BOARD-PARENT INFORMATION MEETINGFEBRUARY 8, 2011

www.hsc.on.ca

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OUR MISSION: At Hillfield Strathallan College, we

prepare young people for higher learning and life by emphasizing academic excellence and the nurturing of the whole child.

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Transformation HSC

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AGENDA:1. Board Structure and Budgeting Process:

Mr. Jim Parke, Chair, Finance Committee

2. Faculty Compensation & Program Enhancements: Mr. Marc Ayotte, Head of College

3. Questions & Answers: Mr. Jim Parke, Chair, Finance Committee

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BOARD STRUCTURE:• HSC is a non-share capital, not-for-profit corporation.• The Board of Governors is elected by Corporation

members at the AGM.• Qualified candidates with a broad range of skills and

representing various elements in the HSC community are selected to serve on the Board.

• The HSC Board is a policy board conforming to proper independent school governance practices.

• The Head of College is the only employee of the Board of Governors.

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BUDGETING PROCESS:• October/November – School Principals & Department

Managers prepare budget submissions.• November – Submissions reviewed with follow-up School

/Dept. meetings, needs confirmed, priorities determined, Director of Finance consolidates refined submissions, Head of College & Finance Committee review 1st Draft of “Preliminary” Budget.

• November – Director of Finance & Head of College prepare 2nd Draft for Finance Committee review. Enrolment estimates are refined.

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BUDGETING PROCESS:• December – Finance Committee makes recommendation

to Board of Governors for Tuition adjustment.• January – Letter issued to parents re: Tuition increase.

Re-enrolment packages mailed.• February – Re-enrolment forms are returned. • March – July – Salary adjustments finalized. Operating

expense budgets (include capital items) examined for changes arising from emerging enrolment stats. Most budget lines complete subject to September enrolment numbers. Current year financial results are finalized.

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BUDGETING PROCESS:• (August – Year-end Audit of College.)• September – Enrolment numbers are finalized. Expense

budgets are finalized. “Final” Budget is approved by Finance Committee & Board.

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Revenue and Major Expenditures• Tuition – 95.4%• School store, camps etc.. – 2.0%• Other fees – 1.4%• Annual Giving and PG – 0.8%• Transfer from endowment -0.4%

• Salaries and Benefits – 74.5%• General and admin – 11.3%• Busing - 4.6%• Scholarship, Financial Aid and

Discounts – 3.4%• Dining Hall -2.3%

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FACULTY COMPENSATION:• One of our ongoing, long-term goals is to attract and

retain the best teachers possible.• We benchmark faculty workload and compensation to

the publicly-funded boards and other CIS independent schools.

• Publicly-funded boards generally are implementing salary increases of 12% over four years.

• Our faculty evaluation program reinforces high expectations and increased accountability.

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PROGRAM ENHANCEMENTS, 2004-2011:• Integration of IT College-wide, without implementing a technology fee .

SMARTBoards are in teaching spaces at all levels of the program and increased wireless infrastructure throughout the College.

• Continued success of the Senior School’s Advanced Placement program which provides university level course in a variety of subjects.

• Participation in the CIS E-Learning Consortium, thereby providing HSC students with access to 23 online courses offered by member CIS schools.

• Expansion of the Vocal Music Program College-wide (including a new Grade 3/4, M8/9 Choral Ensemble).

• A renewed emphasis on leadership and environmental awareness through our Outdoor Education program, including many new trips and opportunities.

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• Implementation of the Junior Duke program for all students in Grades 7 and 8 and an increased number of Duke of Edinburgh’s Award recipients in the Senior School.

• Continued emphasis of formal Individual Learning Profiles.• Introduction of benchmarking and progress monitoring in literacy for

all JK-Grade 2 students and services for Speech and Language screening.

• Expansion of co-curricular programs (i.e. new clubs; Early Ed. skating; rugby, hockey, skiing, snow boarding, swimming and wrestling in the Middle and Senior School).

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Continued academic continuity through curriculum mapping and new departmental structure.

Targeted professional development for teachers College-wide focusing on best practices.

Six faculty committees (PD, IT, Student Centred Learning, Leadership, Green Team, and Wellness) established to further the progress of the Strategic Plan.

Increased student access to counselling support and emphasis on College-wide wellness initiatives.

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SERVICE ENHANCEMENTS, 2004-2011:• Improvements to Food Services (i.e. expanded menu, increased

choices, more fresh produce, Eat Smart designation and additional and enhanced commercial food preparation appliances in the kitchen).

• Additional buses to improve routing and capacity.• Introduction of a new transportation database and route management

software to improve bus service.• New boilers to increase reliability and energy efficiency. • Increased security (i.e. surveillance cameras). • Installation of air conditioning in Lawson Hall and the Strathallan

Building (funded through a single donation). • Ongoing maintenance and repairs (new energy-saving windows, gym

lights).

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OUR VISION: Hillfield Strathallan College

inspires its students to reach their full potential and to better the world around them.