bos 5.7 introtutorial process definition

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Bonita Open SolutionVersion 5.7

Introduction TutorialProcess Definition

User Guidance Profile: Process Engineer



Bonita Open Solution 5.7 Intro Tutorial

Process Definition / Process Engineer

page 2 www.bonitasoft.com | © BonitaSoft S.A. BOS 5.7 Introduction Tutorial, Process Definition 11 June 2012

Contents

Introduction ................................................................................................................................ 4

Part 1. Tutorial Process Overview ................................................................................................ 5 Part 2. Begin with MyTutorialProcessDiagram ............................................................................. 7

Part 3. Extend the process diagram .............................................................................................. 9

3.1 Add data .................................................................................................................................. 9

3.1.1 Define variables............................................................................................................... 9

3.1.2 Check off User Guidance ............................................................................................... 14

3.2 Define transitions .................................................................................................................. 15

3.2.1 Define conditions on transitions ................................................................................... 15


3.3 Add a connector .................................................................................................................... 24

3.3.1 Add a connector to a task ............................................................................................. 24

3.3.2 Test a connector............................................................................................................ 283.3.3 Check off User Guidance ............................................................................................... 29

3.4 Run ........................................................................................................................................ 30

3.4.1 Check validation ............................................................................................................ 30

3.4.2 Configure actor selectors .............................................................................................. 30

3.4.3 Run the process ............................................................................................................. 33


3.5 Debug .................................................................................................................................... 35

3.5.1 De-activate the connector ............................................................................................ 35


Part 4. For more tutorial examples ............................................................................................ 36

Part 5. Feedback, Questions, and More Information................................................................... 36





BOS 5.7Introduction Tutorial, Process Definition 11 June 2012 www.bonitasoft.com | © BonitaSoft S.A. page 3

Figures

Figure 1. Begin with MyTutorialProcessDiagram (1.0) ........................................................................................... 5 Figure 2. Completed process diagram ............................................................ ....................................................... 6

Figure 3. Open MyTutorialProcessDiagram from Menu bar ................................................................................. 7 Figure 4. Open MyTutorialProcessDiagram from Cool bar ............................................................. ....................... 7 Figure 5. Import MyTutorialProcessDiagram from Menu bar ................................................................ ............... 8 Figure 6. Import MyTutorialProcessDiagram from Cool bar ................................................................................. 8 Figure 7. Save the process diagram with a new version number .......................................................................... 8 Figure 8. Change the version numbers on the process diagram and pools .......................................................... . 9 Figure 9. Add a variable .................................................................................................................. ..................... 10 Figure 10. Add a variable for customer name ................................................................................................... .. 10 Figure 11. Text variable added ................................................................................. ........................................... 11 Figure 12. Add a list of options variable .............................................................................. ................................ 11 Figure 13. Define a list of options for a variable ....................................................... ........................................... 12 Figure 14. Add an item to a list of options ................................................................ ........................................... 12

Figure 15. Complete list of options variable ............................................................. ........................................... 13 Figure 16. Variables defined for this pool ................................................................. ........................................... 14 Figure 17. Select User Guidance to see the checklist .......................................................................................... 14 Figure 18. User Guidance checklist ................................................................ ...................................................... 15 Figure 19. Select a variable to use to enter a condition manually............................ ........................................... 16 Figure 20. Complete the condition expression manually ....................................................................... ............. 16 Figure 21. Select Edit expression to define a condition ....................................................................................... 17 Figure 22. Select a variable to use to define a condition in the expression editor .............................................. 17 Figure 23. Use the expression editor to define a condition............................................................ ..................... 18 Figure 24. Select Edit decision table to define a condition ............................................................. ..................... 18 Figure 25. Add a row to the decision table ............................................................... ........................................... 19 Figure 26. Select the variable to use in the expression ....................................................................................... 20 Figure 27. Select the operator ............................................................. ................................................................ 20 Figure 28. Select the variable value ................................................................ ..................................................... 21 Figure 29. Select whether the transition is taken (or not) when the expression evaluates to true .................... 22 Figure 30. Define condition using expression editor ........................................................................................... 23 Figure 31. define condition using decision table ................................................................. ................................ 23 Figure 32. Add a connector ....................................................... ................................................................. .......... 24 Figure 33. Select a connector to send an email ........................................................ ........................................... 25 Figure 34. Give the connector a name and description ....................................................... ................................ 25 Figure 35. Configure access to an email account................................................................. ................................ 26 Figure 36. Create the email message .............................................................. ..................................................... 27 Figure 37. Email connector appears in the list..................................................................... ................................ 28 Figure 38. Test a connector ............................................................................................................ ..................... 28 Figure 39. Connector test executing ............................................................... ..................................................... 29

Figure 40. Connector test successful .............................................................. ..................................................... 29 Figure 41. Test emails show up in email box ............................................................ ........................................... 29 Figure 42. Activate validation .............................................................. ................................................................ 30 Figure 43. Non-executable elements are visible.................................................................. ................................ 30 Figure 44. Choose an actor selector to apply to the customer lane .......................................................... .......... 31 Figure 45. Customer = process initiator .......................................................... ..................................................... 31 Figure 46. Create a new actor selector to fetch sales employees ....................................................................... 32 Figure 47. Create a group by entering individuals manually ..................................... ........................................... 32 Figure 48. Give a name and description to the actor selector ........................................................ ..................... 33 Figure 49. Create a group containing “john” and “james” .................................................................................. 33 Figure 50. Run the process .................................................................................................. ................................ 33 Figure 51. Process deploying in default web applications ............................................................... ..................... 34

Figure 52. Uncustomized instantiation form ................................................................................... ..................... 34 Figure 53. Debug a connector .............................................................. ................................................................ 35 Figure 54. Skip the unchecked connector ................................................................. ........................................... 35






Introduction

Use this Introduction Tutorial to become familiar with adding executable content to agraphical process diagram in Bonita Open Solution.

The steps explained in Part 4 follow the User Guidance checklist in Bonita Studio*. Follow

these steps to create an executable process diagram example that can be deployed (in

development mode) in Bonita web applications.

To further develop the example with customized web applications, see the next tutorial on

Application Design.)

This tutorial includes application of the following features of Bonita Studio:

Add data

Define global and local variables

Define single and multiple variables

Define a list of options as a variable

Define transitions

Conditions

Decision table

Add connectors

Add a connector to a task

Test a connector

RunDebug

For more information about this set of functions, see the Process Engineer Guide in the

Bonita Open Solution online documentation. This documentation also contains detailed

information about Bonita Open Solution functionality in general.

This tutorial demonstrates how to apply most of the Bonita Studio process design features

available in the Process Engineer checklist of User Guidance (SP version). All of these same

features are also available in the open source version of Bonita Open Solution, although

there is only a single Application Developer checklist with all User Guidance features.

User Guidance, User Guidance checklists, and User Guidance profiles are explained in the

online BonitaSoft Documentation.

In both versions the application of the User Guidance checklist is the same, as shown in this

tutorial.

*The screenshots in this tutorial were taken from Bonita Studio (BOS Subscription Pack),

Teamwork edition, in Process Engineer Profile mode. This profile hides some features to

simplify the interface. Therefore, in some cases the screenshots are slightly different from

the equivalent interface in BOS. The features shown in this tutorial are the same in both(except where noted).

http://www.bonitasoft.com/resources/documentation/bos-57/process-engineers



http://www.bonitasoft.com/resources/documentation/index.php


http://www.bonitasoft.com/resources/documentation/bos-57/process-design/user-guidance/select-change-user-guidance-profile


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Part 1. Tutorial Process Overview

In this tutorial you will begin with the process (MyTutorialProcessDiagram) that wasdesigned with the first tutorial in this series (Intro Tutorial: Process Design). If you have not

created this process diagram yourself, you can import a copy into Bonita Studio from

BonitaSoft Community Contributions.

The process diagram graphically models and can execute the following scenario:

A customer initiates the process and places an order for a product.

One of the available sales employees reviews the order and either confirms or

rejects it.

If the order is accepted, the customer pays for it. The product is prepared and

delivered and the transaction is archived. If the order is rejected, an email notification is sent to the customer and the

transaction is archived.

Begin with the process diagram MyTutorialProcessDiagram (1.0), which looks like this:

Figure 1. Begin with MyTutorialProcessDiagram (1.0)

http://www.bonitasoft.org/exchange/extension_view.php?eid=290








When you complete this tutorial, the process diagram will look like this:

Figure 2. Completed process diagram






Part 2. Begin with MyTutorialProcessDiagram

If you have created the process diagram MyTutorialProcessDiagram by following the step-

by-step instruction in Introduction Tutorial: Process Design, open it now.

In Bonita Studio, go to the Menu bar and select Process > Open, or go to the Cool bar and

select Open.

Figure 3. Open MyTutorialProcessDiagram from Menu bar

Figure 4. Open MyTutorialProcessDiagram from Cool bar

Select MyTutorialProcessDiagram (1.0) from the list of existing processes.

Alternatively, to import the process diagram, first download it from BonitaSoft CommunityContributions here: http://www.bonitasoft.org/exchange/extension_view.php?eid=290.

(You must be registered and logged in as a BonitaSoft Community Forum user to access the

Community Contributions.) Save it locally.

When you have saved the process diagram, go to the Menu bar and select Process > Import ,

or go to the Cool bar and select Import .




http://www.bonitasoft.org/forum/index.php










Figure 5. Import MyTutorialProcessDiagram from Menu bar

Figure 6. Import MyTutorialProcessDiagram from Cool bar

Select MyTutorialProcessDiagram - - 1.0.bar and upload it.

Save this diagram with a new version. To do this, click on the process diagram outside the

pools, and click on Edit next to the process diagram name.

Figure 7. Save the process diagram with a new version number

Leave the process name as MyTutorialProcessDiagram, and change its version to 1.1.

Change the version on the Pool Web Purchase and the Pool Deliver to 1.1 also.






Figure 8. Change the version numbers on the process diagram and pools

Part 3. Extend the process diagram

Follow this section to create an executable process from the process design.

3.1 Add data

Add variables to the process to accept and treat data input by the customer: name

email address

product selected

credit card number and expiration date

Variables are also useful for defining conditions on transitions to direct the process down

one branch or another, so you’ll also add a variable (called confirmation) to use to determine

the whether the process will follow the path for “order accepted” or “order not accepted.”

3.1.1 Define variables

As global variables are available anywhere in a process/pool, you can click on the

Web_Purchase pool, or the Customer lane or the Sales Employee lane in the Web_Purchase

pool, to define global variables.

Click anywhere in the Web_Purchase pool, and go to its Details Panel > General tab > Data

pane. Click on Add .

http://www.bonitasoft.com/resources/documentation/bos-57/data-and-variables/define-variables/define-global-and-local-variables








Figure 9. Add a variable

Add a new variable. In Name, enter customerName. For Data type, select Text , and for

Multiplicity, select single. Leave the default value blank (no default value to be proposed).

Figure 10. Add a variable for customer name

Click on Finish. The new variable appears in the list.






Figure 11. Text variable added

Click on Add again and create another text variable, customerEmail.

The next information entered by the customer will be a product choice. Click on Add , name

the variable Products and this time select List of Options.

Figure 12. Add a list of options variable

Add a list of items. To do this, add the Name Promotional products and description

Available products for the list, and click on Add.






Figure 13. Define a list of options for a variable

Add the first item for the list, TV.

Figure 14. Add an item to a list of options

Repeat this to add two more items: mobile phone and laptop. Click on OK and then

Finish to finish.






Figure 15. Complete list of options variable

The list of promotional products now appears in the list of variables.

Add three more variables to this process/pool using the same manipulation used to add the

text variables:

creditCardNumber = integer

expirationDate= date

confirmation = Boolean

The Web_Purchase process diagram Details panel > General tab > Data pane now looks like

this:






Figure 16. Variables defined for this pool

There are no local variables in this process, but they would be defined in the same way as

the global variables you have just added.

3.1.2 Check off User Guidance

To apply the User Guidance checklist, go to the Cool bar and click on User Guidance.

Figure 17. Select User Guidance to see the checklist

The User Guidance checklist will appear. Click on Define global and local variables and then

on Done.










Figure 18. User Guidance checklist

As all of the variables defined in this example are single, you can mark Define single and

multiple variables as Done. The variable Products is a list of options; mark Define a list of

options as a variable as Done also. Click on Close.

3.2 Define transitions

3.2.1 Define conditions on transitions

Conditions on transitions allow you to define how the process will “know” which path to

take when there are multiple possibilities.

In this tutorial example, there is an XOR gateway – only one of the outgoing paths

(transitions) can be taken: the Sales employee either confirms or rejects the order reviewed.

Define the conditions on each of the two outgoing transitions, using a variable that will

determine which path will be taken depending on the Sales employee’s decision.

To do this, click on the transition between the XOR gateway and Pay . Go to its Details Panel

> General tab > General pane. Enter if accepted in Name. (Note that the name

appears on the process diagram.)

In Condition, use the Boolean variable confirmation. If confirmation evaluates to “true,” theprocess will follow this path.

http://www.bonitasoft.com/resources/documentation/bos-57/process-design/working-bonita-studio/transitions-flow/define-conditions-transitions








There are several ways to define a condition in the Condition field.

3.2.1.1 Enter the condition expression manually

Enter the variable or select it from the dropdown menu.

Figure 19. Select a variable to use to enter a condition manually

The expression appears in the Condition field. Use it to complete the expression

“confirmation == true.”

Figure 20. Complete the condition expression manually

3.2.1.2 Use the expression editor

Select Edit expression from the dropdown list. When it appears, select the variable

confirmation and complete the expression in the editor.






Figure 21. Select Edit expression to define a condition

Figure 22. Select a variable to use to define a condition in the expression editor






Figure 23. Use the expression editor to define a condition

Click on OK. The expression appears in the Condition field.

3.2.1.2 Use the decision table

Select Edit decision table from the dropdown list.

Figure 24. Select Edit decision table to define a condition

The decision table editor appears.






Figure 25. Add a row to the decision table

Click on Add a row , then, when it appears under Edit, on Add condition.

From the dropdown menu in the first field, select the variable Confirmation.






Figure 26. Select the variable to use in the expression

From the middle dropdown menu, select the operator “=”.

Figure 27. Select the operator

From the dropdown menu on the third field, select true.






Figure 28. Select the variable value

Click on Update line.

The line in blue is now filled with a condition (the value for which the variable Confirmation

is evaluated as true.) Complete the condition in the table by choosing a decision (the action

the process will take when confirmation = true). In this case, that action is Take transition.






Figure 29. Select whether the transition is taken (or not) when the expression evaluates to true

Click on Finish. Edit decision table appears in the Condition field.

Define the condition Confirmation = false on the transitions between the XOR gate and Send

notification. To do this, first name the transition if rejected.

Then, do one of the following:

Enter the condition expression directly:

!confirmation (equivalent to confirmation = false)

Or use the expression editor:






Figure 30. Define condition using expression editor

Or use the decision table:

Figure 31. define condition using decision table


Go to the User Guidance checklist. Check off Define transitions as Done. Both Conditions

and Decision table under that heading will also be checked off. Click on Close.






3.3 Add a connector

Add a connector to Send notification so that an email is sent if the order is rejected by theSales employee. (This example will show how to configure and test this connector.)

In this example, the connector will be configured to send an email using gmail. To duplicate

this action, you will need to have a gmail account.

3.3.1 Add a connector to a task

Click on Send notification. Go to its Details panel > General tab > Connector pane. Click on

Add .

Figure 32. Add a connector

From the list of connectors that appears, click on Messaging and then on Email – send an

email . Click on Next .

http://www.bonitasoft.com/resources/documentation/bos-57/connectivity/add-connector-task-or-pool


http://www.bonitasoft.com/resources/documentation/bos-57/connectivity/connectors-bonita-open-solution/messaging/send-email










Figure 33. Select a connector to send an email

A series of connector configuration wizards appears.

Figure 34. Give the connector a name and description

Enter the Name Send notification and the Description This message is sent

if the order can not be filled. In Select event, finish indicates that the

connector will fire when the task has completed. If the connector fails, an exception will

occur.

Click on Next to continue.






Configure access to the gmail account to use to send the email message. (This account will

not be shown in the email message sent as you can configure the From field independently

of this.) The host and port for gmail are shown below in the screenshot. Enter the User

name (in the form of the entire [email protected] email address) and password to accessthe actual account you will use to test this example with.

Figure 35. Configure access to an email account

Click on Next . Enter the contents of the email to be sent. (The screenshot below shows the

Rich Text Formatting version available in BOS Subscription Pack.)

enter a real account address here

and its real password here






Figure 36. Create the email message

The From field will appear in the email message, so you can enter a dummy address,

[email protected].

The To field will send this message to an actual address. To test it, enter an email address

you can access.

Enter a Title and a Message. Click on Finish.

The connector appears in the connector list.

enter your own email address here






Figure 37. Email connector appears in the list

3.3.2 Test a connector

Test the connector to see if it functions properly. Click on the Send notification connector,

then on Edit . Click on Next to pass the connector parameters wizard.

When Test configuration appears in a configuration wizard window, click on it.

Figure 38. Test a connector

The connector will be launched according to its configuration.

http://www.bonitasoft.com/resources/documentation/bos-57/connectivity/test-connector








Figure 39. Connector test executing

If the configuration is ok, the Results window will indicate “connector execution is

successful.”

Figure 40. Connector test successful

There is no output defined for this connector; that is, no data is returned to the process

from its execution. Click on Back to exit the test.

Figure 41. Test emails show up in email box

If the connector fails to execute, find the exception in the engine log (Menu bar > Help >

Show engine log).


Go to the User Guidance checklist. Check off Add connectors as Done. Both Add a connector

to a task or pool and Test a connector under that heading will also be checked off. Click on

Close.

Test 2

Test 1






3.4 Run

3.4.1 Check validation

To run the process, all of the executable elements must be configured. To check this, click

on the process diagram (outside the pools) and confirm that Activate validation is checked.

Figure 42. Activate validation

You should see red X’s, indicating missing configuration, on the lanes Customer and Sales

employees, and on the tasks Pay and Sales Review .

Figure 43. Non-executable elements are visible

3.4.2 Configure actor selectors

To complete the configuration and run this process, define the missing “group or user” with

actor selectors.

Click on the lane Customer . Go to its Details panel > General tab > Actors pane. Select

Choose.






Figure 44. Choose an actor selector to apply to the customer lane

Since the customer is the initiator of this process, click on Initiator and then Finish.

Figure 45. Customer = process initiator

The Initiator is now the actor assigned to this lane. Save the process and the validation

warnings should disappear from this lane and from Pay .

Click on the lane Sales employees. Go to its Details panel > General tab > Actors pane.

Select Create.






Figure 46. Create a new actor selector to fetch sales employees

For the purposes of this tutorial, assign some “test users” manually to a group called Salesemployees. To do this, click on Bonita > User list – enter individuals manually and then click

on Next .

Figure 47. Create a group by entering individuals manually

Enter the Name of this group: Sales Employees, with the Description Employees

authorized to handle web sales. Click on Next .






Figure 48. Give a name and description to the actor selector

Enter two of the default “users” already configured in Bonita Open Solution (that is,

configured to login with the names admin, john, jack, and james and the password bpm):

john,james. Click on Finish.

Figure 49. Create a group containing “ john” and “ james”

Save the process and the validation warnings should disappear from this lane.

3.4.3 Run the process

Click anywhere on the Web_Purchase pool. Go to the Cool bar and click Run.

Figure 50. Run the process






The process Web_Purchase will be deployed and a form will be created in the default Bonita

web application.

Figure 51. Process deploying in default web applications

A form is displayed in the web application specified in Preferences > Web > Browser.

Since you have not yet configured web forms, the default form will show un-customized

fields (in simple alphabetical order) for all of the variables in the process.

Figure 52. Uncustomized instantiation form


Back in Bonita Studio, go to the Cool bar and click on User Guidance. Click on Skip to skip

Multi-instantiation and configure events. Check off Run by clicking on Done, then on Close.






3.5 Debug

It is not always possible to configure working connectors while defining and testing a process

configuration. If the connector in this tutorial example is giving you headaches, try runningthe process in Debug mode (that is, with the connector de-activated).

3.5.1 De-activate the connector

Click anywhere on the Web_Purchase pool. Go to the Cool bar and click on Debug.

Figure 53. Debug a connector

Uncheck the connectors to de-activate. The solid blue indicates that the Service Task – Send

notifcation connector is selected. Click on it to de-select and skip when the process is

tested.

Click on Debug.

Figure 54. Skip the unchecked connector

The process should run, deploy and present the un-customized form in the selected web

browser.


Go to the Cool bar and click on User Guidance. Click on Skip to skip Contexts. Check off

Debug.

Click on Close to return to Bonita Studio.

http://www.bonitasoft.com/resources/documentation/bos-57/connectivity/debug-disconnect-connector








Part 4. For more tutorial examples

More information about these features can be found in the Bonita Open Solution online

documentation.

The development of the example used in the tutorial is shown in the previous tutorial for

Process Design.

A continuation of this example showing features to add and define forms, handle data,

change look’n’feels and more, can be found in the next tutorial for Application Design.

Part 5. Feedback, Questions, and More Information

If you explore a bit more in Bonita Open Solution, you will find many more functionalities

not addressed in this Intro Tutorial.

Follow the links below:

More Functionalities

For further explanation of the features and functionalities in Bonita Open Solution, see the

Bonita Open Solution online documentation.


BonitaSoft Forum

We welcome your feedback on the BonitaSoft Forum.

Ask your questions too. Use the BonitaSoft Forum to let us have it!http://www.bonitasoft.org/forum/

BonitaSoft Community

Join the BonitaSoft Community and get our Newsletter, access detailed information, and

more.

http://www.bonitasoft.org/register.php

Bug Tracker, Source Code

Check out our Bug Tracker, Source Code.

http://www.bonitasoft.org/index.php

Feedback on this tutorial, or on documentation in general

Submit an issue on documentation feedback.

http://www.bonitasoft.org/bugs/bug_report_advanced_page.php

More information

For more information, contact us at www.bonitasoft.com

http://www.bonitasoft.com/company/contact.php.

Have fun with Bonita!












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