boc agenda 12.19.18 - gresham-barlow bond2018/12/19 · agenda bond oversight committee north...

AGENDA

Bond Oversight Committee North Gresham Elementary School

1001 SE 217th Avenue Gresham, 97030

December 19, 2018

***Optional Tour at 5:30pm*** Meet at Construction Entrance

Regular Meeting in the Media Center at 6:00pm

COMMITTEE MEMBERS:

George Seaman, Chair

Jason Dugan, Vice-Chair

Brianna Bigham

Sharon Estes

Michael Harris

Karen Johnston

Norm Hancock

Rick Searls

John Vandermosten

Bess Wills

MEETING DATES:

September 19, 2018

December 19, 2018

March 20, 2019

June 19, 2019

1. Welcome and Introductions

2. Aluminum vs. Copper discussion – Chris Larson, DLR Group

3. Project Updates

4. Budget Update

5. Schedule Update

6. Annual Report to the Board of Directors

7. Questions and Comments

______________________________________________________

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Gresham-BarlowSchoolDistrictBondProjectStatusReport

NORTHGRESHAMELEMENTARYSCHOOL

ProjectTitle:NorthGreshamElementarySchoolReplacement ProjectManager:EmilHameedReportingStatusDate:December2018 ProjectManagerPhone:503-539-2245ProjectDescription:NewElementarySchoolandsiteworkPackagetoreplacetheexistingNorthGreshamElementarySchoolonthesamesite.

StatusataGlanceStatusItem As

Planned Caution RequiresResolution

LEGEND:

Budget X Movingalongwell,nosignificantconcernsatthistime.

Schedule X Resolutionmayimpactcostorschedule.

Construction X Requiresattentionandresolution.

DesignandConstructionSchedule

DesignPhase ConstructionPhase ORIGINALESTIMATE

CURRENTBUDGET

COMMITTEDTODATE

CURRENTBUDGETVARIANCESTART FINISH START FINISH

12/2016 1/2018 5/2018 8/2019 $30,369,354 $30,369,354 $28,843,556 $1,525,798SafetyUpdates

1. Sitefencinginstalledtoseparateconstructionfromschoolactivities2. Allvisitorsmustsigninandwearpropersafetygear3. Generalcontractor’ssafetysupervisorconductsroutineinspectionsofthesiteregularly4. Sitesafetyplanreviewedwiththedistrict5. Weeklysitesafetymeetings6. DistrictupdatedonsafetyatweeklyOACmeetings7. Thissitehasexperiencedsometheft.Districtandcontractorworkingtogethertoprovidemoresecurity

andsurveillance.

ScheduleUpdates1. Constructionbegan5/21/182. BuildingConstructionstartedon6/18/183. Grading,firstfloorslab,tiltpanelsallcomplete4. Workingonsteelstructureandsecondfloorslab5. Oncesteelstructurecomplete,needtocompletetemproof6. MilestoneinlateJanuaryoftemproof/driedinbuilding

BudgetUpdates

1. Trackingconstructionandprojectcostsclosely2. Nomajorunforeseenissuesatthistime

GeneralProjectUpdates

1. LivewebcamvideoaccessibleonBondwebsite

1


EASTGRESHAMELEMENTARYSCHOOL

ProjectTitle:EastGreshamElementarySchoolReplacement ProjectManager:EmilHameedReportingStatusDate:December2018 ProjectManagerPhone:503-539-2245ProjectDescription:NewElementarySchoolandSiteworkPackagetoreplacetheexistingEastGreshamElementarySchoolonthesamesite.



LEGEND:






CURRENTBUDGET

COMMITTEDTODATE


12/2016 1/2018 5/2018 8/2019 $30,441,915 $30,441,915 $29,752,502 $689,413SafetyUpdates

1. Sitefencinginstalledtoseparateconstructionfromschoolactivities2. Allvisitorsmustsigninandwearpropersafetygear3. Generalcontractor’ssafetysupervisorconductsroutineinspectionsofthesite4. Sitesafetyplanreviewedbythedistrict5. Weeklysitesafetymeetings6. DistrictupdatedonsafetyatweeklyOACmeetings

ScheduleUpdates

1. Constructionbegan6/4/182. BuildingConstructionstartedon7/9/183. Grading,firstfloorslab,andfirsttiltsectioncomplete4. Workingonsteelstructureandtiltpanelconnections5. Preparingforremaining30paneltilttocompletesecondfloorearlyJanuary6. Oncealltiltpanelserected,completesteelstructure7. MilestoneinFebruarytogetbuildingundertemproofanddriedin

BudgetUpdates1. Siteconstraints

a. Limitedspacebetweenexistingbuildingscreatedchallengesforconcretetiltpanels2. Plancheckprocessimpactedprojectschedule3. Schedule

a. Projectaccelerationtocompletebuildingandsiteforstaff,studentsandcommunitywillhavecostimplications

GeneralProjectUpdates

1. LivewebcamvideoaccessibleonBondwebsite

2


GRESHAMHIGHSCHOOL

ProjectTitle:GreshamHighSchoolReconstruction/Modernization ProjectManager:JohnAbelReportingStatusDate:December2018 ProjectManagerPhone:503-705-4640ProjectDescription:SelectiveDemolition,NewStandardClassrooms,ScienceClassroomsandCTEClassrooms,NewAuditorium,NewBusDropOff,NewParkingandRequiredSiteImprovements.



LEGEND:






CURRENTBUDGET

COMMITTEDTODATE


12/2016 4/2018 4/2018 12/2020 $85,968,545 $98,168,545 $94,850,531 $3,318,014SafetyUpdates

1. Phase1workareahasbeencompletelyfencedofffromotherschoolparkingareasandwalkways2. Securitycamerashavebeenaddedtomonitorthesiteandconnexstorageboxes3. Busdropoffisrunningsmoothly,coordinatedbetweenschoolstaff,transportation,andconstruction4. Crewsperformingstretch&flexonadailybasis,alongwithregularworkersafetymeetings

ScheduleUpdates

1. MajorityofPhase1Steelhasbeenerected.2. ConcreteslabsonMetalDeckinghasbeeninstalled.3. SlabonGradeinstallpartiallycomplete,additionalpourscheduledforthisweek,weatherdepending.4. FloorPolishinghasbegunpriortowallsbeinginstalledforefficiency.5. Roofinghascommenced.Roofisabuiltuproofingassembly,andfirstlayerisbeinginstalledfordryin.6. RoofstructureforHVACscreenwallsisinprogress.7. ExteriorframingisbeinginstalledatPhase1.8. Rough-InofHVAChasstartedforhydronicpipinglinesinsidethebuilding.9. MainStreetconnectionofStormLineiscompleted.

BudgetUpdates1. PermitreceivedforPoolEntrybuilding.StartofworkscheduledforSpring2019.2. FortisisprovidingcostinformationforPoolandMen’sLockerRoomSeismicwork.3. Nomajorunforeseenissuesatthistime.

GeneralProjectUpdates-LivewebcamvideoaccessibleonBondWebsite

3


SAMBARLOWHIGHSCHOOL

ProjectTitle:SamBarlowHighSchoolReconstruction/Modernization ProjectManager:JohnAbelReportingStatusDate:December2018 ProjectManagerPhone:503-705-4640ProjectDescription:SelectiveDemolition,NewStandardClassrooms,ScienceClassroomsandCTEClassrooms,RenovationstoExistingClassrooms,MediaCenter,Auditorium,BandandChoirClassrooms,NewBleachersandFieldsandRequiredSiteImprovements.StatusataGlanceStatusItem As


LEGEND:






CURRENTBUDGET

COMMITTEDTODATE


12/2016 4/2018 4/2018 7/2020 $60,900,069 $71,093,875 67,561,574 $3,532,301SafetyUpdates

1. ContractorcontinuestoworkdirectlywithPrincipalandStaffondailybasiswithsafetyandlogisticscoordination

2. Allworkerscontinuetogothroughnewworkerorientationtraining,includingGBSDstaffandcontractors.

ScheduleUpdates1. Newaddition:

a. HVACtunnelconcretepouredandbackfilled.b. SlabOnGradecompletelypouredandfinished.c. SlabonGradesawcutreadyforconcretepolishing.d. Steelandmetaldeckingdeliveredtosite.Steelerectionhasstarted.

2. Newbuslanewaterqualityfacilitiesbeingconstructed.3. StadiumArea:

a. Existingbleachersdemolishedb. Existingfieldlights&polesdemolishedc. Newfieldlightsandpolebasesorderedd. Stadiumcolorsandlayoutapproved,finalorderplaced.

BudgetUpdates

1. SomeUnforeseenConditionsencountered:a. AdditionalAsbestosAbatement

i. Ceilingsremoved,andrequiredtobereplacedwithdoublelayersheetrockunderjoistsb. AdditionalceilingremovalsinselectareasfornewFireSprinklerinstallations.c. UndergroundutilityconflictsinstallingnewSanitarySewerlines&vault/pumpd. Over-excavationofunsuitablesoilse. SomeMaintenanceScopesbeingaddedtoCM/GCScopeofwork:

i. FanWallHVACUpgrades,ExistingRoofReplacements,DomesticWaterlinereplacements(budgetwillbemovedfromdeferredmaintenancelineitem)

GeneralProjectUpdates-LivewebcamvideoaccessibleonBondWebsite

4


KELLYCREEKELEMENTARYSCHOOL

ProjectTitle:KellyCreekElementarySchoolAdditionandRenovation ProjectManager:BeccaVandeWalleReportingStatusDate:December2018 ProjectManagerPhone:503-415-0468ProjectDescription:RenovationworkatKellyCreekElementarySchool:includingimprovementsorreplacementsofthelightingcontrols,generator,firealarm,securitysystem,intercom,flooringandroofing.StatusataGlance

StatusItem AsPlanned Caution Requires

Resolution

LEGEND:






APPROVEDBUDGET

COMMITTEDTODATE


7/2017 1/2018 6/2018 8/2018 $3,209,491 $3,597,643* $3,584,470* $13,173 *INCLUDESDEFERREDMAINTENANCESummaryStatusMilestones/deliverables/informationitemsforthisreportingperiod:

1. Finalpermitapprovedbycitybuildingandfiredepartmentson12/05/18.2. Contractorcloseoutdocumentsscheduledtobecompleteby12/21/18.3. 1yearcontractorwarrantyprocessunderway.

5


POWELLVALLEYELEMENTARYSCHOOL

ProjectTitle:PowellValleyElementarySchoolAdditionandRenovation ProjectManager:BeccaVandeWalleReportingStatusDate:December2018 ProjectManagerPhone:503-415-0468ProjectDescription:RenovationworkatPowellValleyElementarySchool:includingimprovementsorreplacementsoftheparkinglot,flooring,lightingcontrols,generator,firealarm,securitysystem,intercomandroofing.StatusataGlance

StatusItem AsPlanned Caution Requires

Resolution

LEGEND:






APPROVEDBUDGET

COMMITTEDTODATE

ESTIMATEDBUDGETVARIANCESTART FINISH START FINISH

7/2017 1/2018 6/2018 8/2018 $2,612,243 $3,556,657* $3,551,284* $5,373 *Includesdeferredmaintenance.SummaryStatusMilestones/deliverables/informationitemsforthisreportingperiod:

1. Buildingconstruction/renovationcomplete.2. Landscapinginstalled.3. Playgroundstormwaterdrainagecomplete.4. Generatorinstalledwithstop-buttonperAHJrequirements.5. Emergencylightingworkcurrentlyunderway;scheduledtobecompletebyendofwinterbreak.

6


DISTRICTWIDEFURNITUREPROJECT

ProjectTitle:DistrictwideFurnitureProject ProjectManager:CornerstoneReportingStatusDate:December2018 ProjectManagerPhone:ProjectDescription:Replacementofclassroomstaffandstudentfurniturethroughoutthedistrict.



LEGEND:






CURRENTBUDGET

COMMITTEDTODATE


10/2017 3/2019 5/2018 8/2020 $5,569,000 $5,569,000 $5,569,000 CriticalIssues

1. RemainingschoolfurnitureorderswillbeplacedinJanuary20192. Finalcostingforremainingschoolsisunderway.Budgetmaybeimpacted.

SummaryStatusMilestones/deliverables/informationitemsforthisreportingperiod:

1. NewfurnitureatallelementaryschoolsexceptDeepCreekDamascusK-8,NorthGresham,EastGresham,HallandHollydale.OrderfortheseremainingschoolswillbeplacedinJanuary2019

2. Highschoolfurnitureshowandfurnitureevaluationcomplete.OrderwillbeplacedinJanuary2019

7


DISTRICTRADIOPROJECT

ProjectTitle:Districtwideradioandrepeaterproject ProjectManager:DistrictReportingStatusDate:December2018 ProjectManagerPhone:503-261-4567ProjectDescription:Purchasenewradiosfortheentiredistrictandinstallrepeaterstoprovideadequatecoveragethroughoutthedistrict.



LEGEND:






CURRENTBUDGET

COMMITTEDTODATE


7/2017 6/2018 6/2018 12/2018 $300,000 $300,000 $291,957 $8,043CriticalIssues

1.NoneatthistimeSummaryStatusMilestones/deliverables/informationitemsforthisreportingperiod:

1. Projectcomplete2. Monitor/adjustmentperiodinFall20183. Trainingcontinuing

8


DOORLOCKS/HARDWARE/SECURITYPROJECT

ProjectTitle:DoorLocks/HardwareProject ProjectManager:MathieuJacobsReportingStatusDate:December2018 ProjectManagerPhone:503-575-5141ProjectDescription:Replaceinteriordoorhardwarewithhardwarethatallowsstafftolocktheirdoorsfrominsidetheirclassroomorofficespace.



LEGEND:






CURRENTBUDGET

COSTTODATE


7/2017 3/2019 1/2018 12/2019 $1,273,620 $1,273,620 $417,019 CriticalIssues

1. Noneatthistime SummaryStatusMilestones/deliverables/informationitemsforthisreportingperiod:

1. Phase2complete–SpringWaterTrail,Hollydale,Hall,HoganCedars2. Phase3schools;(WestOrient,DexterMcCarty,GordonRussell,ClearCreek)outtobidJanuary3,20193. Phase3HardwareInstallationisscheduledtobeCompleteMay2019.

9


PLAYGROUNDS/TRACKS/FIELDS/ASPHALTPROJECT

ProjectTitle:Playgrounds/Tracks/Fields/AsphaltProject ProjectManager:ToddJohnsonReportingStatusDate:December2018 ProjectManagerPhone:503-880-1616ProjectDescription:Renovationstoexistingplaygrounds,tracksandasphaltsurfacesinthedistricttoimproveequipmentandsurfaces.



LEGEND:






CURRENTBUDGET

COSTTODATE


10/2017 4/2018 5/2018 8/2019 $3,957,791 $4,457,791 $2,765,555 CriticalIssues

1. Fiveremainingelementaryschoolswillbedesignedandbidduring2018-2019.


1. TracksatDexterMcCartyMiddleSchoolandGordonRussellMiddleSchoolarecomplete2. FielddrainageimprovementsatClearCreekMiddleSchoolarecomplete3. Designandequipmentstandardsreviewedandapprovedforelementaryschools4. ConstructioncompleteatHollydale,Highland,EastOrient,PowellValleyandHoganCedars

elementaryschools.

10


DEEPCREEK/DAMASCUSK-8SCHOOL

ProjectTitle:DeepCreekMiddleSchoolAdditionandRenovation ProjectManager:MathieuJacobsReportingStatusDate:December2018 ProjectManagerPhone:503-575-5141ProjectDescription:AdditiontoexistingDeepCreekSchoolandRenovationstosystemsandfinishes.



LEGEND:






CURRENTBUDGET

COSTTODATE


7/2017 3/2018 1/2019 8/2019 $4,045,923 $4,045,923 $172,403 CriticalIssues

1. Phase1andPhase2ConstructionSchedule:January21–August122. Managementteammustbalanceprojectbudgetandscopeofwork


1. Phase1AdditionandSiteWorkSubmittedforPermit,ConstructionPermitDueJanuary212. Phase1AdditionandSiteWorkwasBidFridayDecember14,20183. Phase2InteriorBuild-OutSubmitforPermitFebruary4,2019ConstructionPermitDueApril8,20194. Phase2InteriorBuild-OutbidPackageDueMarch28,2019

11


HALLELEMENTARYSCHOOL

ProjectTitle:HallElementarySchoolAdditionandRenovation ProjectManager:MathieuJacobsReportingStatusDate:December2018 ProjectManagerPhone:503-575-5141ProjectDescription:AdditiontoexistingHallElementarySchoolandRenovationstosystemsandfinishes.Newbuslooptoseparateparentandbustrafficatpickup/dropofftimes.



LEGEND:






CURRENTBUDGET

COSTTODATE


7/2017 12/2018 4/2019 12/2019 $6,592,543 $6,592,543 $359,575 CriticalIssues

1. Managementteammustbalanceprojectbudgetandscopeofwork


1 LandUseComplete2 DesignDocumentsSubmittedforPermit–PermittobeIssuedApproximatelyJanuary253 BremiktoAdvertiseforBidJanuary15,2019–BidsDueFebruary15,20194 ConstructionScheduleBreakdown:

•AdditionApril2019–December2019•SchoolImprovementsJune2019–August2019

12


HOLLYDALEELEMENTARYSCHOOL

ProjectTitle:HollydaleElementarySchoolAdditionandRenovation ProjectManager:MathieuJacobsReportingStatusDate:December2018 ProjectManagerPhone:503-575-5141ProjectDescription:AdditiontoexistingHollydaleElementarySchoolandRenovationstosystemsandfinishes.



LEGEND:






CURRENTBUDGET

COSTTODATE


7/2017 12/2018 4/2019 12/2020 $4,530,967 $4,530,967 $301,124 CriticalIssues

1. Managementteammustbalanceprojectbudgetandscopeofwork


1. BremiktoAdvertiseforBidJanuary15,2019–BidsDueFebruary15,20192. ConstructionScheduleBreakdown:

•AdditionApril2019–December2019•SchoolImprovementsJune2019–August2019

13

Gresham Barlow School District 12/19/18 2016 Capital Improvements Projects Program Contingency Summary 1.1 Program Contingency $10,210,355 Interest earned thru 11/30/18 (contingency add) 4,283,247 1.2 Amounts Distributed from Program Contingency: 1.2a District Costs $ 1,500,000 OCIP Insurance costs 1.2b Playgrounds/tracks/fields/asphalt $ 500,000 Increased due to cost of district standard 1.2c Powell Valley Elementary School $ 525,000 Increased for asbestos abatement, roofing,

and parking lot above budget when bid 1.2e Sam Barlow High School $ 2,000,000 Domestic water line replacement 1.3 Current Program Contingency $ 9,968,602

14

Gresham Barlow School District2016 Capital Improvement ProjectsBond Budget Summary12/19/18

SCHOOL ORIGINAL ESTIMATE

PROGRAM CONTINGENCY/MISC

TRANSFERS UPDATED ESTIMATE

1.1 District Wide Costs -$ 4,500,000$ 4,500,000$ 1.2 District Wide FFE -$ -$ 5,569,000$ 1.3 District Wide Radios 300,000$ -$ 300,000$ 1.4 District Wide Technology -$ -$ 5,610,292$ 1.5 Door Locks -$ -$ 1,273,620$ 1.6 Tracks/Fields/Playgrounds/Asphalt -$ 500,000$ 4,457,791$ 1.7 East Gresham ES 28,970,000$ 1,600,000$ 30,441,915$ 1.8 East Orient ES 3,147,000$ -$ 1,197,036$ 1.9 East Orient ES Maintenance Projects -$ -$ 1,083,032$ 1.10 Hall ES 8,014,000$ -$ 6,592,543$ 1.11 Hall ES Maintenance Projects -$ -$ 494,440$ 1.12 Highland ES 3,432,000$ -$ 1,645,401$ 1.13 Highland ES Roofing Project -$ -$ -$ 1.14 Highland ES Maintenance Projects -$ -$ 838,274$ 1.15 Hogan Cedars ES 1,672,000$ -$ 803,471$ 1.16 Hogan Cedars ES Maintenance Projects -$ -$ 128,558$ 1.17 Hollydale ES 6,514,000$ -$ 4,530,967$ 1.18 Hollydale ES Maintenance Projects -$ -$ 920,329$ 1.19 Kelly Creek ES 4,334,000$ 388,152$ 3,597,643$ 1.20 Kelly Creek ES Maintenance Projects -$ (388,152)$ -$ 1.21 North Gresham ES 28,970,000$ 1,600,000$ 30,369,354$ 1.22 Powell Valley ES 3,747,000$ 944,414$ 3,556,657$ 1.23 Powell Valley ES Maintenance Projects -$ (419,414)$ 100,000$ 1.24 West Gresham ES 562,000$ -$ 137,108$ 1.25 Deep Creek K-8 6,340,199$ -$ 4,045,923$ 1.26 Deep Creek K-8 2017 Roofing Project -$ -$ 123,500$ 1.27 Deep Creek K-8 2017 Maintenance Projects -$ -$ 1,021,136$ 1.28 Clear Creek MS 11,464,000$ -$ 8,177,154$ 1.29 Clear Creek Middle School Maint. Projects -$ -$ 1,592,500$ 1.30 Dexter McCarty MS 10,676,000$ -$ 9,354,466$ 1.31 Gordon Russell MS 13,334,000$ -$ 11,841,670$ 1.32 West Orient MS 3,232,000$ -$ 1,526,646$ 1.33 West Orient MS - 2017 HVAC Project -$ -$ 294,500$ 1.34 West Orient Middle School Maintenance -$ -$ 903,005$ 1.35 Gresham HS 93,244,000$ 7,500,000$ 98,168,545$ 1.36 Gresham HS Def. Maint. -$ -$ 1,461,000$ 1.37 Sam Barlow HS 70,100,000$ 7,900,000$ 71,093,875$ 1.38 Sam Barlow HS Def. Maint. -$ -$ 5,411,194$ 1.39 Springwater Trail HS 1,099,000$ -$ 913,655$

1.40 BOND SUBTOTAL * 299,151,199$ 24,125,000$ 324,076,199$

1.41 GRANTS & REIMBURSABLES 800,000$ -$ Included aboveINTEREST EARNINGS 3,141,309$ (4,283,248)$

1.42 PROGRAM CONTINGENCY 29,810,354$ (19,841,752)$ 9,968,602$

1.43 BOND TOTALS 332,902,862$ -$ 334,044,801$

NOTES:1.44 FFE costs have been removed from all project budgets to create stand alone budget1.45 Technology Costs of $5.569M have been deducted from all projects except GHS and SBHS Deferred Maintenance1.46 Original Program Contingency Amount is $29,810,3541.47 * Bond Subtotal includes Oregon School Capital Improvement Matching Grant of $8,000,000

15

Gresham-Barlow School District - 2016 Capital Improvement Project Expended/Encumbered Summary

10/31/2018

Total BalanceToDate Encumbrance Remainig

2016BondDistrictWideCosts 4,500,000$ 3,895,894 474,179 129,927DistrictWideFurniture/Fixtures/Equip 5,569,000$ 3,303,835 62,825 2,202,339DistrictWideRadios 300,000$ 169,867 122,090 8,043DistrictWideTechnology 5,610,292$ 1,855,839 222,363 3,532,090Security 1,273,620$ 417,019 210,631 645,970Playground/Track/Field 4,457,791$ 2,765,555 25,404 1,666,832EastGreshamE.S. 30,441,915$ 7,730,476 12,546,618 10,164,821EastOrientE.S. 1,197,036$ 2,625 3,726 1,190,685EastOrientE.S.-MaintenanceProjects 1,083,032$ 1,760 0 1,081,272HallE.S. 1,592,543$ 359,575 572,542 660,426HallE.S.-MaintenanceProjects 494,440$ 0 0 494,440HallE.S.-OSCIM 5,000,000$ 0 0 5,000,000HighlandE.S. 1,645,401$ 144,527 188,422 1,312,452HighlandE.S.-RoofingProject -$ 0 0 0HighlandE.S.-MaintenanceProjects 838,274$ 0 0 838,274HogansCedarsE.S. 803,471$ 3,450 471 799,550HogansCedarsE.S.-MaintenanceProjects 128,558$ 0 0 128,558HollydaleE.S. 1,530,967$ 298,239 457,233 775,495HollydaleE.S.-MaintenanceProjects 920,329$ 2,885 0 917,444HollydaleE.S.-OSCIM 3,000,000$ 0 0 3,000,000KellyCreekE.S. 3,597,643$ 3,053,366 306,916 237,361KellyCreekE.S.-MaintenanceProjects -$ 0 0 0NorthGreshamE.S. 30,369,354$ 7,433,576 21,409,980 1,525,798PowellValleyE.S. 3,556,657$ 2,795,581 258,388 502,688PowellValleyE.S.-MaintenanceProjects 100,000$ 94,411 5,828 -239WestGreshamE.S. 137,108$ 21,727 10,655 104,726DeepCreekElementary 4,045,923$ 161,757 411,340 3,472,826DeepCreekElementary-RoofingProject 123,500$ 7,549 0 115,951DeepCreekElementary-MaintenanceProjects 1,021,136$ 3,097 0 1,018,039DeepCreekK-8 -$ 0 0 0ClearCreekM.S. 8,177,154$ 16,180 0 8,160,974ClearCreekM.S.-MaintenanceProjects 1,592,500$ 220,707 73,083 1,298,710DexterMcCartyM.S. 9,354,466$ 22,537 0 9,331,929GordonRussellM.S. 11,841,670$ 9,694 0 11,831,976WestOrientM.S. 1,526,646$ 175,329 36,926 1,314,391WestOrientM.S.-HVACProject 294,500$ 227,367 0 67,133WestOrientM.S.-MaintenanceProjects 903,005$ 63,662 43,092 796,251GreshamH.S 98,168,545$ 17,828,947 58,472,534 21,867,065GreshamH.S-MaintenanceProjects 1,461,000$ 53,002 950,932 457,066SamBarlowH.S. 71,093,875$ 13,930,355 42,066,727 15,096,793SamBarlowH.S.-MaintenanceProjects 5,411,194$ 1,026,312 1,041,118 3,343,764SpringwaterTrailH.S. 913,654$ 490 0 913,164BondPremium 8,826,663$ 0 0 8,826,663

TOTAL 332,902,862$ 68,097,192 139,974,023 124,831,646

PROJECT Estimate

16

Original RevisedSchool Completion Completion

EastOrientElementary 2018 2020HoganCedarsElementary 2019 2020HighlandElementary* 2019 2020WestOrientMiddle* 2018 2020SpringwaterTrailHS* 2019 2020HallElementary 2020 2019HollydaleElementary 2020 2019DeepCreekCampus 2020 2019DexterMcCartyMiddle 2021 2020

*SomeDeferredMaintenancehasbeencompleted

17

2017-18AnnualReportonMeasure26-187

TheGresham-BarlowSchoolDistrict(District)BondOversightCommittee(BOC)ispleasedtopresentthefollowingannualreportonMeasure26-187forthe2017-18fiscalyear.

KEYFINDINGSBondFundsAllocated/SpentinaccordancewithrequirementsofMeasure26-187TheBOCaffirmstheaccountabilityrequirementsasdescribedintheBondOversightCommitteeCharter,specificallythat:A.Proceedsfromthesaleofthebondsbeusedonlyforfacilitiesimprovementandrenovationsdescribedintheballottitleandexplanatorystatementandnotforanyotherpurpose,includingteacherandadministratorsalariesandotherschooloperatingexpenses.B.Alistofthespecificschoolfacilitiesprojectstobefundedandcertificationthattheschooldistrictboardevaluatedsafety,facilityimprovements,andinformationtechnologyneedsindevelopingthatlist.C.Onthewhole,schedulestodatehavebeenadheredtoandprojectsinprogressremainonscheduleforcompletiononthespecifieddates.Noschedulemodificationsarerecommendedatthistime.D.SpendingandencumbrancesonboardapprovedprojectsarereviewedbytheBOConaquarterlybasis.E.Someprojectsrequiredadditionalfundingfromtheoveralldistrictprogramcontingency.Thisoccurredafterdetailedinvestigationandevaluationoftheprojects.FundstransferredfromtheprogramcontingencytospecificprojectsmeettheintentandrequirementsofMeasure26-187.Noadditionalprojectmodificationsarerecommendedatthistime.AnnualFinancialAuditAfinancialauditofalldistrictfundsincludingthoserelatedtoBallotMeasure26-187wasconductedusingsampling,inquiriesandanalyticalworktoopineonthefairpresentationofthebasicfinancialstatementsandcompliancewith:

• Generallyacceptedaccountingprinciplesandauditingstandards• TheOregonMunicipalAuditLawandrelatedadministrativerules• Federal,stateandotheragencyrulesandregulationsrelatedtoexpendituresoffederal

awardsPlannedScopeandTimingoftheAuditAnauditincludesexamining,onatestbasis,evidencesupportingtheamountsanddisclosuresinthebasicfinancialstatements;therefore,theauditinvolvedjudgmentaboutthenumberoftransactionsexaminedandtheareastobetested.

DRAFT

18

Theauditincludedobtaininganunderstandingofthedistrictanditsenvironment,includinginternalcontrol,sufficienttoassesstherisksofmaterialmisstatementofthebasicfinancialstatementsandtodesignthenature,timingandextentoffurtherauditprocedures.Materialmisstatementsmayresultfrom(1)errors,(2)fraudulentfinancialreporting,(3)misappropriationofassets,or(4)violationsoflawsorgovernmentalregulationsthatareattributabletothedistrictortoactsbymanagementoremployeesactingonbehalfofthedistrict.Wealsocommunicatedanyinternalcontrolrelatedmattersthatarerequiredtobecommunicatedunderprofessionalstandards.ResultsofAudit

1. Auditopinionletter–anunmodifiedopiniononthebasicfinancialstatementshasbeenissued.Thismeanstheauditorhasgivena“clean”opinionwithnoreservations.

2. Stateminimumstandards–Noexceptionsorissuesrequiringcommentonfundsrelatedtothebond.

3. ManagementLetter–NoseparatemanagementletterwasissuedGeneralOverviewAccordingtotheofficialnoticeofbondelection,thepurposeofBallotMeasure26-187is:CAPTIONBondProjectsExpandingEducationalandJobOpportunities;IncreasingSafety,Technology

QUESTIONShallGresham-BarlowSchoolDistrictrelieveover-crowding,repair/replaceschools;increasetechnologyandsecuritybyissuing$291,170,000inBonds?Ifthebondsareapproved,theywillbepayablefromtaxesonpropertyorpropertyownershipthatarenotsubjecttothelimitsofsections11and11b,ArticleXIoftheOregonConstitution.

SUMMARYIfapproved,bondsareexpectedtofundprojectsto,relieveover-crowding,increasesafetyandaccesstotechnologyandrepairagingbuildings.TheDistricthasbeenawarded$8millioninstatematchingfundsifmeasureisapproved;reducingtheamountfinancedbytaxpayers.Independentauditsandcitizenoversightwouldberequired.Forallschools,bondsandgrantsexpectedtofund:

o ImprovedLearningSpaces• Expandedclassroomstorelieveover-crowding• Increasedaccesstotechnology• Modernizedareasforscience,engineering&vocationaleducation

o SafetyProjects• Securedentries• Emergencycommunicationsequipment• Classroomdoorlocks

o SignificantProjects• Improvewaterandairquality

DRAFT

19

• MajorRenovationstoSamBarlowandGreshamHigh• ReplaceNorthGreshamandEastGreshamElementarySchools• ImprovementstoDeepCreekDamascusK-8

o AdditionalCosts• Refinancingcapitalcosts• Landacquisition,siteandbuildingimprovements,demolition• Furnishing,equippingprojectsandbondissuancecosts.

Bondsmaturitywillnotexceed21years,maybeissuedinseries.Theestimatedincrementaltaxrateisapproximately$1.89per$1,000ofassessedproperty.SummaryBallotMeasure26-187waspassedin2016andanticipated$299.1millioninbondspending.Thefundsgeneratedbythisgeneralobligationbondhavegoneintoschoolconstruction,modernization,securityupgrades,portableclassroomreplacement,technologyupgrades,newroofsandheatingandairconditioningimprovements.TheBOCiscomprisedofcommunitymemberswhoarecommittedtoimprovingtheschoolfacilitiesinwhichourchildrenlearnandoverseeingtheDistrict’sfiscaloversightdutytothevoters.TheBOCcurrentlyincludesthefollowingindividuals:Name(s): GeorgeSeaman(Chair)JasonDugan(Vice-Chair)BriannaBigham SharonEstes NormanHancockMichaelHarrisKarenJohnstonRickSearlsJohnVadermostenBessWills BOCDutiesThedutiesofthebondoversightcommitteeareconductedinaccordancewiththeBondOversightCharterdevelopedbytheschooldistrictboardofdirectors.BondSalesOnFebruary14,2017,thedistrictissued$241,165,714inGeneralObligationBonds.Thebondsalegenerated$29,810,354inbondpremiumthathasbeenusedasanoverallprogramcontingency.

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Thedistricthasapproximately$50,000,000ofbondstosellandwillconductthesaleinthecomingmonths.SummaryoftheBOC’sProceedingsandActivitiesTheBOCisrequiredtomakeanannualreporttotheGresham-BarlowBoardofEducation.Theannualreportcontainssummariesofachievementsandrecommendationsforimprovementandsuccess.ThisreportismadetotheBoardofEducationannuallyduringopensession.Additionally,atitsquarterlymeetingstheBOCreviewsaprojectlistbyschoolsiteandreceivesanupdateonissuesrelatedtoprojectsthatareunderway.Alistofbondfundingbyschoolsiteisalsoprovided.KeyProceedingsTopersonallywitnesstheoutcomesofbondprojects,theBOCconductssitevisits.DuringAugustof2018thecommitteevisitedEastGresham,NorthGreshamandGreshamHighSchool.TheSeptember2018quarterlyBOCmeetingwasheldatSamBarlowHighSchoolandincludedatour.TheDecember2018quarterlyBOCmeetingwasheldatNorthGreshamElementarySchoolandincludedatour.SupplementaryInformation

o BondproceedsandotherrevenuesourcesasofJune30,2018o BondfundsexpendedasofJune30,2018o BondfundsexpendedbycategoryasofJune30,2018o BondfundsexpendedbyschoolasofJune30,2018o Specificprojectupdatesthroughcurrentdaterangeo Listofaccomplishmentsandcompletedprojects(withphotos)

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