bpa meeting minutes - all of 2005 - village of south bloomfield

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RECORD OF. PROCEEDINGS Minutes of SOUTH BIDOMFIELD BOARD OF PUBLIC AFFAIRS

DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held THIIRSDAY, IANIIABY 20

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FORTHE MEETING WAS MICHAEL CLINE, SHAWN COSTLOW, WILFORD GARTIN, FRANK LEONE, DON HARTMAN, ALBERT ROESE AND WILLIAM CARL.

MICHAEL CLINE CALLED THE MEETING TO ORDER.

MINUTES WERE READ AND APPROVED.

MAYOR ALBERT ROESE SWORE IN NEW BOARD MEMBER DON HARTMAN.

SEWER AND WATER OHIO EPA REPORTS FOR THE MONTH WERE REVIEWED.

20 05

FRANK LEONE FROM EES WAS PRESENT TO PRESENT THE PLANS FOR THE 12INCHWATERLINEEXTENSIONFOR THE NEW SEWER PLANT FROM OUR PRESENT WATER PLANT. AFTER A REVIEW OF THE PLANS MICHAEL CLINE MADE A MOTION TO APPROVE OF SAID PLANS AND SUBMITT THEM TO OHIO EPA FOR APPROVAL. MOTION WAS SECONDED BY SHAWN COSTLOW. VOTE ALL YEAS. .

SHAWN COSTLOW MADE A MOTION TO APPROVE OF THE NEW SEWER PLANT PLANS THAT WERE SUBMITTED TO OHIO EPA. MOTION WAS SECONDED BYMICHAEL CLINE. VOTE ALL YEAS.

FRANK LEONE REPORTED THAT THEY WERE IN CONTACT WITH OHIO EPA ON THE PLANS BUT JOHN OWENS HAD STATED THAT THEY HAD SO MANY PLANS THAT THEY WERE GOING TO BRING IN SOMEONE FROM THE CENTRAL OFFICE TO HELP REVIEW PLANS THAT HAVE BEEN SUBMITTED. FRANK STATED THAT THEY WOULD BE CONTACTING THEM ON A WEEKLY BASIS FOR THEIR COMMENTS

FRANK LEONE ASKED THE BOARD IF THEY WANTED TO PUT THE PROJECT OUT FOR BIDS THIS MONTH AND DO AN ADDENDUM FOR ANY CHANGES THAT THE OHIO EPA WOULD REQUEST. AFTER DISCUSSION THEY FELT THEY WOULD WAIT UNTIL THE FEBRUARY MEETING BEFORE MAKING A DECISION ON THE BIDS.

THE BOARD REQUESTED MR. LEONE TO BRING A 3 D SET OF THE PLANT AND BUFFER ZONE FOR THE NEXT MEETING TO SHOW DAVID DAY WHAT WAS BEING PLANNED ALONG HIS PROPERTY AND TO DISCUSS ANY PROBLEMS OR QUESTIONS HE MAY HA VE. CONCERNING THE BUFFER ALONG HIS PROPERTY.

DISCUSSION WAS HELD ON THE FIRE HYDRANTS TO BE LOCATED A THE NEW SEWER PLANT SITE.

CLERK REPORTED THAT VITITOE CONSTRUCTION WAS GOING TO FILE A LAW SUIT AGAINST US. FOR THE MONEY STILL DUE THEM. THEIR NEW ATTORNEY HAD CONTACTED LORI CLARK CONCERNING THE MATTER. BOND COMPANY HAS BEEN NOTIFIED, BUT ADJUSTER HAS NOT CONTACTED US YET.

Meeting

. Mimites of RECORD OF PROCEEDINGS

SOIJTH BLOOMFIELD BOARD OF PUBLIC ,_'\FFAIRS

DAYTON LEGAL BLANK, INC., FORM N0.10148

Held IANllABY 20 20 05

WILFORD GARTIN REPORTED THATTHEIR WAS A WATER LEAK AT THE DOMINION HOME SITE AT THE BLOW OFF. THE LINE HAD FROZEN. HE TURNED THE VALVE OFF AND STOPPED THE WATER FLOW TO THE NEW AREA.

CONNECTIONS ARE NEEDED AT THE WATER PLANT THAT HAS CRACKED. MR. GARTIN REPORTED THAT HE HAD ORDERED THEM, BUT THEY WERE NOT IN YET.

MR. GARTIN ALSO REPORTED THAT A BLOWER WAS DOWN ATTHE SEWER PLANT. A GREASE SEAL BEARING NEEDS TO BE REPLACED. AN ORDER WAS PLACED FOR IT AND SHOULD BE HERE BY THE FIRST OF THE WEEK.HENRY P. THOMPSON AND COMPANY WILL BE REPLACING THE BEARING. AT THE PRESENT TIME WE HA VE ONLY ONE BLOWER WORKING HE REPORTED THAT CARL WHEELERHAD BEEN BRING IN SOME "SEED" BUGS TO KEEP IT RUNNING SMOOTHLY.

Meeting

GARY NORTHUP ARRIVED AND WAS PRESENT TO COMPLAIN ABOUT HIS WATER AND SEWER BILL FOR NOVEMBER THAT HASN'T BEEN PAID. HE STATED THAT HE WAS REQUESTING A REDUCATION IN COST SINCE HE HAD FOUND 6 RISERS THAT WERE LEAKING WATER. SINCE THE WATER WENT OUT ON THE GROUND HE FELT HE SHOULD HA VE A REDUCATION ON THE WATER AND SEWER BILL. AFTER A DISCUSSION AND REVIEW OF PAST 10 MONTHS BILLS SHAWN COSTLOW MADE A MOTION TO ALLOW A $400.00 REDUCATION IN HIS SEWER BILL ONLY, BUT THE WATER MUST BE PAID IN FULL.LATE CHARGES WILL BE DISMISSED, SINCE THE BOARD DIDN'T HA VE THE FIGURES IN FRONT OF THEM LAST MEETING. DON HARTMAN SECONDED THE MOTION VOTE ALL YEAS, EXCEPT FOR MICHAEL CLINE NAY.

MR. NORTHUP STATED HE WOULD LIKE FOR THE BOARD TO ACCEPT HIS WATER AND SEWER LINES IN THE PARK. THE BOARD REFUSED THE OFFER, AS THE LINES ALL NEED TO BE BROUGHT UP TO CODE AND NEW LINES NEED TO BE INSTALLED, PLUS FIRE HYDRANTS WOULD HA VE TO BE INSTALLED TO MEET OHIO EPA CODE.

DISCUSSION WAS HELD ON THE METER AT 5066 ASHVILLE ROAD. MR. GARTIN REPORTED THAT REMOTE WAS NOT WORKING AND THAT WHEN ED YOUNG OWNED THE HOUSE, HIS PLUMBER HAD REMOVED THE METER AND REDONE THE LINES WITHOUT OUR KNOWLEDGE THE READING FOR THE LAST 3 MONTHS HAS BEEN THE SAME. THE BOARD REQUESTED THAT IN THE FUTURE ANY TIME THERE IS A READING THE SAME AS LAST MONTH TO HAVE THE METER CHECKED. MR. GARTIN STATED THAT THE METER IS THIS HOUSE WAS NOT WORKING AND HE HAD INSTALLED ANOTHER METER.

DISCUSSION WAS HELD ON THE HABITAT HOUSE LOCATED ON LEE ROAD. DONNA MILLER HAD MOVED OUT OF THE HOUSE, WITH NON-p A YMENT OF HER BILL. WE HA VE BEEN UNABLE TO FILE CLAIM AGAINST HER AS SHE FILED FOR BANKRUPTCY AND LISTED THAT BILL AS PART OF HER BANKRUPTCY. SHERIFF'S SALE OF THE HOUSE RESULTED IN THE REPURCHASE BY HABITAT. MICHAEL CLINE MADE A MOTION THAT WHO EVER PURCHASES THE HOUSE AGAIN PAY A DEPOSIT AND RECONNECTION FEE BEFORE WATER WILL BE TURNED BACK ON. MOTION WAS SECONDED BY DON HARTMAN VOTE ALL

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YEAS.

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RECORO . .::OF1.l?ROCEEDINGS Minutes of SOUTH ~131 OOMFTEl.D BOARD OF PIIBTC AFFAIRS


Held. _____ ~J~an~u~arVL__!:.2~0 ___________ _ 20 05

DISCUSSION WAS HELD ON A HELPER FOR MR. GARTIN. ALL BOARD MEMBERS HA VE BEEN REVIEWING THE APPLICATIONS. A MEETING WAS SET UP FOR TUESJ?A Y, JANUARY 25TH AT 9 AM. TO REVIEW THE APPLICATIONS AND TO DO SOME INTERVIEWS.

MICHAEL CLINE MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY SHAWN COSTLOW. MEETING ADJOURNED AT 10 PM.

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Meeting

Minutes of RECORD OF PROCEEDINGS

SQIJTH BLOOMFIELD BOARD OF PIIBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held FEBRUARY 17 20 05

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, SHAWN COSTLOW, DONALD HARTMAN, WILFORD GARTIN, WILLIAM CARL, DAVID DAY, FRANK LEONE, MAYOR ALBERT ROESE AND CLERK FERN BOZMAN.



WATER AND SEWER OHIO EPA REPORTS WERE REVIEWED.

TREASURER REPORT WAS GIVEN FOR REVIEW.

MAYOR ROESE SWORE DONALD HARTMAN IN AGAIN AS, HE WAS NOT REGISTERED AS A VOTER LAST MEETING.

DAVID DAY WAS PRESENT AT THE REQUEST OF THE BOARD. FRANK LEONE FROM ENVIRONMENTAL ENGINEERING PRESENTED MR. DAY WITH A 3 -DAY MAP AND PLANS FOR THE NEW SEWER PLANT. HE EXPLAINED HOW THEY WERE PLANNING TO SCREEN MR. DA Y'S PROPERTY FROM THE NEW SEWER PLANT.

MR. DAY HAD QUESTIONS ABOUT THE SIZE OF THE TREES AND . WHAT KIND THEY WOULD BE. HEW ANTED TO KNOW IF THERE WAS GOING TO BE A MOUND BESIDE HIS PROPERTY. MR. LEONE STATED NO. ONLY THE TREES. THE SIZE OF THEM WILL BE 2-3 INCH SO THAT THE SCREEN WILL BECOME EFFECTIVE AT ONCE. MR. DAY WILL BE PRESENTED WITH THE KIND OF TREES THAT ARE PROPOSED BEFORE FINAL APPROVAL WILL BE GIVEN.

MR. DAY ALSO QUESTIONED IF THE VILLAGE ZONING REQUIRED A BUFFER ZONE FOR THE SEWER PLANT.

MR. DAY ASKED WHAT THE DIFFERENCE WAS IN THE PROPOSED PLANT AND THE ONE THAT WAS FIRST SUBMITTED. MR. LEONE STATED THE PLANT WAS SMALLER AND IT WAS ALSO LOWER IN HEIGHT. THEY WOULD BE MOUNDING AROUND THE TANKS. THEREFORE, THE NEED FOR TREES ONLY RATHER THAN THE MOUND THAT WAS PROPOSED ON THE FIRST SEWER PLANT PLANS.

MR. DAY ALSO QUESTIONED WHETHER HIS STORM DRAINAGE TO THE RIVER WOULD BE SHUT OFF.

MR. DAY EXPRESSED CONCERN OVER THE POSSIBLE ODOR PROBLEM COMING FROM THE PLANT. SINCE THE WINDS MOST OF THE TIME COME FROM THE WEST ACROSS HIS PROPERTY. MR. LEONE STATED THAT THIS SHOULD NOT BE A PROBLEM AS, THE HEAD WORKS WOULD BE IN A BUILDING, AND THE SLUDGE WOULD BE IN A BUILDING. THESE ARE THE TWO AREAS THAT WOULD POSSIBLE CREATE AN ODOR BUT SHOULD NOT AS THEY WILL BE ENCLOSED.

MICHAEL CLINE EXPLAINED ABOUT THE POSSIBLE ODOR FROM OLD SPETIC THAT HAS LAIN IN THE PIPES BEFORE PROCESSING.

Meeting


SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS Meeting

DAYTO.N LEGAL BLANK, INC., FORM N0.10148

Held __ ___r_F.r...1EB~H~IJA&.1::Ru.Y_...L17L-______________ .20 05

IN LARGER SYSTEMS THIS DOES CAUSE A PROBLEM. SOUTH BLOOMFIELD IS NOT LARGE ENOUGH TO HA VE THE PROBLEM.'

MR. DAY ASKED IF WE WOULD BE DISCHARGING RAW SEW AGE INTO THE RIVER LIKE COLUMBUS DOES. THE ANSWER WAS NO. THIS SYSTEM THAT WE ARE PROPOSING SHOULD HANDLE ALL THAT COMES IN WITH THE PRESENT SEWER PLANT ACTING AS AN EQUALIZATION PLANT TO HOLD EXCESS SEWAGE AT ANY ONE TIME.

MR. DAY STATED THAT HE HAS LIVED AT THE PRESENT ADDRESS SINCE 1988 AND HE WAS CONCERNED ABOUT THE FUTURE DEVELOPMENT OF HIS PROPERTY. HE STATED HE HAD NO PLANS TO DEVELOP IT BUT HIS CHILDREN MAY.

MR. DAY ALSO REPORTED THAT THE FENCE BETWEEN HIS PROPERTY AND THE SEWER SITE WAS A LINE FENCE OWNED JOINTLY BY HIM AND THE VILLAGE. ANY REPAIRS TO THE FENCE MUST BE SPLIT BETWEEN THE TWO PROPERTY OWNERS.

MR. DAY STATED HE WOULD NOT OPPOSE THE SEWER PLANT AS LONG AS THERE IS NO ODOR PROBLEM .IF THE ODOR BECOMES A PROBLEM HE WILL FILE AGAINST THE VILLAGE CONCERNING IT.

MR. DAY REQUESTED TO BE NOTIFED WHEN THE NEXT MEETING WOULD BE TAKING PLACE.

DAVID DA YLEFT THE MEETING.

DISCUSSION WAS HELD ON THE BLOWERS AT THE PRESENT PLANT . STARTING TO FAIL. SINCE THE PRESENT PLANT WILL BE USED WITH THE NEW SEWER PLANT IT MAY BE NECESSARY TO REPLACE SOME OF THE BLOWERS RATHER THAN REPAIRING THEM. THESE BLOWERS HA VE BEEN WORKING FOR ABOUT 14 YEARS /24 HOURS PER DAY ALONG WITH MAINTANCE; THEREFORE, FAILURE OF THEM MAY CONTINUE TO HAPPEN. IF MAY BE MORE COST EFFECTIVE TO REPLACE BLOWERS RATHER THAN CONSTANT REP AIR. MR. LEONE STATED THAT HE WOULD BE HAPPY TO HELP US GET A GOOD PRICE ON REPLACEMENT WHEN THE NEED ARRIVES.

FRANK LEONE STATED THAT THEY HA VE RECEIVED A COMMENT LETTER FROM OHIO EPA ON THE WATER LINE FROM THE WATER PLANT TO THE NEW SEWER SITE. QUESTIONS HA VE BEEN ADDRESSED AND RETURNED TO OHIO EPA. HE STATED THAT HE EXPECTS APPROVAL ON THE WATER LINE WITHIN THE NEXT 10 DAYS.

HE FURTHER STATEDTHAT OHIO EPA HAS BROUGHT IN 2 MORE REVIEW ENGINEERS TO THE CENTRAL OFFICE. ONE OF THESE IS REVIEWING OUR PLANS FOR THE SEWER. WE SHOULD BE RECEIVING A COMMENT LETTER FROM THEM ALSO IN ABOUT 10 DAYS.

FRANK LEONE REQUESTED AUTHORIZATION TO ADVERTISE FOR BIDS FOR THE NEW SEWER PLANT. MICHAEL CLINE MADE A MOTION TO AUTHORIZE ENVIRONMENTAL ENGINEERING TO SET OUT BIDS

Minutes of RECORD iQ'F,..-,R1RO(:EEDINGS

SOUTH BLOOMFIELD., BOARD OF PUB! .IC. AFFAIRS DAYTON LEGAL BLANK, INC,, FORM NO, 10148

Held ___ __._F-1....1EBLLLR.u..JII'.c:l.JAR~Y--..1.1...1-7 ______________ 20 05

WITH A MINMUM OF AT LEAST 30 DAYS WITH A POSSIBLE OPENING OF BIDS THE FIRST OF MAY. IF NEEDED AN ADDENDUM OF NECESSARY CHANGES WILL BE FILED. DONALD HARTMAN SECONDED THE MOTION VOTE ALL YEAS.

DISCUSSION WAS HELD ON THE WATER LINE FROM THE WATER PLANT TO THE SEWER SITE.COST WILL BE ABOUT $90,000. THIS WILL BE A 12 INCH LINE THAT WILL HELP TO CONNECT WITH A LOOP WITH THE 12 INCH LINE AT SCIOTO LANDINGS. THIS WILL GIVE THE VILLAGE ANOTHER LINE TO SERVICE THE VILLAGE IF THE MAIN LINE HAS TO BE SHUT DOWN.

TIM HORNER , 5030 LEE ROAD SUBMITTED A REQUEST TO HA VE HIS WATER AND SEWER BILL ADJUSTED THAT HE WOULD NOT HA VE TO PAY IT AS, HE HAD A WATER LINE BREAK DURING THE SNOW STORM AND DIDN'T KNOW IT UNTIL 87,100 GALLONS OF WATER HAD FILLED HIS CRAWL SP ACE AND RUINED HIS FURNANCE AND WALLS. HIS INSURANCE COMP ANY PAID FOR THE DAMAGE TO THE FURANCE, HOT WATER TANK AND WALLS, BUT WOULD NOT PAY FOR HIS UTILITY BILL. HE HAS MOVED OUT OF STATE AFTER THIS BREAK MICHAEL CLINE MADE A MOTION TO DISCHARGE THE SEWER CHARGE AS IT DIDN'T GO INTO THE SEWER SYSTEM, BUT THE WATER BILL MUST BE PAID. IT MAY BE PAID IN PAYMENTS IF NECESSARY. SINCE MR. HORNER FAILED TO CHECK HIS HOUSE AFTER THE SNOW STORM THE BOARD FELT HE WAS RESPONSIBLE. FOR THE WATER BILL. MOTION WAS SECONDED BY DONALD HARTMAN. VOTE ALL YEAS. IT WAS SUGGESTED THAT MR. HORNER CONTACT THE DISASTER FUND ON THE SNOW STORM. THEY MAY BE ABLE TO HELP HIM ON THIS MATTER.

DISCUSSION WAS HELD ON LAWSUIT OF VITITOE CONSTRUCTION AGAINST THE VILLAGE. CLERK REPORTED THAT LORI CLARK HAD BEEN CONTACTED. THE INSURANCE COMPANY HAS BEEN NOTIFED.THE BOARD SUGGESTED THAT WE DEMAND THAT THE BONDING COMP ANY DO SOMETHING ABOUT THE BOND AND REQUEST TO PROCEED TO HA VE PROJECT FINISHED BY TIME AND MATERIAL.THEY ALSO FELT THAT THEY SHOULD BE NOTIFED THAT THEIR WAS A SAFETY FACTOR CONCERNING ODOT ON THE SITE.

CLERK EXPLAINED TO THE BOARD ABOUT THE REQUEST TO BORROW $75,000 FROM THE SEWER DEBT FUND TO THE GENERAL FUND WHICH IS IN THE RED. AFTER DISCUSSION MICHAEL CLINE MADE A MOTION TO APPROVE OF THE CHANGE AND REQUEST THAT THE MONEY BE REPAID BY JUNE SO THAT THE SEWER DEBT CAN BE PAID AT THAT TIME. MOTION WAS SECONDED BY SHAW COSTLOW. VOTE ALL YEAS.

MICHAEL CLINE MADE A MOTION TO LAY OFF KATHLEEN ROESE AS UTILITY CLERI

RECORD OF PROCEEDINGS Minutes of SOIITTI BT .OOMFIEI .D BOARD OF PIIBT TC AFFAIRS Meeting


Held _____ ~F=EB::::..::URAR~:!..=y~----~1:..!_7 ________ 20 OS

RECOMMENDED THAT MARK GRAY BE HIRED. THIS WAS THE PERSON THAT THE BOARD HAD INTERVIEWED FELT THAT HEWAS THE ONE TO HIRE. MICHAEL CLINE MADE A MOTION TO HIRE MARK GRAY AND. HAVE HIM START TUESDAY, FEBRUARY 22, IF POSSIBLE OR ALLOW HIME TIME TO NOTIFY HIS PRESENT EMPLOYER THAT HE WAS LEAVING. MOTION WAS SECONDED BY DONALD HARTMAN. VOTE ALL YEAS.

SHAWN COSTLOW MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY DONALD HARTMAN. MEETING ADJOURNED AT 10;25PM.

Minutes of RECORD PROCEEDINGS

BOARD OF PUBLIC l\FFAIRS DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held. ___ THIL..Dllrn~sllin~AYL,,~MJ..:.LtA:ill.R>l...J.CHL..l...-...l.1..L:..7 _____________ 20 05

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, SHAWN COSTLOW,DONALD HARTMAN, SUPT. WILFORD GARTIN, WILLIAM CARL AND FERN BOZMAN.

-_l, MICHAEL CLINE CALLED THE MEETING TO ORDER.


TREASURER, SEWER AND WATER REPORTS WERE REVIEWED.

OHIO EPA REPORTS WERE SUBMITTED FOR REVIEW.

FRANK LEONE WAS PRESENT TO DISCUSS THE NEW SEWER PLANT.

HE REPORTED THAT WE HAD OHIO EPA APPROVAL ON THE WATER LINE GOING TO THE NEW SEWER PLANT.

FRANK REPORTED THAT THEY HA VE RECEIVED A COMMENT LETTER FROM OHIO EPA ON THE NEW SEWER PLANT AND THEY HA VE FILED A RETURN.

MR. LEONE ASKED ABOUT PERMITS FROM THE VILLAGE. ZONING AND BUILDING APPLICANTS WILL BE NEEDED AT NO COST, EIGHT SETS OF PLANS WILL HA VE TO BE SUBMITTED.FOR STATE APPROVAL.

BIDS WILL BE OPENED ON MAY 3RD AT 12 NOON. PER-BID CONFERENCE WILL BE HELD ON APRIL 7TH AT 1 PM FOR CONTRACTORS TO REVIEW THE SITE AND FOR ANY QUIESTIONS.

MR. LEONE STATED THAT IN THE BID CONTRACT AND THE BID AD IT STATES THAT THE PROJECT MUST BE DONE WITHIN 445 DAYS. OR 15 MONTHS. FAIL URE TO COMPLETE THE PROJECT IN 445 DAYS AS STATED IN THE CONTRACT ONLY WILL BE LUQUID DAMAGES OF $600.0 PER DAY.

FRANK ALSO REPORTED THAT THEY HAD MADE CHANGES ON THE WATER FOR THE SANITARY SEWER PLANT FROM A WELL TO USING VILLAGE WATER. THERE WILL HA VE TO BE A COMPLETE AIR BREAK BETWEEN THE LINES COMING INTO THE PLANT ALONG WITH A BACKFLOW PREVENTER. WATER LINE WILL BE FROM 1 TO 2 INCHES.

MR. LEONE STATED THAT OHIO WATER DEVELOPMENT HAD APPROVED OF OUR HARDSHIP LOAN FOR 1 Yi %. FOR 3 MILLION DOLLARS .HOW MANY YEARS TO HA VE IT WILL HA VE TO BE DECIDED. OUR REQUEST TO FINANCE THE REST OF THE PROJECT ON A HARDSHIP LOAN WAS DENIED BUT THEY WILL FINANCE THE REST FOR US AT THE CURRENT RATE. RATES WILL CHANGE THE FIRST OF APRIL.

CLERK REPORTED THAT DOMINON HOMES HAD REQUESTED THE RELEASE OF THEIR BOND FOR THE LIFT STATION. MICHAEL CLINE MADE A MOTION TO RELEASE THE BOND WITH THE CONDITION THEY AGREED UPON TO MAINTAIN THE FENCE IN THAT AREA FOR ANOTHER 2 YEARS. MOTION WAS SECONDED BY SHAWN COSTLOW. VOTE ALL YEAS

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Meeting


BOARD OF PUBLIC AFFl\IRS Meeting


Heldl __ ~MwAJ:s.lBCu1:Hi_____L.1 .L7 ------------'-______ 20 05

FRANK STATED THAT WE HAD A MEETING SET UP WITH OHIO WATER DEVELOPMENT TO DO THE FUNDING ON MAY 26rn. HE REQUESTED FOR THE BOARD TO HA VE A SPECIAL MEETING ON THURSDAY MAY 12 TH TO DO THE FINAL DECISIONS ON THE BIDS AND FINANCING.

DISCUSSION WAS HELD ON VITITOE CONSTRUCITON PROJECT. THE BONDING COMP ANY HAS BEEN SENT A LETTER FROM EUGENE HOLLINS CONCERNING THE BOND. NO ANSWER YET. ERIC CLARK HAS ASKED WILFORD GARTIN TO PUMP DOWN THE LIFT STATION SO THAT THEY CAN DO THE CAMERA OF THE LINES. WE STILL HA VE THE WEST SIDE 6 INCH LINE AND THE 12 INCH NEEDS TO BE DONE.

THE BOARD SET APRIL 19TH FROM 8 A.M. - TILL DONE TO FLUSH THE FIRE HYDRANTS .RAIN DATE WILL BE APRIL 26rn. NOTICE WILL BE PUT IN THE NEWS LETTER.CLERK WILL NOTIFY SCIOTO ESTATES, SO THAT THEY CAN FLUSH AT THE SAME TIME.

CLERK PRESENTED C.P. CONSTRUCTION CO. BILL FOR FLOW TEST ON FIRE HYDRANT AT THE KINGSTON BANK SITE. DISCUSSION FOLLOWED CONCERNING THE BILL. SINCE WE WERE NOTNOTIFED ABOUT THE TEST OR WE DIDN'T REQUEST FOR IT TO BE DONE THE BOARD DECIDED THE FOLLOWING; MICHAEL CLINE MADE A MOTION TO DENY THE SUBMITTED BILL AS IT WAS A CONTRACTOR'S RESPONSIBILITY TO PAY FOR SUCH TEST AND INCLUDE IT IN THE PRICE OF THEIR WORK .. MR. NEAL SHOULD HAVE CONTACTED OUR WATER DEPARTMENT BEFORE DOING THE TESTS AS NO ONE IS TO TAMPER WITH OUR HYDRANTS EXCEPT OUR PEOPLE OR THE FIRE DEPARTMENT MOTION WAS SECONDED BY DONALD HARTMAN. VOTE ALL YEAS.

CLERK ALSO PRESENTED CARL WHEELER REQUEST TO PAY FOR THE 6 -ACRES OF SLUDGE APPLICATION FIELD FOR THE YEAR. THIS IS SET ASIDE TO APPLY SLUGE FOR THIS YEAR. COST WILL BE $900.00. AFTER A DISCUSSION MICHAEL CLINE MADE A MOTION TO PAY JACK JAHN FOR THE USE OF HIS 6 ACRES FOR LAND APPLICATION BY CARL WHEELER FOR THE YEAR. MOTION WAS SECONDED BY SHAWN COSTLOW. VOTE ALL YEAS.

WILFORD GARTIN REPORTED THAT MARK GRAY HAS RESIGNED AS HELPER IN THE WATER AND SEWER DEPT. AFTER HAVING A DISCUSSION WITH MICAEL CLINE ROBERT THOMPSON WAS HIRED TO REPLACE MR. GRAY. HE WAS THE SECOND APPLICANT SELECTED TO BE A HELPER BY THE COUNCIL AND THE BOARD. MR. THOMPSON STARTED WORK ON MARCH 7TH .HE HAS PASSED HIS PHYSICAL.

SHAWN COSTLOW MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY DONALD HARTMAN. MEETING ADJOURNED AT 9 PM.

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Minutes of RECORD OF'.;PROC.EEDINGS

SOIITH BLOOMFIELD BO.ARD OF PIIBLIC AFFAIRS


Held THIIR SDAY, A' :..L...PBu....I.L-.IT_,__.2.....1..1 ____________ 20 0 5

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, SHAWN COSTLOW, FRANK LEONE, WILLIAM CARL,KA THLEEN DUSSAULT, EDWIN HOWER, PETER CAMERON," JIM KILBANE, MAYOR ALBERT ROESE, AND CLERK FERN BOZMAN.


EDWIN HOWER FROM MOODY & NOLAN, INC. WAS PRESENT TO GIVE A PRESENTATION ON THE TYPE OF WORK THAT THEY DO. MOST OF THEIR WORK IS DONE ON STREETS, TRAFFIC STUDIES AND YMCA UNITS .QUESTIONS WERE ASKED AND ANSWERED BY MR. HOWER.


SEWER, WATER OHIO EPA MONTHLY REPORTS WERE SUBMITTED FOR REVIEW.

TREASURER REPORT WAS SUBMITTED FOR REVIEW

AMERICAN FLOW CONTROL SAFETY NOTICE WAS DISCUSSED. SINCE WE HA VE NO HYDRANTS BY THAT NAME, THEIR WILL NOT HA VE TO BE A CORRECTION MADE.

VITITOE CONSTRUCTION PROJECT US. 23 REST AREA UPDATE WAS GIVEN BY MAYOR ROESE .. FLO-LINE, INC. HAS DONE CAMERA WORK ON THE 12 INCH LINE GOING NORTH AND FOUND 2 LEAKS, SOUTH 8 INCH LINE HAS NOT BEEN DONE YET. BASKET AND GRINDER PUMP IS IN BUT HAS NOT BEEN TESTED TO SEE IF IT IS RUNNING. POST FOR CONCRETE LIGHT POLES HAS BEEN POURED BY NO ANCHORS OR BOLTS WAS INSTALLED TO HOLD THE POLES, THEREFORE THERE IS NO WAY TO FASTEN THE POLES TO THE CONCRETE.VITITOE CUT THROUGH THE STATE ELECTRIC LINES GOING TO THE BACK OF THE PARK SECURITY LIGHTS, THEY . DIDN'T REP AIR LINES CORRECTLY. THEY SPLICED THE LINE AND PUT IT BACK IN THE GROUND WITHOUT ANY CONDUIT. NOW THE BACK OF THE PARK IS DARK, BECAUSE OF A SHORT IN THAT LINE .. MAYOR ROESE STATED THE OBJECT OF ERIC CLARK AND THE VILLAGE RIGHT NOW WAS TO GET THE STATE CONNECTED TO THE 2 INCH LINE WHICH HAS TESTED AS OK AND THEN FINISH UP ALL WORK THAT NEEDS TO BE DONE. TOOLE ELECTRIC HAS BEEN CONTACTED TO WORK ON INSTALLING AND PURCHASE OF A CONTROL PANEL AND CORRECT THE MISTAKES IN VITITOE'S ELECTRICAL WORK ROESE BROS HAS BEEN CONTACTED TO SEE ABOUT CORRECTING THE ROADWAY AND BRINGING IT UP TO STATE SPEC'S. PROJECT WILL BE FINISHED AS MATERIAL AND LABOR RATHER THAN BIDDING IT OUT AGAIN. LAWSUIT IS STILL PENDING.

WILFORD GARTIN REPORTED THAT THE WET WELL IS 4 FOOT HIGHER THAN IT WAS SUPPOSE TO BE, THE VAL VE VAULT IS SUPPOSE TO BE INSTALLED AT 7 FEET AND IS ONLY 4 FEET DEEP.

IlM KILBANE STATED THAT QCI WAS ON THE JOB, BUT DIDN'T GET ANY COOPERATION FROM JOHN GROSSE ON CORRECTING SOME OF THE PROBLEMS AS THEY OCCURRED. MR. KILBANE REPORTED THAT THEY WERE CALLED IN TO INSPECTION THE PROJECT ON SHORT NOTICE.

MICHAEL CLINE ASKED MR. KILBANE ro SUBMIT TO THE BOARD AN

Meeting

Mioutes of RECORD OF PROCEEDINGS

SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM N0.10148

Meeting

ESTIMATE TO INSPECT OUR NEW SEWER PLANT. HE WILL BE SUBMITTING A POSSIBLE ESTIMATE.

THE BOARD REVIEWED THE "PTI"THAT WAS APPROVED BY OHIO EPA. FOR THE NEW SEWER PLANT.

MICHAEL CLINE MADE A MOTION TO HA VE ALL PERSONS WHO WATER SOD AND USE OUR FIRE HYDRANT METER TO GIVE US 24 HOUR NOTICE, AND THE TIME THEY WATER MUST BE BETWEEN 7 AM. AND 3 PM. WHEN WE HA VE WORKERS HERE TO TURN ON THE HYDRANTS. MOTION WAS SECONDED BY SHAWN COSTLOW.

DISCUSSION ON WILSON TURF HYDRANT METER THAT WAS USED BY BOB EV ANS RESTAURANT WHEN THEY WERE BUILDING. THEY MODIFIED IT AND NOW WILSON TURF CANNOT USE IT TO WATER THEIR SOD. LETTER WILL BE WRITTEN TO BOB EV ANS TO RETURN MISSING PIECES OR PAY FOR THE PURCHASE OF THE NEW ONES.

WILFORD GARTIN REPORTED THAT BOB EVANS RESTAURANT HAD ANOTHER LEAK UNDER THEIR PARKING LOT. THIS HAS BEEN FIXED BUT THEY DID NOT REPORT IT TO THE VILLAGE WHEN IT FIRST HAPPENED SOME OVERTIME OCCURRED TO HA VE THE LEAK REPAIRED AND INSPECTED BY THE WATER DEPT. WORKERS.

FRANK LEONE WAS PRESENT ABOUT THE NEW SEWER PLANT. HE SUBMITTED ADDENDUM 1 TO THE BID PACKET. HE ALL SUBMITTED TO THE BOARD A LIST OF INTERESTED GENERAL CONTRACTORS AND SPECIAL CONTRACTORS ON MATERIAL AND WORK. HE STATED IT WAS

. IMPORTANT TJIAT WE MEET THE TIME LINE SET FORTH IN THE BID SPECS APPLICATION MUST BE SUBMITTED TO OHIO EPA BY MAY 17, 2005 WITH A BID APPROVAL BY BOARD OF PUBLIC AFFAIRS AND COUNCIL. THE BOARD SET UP A SPECIAL MEETING FOR MAY 12rn AT 7 P.M. COUNCIL WILL BE ASKED TO JOIN THEM IN DOING AA EMERGENCY RESOLUTION TO APPROVE OF THE SUBMITTED BID TO MAKE DEADLINE APPLICATION WITH OHIO EPA.

TERMS OF FINANCING WAS DISCUSSED. SINCE WE HA VE A 1 1. /2 % INTEREST HARDSHIP LOAN FOR 3 MILLION WE CAN SET UP 20-25-30 YEAR PAY BACK. THE REST CAN BE FINANCED BY THEM ALSO PRESENT RA TE IS 4.99% THIS COULD BE FOR A SHORTER PERIOD OF TIME. LIKE 10 YEARS. DISCUSSION ON HOW MUCH WE CAN PAY EACH YEAR WITHOUT RAISING ANY RATES. UNTIL BIDS ARE IN WE CANNOT BE SURE HOW MUCH WILL BE NEEDED. WE STILL HAVE THE PLANNING LOAN WITH OWDA THAT WILL BE ROLLED INTO THE HARDSHIP LOAN.

AFTER BIDS ARE OPENED THEY PLAN TO AW ARD NOTICE TO PROCEED WITHIN 10 DAYS. WITH COUNCIL'S APPROVAL.

FRANK LEONE STATED HE WOULD BE HAVING A CONFERENCE CALL WITH LORI CLARK ON MONDAY CONCERNING THE BIDS.

MR. LEONE ALSO STATED THAT HE WAS REQUESTING THAT AFTER THE NEW SEWER PLANT WAS CONSTRUCTED THAT THE SLUDGE MUST BE PUMPED OUT AT THE OLD SEWER PLANT. THIS HAS NOT BE ADDED TO THE COST OF THE PLANT AS HE FELT WE COULD HA VE IT DONE CHEAPER THAN HAVING A CONTRACTOR BID ON THE PROJECT. POSSIBLE CARL WHEELER COULD DO THE PUMPING AND THEN HAVING THE

Minutes of RE:CO.R>D OF-.P-ROCEEDINGS

SOUTH BLOOMFIELD BOARD OF PIIBI.ICAFFAIRS DAYTON LEGAL BLANK, INC., FORM N0.10148

Held __ _____,_;A ........ P ........ R...._II._.__--L2 ......... 1 ____________ __:______;,___20 o 5

SUCCESSFUL CONTRACTOR CLEANS THE WALLS OF THE TANKS BEFORE INSTALLING NEW EQUIPMENT. MICHAEL CLINE MADE A MOTION TO HA VE IT DONE AS REQUESTED BY MR. LEONE. MOTION WAS SECONDED BY SHAWN COSTLOW. A POSITIVE DISPLACEMENT PUMP WILL BE USED TO CLEAN UP THE MUD AND DEBRIS IN THE BOTTOM OF THE TANKS.

WILFORD GARTIN REPORTED THAT THE TOWER WAS DOWN TO 12-13 FEET. HE STATED THAT THE NO. 2 HAS NOT BEEN WORKING RIGHT AGAIN

_AT THE WATER PLANT. DANIEL DICKERSON FROM CONTROL AND INSTRUMENTATION SERVICES, INC. WILL BE IN MONDAY TO SEE WHY

THE PUMP ISN'T WORKING CORRECTLY.

CLERK STATED THAT ROBERT THOMPSON HAS COMPLETED HIS 30 DAYS PROBATION ON APRIL 7rn. AFTER A DISCUSSION WITH MR. GARTIN THE BOARD APPROVED OF HIS PROBATION PERIOD TO END.

MICHAEL CLINE MADE A MOTION TO HA VE BACK.FLOW REMINDERS SENT OUT TO ALL WHO HA VE BACK.FLOW IN THE VILLAGE TO HA VE THEM TESTED BETWEEN MAY 18T AND JULY 15, 2005. THIS YEAR FAILURE TO COMPLY IN THE TIME FRAME WILL BE ACCORDING TO OUR ORDINANCE. MOTION WAS SECONDED BY SHAWN COSTLOW.

SHORT DISCUSSION ON PROBLEMS AT THE WATER PLANT, THERE HAS BEEN INCREASE IS USE.

Mi 7ei Cline, Chairman

Meeting



Meeting

Held . ..._--P1M~A,.J{..Y----=1h2~,____:_;.2++QH-QSi..-----------------20 __ _

THE SOUTH BLOOMFIELD VILLAGE COUNCIL AND BOARD OF PUBLIC AFFAIRS MET IN SPECIAL SESSION AT 7 PM. PRESENT FOR THE MEETING WAS ROBERT SCHROEDER, DOLLY FLEBBE, JOSEPH SMITH, RICHARD WILSON, SANDI CLINE, JEFFREY FAIRBANKS, MICHAEL CLINE, DONALD HARTMAN, SHAWN COSTLOW, FRANK LEONE, STEVE CANTER, WILFORD GARTIN, ERIC CLARK, MAYOR ALBERT ROESE AND CLERK FERN BOZMAN.

MAYOR ROESE CALLED THE MEETING TO ORDER AT 7; 15 WITH THE PLEDGE TO THE AMERICAN FLAG.

PURPOSE OF THE SPECIAL MEETING WAS TO PASS RESOLUTIONS TO PROCEED WITH THE CONSTRUCTION OF THE WASTE WATER PLANT.

FRANK LEONE FROM ENVIRONMENTAL ENGINEERING SERVICE WAS PRESENT TO PRESENT THE PROJECT SUMMARY AND SCHEDULE FOR THE WASTE WATER PLANT. BASED ON BIDS RECEIVED THE PROJECT ECONOMICS OF 30 YEARTERM WILL BE A BUDGET AMOUNT OF $269,800.00 PER YEAR, FIRST PAYMENT WILL BE DEFERRED UNTIL JULY 2007.

BID ANALYSIS WAS DISCUSSED. FAVORABLE REPORTS WERE RECEIVED CONCERNING KIRK BROTHERS COMP ANY, INC. ON WORK DONE ON --"-OTHER PROJECTS.

MR. LEONE STATED THAT THE CONTRACT DOES STATE THAT IF PROJECT IS NOT DONE WITHIN 15 MONTHS THERE WILL BE LIQUID DAMAGES OF $ 600.00 PER DAY.

MR. LEONE ALSO STATED THAT THE OHIO WATER DEVELOPMENT AUTHORITY HAS APPROVED OF OUR LOAN AND WOULD BE FINANCING THE PROJECT.

RESOLUTION N0.2005-09 WAS READ AUTHORIZING A COOPERATIVE AGREEMENT FOR CONSTRUCTION, MAINTENANCE AND OPERATION OF A WASTEWATER PROJECT BETWEEN THE VILLAGE AND OHIO WATER DEVELOPMENT AUTHORITY. DOLLY FLEBBE MADE A MOTION TO PASS RESOLUTION NO. 2005-09 MOTION WAS SECONDED BY ROBERT SCHROEDER. VOTE ALL YEAS.

ROBERT SCHROEDER MADE A MOTION TO SUSPENSE THE 3 READINGS AND MAKE IT EMERGENCY PASSAGE. MOTION WAS SECONDED BY JOSEPH SMITH. VOTE ALL YEAS, EXCEPT FOR RICHARD WILSON NAY.

RESOLUTION NO. 2005-10 TO ACCEPT BIDS FOR THE VILLAGE WASTEWATER TREATMENT PLANT PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE REQUIRED CONTRACT DOCUMENTS WITH CONTRACTOR, KIRK BROS. CO. ROBERT SCHROEDER MADE A MOTION TO PASS SAID RESOLUTION NO. 2005-10. MOTION WAS SECONDED BY DOLLY FLEBBE. VOTE ALL YEAS. ROBERT SCHROEDER MADE A MOTION TO SUSPENSE THE 3 READINGS AND MAKE IT AN EMERGENCY MEASURE. MOTION WAS SECONDED BY JOSEPH SMITH. VOTE ALL YEAS EXCEPT FOR RICHARD WILSON, NAY.

,_

Minutes of SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM N0.10148

Held:..._ ___ _:_M~A!:..=.Y_-,--__:_ _ _1~2----------~---,--20 O 5

MICHAEL CLINE MADE A MOTION TO APPROVE OF RESOLUTION NO. 2005-09 PASSED BY VILLAGE COUNCIL. MOTION WAS SECONDED BY SHAWN COSTLOW. ALL AGREED.

MICHAEL CLINE MADE A MOTION TO APPROVE OF RESOLUTION N0.2005-10 PASSED BY VILLAGE COUNCIL. MOTION WAS SECONDED BY DONALD HARTMAN. ALL AGREED.

ROBERT SCHROEDER MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY JOSEPH SMITH. MEETING ADJOURNED AT 7; 45 PM.

MiC 7efE. Cline, Chairman

.' "' .. .,..,,,, 0 ~~, ":',,,.:

Meeting


SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS Meeting


Held THURSDAY, JUNE 16 20 05

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS CHAIRMAN MICHAEL CLINE, SHAWN COSTLOW, DONALD HARTMAN, RICK CAPONE, LOBO LANADON, MARY SHERRETS, STEPHEN CANTER, STEVE CANTER, TOM REID, WILLIAM CARL, MAYOR ALBERT ROESE AND CLERK FERN BOZMAN.


MINUTES FROM THE PAST 2 MEETINGS WAS READ AND APPROVED.

TREASURER, SEWER AND WATER REPORTS WERE REVIEWED.

OHIO EPA SEWER AND WATER MONTHLY REPORTS WAS SUBMITTED FOR REVIEW.

AMORTIZATION SCHEDULE FOR RE-PAYMENT OF THE NEW SEWER PLANT WAS SUBMITTED FOR REVIEW.

CLERK REPORTED THAT CARGILL SALT HAD RAISED THEIR PRICES OF $6.00 MORE PER TON.

QUALITY CONTROL INSPECTION PRESENTED THE BOARD WITH A PROPOSAL TO INSPECT THE NEW SEWER PLANT. COST SUBMITTED WAS $172,091.00. INSPECTOR HOURLY WAGE WOULD BE $45.00 PER HOUR. SUPERVISOR$ 59.80 PER HOUR. ADMINISTRATIVE$ 90.00 PER HOUR. RICK CAPONE DISCUSSED THE PROPOSAL IN DETAIL WITH THE BOARD. HE STATED THAT THEY HAD QUALIFIED INSPECTORS ON BOARD AND COULD DO A GOOD JOB FOR THE VILLAGE.

SHAWN COSTLOW QUESTIONED ABOUT THE REPORT THEY HAD RECEIVED ABOUT VITITOE CONSTRUCTION WORK AT US 23 REST AREA AND PROBLEMS THAT QCI HAD INSPECTED. AND IT WAS RIGHT. RICK CAPONE SAID THEY WOULD BE HAPPY TO GET THE LIST OF THE PROBLEMS AND REPORT WHAT THEY HAD DONE ABOUT THEM AT THAT TIME. HE ALSO STATED THAT THEY HAD A PUNCH LIST FOR THE US 23 REST AREA AND A LOT OF THESE ITEMS WERE ON THEIR LIST. DISCUSSION WAS HELD ABOUT A PIPE GOING IN THE WRONG DIRECTION AND THE INSPECTOR HAD APPROVED OF IT UNTIL MR. GARTIN SAW IT AND CORRECTED THE PROBLEM. DISCUSSION WAS HELD ON THE VAL VE VAULT BEING TOO HIGH ACCORDING TO THE GRADE THAT WAS SHOT BY MICHAEL CLARK SURVEYOR THIS ALSO HAD BEEN APPROVED BY THE INSPECTOR ON SITE. MR. GARTIN REPORTED THAT THEIR WAS ONLY ONE RUNG AT THE BOTTOM OF THE WET WELL AND THEN A 6 FOOT DROP.

RICK CAPONE REQUESTED TO MEET WITH ERIC CLARK AND MR. GARTIN CONCERNING THE US 23 REST AREA.

MARY SHERRETS FROM R.D ZANDE AND ASSOCIATES WA.S PRESENT TO PRESENT REVISED SANITARY SEWER, STORM AND WATER LINES IN THE DOMINION HOMES SECTION 2 PHASE 1 AND 2 . MS. SHERRETS STATED THAT THEY WILL BE BUILDING HOMES WITH BASEMENTS IN THIS SECTION, THEREFORE THEIR WAS A NEED TO REVISE THE DEPTH OF THE RISERS CONNECTING THE SEWER LINES. MICHAEL CLINE

.,....--.

~ ,,

I I

!


SOUTH BI.OOMFIEI.D BOARD OF PIJBLTC AFFAIRS


Held. ____ __:J:........::U....:...;N;,.=E __ -----..,.------..,.---1_6 ________ 20 05

MADE A MOTION TO APPROVE OF THE CHANGES SUBMITTED. MOTION WAS SECONDED BY SHAWN COSTLOW. VOTE ALL AGREED.

DISCUSSION WAS HELD ON THE WORK AT THE REST AREA. CONCRETE ELECTRIC POLE BASES WILL HA VE TO BE REMOVED. MR. GARTIN STATED THAT HE FELT WE ONLY NEEDED 2 LIGHTS ONE OVER THE VALVE VAULT AND ONE OVER THE WET WELL. CONTACT WILL BE MADE WITH ERIC CLARK ON IT AND ODOT CONCERNING THE LIGHTS. MR. GARTIN REPORTED THAT BILL TOOLE HAD REMOVED THE PUMPS OUT OF THE LIFT STATION AND HAD THEM READY FOR THE COMPANY WHO MAKES THEM TO PICK UP AND CHECK AS THEY HA VE BEEN SITTING OVER A YEAR IN MUD AND WATER. HE HAS ORDERED A NEW CONTROL PANEL FOR THE SITE.

MAYOR ROESE STATED THAT SINCE HE HAS NOT HEARD FROM THE LA WYERS WHO WOULD BE CALLING THEM FRIDAY TO FIND OUT WHAT IS GOING ON.

A PROPOSAL WAS RECEIVED FROM REUTER EXCAVATING AND CONCRETE TO CLEAR THE REST AREA OF CONSTRUCTION DEBRIS, CONCRETE, GRADE THE CENTER AREA AND FIND THE CATCH BASINS THAT HA VE BEEN BURIED. HYDRO SEED THE AREA AFTER GRADING AND INSTALL A ACCESS ROAD FROM THE PARKING AREA TO THE LIFT STATION, INSTALL 7 POSTS AROUND THE GRAVEL PAD AND REPLACE BROKEN CURBS DAMAGE BY VIITITOE. TOTAL COST SUBMITTED WAS $31,885.00. CLERK.FAXED ESTIMATES TO ERIC CLARK AND HE STATED THAT THE BOARD SHOULD TABLE PROPOSAL UNTIL HE CHECKS WITH MR. REUTER FLO LINE HAS COME IN AND HAS SEALED THE LINE GOING NORTH IN THE REST AREA FOR LEAKS ..

CLERK STATED THAT SHE HAD A REQUESTTO USE A DEDUCT METER THAT LOWE'S HAS FOR SELL. DONALD HARTMAN WILL CHECK IT OUT AND SEE IF THEY CAN BE USED.

WILFORD GARTIN REPORTED THAT TIME WARNER HAD DRILLED THROUGH THE SEWER LINE IN MILLPORT. AFTER A CALL THEY CAME AND REP AIR SAID LINE. THEY HAD FAILED TO CALL "OOPS" TO HA VE' THE LINE MARKED BEFORE WORK.

MR. GARTIN ALSO REPORTED THATTHE WATER PUMP ATWATER PLANT HAD BEEN ADWSTED AND WAS WORKING OK NOW.

MARONDA HOMES IS HAULING DIRT FROM THE DOMINION HOME SITE TO THE PONDS LOCATED AT RIVERBEND. MR. GARTIN REPORTED HE WAS HAVING T TROUBLE KEEPING THE DUMP TRUCKS OFF THE WATER LINES. HE HAS HAD TO TALK TO THEM EACH DAY ABOUT THIS PROBLEM. THE WATER LINE IS MARKED WITH FLAGS BUT THEY DRIVE OVER THEM .THEY ARE HAVING SOME DUST PROBLEMS WITH IT BEING SO DRY. GREG FROM DOMINION HAS INSISTED THAT MARONDA USE THEIR WATER TRUCK TO KEEP THE DUST DOWN

THE BOARD REVIEWED A PROPOSAL FROM FINELINE SERVICES, INC. TO UPDATE THE UTILITY BILLING ACCOUNT. THEY HA VE A "UBPRO" DATA COLLECTOR THAT THE WATER METER PERSON WOULD USE ON THE ROUTE IN READING THEN PHYLLIS COULD DOWNLOAD THE

Meeting

,,,...,,

~a; t RECORD OF PROCEEDINGS

Minutes of SOUTH BI OOMFTEI D BOARD OF PIIBI TC AFFAIRS Meeting


Held JUNE 16 20 05

DATA COLLECTOR TO HER COMPUTER. THIS WOULD SA VE HER TIME IN POSTING EACH BILL SEPARATELY. THE BOARD DECIDED TO STUDY THE PROPOSAL AND SUBMITTED SOME QUESTIONS FOR PHYLLIS TO CHECK WITH THE COMP ANY ABOUT.

STEPHEN CANTER FROM EES WAS PRESENT. HE REPORTED THAT THEY HAD GIVEN THE NOTICE OF AW ARD FOR THE NEW SEWER PLANT TO KIRK BROS.; INC. THEY HA VE ALSO BEEN GIVEN THE NOTICE TO PROCEED EFFECTIVE JUNE 13, 2005.

MR. CANTER REQUESTED THE MAYOR TO SIGN THE NOTICE OF INTENT FOR COVERAGE UNDER OHIO ENVIRONMENTAL PROTECTION AGENCY GENERAL PERMIT. FOR DISCHARGE INTO THE SCIOTO RIVER. FEE FOR THIS WAS # 200.00.

MR. CANTER SUBMITTED THE SPEC'S FORAN EMERGENCY STANDBY ELECTRIC DIESEL GENERATOR FOR THE NEW SEWER PLANT. ALONG WITH AN AD TO ADVERTISE FOR BIDS. DONALD HARTMAN MADE A MOTION TO APPROVE OF THE SPEC'S AND ADVERTISE FOR BIDS. MOTION WAS SECONDED BY MICHAEL CLINE. VOTE ALL AGREED. BIDS WILL BE OPEN JULY21sT AT 12NOON.

MR. CANTER FURTHER STATED WE HAVE APPROVAL FROM THE CORP OF ENGINEERS ON THE PROJECT.

PRE-CONSTRUCTION CONFERENCE FOR THE NEW SEWER PLANT WITH KIRK BROS. WILL BE HELD TUESDAY, JUNE 21 ST AT 9 AM.

SHAWN COSTLOW MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY DONALD HARTMAN. MEETING ADJOURNED AT 8:50 PM.

CiTI11aI;iChael .E. Cline

I i

RECORD OF PROCEEDINGS Minutes of PRE CONSTRUCTION MEETING Meeting


Held WESDAY JUNE 21, 2005 20 __ _

THE SOUTH BLOOMFIELD VILLAGE MET FOR A PRE~CONSTRUCTION MEETINGONJUNE21 8TFORTHENEWWASTEWATERPLANT.PRESENT FOR THE MEETINffWAS SCOTT MVISGRANE, WILFORD GARTIN, STEVE CANTER, DA VE HATNEWS, JIM FOUND, GREG LAYMAN, LOBO LANGDON, LANCE SWITUER,TOM REID, MICHAELCLINE, ERIC CLARK, MAYOR ALBERT ROESE AND CLERK FERN BOZMAN.

JIM FOUNDS FROM ENVIRONMENTAL ENGINEERING SERVICE CALLED THE MEETING TO ORDER.

INTRODUCTIONS WERE MADE. THE AGENDA FOR MEETING-WAS GIVEN TO ALL PERSONS PRESENT. IDENTIFICATION OF PROJECT CONTACTS WAS SUBMITTED FOR ALL PARTIES KIRK BROS DO NOT HA VE ALL MAJOR SUBCONTRCTORS AND SUPPLIES LIST READY.THEY WILL SUBMIT LIST OF SUBCONTRACTORS TO EES AND THE VILLAGE.

DEWATERING WAS DISCUSSED IN LENGTH .. KIRK BROS HA VE NOT SIGNED CONTRACT FOR SOMEONE TO DO IT.

EES WILL PROVIDE BASE LINES THE 1 sT WEEK OF AUGUST. KIRK"BROS WILL BE SUBMTTTINGTO EES SUBCONTRACTORS AND SHOP DRAWINGS IN THE NEXT FIVE WEEKS FOR APPROVAL. KIRK BROS WILL SUBMIT 9 COPIES .

CONSTRUCTION SCHEDULE WAS DISCUSSED AND A SPREAD SHEET ON THE TIME LINE FOR WORK.

INSURANANCE, WORKERS COMP., AND BOND HA VE BEEN PROVIDED TO THE VILLAGE.

TIME AND PAYMENT SCHEDULE WAS SET UP FOR CUT OFF TIME AT THE END OF THE MONTH. SUBMITTAL TO EES AT THE FIRST OF EACH MONTH WITH VILLAGE APPROVAL AFTER EES APPROVAL HAS BEEN DONE. CLERK WILL REQUEST OHIO WATER DEVELOPMENT AUTHORITY TO SEND CHECK DIRECTLY TO KIRK BROS. FOR EACH MONTHLY PAYMENT. 6 COPIES WILL BE SUBMITTED.

EES ARE REQUESTING A CRITICAL WORK SEQUENCING FOR NEW AND .. EXISTING LIFT STATIONS.

CHANGE ORDERS WERE DISCUSSED BUT REQUEST IS THAT NONE BE MADE UNLESS NECESSARY

PRESENT PUMP STATION WILL BE THE LAST TO BE DONE UNLESS A DRY SPELL MAKES THE OPPORTUNITY TO DO SO SOONER.

AN "AS BUILT" COPY WILL BE MADE ON A LAP TOP COMPUTER WITH THE FINAL TURNED OVER TO THE VILLAGE.

STORAGE AREAS FOR EQUIPMENT WAS DISCUSSED ON SITE STORAGE WILL BE USED. WITH A SECURITY SYSTEM.

A WORK/OFFICE TRAILER WILL BE PLACED AT THE SITE ALONG WITH A TOOL TRAILER. CONSTRUCTION MATERIAL WILL ALSO BE STORED AS

. IT COMES IN.

RECORD OF PROCEEDINGS Minutes of PRE CONSTRUCTION MEETING Meeting


PROJECT PROGRESS .MEETING WAS SET TO START AUGUST 9rn AT 2 PM IN THE CONSTRUCTION TRAILER ON SITE.

EES REQUESTED TO KNOW WHO WILL BE DOING THE COMP ACTION TESTS AND CONCRETE TESTS.

EESREPORTEDTHATTHEOHIOEPASTORMWATERPERMITHADBEEN SIGNED AND SENT TO THEM.

A COPY OF THE CORP OF ENGINEERS APPROVAL WAS GIVEN TO THE KIRK.BROS ..

VILLAGE ZONING AND BUILDING APPLICATIONS AND APPROVALS WERE GIVEN TO THE CONTRACTOR KIRK BROS.

VILLAGE INCOME TAX WILL BE CHARGED TO ALL CONTRACTORS AND SUB CONTRACTORS ON THE JOB.

KIRK BROS. STATED THEY WERE A UNION COMPANY AND WOULD BE PA YING UNION SCALE WAGES. PAYROLL REPORTS WILL BE SUBMITTED TO THE VILLAGE MAYOR ALBERT ROESE.

KIRK BROS WILL BE BILLING 8 % OF STORED MATERIALS ON SITE.

A ESCROW ACCOUNT WILL BE SET UP FOR THE PROJECT.

SAFETY, AND FIRST AID PER OSHA'S AND BWC GUIDE LINES WERE REQUESTED.

SOUTH CENTRAL POWER COMP ANY WILL BE PROVIDING ELECTRIC TO THE NEW PLANT. KIRK BROS WILL BE MAKING ARRANGEMENTS FOR THE TEMPORA Y SERVICE AS WELL AS SERVICE TO THEIR TRAILERS.

DA VE MATHEWS WILL BE THE ON SITE INSPECTOR FROM EES. HE STATED HE WILL BE MOVING HIS TRAILER IN ON THE SITE AND LIVING THERE UNTIL PROJECT IS COMPLETED.

KIRK BROS REQUESTED AN BLANKET CERTIFCATE OF EXEMPTION FROM THE VILLAGE. THIS WAS SUPPLIED.

NOTICE OF COMMENCEMENT FORMS WILL BE PROVIDED BY EES

KIRK BROS STA.TED THEY WOULD ATTENP ANY REQUESTED COUNCIL OR BOARD OFfUBLIC AFFAIRS MEETING.

MEETING ADJOURNED AT 10 45 AM. ,,. '

: 'I '

---=--- --


SOUTH BLOOMFIELD BOARD OF PuBLrc AFFAIRS DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held _ _JJULl!JLlYL_-1.2~1-----------------20 OS

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS SHAWN COST LOW, DONALD HARTMAN, WILFORD GARTIN, MAYOR ALBERT ROESE, WILLIAM CARL, FRANK LEONE AND CLERK FERN BOZMAN.

MEETING WAS CALLED TO ORDER AT 7; 10 PM BY DONALD HARTMAN.


TREASURER REPORT WAS REVIEWED

OHIO EPA WATER AND SEWER MONTHLY REPORTS WAS GIVEN FOR REVIEW

MICHAEL CLINE ARRIVED AT THE MEETING AT 7; 20 PM.

FRANK LEONE FROM ENVIRONMENTAL ENGINEERING SERVICE WAS PRESENT TO REPORT ON THE PROGRESS OF THE NEW WASTEWATER PLANT. CLAYPOOL ELECTRIC HAS MET WITH SOUTH CENTRAL POWER AND KIRK BROS. ON GETTING THE TEMPORARY ELECTRIC SERVICE IN.

KIRK BROS. WILL BE IN TO SET BASE LINES AND BRING REA VY EQUIPMENT IN FRIDAY. CONSTRUCTION TRAILERS WILL ALSO BE IN.

MR. LEONE REPORTED THAT THE BIDS FOR THE GENERATOR WERE OPENED AT NOON TODAY. BUCKEYE POWER SALES SUBMITTED THE LOW BID OF$ 45,594.00 FOR THE DIESEL GENERATOR.

SHAWN COSTLOW MADE A MOTION TO ACCEPT THE BID FROM BUCKEYE POWER SALES FOR THE GENERATOR. MOTION WAS SECONDED BY DONALD HARTMAN. ALL AGREED. MR. LEONE WILL COMPLETE THE PAPER WORK AND BRINGS THEM BACK FOR SIGNATURES.

HE ALSO REPORTED THAT KIRK BROS WILL BE USING THE OUT FALL LINE AND DISCHARGE LINE FOR THE NEW SEWER PLANT FOR THEIR DEWATERING.

MR. LEONE ALSO STATED THAT THEY HA VE RECEIVED THE COMPUTER AND CAD SOFTWARE TO MAP THE SEWER SITE AS BUILT PLANS. THIS UNIT WILL BECOME PART OF THE VILLAGE'S MAP SYSTEM FOR FUTURE REFERENCE.

DISCUSSION ON THE START AND FINISH TIME FOR THE CONSTRUCTION WORKERS. MR. LEONE STATED MOSTLY THEY STARTED AT 7 AM. AND DIDN'T WORK PAST 10 PM. THEY WILL KEEP A WATER TRUCK AT ALL TIMES TO KEEP THE DUST DOWN AND OFF THE ROADS.

ASI HAS INFORMED US THAT THEY WILL BE CHARGING A SURCHARGE NALL TESTS STOPS OF $3.00 PER TRIP FOR THE INCREASE IN FUEL HARGES.

ILLIAM CARL THANKED THE BOARD MEMBERS FORHELPING TO PONSOR AN AD IN THE FESTIVAL BOOK.

ARY NORTHUP WAS PRESENT TO REQUEST A REDUCTION IN HIS MAY EWER BILL. HE STATED THAT HE HAD RISERS THAT WERE LEAKING

Meeting


SOIJW BLOOMFIELD BOARD OF PPUBLIC .. l\FF/'.J.RS


Held. ___ ~JUL~Y~----=2:.=1~ ______________ 20 05

Meeting

IN AT LEAST 6 MOBILE HOMES. HE REQUESTED THAT THE BOARD GIVE HIM A REDUCTION-IN COST OF AT LEAST$ 1,000.00.DISCUSSION FOLLOWED. SHAWN COSTLOW MADE A MOTION TO GRANT HIM A REDUCTION OF$ 700.00. MOTION WAS SECONDED BY DONALD HARTMAN. ALL AGREED. MR. NORTHUP ASSURED THE BOARD HE WOULD BE PA YING THE BILL THE FIRST OF THE WEEK.

DONALD HARTMAN MADE A MOTION THAT ALL FUTURE CREDITS FOR SEWER WILL BE USED TO PURCHASE A SEWER METER TO CHARGE WHAT IS REALLY BEING PUMPED INTO THE SEWER PLANT EACH MONTH. AT SCIOTO ESTATES. MOTION WAS SECONDED BY SHAWN COSTLOW. ALL AGREED.

SUPT. WILFORD GARTIN REPORTED THAT HE HAD PURCHASED PAINT FOR THE FIRE HYDRANTS AND FOR THE RISERPIPES. THE RISER PIPES HAVE BEEN GIVEN A COAT OFPAINT.

VITITOE CONSTRUCTION PROJECT WAS DISCUSSED. QUALITY CONTROL INSPECTION HAS SUBMITTED A PUNCH LIST TO ERIC CLARK ON THE PROJECT. WILFORD GARTIN REPORTED THAT THE CONTROL PANEL HAS NOT COME IN YET AND THE PUMPS HA VE NOT BEEN REP AIRED YET. MICHAEL STATED THAT WE NEED TO KEEP THE PANEL BESIDE THE WET WELL BUT UP FAR ENOUGH TO OPEN IT. THE VAL VE VAULT NEEDS TO HAVE SOME MORE RISERS ADDED TO IT, THEN THE LID.

CARL WHEELER WAS PRESENT AND REQUESTED TO HA VE A 40 X 70 POLE BARN CONSTRUCTED ON THE NEW WASTEWATER SITE. HE WANTED TO BE ABLE TO BUILD IT AT HIS COST AND THE VILLAGE WOULD OWN IT. HE WOULD PARK HIS TRUCKS, SLUDGE APPLICATION EQUIPMENT AND TOOLS IN THE BUILDING. HE REQUESTED PERMISSION TO BUILD SAID BUILDING SOUTH EAST OF THE NEW SEWER PLANT. THE BOARD REQUESTED HIM TO CHECK ON HIS INSURANCE. DISCUSSION ON MOVING THE WATER LINE MORE TO THE EAST TO BE ABLE TO DO THIS. CLERK WILL CONTACT ENGINEER TO CHECK THIS OUT. CONTACT WILL BE MADE WITH THE GAS COMP ANY AS THERE IS A GAS LINE ALONG THE EAST SIDE OF THE SITE.

CLERK PRESENTED TO THE BOARD THE FIRST REQUESTED DRAW FOR MONEY FROM OHIO WATER DEVELOPMENT FOR PROFESSIONAL SERVICE FOR ENVIRONMENTAL ENGINEERING SERVICE OF$ 14,517.70 SHAWN COSTLOW MADE A MOTION TO APPROVE OF THE PAYMENT, MOTION WAS SECONDED BY MICHAEL CLINE. ALL AGREED.

SHAWN COSTLOW MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY DAVID HARTMAN. MEETING ADJOURNED AT 9:50 PM.

Fem L. Bozman, Clerk V (\ . ,ca;, . ~. ~rihaeI Cline

RECORD OF PROCEEDINGS Minutes of BID OPENING FOR GENERATOR? WASTEWATER PLANT


THE BID OPENING FOR A GENERATOR FOR THE WASTEWATER PLANT WAS HELD AT THE SOUTH BLOOMFIELD MUNICIPAL BUILDING, THURSDAY, JULY 21, 2005 AT 12 NOON.

PRESENT FOR THE OPENING WAS FRANK LEONE, ENVIRONMENTAL ENGINEERING SERVICES, MAYOR ALBERT ROESE, SUPT. WILFORD GARTIN AND VILLAGE CLERK FERN L. BOZMAN.

ONE BID WAS RECEIVED FROM BUCKEYE POWER SALES, 6850 COMMERCE COURT DR. BLACKLICK, OHIO.

CLERK OPENED BID. BID WAS FOR$ 45,594.00 FOR A 300K W KOHLER DIESEL DRIVEN GENERATOR MODEL 300REOZV.

MEETING ADJOURNED AT 12; 15 PM.

Meeting


SOUTH BLOOMFIEID BOARD OF PUBIC AFFAIRS


20 05 Held. __ ~f+~UGGIUJSS~T--1.18-.8 ----------------

Meeting

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, and CHAIRMAN. DONALD HARTMAN, SUPT. WILFORD GARTIN, FRANK LEONE, FROM EES. CARL WHEELER, GREG OTEY AND ROB SHOAF FROM URS CORP.

MICHAEL CLINE CALLED THE MEETING TO ORDER

MINUTES WERE READ AND APPROVED

TREASURER REPORT ON WATER AND SEWER WAS GIVEN FOR REVIEW

OHIO EPA MONTHLY WATER AND SEWER REPORTS WERE REVIEWED.

GREG OTEY AND ROB SHOAF FROM URS PRESENTED TO THE BOARD THE TYPE OF WORK THEY DO AND STATED THAT THEY WAS INTERESTED IN BEING THE ENGINEERING FIRM FOR THE VILLAGE WHEN THE BOARD DECIDES TO RE-DO THE WATER PLANT, INSTALL ANEW WELL, OR ERECT ANOTHER WATER TOWER. THEY LEFT A BROCHURE ON THE TYPE OF WORK THEY DO AND WHO THEY HA VE DONE WORK FOR.

REVIEW WAS ALSO HELD ON MATERIAL FROM PHOENIX TANK COMP ANY ON INSTALLATION OF A NEW TANK. MATERIAL WAS ALSO REVIEWED FROM GINOSHKI LAB. WHO WANTED TO PROVIDE LAB SERVICE FOR US.

DAVID DAY WAS ASKED TO COME TO THE BOARD MEETING. TO DISCUSS HIS CONCERNS. SINCE HE FAILED TO SHOW THE BOARD DISCUSSED HIS CONCERNS WITH THE MR. LEONE. ON HIS CONCERNS ABOUT ODOR COMING FROM THE NEW WASTEWATER PLANT. SINCE THERE SHOULD NOT BE A PROBLEM WITH ODOR, NO EXTRA PROTECTION WILL BE

. NEEDED. OUR ATTORNEY WILL BE SENDING A REPLY TO HIS REQUEST.-THE BOARD EXPRESSED THE DESIRE TO MEET WITH MR. DAY IF HE IS AVAILABLE. CLERK WILL BE SENDING OUT COPIES OF MINUTES OF THE BOARD FOR HIS REVIEW.

DISCUSSION WAS HELD ON THE PROGRESS OF KIRK BROS.ON THE WASTEWATER PLANT. THE FIRST PROGRESS MEETING WAS HELD AUGUST 11 m. THEY ARE ON SCHEDULE. QUESTIONED WAS ASKED IF ANY FIELD TILE OR SEWER LINES WERE CUT WHEN THE WATER LINE WAS INSTALLED. SUPT. GARTIN STATED NO. THIS WAS CONFIRMED BY INSPECTOR DAVID MATTHEWS. IF ANY TILE IS CUT DURING THE PROJECT PICTURES WILL BE TAKEN AND REPLACEMENT PICTURES ALSO WILL BE RECORDED.

MICHAEL CLINE AND WILFORD GARTIN REPORTED THAT KIRK BROS HAD STUBBED OUT THE WATERLINE AT ST. RT316FORFURTHER CONNECTIONS AT NO ADDITIONAL COST TO US. THIS WILL BE THE STARTING POINT FOR THE NORTH PART OF 316 DEVELOPMENTS.

MICHAEL CLINE REPORTED THAT LIQUID VISION TECH WATER COMPANY HAD TALK TO HIM ABOUT DOING AN INSPECTION OF THE WATER TOWER WITHOUT DRAINING THE TOWER. THEY USE DIVERS DO THE INSPECTIONS. .

COPIES OF THE RIGHT OF WAY FOR THE ELECTRIC COMP ANY WAS REVIEWED AND EASEMENT FOR THE GAS COMP ANY ALSO.

~,-

RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOl\RD OF. PUBLIC AFFAIRS


MICHAEL CLINE MADE A MOTION TO CONTRACT WITH H.C.NUTTING COMPANY TO DO CONCRETE AND COMPACTION TESTING FOR THE WASTEWATER PLANT. MOTION WAS SECONDED BY DONALD HARTMAN.

THE 1 ST PAY REQUEST FOR KIRK BROS FOR $193,807.20 WAS PRESENTED BY FRANK LEONE. EES FEES$ 16,260.00. MICHAEL CLINE MADE A MOTION TO APPROVE OF THE PAY REQUEST AND HA VE THE MAYOR SIGN APPROVAL MOTION WAS SECONDED BY DONALD HARTMAN.

CLERK REPORTED SHE HAD RECEIVED THE PAPER WORK ON THE CLOSE OUT OF OUR PLANNING LOAN FROM OHIO WATER DEVELOPMENT THIS LOAN WAS ROLLED INTO OUR PRESENT LOAN.

KIRK BROS REQUESTED FOR THE BOARD TO SELECT COLORS FOR THE BUILDING TO BE ERECTED OVER THE BLOWERS, SCREEN HOUSE AND SEPTIC. AFTER A REVIEW, DONALD HARTMAN MADE A MOTION TO SELECT ASH GRAY AND BRANDY WINE FOR TRIM. MOTION WAS SECONDED BY MICHAEL CLINE.

CARL WHEELER WAS PRESENT TO DISCUSS PUTTING UP A POLE BUILDING TO HOUSE HIS TRUCKS AND EQUIPMENT ALONG WITH A PLACE FOR THE VILLAGE TO HA VE A RESTROOM, AND TOOL SECTION FOR THE USE OF THE WASTEWATER PLANT. DISCUSSION WAS HELD ON WHERE THIS COULD BE LOCATED. MR. WHEELER WILL BE BUILDING THE BUILDING AND WILL PAY THE COST. IT WILL THEN BECOME THE PROPERTY OF THE VILLAGE, BUT MR. WHEELER WILL HA VE THE USE OF THE BUILDING ALONG WITH THE VILLAGE. BUILDING WILL BE 40-70 OR 80 DEPENDING ON THE AREA AVAILABLE. 2 -16 FOOT OVERHEAD DOORS WILL BE INSTALLED ALONG WITH 2 SERVICE DOORS. DONALD HARTMAN REQUESTED THAT MR. WHEELER MEET WITH KIRK BROS ON SITE AND SELECT AN AREA AND BRING PLANS BACK TO THE BOARD FOR FINAL APPROVAL.

CLERK REPORTED THAT THEIR WERE 13 PEOPLE WHO HA VE FAILED TO HA VE THEIR BACKFLOW INSPECTED ON TIME. PHYLLIS YATES WILL BE ISSUING SUBPOENA INTO COURT.

WILFORD GARTIN REPORTED THAT THE CONTROL PANEL FOR THE US23 REST AREA WAS IN AND THE PUMPS CHECKED OUT OK. NOW WE ARE WAITING FOR BILL TOOLE TO INSTALL SAID PANEL AND ELECTRIC BEFORE THE STATE CAN CONNECT. ERIC CLARK IS WORKING WITH THE ATTORNEYS TO COME UP WITH A COST OF FINISHING THE PROJECT.

WILFORD GARTIN REPORTED THAT THE EPA WILL BE SENDING US OUT A VIOLATION LETTER BECAUSE BACK IN JANUARY 20TH THE "CCR" REPORT DIDN'T SHOW A VIOLATION OF FLUORIDE IN THE WATER.

WILFORD GARTIN ALSO REPORTED THAT KIRK BROS WERE MAKING SURE THAT ALL THINGS WERE BEING KEPT CLEAN. SILT FENCES WERE PUT AROUND ANY HOLES IN THE GROUND. THEY ARE SETTING UP TO CLEAN TRUCK AND TIRES OF MUD WHEN THEY START TO DIG FOR THE DIGESTERS AND CLARIFIERS. THE WATER LINE HAS BEEN LAID AND HAS BEEN FLUSHED WITH CHLORIDE.

DISCUSSION WAS HELD ON COUNCIL'S REQUEST TO HA VE SUPT GARTIN AND HELPER THOMPSON WEAR UNIFORMS WITH VILLAGE NAME.

Meeting

/

Minutes of


RECORD OF PROCEEDINGS SOUTH BLOOMFIELDBOARD OF PUBLC AFFAIRS

20 05 Held. ___ _J_A~U~GUillSITT:__J1~8~---------=======

PRICES AND UNIFORMS AVAILABLE WILL BE DISCUSSED AT THE NEXT MEETING.

Meeting

MICHAEL CLINE MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY DONALD HARTMAN. MEETING ADJOURNED AT 9:50 PM.

~~~~-----------------------------1Mi6hael E. Cline, Chairman



Held THlJRSDAY, SEPTEMBER 15 20 05

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS, MICHAEL CLINE, CHAIRMAN, SHAWN COSTLOW, MAYOR ALBERT ROESE, SUPT. WILFORD GARTIN, FRANK LEONE FROM EES, BRUCE SMITH FROM BOB EV ANS FARMS, AND JEFF WILSON.



TREASURER REPORT WAS SUBMITTED FOR REVIEW

OHIO EPA WATER, SEWER AND SLUDGE REPORTS WERE SUBMITTED FOR REVIEW.

CLERK REPORTED CARGILL SALT WILL BE INCREASING THE COST OF SALTBY4%.

JEFF WILSON, 18 DANIELSON CIRCLE WAS PRESENT TO REQUEST AN ADJUSTMENT TO HIS UTILITY BILL. HE HAD A LEAK IN HIS REFRIGERATOR ICE MAKER. HE HAD USED 23,000 GALLONS OF WATER. DISCUSSION WAS HELD. MIKE CLINE MADE A MOTION TO HOLD THE BILL UNTIL MR. WILSON HAS BEEN HERE LONGER AS HE HAD JUST MOVED IN LAST MONTH. BEFORE MAKING A DECISION AS TO ANY CREDIT ON THE SEWER. REVIEW WILL BE IN NOVEMBER. MOTION WAS SECONDED BY SHAWN COSTLOW.

MR. WILSON ALSO REPORTED THAT HE WOULD LIKE TO SEE MORE SECURITY LIGHTS IN HIS AREA IF POSSIBLE. MATTER REFERRED TO THE COUNCIL.

BRUCE SMITH WAS PRESENT FROM BOB EVANS RESTAURANT. THIS IS THE 4TH TIME THEY HAVE HAD A LEAK IN THE LINE GOING INTO THE RESTAURANT. MR. SMITH STATED THEY PREFER TO LEAVE THE COPPER LINE IN RATHER THAN REPLACE IT AS REQUESTED BY THE BOARD, BECAUSE OF THE RECURRING LEAKS. HE STATED THAT THE LAST TIME THEY INSTALLED COMPRESSION COUPLINGS ON THE LINE WHICH SHOULD STOP THE PROBLEM. MICHAEL CLINE STATED THAT SINCE THE LEAK WAS BEFORE THE METER, WE HA VE NOWAY OF KNOWING HOW MUCH WATER HAS BEEN LEAKED INTO THE GROUND BECAUSE OF THE LEAK. THEIR WAS ALSO THE POSSIBLE CONTAMINATION FACTOR OF OUR WATER WHEN THIS WAS LEAKING THE AREA WHERE THE LEAK HAS BEEN THE GROUND HAD CONTAMINATED MATERIAL BURIED MR. SMITH REQUESTED FOR WILFORD GARTIN TO MEET WITH THEIR PLUMBER SOME NIGHT AFTER CLOSING AND SHUT OFF IT AT THE CURB BOX AND DO AN AIR TEST. THIS WAS AGREEABLE WITH THE BOARD. MR. GARTIN WILL WORK WITH THEM ON A DATE.

SAM RUSSELL, 105 SKYLINE DRIVE REQUESTED A REDUCTION IN HIS SEWER BILL AS HE HAD A LEAK. MICHAEL CLINE MADE A MOTION TO REDUCE THE COST OF THE SEWER ONLY TO AN AVERAGE PER MONTH COST. THIS WILL BE REDUCED$ 45.84. MOTION WAS SECONDED BY SHAWN COSTLOW.

PROGRESS MEETING REPORT THAT WAS HELD ON SEPT. 13 WAS REVIEWED FROM KIRK BROS. BOARD MEMBERS WERE GIVEN COPIES OF

Meeting

Minutes of RECO.RD OF PROCEEDINGS

SOIIDJ BIOQMFIEI D BOARD OF .. PUBEIC AFFAIRS


Meeting

Held. _________ ...;;>.JSEi;;..i;:EXEMB~~~~---:::111:-ds--------20 __ 0~s+---

THE MEETING FOR THEIR REVIEW.

DISCUSSION WAS HELD ON THE SWIMMING POOL AT BLOOMFIELD HILLS THEY RELEASED THE WATER FROM THE POOL ALL AT ONCE. FLOODING THE LIFT STATION AND SEWER PLANT. THE BOARD REQUESTED THAT A LETTER BE SENT TO THEM THAT THEY MUST NOTIFY US WHEN THEY DO THIS NEXT YEAR AT LEAST24 HOURS IN ADVANCE. AND MUST RELEASE THE WATER SLOWLY AS TO NOT FLOOD THE LIFT STATION OR SEWER PLANT.

FRANK LEONE FROM EES GA VE A REPORT ON THE PROGRESS OF THE SEWER PLANT. HE STATED THEY HAD A PROBLEM WITH H.C. NUTTING CO. ON FAILING TO SHOW UP FOR A POURING OF CONCRETE. AFTER A DISCUSSION WITH THEM THEY HA VE PROMISED TO BE THERE FOR ALL FUTURE POURING ON TIME. FAILURE TO DO SO WILL RESULT IN THEM BEING REPLACED ON THE JOB. THEY WILL BE DOING A TEST 7 DAYS AND 28 DAYS TO BE SURE THE POURED CONCRETE IS CORRECT AT NO COST TO THE VILLAGE AS; THEY FAILED TO SHOW UP FOR IT. SHAWN COSTLOW QUESTIONED ABOUT THE CYLINDER SLUMP TESTS THAT CAN BE DONE ON CONCRETE.

MR. LEONE REPORTED THAT THEY WILL BE POURING AGAIN IN 10 DAYS AFTER THE REBAR HAS ALL BEEN INSTALLED.

FRANK LEONE PRESENTED THE BOARD WITH THE 2ND. PAY REQUEST FOR KIRK BROS FOR $189,496.51 AND $17,187.20 FOR TECHNICAL SERVICES OF EES. MICHAEL CLINE MADE MOTION TO APPROVE OF THE REQUEST AFTER A REVIEW. MOTION WAS SECONDED BY SHAWN COSTLOW.

DISCUSSION WAS HELD ON THE 2ND DISCHARGE PERMIT NEPDES FOR THE NEW SEWER PLANT. FRANK WILL BE CONTACTING OHIO EPA ON THIS AND GET BACK TO US.

WILFORD GARTIN STATED THAT HE HAD MET WITH ERIC CLARK AND CARL WHEELER ON THE SITE OF THE BUILDING MR. WHEELER IS SUGGESTING TO BE BUILT ON THE SEWER PLANT SITE. THEY ALSO DISCUSSED THE STRAINER THAT MR. WHEELER USES TO CATCH TRASH AT THE PRESENT PLANT. HE IS PLANNING TO BE USING THIS AT THE NEW SEWER PLANT.

MR. LEONE ALSO REPORTED THAT THEY WERE GIVING KIRK BROS A WEEKLY REPORT ON THE GROUND WATER LEVEL SO THAT ANY WORK THAT NEEDS TO BE DONE IN EXCAVATING SHOULD BE DONE BEFORE THE WATER TABLE RISES. THEY ALSO WERE REMINDED THAT THEY MUST KEEP A WATERTRUCK ON HAND TO KEEP DUST DOWN.

MAYOR ROESE REPORTED THAT ERIC CLARK HAD SUBMITTED REQUESTS FOR PROFESSIONAL ENGINEERING QUALIFICATIONS TO RE-MODEL THE PRESENT WATER PLANT OR PROPOSE WHAT WILL BE NEEDED IN THE NEXT FEW YEARS TO KEEP UP WITH THE DEMAND FOR WATER IN THE VILLAGE. STATEMENTS OF QUALIFICATIONS ARE TO BE SUBMITTED TO ERIC CLARK BY SEPTEMBER 20.

THE BOARD DISCUSSED WHAT WILL BE NEEDED IN THE FUTURE. POSSIBLE A NEW TOWER AND WELL. REMODELING OF THE PRESENT PLANT OR REPLACEMENT WAS DISCUSSED.

Minutes of RECORD .. ,;Q,['.'~.,f>ROCEEDINGS

SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS


MAYOR ROESE REPORTED THAT ERIC CLARK AND HIMSELF WILL REVIEW ALL APPLICATIONS FOR ENGINEERING QUALIFICATIONS AND BRING THE 3 TOP ONES TO THE BOARD FOR INTERVIEWS AND PRESENTATIONS.

-~:.:i;J~ MAYOR ALSO REPORTED THAT PITTSBURG TANK HAD CONTACTED HIM AND STATED THEY HAD ANOTHER USED TANK AVAILABLE IF WE CAN USE IT FOR 500,000 GALLONS OF WATER.

WILFORD GARTIN REPORTED THAT THE GAS GENERATOR AT THE SEWER PLANT DID NOT COME ON WHEN WE HAD THE LAST ELECTRIC OUTAGE.

BOARD REQUESTED THAT HE CONTACT BUCKEYE POWER AND HAVE THE GENERATOR CHECKED OUT.

MR. GARTIN ALSO REPORTED THAT RELAYS AND CONTACTS AT THE LIFT STATION AT MUD WERE BAD. TOOLE ELECTRIC HAS ORDERED THEM. IN THE MEAN TIME MR. GARTIN AND ROBERT THOMPSON WILL HA VE TO KEEP CHECK ON THE LIFT STATION FOR ANY MALFUNCTIONS. THE PHONE DOES ALWAYS NOTIFY THEM WHEN THERE IS A PROBLEM. HE STATED HE FELT PART OF THE PROBLEM WAS THE CONTROL PANEL HAD WATER IN THE BOTTOM. THE DOOR DOES NOT FIT RIGHT AND IT IS

USTING BADLY BILL TOOLE IS CONTACTING THECOMPANY THAT RODUCED THE CONTROL PANEL AND WILL BE MAKING DRAWINGS.

HARLES CRITES GARAGE/ APARTMENT PLANS WERE REVIEWED FOR EWER LINE. DISCUSSION WAS HELD. MR. CRITES WILL BE ASKED TO TAP EWER LINE AT THE PRESENT LOCATION IN THE REST AREA AND TAKE IPE ACROSS TO HIS PROPERTY AND STUB OUT. THE OTHER WAY WOULD E TO DO A SHALLOW 6 INCH LINE AND CORE THE PRESENT MANHOLE 0 RECEIVE THE LINE.

A YOR ROESE REPORTED THAT STORM SEWER BID OPENING FOR LEE OAD AND SCIOTO DRIVE WILL BE OPEN ON OCTOBER 4TH AT 2 PM.

HAWN COSTLOW MADE A MOTION TO ADJOURN. MOTION WAS ECONDED BY MICHAEL CLINE. MEETING ADJOURNED AT 9:40 PM.

Meeting



Held. ___ THILJ..U.J..1Ru....Sl.l....!D:t:i..AV4 ,_Jo..A.CTO..u..u.rRir.ERJ:i. ____J_1 ~3 ,~ __________ 20 05

Meeting

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PM. PRESENT FOR THE MEETING WAS MICHAEL CLINE, CHAIRMAN, SHAWN COSTLOW, MAYOR ALBERT ROESE, SUPT. WILFORD GARTIN, AND FRANK LEONE FROM EES.



TREASURE REPORT WAS REVIEWED

OHIO EPA MONTHLY REPORTS WERE PRESENTED FOR REVIEW.

IT WAS REPORTED THAT DARBY CREEK EXCAVATING CO. WAS THE LOW BIDDER ON THE STORM SEWER FOR LEE ROAD AND SCIOTO DRIVE FOR A COST OF$ 155,999.97 ..

THOMAS SCOTT OF 89 SKYLINE DRIVE REQUESTED A REVIEW OF HIS UTILITY BILL. HE REQUESTED A REDUCTION IN HIS SEWER PART AS HE HAD A BROKEN LINE UNDER HIS MOBILE HOME AND THE LINE BROKE FROM ONE BATHROOM TO THE OTHER. .MICHAEL CLINE MADE A MOTION

_ TO REDUCE THE SEWER BILL TO AN AVERAGE OF THE PAST 6 MONTHS. MOTION WAS SECONDED BY SHAWN COSTLOW.

RICHARD FORD OF 189 SPRUCE RIDGE REQUESTED A REVIEW OF HIS UTILITY BILL HE REQUESTED A REDUCTION HIS SEWER PART AS HE HAD A LEAK IN HIS HOT WATER TANK AND WHEN HE CAME HOME HIS HALLWAY AND UTILITY ROOM WAS FLOODED. MICHAEL CLINE MADE A MOTION TO REDUCE THE SEWER BILL ONLY AND TAKE A 6 MONTHS A VERA GE FOR THE REDUCTION. MOTION WAS SECONDED BY SHAWN COSTLOW.

BONNIE TIPTON REQUESTED A REVIEW OF HER BILLAND HER RENTAL HOUSE BILL. SHE STATED THAT IN HER HOUSE AV AL VE WAS LEAKING IN THE WALL AND _SHE DIDN'T KNOW IT UNTIL IT HAD SOAKED HER CARPET AND FLOODED THE ROOM. SHE ALSO REQUESTED A REDUCTION IN HER BILL FOR THE RENTAL HOUSE AS IT WAS VACANT. THEMETER WAS CHECKED BY THE WATER DEPT. AND WAS Ok. MICHAEL CLINE MADE A MOTION TO ALLOW A REDUCTION IN HER SEWER BILL FOR THE HOUSE AND SHE WAS TO PAY THE WATER. ON THE RENTAL HOUSE FULL


SOUTH BlOOMFIEI.D BOARD OF PIJBT JC AFFAIRS


Held. ___ .=!THUR~S~D~iA~Y.,_, -=O=-=CI'O=BER==----=1-=--3 ___________ .20 05

TO PAY IN FULL AS THERE WAS NOT A LEAK IN THE LINES AND THE METER WAS OK. MOTION WAS SECONDED BY SHAWN COSTLOW.

THE HABITAT HOUSE LOCATED AT 5037 HAS BEEN SOLD. HABITAT WILL BE PUTTING UP A DEPOSIT FOR THE UTILITY BILLS. THEY HA VE REQUESTED THAT THEY HA VE THERE DEPOSIT RETURNED WITHIN ONE YEAR. MICHAEL CLINE MADE A MOTION TO RETURN THE DEPOSIT FROM HABITAT AFTER THEFIRSTYEARANDTHENTHEHOMEOWNER WILL HAVE TO PUT UP A DEPOSIT FOR THE HOUSE. THIS CAN BE MADE IN PAYMENTS PER MONTH AS THE PEOPLE WHO ARE PURCHASING THE HOUSE ARE ON SOCIAL SECURITY DISABILITY. MOTION WAS SECONDED BY SHAWN COSTLOW.

FRANK LEONE FROM EES PRESENTED A PAY REQUEST NUMBER 3 FOR KIRK BROS AND NUMBER 4 FOR EES SHAWN COSTLOW MADE A MOTION

TO APPROVE OF THE PAY REQUEST. MOTION WAS SECONDED BY MICHAEL CLINE.

DISCUSSION WAS HELD THE PROGRESS MEETING HELD TUESDAY AT THE SEWER PLANT SITE. WILFORD GARTIN GA VE A UPDATE ON THE PROGRESS OF THE SEWER PLANTFOR THE BOARD. HE STATED THATTHE WORKERS WERE DOING A GOOD JOB AND BEING VERY CAREFUL ON THE CEMENT BEING POURED FOR THE COLUMNS.

MR. GARTIN REPORTED THAT.THE NEW WATER LINE TO JHE SEWER PLANT HAD BEEN PRESSURE TESTED AND TH:g RES;l.JLTS WE~ OK.

DISCUSSION WAS HELD ON THE FACT THAT THE VILLAGE HAD NOT RECEIVED COPIES OF ADDENDUM NO 2 AND NO. 3 ON THE SEWER PLANT. DISCUSSION WAS ALSO HELD CONCERNING THE CHANGE IN THE CLARIFIER TANK. THE BOARD HAD REQUESTED THAT BAFFLES BE INSTALLED INTHE TANKRATHER THAN BY WATER PRESSURE. THE BOARD STATED THAT THEY STILL WANTED THE BAFFLES IN THE TANK.. FRANK SUGGESTED THAT THE BOARD LOOK AT THE ALTERNATIVE WATER PRESSURE SYSTEM BEFORE A DECISION IS MADE.

CLERK REPORTED THAT LORI CLARK HAS THE LAWSUIT OF DAVID DAY AND FRANK LEONE HAS SUBMITTED A LETTER FOR HER REVIEW.

THE BOARD DISCUSSED THE RISERS STILL NEEDED ALONG MUD RUN.

MICHAEL CLINE REQUESTED ABOUT ANY INFORMATION YET ON WATER PLANT PROPOSAL THAT WERE SEND OUT. MAYOR ROESE AND ERIC CLARK ARE REVIEWING THEM.

: 1 DISCUSSION WAS HELD ON US REST AREA 23. WILFORD GARTIN REPORTED THAT BILL TOOLE WOULD BE IN MONDAY TO INSTALL THE PANEL AND ELECTRIC FOR THE AREA. MR.GARTIN STATED THAT THE GRINDER PUMPS THAT WERE RETURNED BY FLUID AND THERMAL SYSTEMS WERE NOT THE ONES THAT WERE SENT TO THEM. THESE HA VE THE CORDS ONLY 3 FT INSTEAD OF 30 FT. THERE IS A MISSING COUPLING, AND THE ALARM CONTROL IS BROKEN. BILL TOOLE HAS CONTACTED THEM CONCERNING THIS BUT NOTHING IS BEING DONE. CLERK WILL CONTACT THEM AND SEE WHAT CAN BE DONE.

Meeting


SQIJlH BLOOMFIELD BOARD OF PUBIC l\FFAIKS DAYTON LEGAL BLANK, INC., FORM N0.10148

Meeting

Held. ___ ---1Q~CT-M-H10B~ERqf---+13+--------------20---rO"f""T5-

THEY ALSO DISCUSSED ABOUT THE LIGHTING SYSTEM FOR THE LIFT STATION AT THE PARK; IT WAS DECIDED TO HAVE ONLY 2 LIGHTS WITH A SWITCH OVER THE WET WELL AND VAL VE VAULT.

A DISCUSSION WAS ALSO HELD CONCERNING THE "TIFF" THAT METROPOLITAN REALTY WAS GOING TO PRESENT TO COUNCIL. THEY ARE GOING TO BE ASKING FOR "TIFF" FOR THE INFRASTRUCTURE ON THE PROPOSED DEVELOPMENT. THE BOARD WILL BE REQUESTING THAT THEY DO A CONNECT ON AT THE NEW WATER LINE BY ST. RT. 316 TO OBTAIN A LOOP IN THE SYSTEM.

CLERK PRESENTED AP AST DUE BILL FROM QUALITY CONTROL ON INSPECTIONS THAT WERE CHARGED FOR BLOOMFIELD HILLS AND RIVER BEND ON SEWER AND WATER LINES INSTALLED AND TO RECHECK THE AREAS WHEN NO WORK IS BEING DONE. THIS BILL WILL BE TURNED OVER TO COUNCIL FOR A DECISION.

SHAWN COSTLOW MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY MICHAEL CLINE. MEETING ADJOURNED AT 9 PM.

~~~~ Fem L. Bozman, Clerk

Michael E Cline, Chairman

RECORD OF PROCEEDINGS Minutes of South Bloomfield Board of Public Affairs

DAYTON LEGAL BLANK, INC., FORM NO. 10148 - ,- ', ~.

Held. ____ _:N~o~v~em~b~e=r~1~7 ____ -:-----::--::-:-----------20 05

The South Bloomfield Board of Public Affairs met in regular session at 7:00 p.m. on Thursday, November 17, 2005. Present for the meeting were Michael Cline, Chairman, Mayor Albert Roese, Wilford Gartin, Frank Leone from EES and Jeff Wilson, a Village resident.

Michael Cline called the meeting toorder.

The minutes were read and approved.

The Treasurers report was reviewed

The Ohio EPA monthly reports were presented for review.

Several utility bills were reviewed because of residents having leaks in their water lines. Chairman, Michael Cline made the following decisions. On 1 S Danielson Circle bill, have Phyllis write a letter to Maronda Homes about the water usage of this place. Due to their faulty work, they should pay for the water used. Use the average of Jeff Wilson's bill, 2000 gallons on the sewer and the water for his bill and adjust the sewer.

Barbara Hem, 139 Spruce Ridge Drive, use the average on the water usage from bills in the past and charge for the water that was used. Credit the sewer. It was decided to do the same for Michele Leslie's bill of 5057 Lee Road.

The Progress Meeting minutes for the waste water treatment plant from October 11, 2005 was reviewed. It was stated that they had already reviewed these minutes in the last meeting. They wanted to review the minutes from November 11, 2005 meeting. They will review these at t he next meeting.

Habitat House deposit was discussed. It was decided that we need to contact Scioto Habitat for Humanity for the water deposit before the tenants move in and if the new tenants pay on time for a year, they will refund the deposit in monthly installments after the year's waiting period is up. If they do not pay in a week from this date, then the Village will take the meter out.

Cargill Salt price increase was discussed and it was decided to continue ordering salt from their company.

Allied Technical Service price quote on the pump was reviewed and decided that it would be a good idea, when the time comes to think about this as a purchase in the future, but not until we have more funds coming in.

The shirts for the employees was decided would be a good idea and the board went around and took sizes for Willie Gartin (Large), Bob Thompson (Xlarge ), Loresa Cordle (Xlarge ). It was also discussed that Mike Cline, the Chairman knows a person who would do this for free and Mike would get back to us on this matter. They did not have the other prices from the companies to review at this meeting. Mike would have an answer on or before the next meeting.

It was also discussed that the Police Department was supposed to be making cards for the Worker and that Phyllis would be making us some business cards for the Water Department.

The Rest Area on Route 23 was reported on briefly. Willie Gartin told the Board they were ready to connect and that we might think about sending Dave Matthews a letter of appreciation for all his hard work on this project.

Meeting

RECORD OF PROCEEDINGS Meeting

Minutes of


November 17 20 OS Held _____ ~~~_=.!_---------=--=========

The project for the Metropolitian State Realty was commented on by Mayor Roese, wh stated that the Ordinance 2005-12 was passed at the Council Meeting this past Tuesday and the first reading on 2005-13 was passed. The Board asked ifthe minutes from the meeting on Tuesday was available, but they were not at this time. The Board would like to review the minutes at their next meeting. Mayor Roese stated he had a meeting scheduled with Mr. Thornton from the Teays Valley High School this coming week and would know a little more then. The Board and Frank Leone would like to know future costs on this matter.

A pay request for Kirk Brothers and the Environmental Engineering Service was approved by the Board to pay the $193,478.15. The Mayor signed the paper and they were to be mailed out on Friday.

Laura Tegethoff was not present for the meeting for the new 360 Water Comm Progra, therefore no discussion on this matter.

Frank Leone, of EES was present to discuss the pictures taken at the rest area and what future work needed to be done and also to offer his help if it was needed.

The Board asked Mayor Roese about the David Day Lawsuit. He informed the Board that we still have not heard from Lori Clark regarding this metter. Frank Leone offered his help on this matter also.

Baffles in the tank was brought up. This matter was said to be already taken care of by Willie Gartin.

Water Plane report, given by Willie Gartin was that the plant was holding its own for now since the water usage is down. They would flush the lines since the water usage is down. They would flush the lines as needed and would not do a full flush for December. The complaints on the yellow water have gone down a bit since the last flush, so they will let the water settle out. A discussion was held on repairs made to keep the plant in working condition. Mike Cline asked if the tarps were put up yet. Willie Gartin stated that they were not. Mike also asked about checking of the hydrant. Willie stated it would be completed next week. Willie said he talked to Fem about ordering a new tarp for next year.

Mayor Roese was asked by Mike Cline if the lines for storm water were going to be put in soon. The Mayor replied that Darby Creek was supposed to start any day now. A discussion was held to make sure someone was inspecting them closely when the work was started.

There was no other business to discuss. The meeting adjourned at 8:30 p.m.

Due to the fact that all board members were not present, Chairman Mike Cline stated that if anyone contested these motions, they would not be entirely legal. Most of the me ting was just discussion, but there was a few decisions sugh as the bill adjustments an the Kirk - r _ s fees. "'.,,.....)/} ..,~,/ /// f

/// '# ,t / MichaefE. Cline, Chairman

---

Minutes of RECORD .. OF-.PROCEEDINGS

SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS DAYTON LEGAL BLANK, INC., FORM NO. 10148

Held __ TII(H=H-+JRw-?S-n-;D~A""-:~,,---H-IDE~c71-'-:aMt4B~ER:1+--t-1-=r5------------20 05

THE SOUTH BLOOMFIELD BOARD OF PUBLIC AFFAIRS MET IN REGULAR SESSION AT 7 PAM. PRESENT FOR THE MEETING WAS CHAIRMAN MICHAEL CLINE, SHAWN COSTLOW, SUPT. WILFORD GARTIN, FRANK LEONE FROM EES, LENA DILLON, WALT DILLON, HOMER PENNINGTON, ERIC CLARK, DA YID HODGE, GREG DANIELS AND CLERK FERN BOZMAN.

MICHAEL CLINE CALLED THE MEETING TO ORDER

MINUTES WERE APPROVED.

TREASURER REPORT WAS SUBMITTED FOR REVIEW.

OHIO EPA MONTHLY SEWER AND WATER REPORTS WERE SUBMITTED FOR REVIEW.

WALTER DILLON, 35 AMBER COVE WAS PRESENT TO REQUEST A DEDUCTION IN HIS SEWER BILL. HIS BILL JUMPED 8,000 GALLONS IN ONE MONTH. HE STATED THAT HE HAD NO LEAKS. MICHAEL CLINE MADE A MOTION TO HA VE MR. DILLON PAY THE BASE RA TE AND WAIT ANOTHER MONTH TO SEE IF THE METER CONTINUES TO SHOW AN INCREASE. MR. GARTIN WAS REQUESTED TO CHECK THE METER AGAIN AND POSSIBLE REPLACE WITH A NEW ONE. DECISION ON REDUCTION WILL BE CONSIDERED AT THE NEXT MEETING. MOTION WAS SECONDED BY SHAWN COSTLOW. ALL AGREED.

SCIOTO ESTATES REQUEST WAS NOT DISCUSSED AS NO ONE WAS PRESENT.

ROGER AND LISA HOPKINS, 3519 NORTHUP AVE. STATED IN A LETTER THAT THEY HAD BROWN SPOTS ON CLOTHING AFTER WASHING WHEN THEY WERE FLUSHING. BOARD RECOMMEND THAT THEY TREAT THEIR CLOTHES WITH "IRON OUT"

DAVID HODGE FROM SMITH AND HALE GAVE A SHORT TALK ABOUT THE "TIFF" DEVELOPMENT THAT THERE ARE PLANNING. HE STATED THAT THEY STILL WERE HOPING TO HA VE KROGER STARTED AND THE 4 OUT LOTS SOLD BY SPRING. THEY ARE PLANNING TO USE THE "TIFF "MONEY TO DEVELOP. WATER AND SEWER LINES, STORM SEWER, AND ROADS. THIS WILL BENEFIT THE PROJECT AND THE VILLAGE AS WELL. THE CONNECTION TO S.R. 752 AND US 23 INTERSECTIONS WILL HA VE TO BE DONE ALONG WITH THIS "TIFF" THEY WILL BE MEETING WITH THE SCHOOL SUPT. FOR THEIR APPROVAL.

GREG DANIELS FROM SQUIRE AND SANDERS WAS PRESENT TO ANSWER THE QUESTIONS OF THE BOARD ON THE FINANCE OF THE PROJECT BY BONDS, GENERAL OBLIGATION BONDS, AND LOANS. BONDS WILL BE RETIRED BY YEARS WITH THE FIRST ONES PROBABLY BY THREE YEARS. INCOME FROM THE PROPERTY WILL MAKE IT POSSIBLE TO MEET THE OBLIGATIONS.

THE BOA RD QUESTIONED MR. HODGE AND MR. DANIELS ABOUT WHAT ALL COULD BE INCLUDED IN THE FINANCE PLAN FOR THE UTILITY DEPT.

THE BOARD REVIEWED THE PROGRESS MEETINGS REPORTS THAT ARE HELD EVERY 2~D TUESDAY.

./

Meeting

RECORD OF PROCEEDINGS Minutes of SOUTH BLOOMFIELD BOARD OF PUBIC AFFAIRS Meeting


Held----++DE~C~HMlffi~ER~.-41~5--------------20--+-tOS-+---

MICHAEL CLINE MADE A MOTION TO APPROVE OF LAST MONTH'S REQUEST FOR ADJUSTMENTS. MOTION WAS SECONDED BY SHAWN COSTLOW AFTER A REVIEW OF THEM. ALL AGREED.

MICHAEL CLINE MADE A MOTION TO APPROVE OF THE LAST MONTH'S PAY REQUEST BY KIRK BROS., H.C. NUTTING CO AND EES. MOTION WAS SECONDED BY SHAWN COSTLOW. ALL AGREED.'

FRANK LEONE WAS PRESENT TO REQUEST THE APPROVAL OF $149,903.42 FOR KIRK BROS. AND $18,500.00 FOR TECHNICAL SERVICES AND EES. MICHAEL CLINE MADE A MOTION TO APPROVE OF THE REQUEST AFTER A REVIEW OF THE FIGURES. MOTION WAS SECONDED BY SHAWN COSTLOW. ALL AGREED.

SHIRTS FOR THE UTILITY DEPT. EMPLOYEES WERE TABLED UNTIL COUNCIL ACTS IN MARCH.

PHYLLIS YATES REQUESTED TO BE ALLOWED TO ESTIMATE THE UTILITY . BILLS FOR DECEMBER. SHE STATED THAT SHE WILL BE HAVING A HARD TIME TO GET THE BILLS OUT ON TIME BY THE TIME THE METER READER GETS THE READINGS TO HER. MICHAEL CLINE MADE A MOTION TO HA VE THE BILLS IS SENT OUT LATER RATHER THAN ESTIMATE. IF THE WEATHER CAUSES PROBLEMS THEN ESTIMATE. MOTION WAS SECONDED BY SHAWN COSTLOW. ALL AGREED.

STORM SEWER LINE ON LEE AND SCIOTO DRIVE WAS DISCUSSED. WILFORD GARTIN REPORTED THAT DARBY CREEK STARTED ON TUESDAY BUT HAD A LOT OF EQUIPMENT FAIL URE AND DIDN'T GET TOO MUCH DONE .. THEY HAD LAID ABOUT 20 FEET OF PIPE.

MR. GARTIN ALSO REPORTED ON THE GENERATOR AT THE WATER PLANT WAS NOT WORKING RIGHT. HE STATED THEY HAD REP AIRED THE STARTER UNIT OF IT. AND STILL IT WAS NOT RUNNING RIGHT. DISCUSSION WAS HELD ON POSSIBLE RENTING A GENERA TOR WHEN THE NEED ARISES. ALLIED GENERATORS AND CUMMINS GENERATORS BOTH HAVE 24/7 SERVICE WHEN NEEDED. THE BOARD REQUESTED THAT ANN AGREEMENT BE DRAWN UP FOR A PRICE TO RENT AND BE AVAILABLE ON A 24/7 PLAN. REVIEW NEXT MEETING.

DISCUSSION WAS HELD ON THE CONCRETE AT THE NEW SEWER PLANT. IN THE SLUDGE DIGESTER TANK. TESTS WERE DONE BUT THE INSPECTOR IS NOT SATISFIED WITH THE RESULTS. MORE TESTS WILL BE DONE BEFORE APPROVAL WILL BE GIVEN. DISCUSSION WAS ALSO ON THE 1 ST CENTER COLUMN. TESTS WILL BE DONE BEFORE APPROVAL

MR. GARTIN FURTHER REPORTED H.C NUTTING COMPANY HAS BEEN ON THE JOB PER CONTRACT.

SHAWN COSTLOW MADE A MOTION TO ADJOURN. MOTION WAS SECONDED BY MICHAEL CLINE. MEETING ADJOURNED AT 9; 25 PM.

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January 20, 2005February 17, 2005March 17, 2005April 21, 2005May 12, 2005June 16, 2005June 21, 2005July 21, 2005August 18, 2005September 15, 2005October 13, 2005November 17, 2005December 15, 2005

bpa meeting minutes - all of 2005 - village of south bloomfield

Documents

new sewer plant plans

present water plant

new sewer plant site

plans michael cline

atthe sewer plant

review plans

present forthe meeting

water ohio epa reports