cost for CRISsReduced effort for information exchange

Best Practice legacy - 2006Code of the Best Practice, 2004-2006

the inter-relationships between CRISs, and between CRIS and other related information systems environments (e.g. digital libraries, scientific datasets) has become clearer

“Best Practice” definitions“… best-practice is considered by some as a

business buzzword used to describe the process of developing and following a standard way of doing things …” (Wikipedia)

“Best practices can also be defined as the most efficient (least amount of effort) and effective (best results) way of accomplishing a task, based on repeatable procedures that have proven themselves over time for large numbers of people.” (Wikipedia)

Ideas for the Code of Best Practice 2010 ?

General view:What are current tasks of CRIS development

according target groups of users … taking from a “large number of people” as

repeatable ways to solve the tasks… and publishing as “standard ways for

doing things”

Topics suggested by Keith Jeffery

1. What data structure do I use for a CRIS2. What questions can it answer3. Can it produce researcher VCs?4. Can it produce web pages describing a group or department?5. Can it help in research proposals?6. Can it store information on research outputs?7. Will it interface to an existing OA IR?8. Can it produce a publication list for a group or department or

project?9. Can I link it with other CRIS to get a continent or world view?10. How do I reduce the manual input from researchers?11. Will the CRIS interoperate with existing finance, HR, project

systems?12. How does it relate to patents databases?13. Financial and business topics14. Can it provide a breakdown of research funding by year, by

source, by department, by group in my university?

Ideas from Max Stempfhuber

“it should be a nice looking publication downloadable as PDF and also printable”

“it could be more efficient if we work on the individual chapters in a coordinated way and put it up for comments the moment we feel that the euroCRIS members will be willing to contribute”

Directory of Research Information Systems (DRIS)

DRIS legacy - 2008 Current list:

1. ARAMIS, Swiss Information System on Research and Development

2. Austrian Science Fund project database3. Bulgarian Current Research Information System4. Dutch Research Database5. Estonian Research Information System6. Estonian Research Information System7. FRIDA - national research documentation system8. Inventory on Scientific and Technological Research in

Flanders (IWETO)9. ISTC Portal "Science and Technology in CIS"10. Oasis database11. Portuguese Science and Technology Platform12. Slovak R&D Information System13. Slovenian Current Research Information System

Example of a recordcfName: Inventory on Scientific and

Technological Research in Flanders (IWETO)  Acronym: IWETO  cfURI: http://www.iweto.be/Home.html  cfResProdId: IWETO  cfDescription: IWETO supplies information

about Flemish research teams and projects, specifically the most important research themes, priorities and current research projects.

Ideas for DRIS from Keith Jeffery1. “My personal view is that DRIS is a

component of Best practice and acts as an index to exemplars of best practice in CRIS”

2. “The DRIS system itself should be CERIF compatible since we are moving towards the whole euroCRIS website being CERIF-driven.  As a CERIF-compatible database DRIS itself forms an example of best practice”

3. “…each system indexed by DRIS is a product related to organisations, persons and probably there are associated publications, events....”

DRIS+BP overview

DRIS+BP is a CRIS of a community of euroCRIS members“…each system indexed by DRIS is a product

related to organisations, persons and probably there are associated publications, events....” Keith Jeffery, president euroCRIS

DRIS+BP information system should serve euroCRIS community and create strong benefits for users to be a part of this community

In general, it can accumulate CRIS artifacts of digital heritage for future euroCRIS members

A platform for DRIS+BP current implementation is SharePoint 2007, we looking for better platform, e.g. integrated with future euroCRIS web site

DRIS+BP technical detailsPilot version - http://eurocris.socionet.ru/

with public ‘read’ access to all DRIS+BP materials, surveys and additional services:free registration to get ‘participant’

permissions (for euroCRIS members only)DRIS wiki with technical requirements,

specifications and other details DRIS forum for discussions about further

development Help Desk for DRIS+BP users

DRIS+BP main functionalitylive demonstration, it starts from

http://eurocris.socionet.ru/DRIS-CERIF/

Increasing motivations and benefits for DRIS+BP users

Create/update your complex professional portrait by presenting your data as a set of cross linked objects {CRIS – Pers – OrgUnit - BP_articles}, it can be stored and updated for a long time

Present your professional achievements and ideas as a part of community’s Archive/Museum

Participate in a DRIS+BP development to build a professional ‘social network’ and increase benefits of euroCRIS community (see e.g. a 'Facebook for Scientists‘, http://chronicle.com/blogPost/Federal-Stimulus-Funds-From/8568/)

Using DRIS+BP tools and access to the community produce substantial professional “products”

DRIS+BP annual reportIdea: to list the best of current year achievements,

hot problems and new future trends as euroCRIS community opinion

Procedure: online nomination of CRISs, Pers, Orgunits, articles (using DRIS+BP forms), discussing (online forum) and voting (online survey) during a year

Title: Annual report of euroCRIS community Structure of the report:

achievements (articles+CRISs+pers+orgunits)the most popular, hot professional problemsthe most challengeable future trends, expectations

Initial Editorial Committee: Max Stempfhuber, Anne Asserson, Sergey Parinov

Surveys of euroCRIS communityAs first steps to better understanding of

possible benefits from euroCRIS “community of practice”, the online surveys can be useful, e.g.:Who are we?What were done by us (a registry of

professional results/achievements)?What common/specific professional problems

are we solving?What future are we building/expecting?

Professional impact indexA registry of professional results and

achievements (within DRIS+BP) as information objects: “results”+”pers”+”orgunit”+”BP_articles”

A tool for semantic linking of info_objectsA service for monitoring changes in

DRIS+BP and linkages, accumulating statistics

A service for statistics processing to build a set of professional impact indexes

DRIS+BP TG workplan

List of main actions for 2009-2010:1. Preparing of the first issue of an annual

report with publishing it in December 2010

2. Surveys of “things” related with CRISs and forming digital collections of them (as an Archive or Museum of CRIS artifacts)

3. Survey of people from euroCRIS community to find and exploit new community’s benefits

1. Annual Report We will announce (in December 2009) a

start of preparing of the report’s first issue

It will include suggestions for discussing: a title and a structure tools/rules to submit/nominate materials tools/rules to vote for them Editorial Committee

2. Digital Museum of CRIS artifactsIn January 2010 a concept of collections of

digital artifacts related with CRIS will be presented for discussing, includingA definition of a CRIS artifact, what is not the

artifactPrinciples of collections’ forming, submission

rules/toolsWho will maintain it and bear responsibility Technical solution, including long-term

“preservation” approachCurrently we invite euroCRIS members to

help us with this first step

3. euroCRIS community benefitsIn February 2010 a concept of the euroCRIS

community’s survey will be presented for discussion and improvementWhat aspects of the community could be

investigatedWhat community’s benefits or “products” are

of interestWhat survey tools could be used, etc

We invite euroCRIS members to participate in building this initial concept (to provide ideas, criticism, online tools, etc)