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Board of TrusteesRegular MeetingMarch 25, 2019 7:00 pm

All matters listed under the Consent Agenda are considered to be routine by the Township Board and will be enacted by onemotion in the form listed below. There will be no separate discussion of these items. If discussion is desired, that item will beremoved from the Consent Agenda and will be considered separately.

CALL TO ORDER

PLEDGE OF ALLEGIANCE

ROLL CALL

A. APPROVAL OF CONSENT AGENDAA.1. Approval of the Regular Board Meeting Minutes of March 11, 2019

03-11-19.docxA.2. Approval of the Bills in the amount of $842,134.13

Bills3.25.19.pdfA.3. Approval to execute the 2019 Dust Control Program agreement with the Department of Roads to provide

two brine applications Annual brine application.pdf

B. APPROVAL OF THE REGULAR AGENDA

C. SUPERVISOR/BOARD ANNOUNCEMENTS

D. APPOINTMENTSD.1. One reappointment to the DDA Board

E. SUPERVISOR’S OFFICEE.1. Select a firm to assist with the replacement of the Fire Chief

Harrison Twp F Chief AC 2019.pdfE.2. Purchase of new doors and frames at Senior Center

FJF door.pdfABC door.pdfmotor city door.pdf

F. PUBLIC/BOARD COMMENTS

G. CLOSED SESSIONG.1. Closed Session for the purpose for discussing negotiations with IAFF #1737

H. ADJOURN1

Individuals with disabilities or impairments who plan to attend this meeting should contact the Township Clerk’s Office at (586) 466-1406 or email awit@harrison-township.org if auxiliary aids or services are needed.

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Board of Trustees Agenda Item Report

Agenda Item No. 464Submitted by: Margaret LucidoSubmitting Department: Clerk's Office Meeting Date: March 25, 2019

SUBJECTApproval of the Regular Board Meeting Minutes of March 11, 2019

Background:Minutes

Cost:0

Recommendation:to approve the Regular Board Meeting Minutes of March 11, 2019 as presented.

ATTACHMENTS 03-11-19.docx

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RBM Minutes of March 11, 2019 Unapproved Minutes Page 1 of 10

CHARTER TOWNSHIP OF HARRISONREGULAR BOARD MEETING

MARCH 11, 2019

Call to OrderThe Supervisor called the meeting to order at 7:00 p.m.

Pledge of Allegiance

Roll Call PRESENT: Kenneth Verkest, Supervisor

Adam Wit, CMC, CMMC, ClerkDarrin York, CPFIM, TreasurerBrian Batkins, TrusteeBill Bitonti, TrusteeBill Servial, TrusteeLarry Tomenello, Trustee

ALSO PRESENT: Rob Huth, Township Attorney

A) Approval of Consent AgendaMotion by Brian Batkins, Trustee and second by Darrin York, Treasurer to approve the Consent Agenda as presented with the Bills in the amount of $470,561.21. MOTION CARRIED

A.1 Approval of the Regular Board Meeting Minutes of February 25, 2019Motion by Brian Batkins, Trustee and second by Darrin York, Treasurer to approve the Regular Board Meeting Minutes of February 25, 2019 as presented. MOTION CARRIED

A.2 Approval of the Bills in the amount of $470,561.21Motion by Brian Batkins, Trustee and second by Darrin York, Treasurer to approve the Bills in the amount of $470,561.21 as presented. MOTION CARRIED

A.3 Approval of the Revenue and Expenditure Report for February, 2019Motion by Brian Batkins, Trustee and second by Darrin York, Treasurer to approve the Revenue and Expenditure Report for February, 2019 as presented. MOTION CARRIED

B) Approval of the Regular AgendaMotion by Larry Tomenello, Trustee and second by Darrin York, Treasurer to approve the Regular Agenda and to add: Repairs to Engine 1 as E.3 and Closed Session to discuss IAFF negotiations as item G.1. MOTION CARRIED

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C) Supervisor/Board AnnouncementsThe Supervisor announced the Downtown Development Authority (DDA) is offering a matching grant for businesses within the DDA district. Any business within the DDA can apply for a grant to fund half of the cost of outside building projects or façade improvements, up to $5,000.00. For more information as well as an application form go to Harrison-township.org or call the Supervisor’s Office.

The Macomb County Planning and Economic Development is hosting a tree, shrub, and plant sale. This program is a great way to update some of your landscaping at your home or business. Pre-orders are being accepted now, and order forms as well as more information about the program can be found at green.macombgov.org.

Honor Earth Day on Saturday, April 13th with our Beautification Commission by participating in this family friendly litter pick-up rain or shine. We will meet at 9:00 a.m. at Mariner’s Plaza parking lot behind McDonald’s at 25900 Crocker. We’ll pick up litter along Metropolitan Parkway. Instructions, leaders, bags gloves, litter pickers and refreshments will be provided. The event is from 9:00 to noon. Volunteer hours honored for participants. Register by e-mailing each participant’s name, address, and phone number to keehns@wowway.com. You can also call Sue Keehn at (586) 242-3868 with questions.

The Township is selling 2019 Metropark Passes again for a discounted price to Township Residents. Passes are $28.00 for residents and $24.00 for seniors. Passes can be purchased at the Township Administration Building at the Treasurer's Office located at 38151 L'Anse Creuse. If you have any questions please call the Treasurer's Office at (586) 466-1441.

The Macomb County Veteran Services is partnering with the Harrison Township Library to provide free tax help for both military veterans and those with an annual family income of less than $55,000.00. Call the Macomb County Veteran Services at (586) 463-2537 or the Harrison Township Library at (586) 329-1261.

Emagine Theatres is offering a special deal when you show your Harrison Township Library Card. On the first Monday of every month, enjoy a movie and a large 44 oz. drink for $8.00.

Operation RX and Families Against Narcotics have generously donated some drug deactivation kits to the township. If you have unused prescriptions and would like to dispose of them properly, please stop by the Supervisor’s Office for a free kit that will render drugs inert. Or go to operationrx.com for a list of safe drug drop off sites around Macomb County.

If you’re looking to host a party and enjoy the view of Lake St. Clair this summer, the Supervisors Office is once again taking reservations for the Waterfront Park Pavilion located south of Shook on Jefferson. For more information on this as well as all other Township events call the Supervisor’s Office at (586) 466-1445, or visit our website at www.harrison-township.org.

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D) Special Assessment District

D.1 Chartier Street Special Assessment District Resolution No. 1The Clerk stated the residents of Chartier Street have collected signatures of over 50% of the frontage petitioning to create a Special Assessment District to fund for the repaving of their road.

CHARTIER STREETPROPOSED SPECIAL ASSESSMENT DISTRICT

FOR ROAD IMPROVEMENTS

RESOLUTION NO. 1

A regular meeting of the Charter Township of Harrison Board, Charter Township of Harrison, County of Macomb, Michigan, held on the 11th day of March, 2019 at Rosso Memorial Hall, 38255 L'Anse Creuse, in said Township, at 7:00 p.m.

PRESENT: Verkest, Wit, York, Batkins, Bitonti, Servial, TomenelloABSENT: None

The following preamble and resolution were offered by Darrin York, Treasurer and supported by Brian Batkins, Trustee.

WHEREAS, a Petition has been filed with the Township Board of the Charter Township of Harrison, Macomb County, Michigan, pursuant to Act l88, Public Acts of Michigan, l954, as amended, signed by the record owners of land whose frontage constitutes more than fifty per cent (50%) of the total frontage in the proposed Special Assessment District as set forth in said Petition and hereinafter described. The Petition requests the making of an improvement to the road on Chartier Street as follows:

Chartier Acres subdivision lots 43-54, and lots 86-97, Harrison Township, Macomb County, Michigan, according to the plat thereof as recorded in plats, Macomb County Records, commonly referred to as Chartier Street.

For the purpose of furnishing road improvements to the above described area of the Charter Township of Harrison, Macomb County, Michigan, which is hereby declared and determined to be the special assessment district which shall be required to pay the cost of said improvement:

The road improvement will consist of crushing and reshaping the existing pavement to create a new base material with the addition of a new 4 inch thick asphalt surface. Minor drainage work and driveway patching as necessary to match the drives with the new roadway surface. The manholes will also have to be brought to grade and sealed. This project does not include any ditching or drainage improvements other than the minor work noted above. The Macomb County Department of Roads will construct said road improvements.

Final assessed cost is based on actual construction and miscellaneous costs.

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RBM Minutes of March 11, 2019 Unapproved Minutes Page 4 of 10

Estimated total project cost $275,676.00, cost per lot (43 lots) $6,411.07.

WHEREAS, the property to be benefited by the making of said improvement and to be included in a Special Assessment District to pay the cost thereof, shall consist of the following described lands and premises:

Chartier Acres subdivision lots 43-54, and lots 86-97, Harrison Township, Macomb County, Michigan, according to the plat thereof as recorded in plats, Macomb County Records,

WHEREAS, the signatures on said Petition and ownership of the property therein described, have been checked and verified by this Board and found to be correct; and

WHEREAS, the Engineer will be asked to get an estimate of cost and collect data from the appropriate sources regarding the specifications for the project, and

WHEREAS, an informal hearing has been held with the affected residents, the township engineer and board members to discuss all alternatives, and

WHEREAS, the Township Engineer has transmitted to the Township Clerk a report on the project with a diagram showing the extent of and property included in the proposed Special Assessment District; and

NOW, THEREFORE, BE IT RESOLVED, THAT:l. The Engineer for the Charter Township of Harrison, Macomb County, Michigan, is hereby requested to prepare plans showing the proposed improvement, the location thereof and an estimate of the cost thereof.

2. Said Engineer, when the plans and estimates are completed, is ordered to file same with the Township Board.

Motion by Darrin York, Treasurer and second by Brian Batkins, Trustee to adopt the foregoing Resolution No. 1 for Chartier Road Improvement SAD project as presented.

ROLL CALL: AYES: York, Batkins, Bitonti, Servial, Tomenello, Wit, Verkest NAYS: None

ABSENT: NoneRESOLUTION ADOPTED

D.2 Chartier Street Special Assessment District Resolution No. 2The Clerk stated is resolution number 2 which establishes the date for the first public hearing for the Chartier Street SAD, which we are proposing be held at our Monday, April 8th Regular Board Meeting.

CHARTIER STREETPROPOSED SPECIAL ASSESSMENT DISTRICT

FOR ROAD IMPROVEMENTS

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RBM Minutes of March 11, 2019 Unapproved Minutes Page 5 of 10

RESOLUTION NO. 2

A regular meeting of the Charter Township of Harrison Board, Charter Township of Harrison, County of Macomb, Michigan, held on the 11th day of March, 2019 at Rosso Memorial Hall, 38255 L'Anse Creuse, in said Township, at 7:00 p.m.

PRESENT: Verkest, Wit, York, Batkins, Bitonti, Servial, TomenelloABSENT: None

The following preamble and resolution were offered by Darrin York, Treasurer and supported by Brian Batkins, Trustee.

WHEREAS, a Petition has been filed with the Township Board of the Charter Township of Harrison, Macomb County, Michigan, pursuant to Act l88, Public Acts of Michigan, l954, as amended, signed by the record owners of land whose frontage constitutes more than fifty per cent (50%) of the total frontage in the proposed Special Assessment District as set forth in said Petition and hereinafter described. The Petition requests the making of an improvement to the road on Chartier Street as follows:

Chartier Acres subdivision lots 43-54, and lots 86-97, Harrison Township, Macomb County, Michigan, according to the plat thereof as recorded in plats, Macomb County Records, commonly referred to as Chartier Street.

Final Assessed Cost will be based on actual construction and miscellaneous costs.

WHEREAS, the Township Board has caused to be prepared by the Engineer for the Charter Township of Harrison, plans showing the proposed improvement, the location thereof and an estimate of the cost thereof; and

WHEREAS, the same has been received by the Township Board; and

WHEREAS, the Township Board desires to proceed further with the proposed improvement and schedule a public hearing on the necessity of the proposed project.

NOW, THEREFORE, BE IT RESOLVED THAT:l. The plans showing the proposed improvement, the location thereof together with an estimate of the cost, be filed with the Township Clerk and be made available for public examination.

2. The Township Board tentatively declares its intention to make the following described improvement:

The road improvement will consist of crushing and reshaping the existing pavement to create a new base material with the addition of a new 4 inch thick asphalt surface. Minor drainage work and driveway patching as necessary to match the drives with the new roadway surface. The manholes will also have to be brought to grade and sealed. This project does not include any

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RBM Minutes of March 11, 2019 Unapproved Minutes Page 6 of 10

ditching or drainage improvements other than the minor work noted above. The Macomb County Department of Roads will construct said road improvements.

Final assessed cost is based on actual construction and miscellaneous costs.

3. The Township Board tentatively determines the Petition to be legally sufficient for the establishment of the proposed Special Assessment District.

4. That there is hereby tentatively designated a Special Assessment District against which the cost of the proposed improvement is to be assessed, consisting of the following described lots and parcels of land:

Chartier Acres subdivision lots 43-54, and lots 86-97, Harrison Township, Macomb County, Michigan, according to the plat thereof as recorded in plats, Macomb County Records.

5. Take further notice that the Township Board shall meet on Monday, April 8, 2019 at Rosso Hall at 38255 L’Anse Creuse, Harrison Township, MI 48045 for the purpose of determining the necessity of the project, and for the hearing of any objections to the Petition, and to the proposed improvement and/or to the establishment of a special assessment district.

6. The Township Clerk is hereby ordered to cause notice of such hearing to be published twice prior to said hearing in the Journal a newspaper of general circulation in the Township, the first publication to be at least ten (l0) days before the time of the hearing. The Clerk is to give notice of such hearing to each title owner or party in interest in the property to be assessed, and whose name appears upon the last local tax assessment records, by first class mail, addressed to such owner or party at the address shown on said tax records, at least ten (l0) days before the day of such hearing.

7. Said notice shall be in substantially the following form:

NOTICE OF HEARING ON SPECIAL ASSESSMENT BYCHARTER TOWNSHIP OF HARRISON BOARD OF TRUSTEES

TO THE OWNERS OF THE FOLLOWING DESCRIBED PROPERTY:

Chartier Acres subdivision lots 43-54, and lots 86-97, Harrison Township, Macomb County, Michigan, according to the plat thereof as recorded in plats, Macomb County Records, commonly referred to as Chartier Street.

PLEASE TAKE NOTICE that the Township Board of the Charter Township of Harrison has tentatively declared its intention to make the following described improvement:

The road improvement will consist of crushing and reshaping the existing pavement to create a new base material with the addition of a new asphalt surface. Minor drainage work and driveway patching as necessary to match the drives with the new roadway surface. The manholes will also have to be brought to grade and sealed. This project does not include any ditching or drainage

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RBM Minutes of March 11, 2019 Unapproved Minutes Page 7 of 10

improvements other than the minor work noted above. The Macomb County Department of Roads will construct said road improvements.

Final assessed cost is based on actual construction and miscellaneous costs. An estimation of assessed cost will be available at the first public hearing.

and has tentatively designated the special assessment district against which the cost of said improvement is to be assessed, as consisting of all the lots and parcels of land set forth above.

Plans and estimates of cost have been prepared and are on file with the Township Clerk for public examination.

TAKE FURTHER NOTICE that the Township Board shall meet on, Monday, April 8, 2019, at 7:00 p.m. at Rosso Hall, 38255 L’Anse Creuse, Harrison Township, MI 48045 for the purpose of determining the necessity of the project, and for hearing of objections to the petition, to the proposed improvement and/or to the establishment of a special assessment district.

TAKE FURTHER NOTICE that appearance and protest at this hearing is required in order to appeal the amount of the special assessment to the State Tax Tribunal if an appeal should be desired. A property owner or party in interest, or his or her agent, may appear in person at the hearing to protest the special assessment or may file his or her appearance by letter delivered to the Clerk by Monday, April 8, 2019 by the close of business at 4:30 p.m. and his or her personal appearance shall not be required. The property owner or any person having an interest in the property subject to the proposed special assessments may file a written appeal of the special assessment with the State Tax Tribunal within thirty days after confirmation of the special assessment roll if that special assessment was protested at this hearing.

Motion Darrin York, Treasurer and second by Brian Batkins, Trustee to adopt the foregoing Resolution No. 2 for Chartier Road Improvement SAD project as presented.

ROLL CALL: AYES: York, Batkins, Bitonti, Servial, Tomenello, Wit, Verkest NAYS: None

ABSENT: NoneRESOLUTION ADOPTED

E) Fire DepartmentE.1 Approve the purchase of two Thermal Imagers

The Supervisor stated the Harrison Township Fire Department has used thermal imagers for many years. These are helpful when locating hot spots inside walls and ceilings as well as locating people and pets, not only inside a building but on the lake as well. In the past, we purchased devices used at a construction industry level, but NFPA now has a thermal imager standard. The proposed Scott X380N thermal imagers are NFPA compliant. Chief Lopez had informed us that we would need to replace our existing thermal imagers, and one was already out of service. The other unit recently failed, so we requested a demo unit. The Supervisor is requesting the purchase of two Scott X380N thermal imagers with vehicle

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RBM Minutes of March 11, 2019 Unapproved Minutes Page 8 of 10

mounts and chargers from Premier Safety at a cost of $19,660.00. A second quote was provided at the Board meeting. The Board had further discussion.

Motion by Brian Batkins, Trustee and second by Darrin York, Treasurer to approve the purchase of two Scott X380N thermal imagers with vehicle mounts and chargers from Premier Safety at a cost of $19,660.00. MOTION CARRIED

E.2 Approve temporary officer promotionsThe Supervisor stated the recent changes in staffing and retirements have left an imbalance between the three platoons. Platoon I is down to seven personnel, Platoon II has eight personnel, and Platoon III has nine personnel. In addition, Lieutenant Barnhard's retirement and SergeantSahr's resignation has left the department short two officers. These positions are important not only for leadership, but each officer has a specific responsibility for training, ordering supplies, etc. Therefore we have agreed to temporarily promote two individuals: Sgt. Brian Lorkowski and Firefighter Christpher Durso. The promotions are temporary pending the outcome of the Hart arbitration because Sgt. Hart would have been eligible for the promotion to Lieutenant. The Supervisor is recommending the temporary promotion of Sergeant Brian Lorkowski to Lieutenant effective March 7, 2019 and Firefighter Christopher Durso to Sergeant effective March 9, 2019. Public comment was heard.

Motion by Adam Wit, Clerk and second by Larry Tomenello, Trustee to approve the temporary promotions of Sergeant Brian Lorkowski to Lieutenant effective March 7, 2019 and Firefighter Christopher Durso to Sergeant effective March 9, 2019. MOTION CARRIED

E.3 Repairs to Engine 1The Supervisor stated Engine 1 was making a loud noise Michigan Fire Apparatus checked it out and the alternator needs to be replaced at a cost of $3,139.50.

Motion by Larry Tomenello, Trustee and second by Darrin York, Treasurer to approve the repairs to Engine 1 in the amount of $3,139.50 to Michigan Fire Apparatus. MOTION CARRIED

F) Supervisor’s OfficeF.1 Approve New 401(a) and 457(b) Plan Documents

The Supervisor stated at the November 14, 2016 regular board meeting the Board approved the switch from John Hancock to One America for the administration and investment of our 457(b) plan. This switch reduced expenses as well as improved the interface between our employees and the plan administrator. Since then we had to correct certain parts of the plan design and also move some funds from the 457(b) plan to a 401(a) plan. Now that those steps are complete, the move can be finalized. One America took our existing plan documents and updated them, as well as added some new features along with notes explaining the changes. The Supervisor isrecommending the approval of these new plan documents. The Board had further discussion on the item.

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RBM Minutes of March 11, 2019 Unapproved Minutes Page 9 of 10

Motion by Darrin York, Treasurer and second by Brian Batkins, Trustee to approve the new revised 401(a) and 457(b) plan documents with the changes discussed subject to attorney approval at a cost not to exceed $2,000.00. MOTION CARRIED

F.2 Approve two-year lawn contract with RCS Lawn CareThe Supervisor stated we have competitively bid our lawn care contract during the spring of 2017. RCS Lawn Care Inc. was the low bidder and has performed the work for the last two years. RCS is owned by a resident of Harrison Township and their performance for the last two years has proven to be the best of the three lawn care contactors that the township has dealt with in the last eight years. The Supervisor asked for a quote from RCS Lawn Care to extend the contract two additional years. RCS has provided documentation to the proposed extension, as well as the bid tabulation sheet from two years ago. The weekly cuts in the latest bid are within three dollars per week of the next lowest quote from two years ago. It is worth noting that the scope of work has increased since the last RFQ. Considering the quality of the work, the competitiveness of the quote, and the residency of the owner, the Supervisor is recommending to approve the two-year contract extension with RCS Lawn Care at an estimated annual cost of $24,210.00. The Board had further discussion on the item. Public comment was heard.

Motion by Bill Bitonti, Trustee and second by Larry Tomenello, Trustee to approve the two-year contract extension with RCS Lawn Care at an estimated annual cost of $24,210.00. MOTION CARRIED

G) Public/Board Comments1. William Bardill, resident, spoke to several items.2. Loreen Dennis, resident, spoke to the Senior Center project.3. Gordon Farhat, spoke to several items.4. Jim Senstock, resident, spoke to several items.5. Ken Verkest, Supervisor, responded to resident comments.6. Bill Servial, Trustee, spoke to the Senior Center.

G.1 Closed Session to discuss IAFF 1737 negotiationsMotion by Bill Bitonti, Trustee and second by Larry Tomenello, Trustee to enter into Closed Session to discuss IAFF 1737 negotiations at 8:32 p.m.

ROLL CALL: AYES: Bitonti, Tomenello, Batkins, Servial, York, Wit, Verkest NAYS: None EXCUSED: None MOTION CARRIED

Motion by Bill Servial, Trustee and second by Brian Batkins, Trustee to enter into Open Session at 10:00 p.m.

ROLL CALL: AYES: Servial, Batkins, Bitonti, Tomenello, York, Wit, Verkest NAYS: None EXCUSED: None

MOTION CARRIED

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H) AdjournMotion by Bill Bitonti, Trustee and second by Larry Tomenello, Trustee to adjourn at 10:01 p.m. MOTION CARRIED

Prepared by, Submitted by,

Marge Lucido, Deputy Clerk Adam Wit, CMC, CMMC, ClerkCharter Township of Harrison Charter Township of Harrison

Approved by,

Kenneth Verkest, SupervisorCharter Township of Harrison

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Board of Trustees Agenda Item Report

Agenda Item No. 463Submitted by: Dennis ClarkSubmitting Department: Finance Meeting Date: March 25, 2019

SUBJECTApproval of the Bills in the amount of $842,134.13

Background:Bills

Cost:$842,134.13

Recommendation:to approve the Bills in the amount of $842,134.13 as presented.

ATTACHMENTS Bills3.25.19.pdf

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Board of Trustees Agenda Item Report

Agenda Item No. 469Submitted by: Joe AragonaSubmitting Department: Supervisor's Office Meeting Date: March 25, 2019

SUBJECTApproval to execute the 2019 Dust Control Program agreement with the Department of Roads to provide two brineapplications

Background:The Macomb County Department of Roads applies well brine to the roads twice annually at no cost to the township.The township historically has purchased an additional two applications through the Department of Roads at a cost not toexceed $11,520.00.

Cost:$11,520.00

Recommendation:approval to execute the 2019 Dust Control Program agreement with the Department of Roads to provide two brineapplications not to exceed $11,520.00.

ATTACHMENTS Annual brine application.pdf

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flJ~e ~~<.. DEPARTMENT OF ROADS

~ :sn ~ ~ < . .

117 South Groesbeck Highway • Mount Clemens, Michigan 48043 Phone: (586) 463-8671

~ ~ ~<:'Hu:;P: Mark A. Hackel County Executive

March 11, 2019

Mr. Kenneth J. Verkest, Supervisor Township ofHarrison 38151 L'Anse Creuse Harrison Township, MI 48045

Dear Mr. V erkest:

Roads. Macombgov.org

The Macomb County Department of Roads is preparing its yearly Dust Control Program.

Bryan E. Santo, P.E. Director of Roads

The Macomb County Department ofRoads will be applying two (2) applications of well brine at no cost to your Township. If any additional applications are requested, the Township will be required to pay for 1 00% of the well brine expense with the Macomb County Department of Roads, providing all labor and equipment for road grading without charge.

Should the Township choose the Macomb County Department of Roads to apply additional applications of well brine, please indicate on the enclosed contract the number of additional applications requested, sign and return promptly with your check payable to the Macomb County Department of Roads.

If the Township so desires they can contact a vendor of their choice and be billed directly by that vendor. All scheduling will be at the sole discretion of the Macomb County Department of Roads.

Please contact me if yo e any questions or concems at (586)463-8671 Ext. 1552.

Sincerely,

Leo Ciavatta, Maintenance Superintendent

LC/cn

Cc: Bryan Santo, P .E., Director of Roads Mary Beth Schenden, Accounting Supervisor

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MACOMB COUNTY DEPARTMENT OF ROADS BRINE PROGRAM FOR 2019

FOR THE TOWNSHIP OF

APPROX. LOCAL GRAVEL MILES­APPLICATIONS RATE: COST PER GALLON:

HARRISON

12.00 3,000 GALLONS/MILE 0.16

The Township Board herewith authorizes the Macomb County Department of Roads to proceed with the Brine Program for the year of 2019 based on two (2) applications. (Designate the total number of applications desired - minimum of two).

Estimated at X 12.00 Mi = 36,000 gal. per appl.

The estimated cost per application is as follows:

First application (No Charge) ........... . Second application (No Charge) ...... .

Additional Applications .. .................. .

$5,760.00 $5,760.00

$5,760.00

Macomb County Department of Roads Macomb County Department of Roads

Township

PLEASE FORWARD A CHECK IN THE AMOUNT OF THE TOWNSHIP'S APPLICATION ONLY, PRIOR TO:

NOTE: The participation of costs shall be as follows :

(a) The material cost for brine so lution shall be borne by the Township or the Macomb County Department of Roads as shown above.

(b) All labor cost, equipment, rental and overhead costs sha ll be borne by the Macomb County Department of Roads.

(c) This agreement shall cover the number of applications specified (minimum two applications) and the policy will be considered as a part of the attachment.

(d) In the event that the low bidder is unable to supply adequate amounts of Brine Solution, the second low bidder will be utilized.

(e) All Brine applications are estimated at 3,000 gallons per mile. Townships will be billed for actua l gallons used. Any surplus dollar amounts will be refunded to Townships.

Application Dates:

May 2019 Mid-June 2019

Approved by:

Dated:

First Application- Macomb County Department of Roads Second Application- Macomb County Department of Roads Additiona l Application Requested Additional Application Requested

CC: Michelle Mykytiak, Asst . Finance Director, Fiscal Services

MAY 3, 2019

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Board of Trustees Agenda Item Report

Agenda Item No. 467Submitted by: Ken VerkestSubmitting Department: Supervisor's Office Meeting Date: March 25, 2019

SUBJECTOne reappointment to the DDA Board

Background:Mr. Dwaine Scott Palmer has served on the Downtown Development Authority Board since its inception. He hasproven to be a valuable contributors to the DDA. Therefore I am recommending that we reappoint Mr. Dwaine ScottPalmer to a four year term on the Downtown Development Authority Board to expire on March 18, 2023.

Cost:N / A

Recommendation:to reappoint Mr. Dwaine Scott Palmer on the Downtown Development Authority Board for a four year term to expireon March 18, 2023.

ATTACHMENTS

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Board of Trustees Agenda Item Report

Agenda Item No. 465Submitted by: Ken VerkestSubmitting Department: Supervisor's Office Meeting Date: March 25, 2019

SUBJECTSelect a firm to assist with the replacement of the Fire Chief

Background:Chief Lopez retired February 1st, 2019. We have met with the Firefighters Union and discussed language regarding theselection of a new Fire Chief. I am recommending that we follow the same process we followed ten years ago to selectChief Lopez: Hire a third party to conduct an Assessment Center of candidates. Empco is the firm that we use for ourCivil Service testing and selection for firefighters. They are well respected and many of our peer communities utilize themfor this process. Their proposal includes some line items that can vary in cost, so the final cost is an estimate.

Cost:Not to exceed $9,000.00

Recommendation:engage Empco for the purpose of assisting with the selection of a new Fire Chief and conduct an Assessment Center ata cost not to exceed $9,000.00.

ATTACHMENTS Harrison Twp F Chief AC 2019.pdf

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Proposal for Harrison Township

Fire Department

Fire Chief Assessment Center

Proposal Submitted by:

Submitted: March 20, 2019 35

©Empco, Inc. 2

Table of Contents

About Empco ........................................................................................................................................ 3

Experience and Qualifications ............................................................................................................... 3

Job Analysis .......................................................................................................................................... 3

Assessment Centers ............................................................................................................................. 4

Assessors .......................................................................................................................................... 5

Candidate Orientation ........................................................................................................................ 5

Candidate Feedback .......................................................................................................................... 5

Scheduling and Billing ........................................................................................................................ 5

Scoring ............................................................................................................................................... 6

Department Requirements .................................................................................................................... 6

Project Team ......................................................................................................................................... 7

Legal Standards .................................................................................................................................. 11

Insurance ............................................................................................................................................ 11

Litigation.............................................................................................................................................. 11

Contact ............................................................................................................................................... 12

Authorized Individual ........................................................................................................................... 12

Non-Collusion ..................................................................................................................................... 12

Pricing ................................................................................................................................................. 13

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©Empco, Inc. 3

Proposal for Harrison Township Fire Department

Thank you for the opportunity to submit a proposal for your upcoming promotional process for Fire Chief. Our proposal covers the development and administration of the testing process you describe in your Request for Proposal.

About Empco Empco was incorporated in 1985 and is located in Troy, MI. Empco, Inc. specializes in employment relationships with an emphasis on testing and evaluations in the public sector. Our focus is on entry level and promotional assessments for public safety and municipal positions. In 1987, Empco began conducting promotional testing for police departments in Michigan. From our offices in Troy, we have grown into the largest firm in the state providing promotional testing to law enforcement and the fire service. Empco also services municipal departments and sheriff’s offices in states throughout the nation.

Empco, Inc. 1740 W. Big Beaver Rd. Suite 200 Troy, MI 48084 Phone: 248-528-8060 Fax: 248-526-7274 Web site: www.empco.net E-mail address: info@empco.net

Experience and Qualifications Empco conducts assessment centers, oral boards and written examinations for hundreds of agencies across the United States. In this, we test thousands of candidates each year. Conducting this number of examinations gives us the experience to satisfy your promotional requirements. It must be recognized that current clients, who use our examination services annually, could switch to another vendor if our results did not only satisfy the agency’s needs, but also the need for fairness among test takers. We keep our clients, and the number continues to grow because of a reputation for integrity and fairness in our examinations.

Job Analysis Empco conducts a job analysis before developing any assessment. The job analysis includes meetings with subject matter experts and those persons in a position to fully understand the requirements of the job. Empco will also administer surveys about the position to these individuals. Empco will analyze the information collected during these meetings and through the surveys. We will also examine the job description for the position, as well as any job analyses previously conducted. The information gathered in the job analysis will be used as the basis for any assessment and is included as part of the validation of the exam. 37

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Assessment Centers Empco’s assessment centers are designed to measure the knowledge, skills and abilities (KSA’s) critical for successful performance in such jobs. These include up to 15 behavioral attributes such as: oral and written communication, problem solving, decision making, organization, planning, administrative and operational skills, staff development, supervision, analytical thinking and reasoning, etc. The job analysis, as well as information from subject matter experts in the department, will determine the actual dimensions to be measured by the assessment center for each specific rank. Empco’s assessment centers are developed in accordance with the Guidelines and Ethical Considerations for Assessment Center Operations (2015), International Taskforce on Assessment Center Guidelines. These guidelines establish specific requirements and procedures for conducting assessment centers. The following description of Empco’s assessment center structure and procedures reflect the requirements of these guidelines. Following these guidelines will ensure that your department meets any contractual obligations to conduct an assessment center as well as making the test reliable and defensible. Empco has four exercise types that are typically used in assessment centers. The specific job-related exercises that will be used in a custom assessment center will be developed by Empco after consultation with subject matter experts in the department and examining the results of the job analysis for each position. Empco uses between three and five exercises for each assessment center. The specific number of exercises will be based on the job analysis, number of candidates and scheduling requirements. The following are the typical exercise types Empco uses:

Interview Exercise: Candidates are asked to make a brief presentation describing themselves, their accomplishments, goals and other related issues - an outline of suggested topics is provided at the orientation. Each candidate is then asked a series of career and job-related questions and given a scenario(s) to solve. The same questions/scenarios are asked of each candidate. Actual department issues are incorporated into the exercise. Oral Presentation Exercise: Candidates are given a particular subject at the orientation and asked to prepare and deliver an oral presentation to a group such as the city council, concerned citizens, etc., (in reality - the assessors). Generally, an actual department issue is incorporated into the exercise. In-Basket Exercise: Candidates are given a number of written situations, which might typically be found in the “In-Basket” of the job being filled. Candidates are asked to complete and submit their solutions to these in-basket items within a specific time. Role-Play Scenario Exercises: Candidates are presented with unannounced situations from the job being sought. They are required to interact with an individual (an Empco associate playing the role of a subordinate, city council person, etc.) while being evaluated by our panel of assessors. The scenarios are job-related.

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Assessors

Empco will provide the assessors for the assessment center. All assessors will be those regularly used by Empco and are therefore trained in how Empco evaluates and scores candidates. Each panel will evaluate all candidates on a given exercise to insure reliability of ratings. Depending on the number of candidates, candidates may be evaluated by several different panels; however, all candidates on one type of exercise will be evaluated by the same assessors. Assessors are drawn from non-contiguous departments and have no prejudicial knowledge of the candidates. If the department requires that assessors other than those generally used by Empco need to serve as assessors, an additional day of training for these assessors will need to be built in the schedule. This will give Empco time to train the assessors in Empco’s evaluation and rating system.

Candidate Orientation

Empco will conduct an orientation for all candidates participating in an assessment center. During this orientation, Empco will explain the assessment process -- what candidates should expect and how the candidates will be evaluated. The department is responsible for providing adequate facilities to accommodate the orientation and will be responsible for notifying all candidates as to the date, time and location of the orientation

Candidate Feedback

Empco will provide all candidates that participate in the assessment center the opportunity to receive feedback on their performance in each exercise. Candidate feedback sessions must take place within two months of the completion of the assessment. For clients in the Metro Detroit area, feedback sessions are conducted at the Empco office in Troy. For clients located outside the area, feedback sessions are conducted through video or phone conference. Candidates are responsible for contacting the Empco office to schedule their own feedback session. Feedback sessions are confidential and are done as an opportunity for candidates to learn how to improve on future assessments and, more importantly, how they can work to improve their management skills on the job.

Scheduling and Billing

Empco requires a minimum one month development period. The specific dates and times of each aspect of the test development and administration will depend on the availability of representatives from the department, and how quickly surveys are completed. Final candidate counts must be given to Empco two weeks prior to the assessment. The department will be billed for the number of candidates given at this time. Assessment Centers cancelled less than three weeks prior to the assessment center will result in the client be billed the development fee for the assessment center. Reduction in the number of days for the assessment center less than two weeks prior to the assessment center will result in the client being billed $1000 for the cancelled day(s).

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Scoring

Empco will consider reliability and adverse impact in determining the cut off scores for passing the assessment. Final scores will be reported after these analyses have been completed. Empco will provide departments with scores on assessment centers within one week of the assessment completion. Scores can be reported in multiple formats, but always as a percentage of 100 percent.

Department Requirements Empco requires that the department provide adequate facilities for all orientations and assessment centers. The department is responsible for making sure these facilities provide adequate space and layouts conducive to the activities that will be held in the space. Empco asks that the departments provide lunch to Empco assessors and facilitators for all assessment centers. The department is also responsible for notifying all candidates of the dates and times of orientation and assessment center dates. The department will need to provide Empco with a copy of all job analyses and job descriptions for the position, and make subject matter experts available to Empco if additional job analysis information needs to be conducted. Empco also requires the city allow Empco use of a copy machine during the assessment center process. It is the department’s responsibility to notify candidates that recording devices of any kind, including department issued body cameras, are strictly prohibited at all orientations and assessment centers. If a candidate is wearing any of these devices upon arriving at the testing facility, they will be asked to turn the device off and remove it from the testing areas. Use of a recording device during the assessment center will be considered cheating and will be handled in accordance with Empco and department policies on cheating. The department must notify Empco of any additional requirements when scheduling a testing process. Those additional requirements could be dictated by department policy or collective bargaining agreement and include, but are not limited to, specific cut scores, candidate reviews and candidate challenge periods. Additional fees may apply.

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Project Team Kendra Royer, President

Dr. Kendra Royer holds a Master’s degree and a Doctoral degree in Industrial/Organizational Psychology. She has worked as a public safety consultant since 2001 and has been with Empco since 2005. Her expertise is in the development and validation of employment testing. As President, Kendra oversees the development of all assessment processes. She ensures that all Empco products are valid and reliable and consistent with industry standards.

Charles Castle, Director of Marketing and Project Management Charles Castle is the retired Police Chief from Southgate, Michigan. Chuck has 31 years of public safety experience and has worked for Empco since 2005 in a consulting capacity. He holds a Bachelor’s Degree in Criminal Justice from Madonna University where he is on staff as an adjunct Criminal Justice instructor. Chuck obtained his Master’s Degree in Criminal Justice from Wayne State University where he sits on the Criminal Justice Advisory Board and is an active volunteer mentor for students in WSU’s CJ program. As Director of Marketing and Project Management, Chuck will administer and facilitate all aspects of the assessment process. He will utilize his experience in public safety to provide insight into the development of the assessment tools.

In addition to the Empco team members listed above, Empco works regularly with 50 independent contractors to develop written examinations, examine on oral boards, and act as assessors in assessment centers. These contractors are experts in the area of public safety.

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References

Empco, Inc. conducts assessment centers and written exams for hundreds of departments each year. The following are a sample of departments that we are currently doing work for or that we have recently completed work: Fire

Birmingham Fire Department

Contact: John Connaughton Fire Chief Birmingham Fire Department 572 S Adams Rd. Birmingham, MI 48009 (248) 530-1903 jconnaughton@bhamgov.org Dates of Service: 2004 to present

Project: Empco designs and conducts written exams for the Fire Department. The ranks tested include: Lieutenant, Captain and EMS coordinator. Empco also administers the entry level exams for the Fire Department.

Brewster Fire Department

Contact: Robert Moran Fire Chief Brewster MA Fire Department 1657 Main Street Brewster, MA 02631 (508) 896-7018 rmoran@town.brewster.ma.us

Project: Empco develops custom written exams for the rank of Captain in the Brewster Fire Department.

Casper Fire Department

Contact: Mark Harshman Division Chief Casper Fire and EMS 200 N. David St. Casper, WY 82601 (307) 235-8324 mharshman@cityofcasperwy.com Dates of Service: 2006 to present

Project: Empco develops tailored exams for the Fire Department. Ranks in which tests have been design for include: Driver-Engineer, Inspector, and Captain.

Livonia Fire Department

Contact: Denise Maier Human Resources Director

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Civil Service Department 33000 Civic Center Drive Livonia, MI 48154 (734) 466-2527 dmaier@ci.livonia.mi.us Dates of Service: 1998 to present

Project: Empco develops and administers an in-basket and assessment center for the Fire Chief and Fire Training Officer. Assessment centers for these positions are developed after conducting job analyses to determine the necessary skills and abilities required of someone filling each position.

Madison Heights Fire Department

Contact: Amy Misczak Human Resources Director 300 W. Thirteen Mile Road Madison Heights, MI 48071 (248) 837-2609 amymisczak@madison-heights.org

Project: Empco facilitates both hiring and promotions for the Madison Heights Fire Department. Empco develops and conducts assessment centers for the ranks of Lieutenant and Chief. Empco develops and conducts oral boards for the ranks of Sergeant and Marshal. Empco also develops and administers written exams for Sergeant and Marshal. Madison Heights utilizes our Law Enforcement Testing System to create and eligibility lists for entry level positions. Empco also develops and facilitates oral boards for these entry level positions.

Novi Fire Department

Contact: Dave Molloy Director of Public Safety 45125 W. Ten Mile Road Novi, MI 48375 (248) 348-7100 dmolloy@cityofnovi.org

Project: Empco develops custom written exams for the ranks of Lieutenant and Captain in the Novi Police Department.

Pembroke Pines Fire Department

Contact: Jorge Hernandez Operations Division Chief Pembroke Pines Fire Department 9500 Pines Blvd. Bldg. B Pembroke Pines, FL 33026 (954) 435-6700 jhernandez@ppines.com 43

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Dates of Service: 2004 to present

Project: Empco conducts both written examinations and practical examinations for the Rescue and Suppression Division of this department. Exercises for the Rescue Division are developed for Empco by medical doctors, and are among the most sophisticated examinations used in municipal government. Empco also develops specific training materials so that the department can utilize people from surrounding departments as assessors.

Royal Oak Fire Department

Contact: Dennis Van de Laar Human Resources Director City of Royal Oak 211 S Williams St. Royal Oak, MI 48067 (248) 246-3070 dennisvdl@romi.gov

Project: Empco develops and administers assessment centers for the ranks of Captain, Assistant Chief and Chief in the Royal Oak Fire Department.

Southfield Fire Department

Contact: Lauri Siskind Human Resources Director City of Southfield 26000 Evergreen Road P.O. Box 2055 Southfield, MI 48037-2055 (248) 796-4708 lsiskind@cityofsouthfield.com Dates of Service: 1999-present

Project: Empco has conducted written exams and assessment centers for various ranks in the Fire Department. Written exams for every rank in the Fire department is tailored or customized to that rank in the department. Assessment centers were conducted for the following ranks in the Fire Department: Chief, Battalion Chief, Captain and Fire Marshal. Written exams for the Fire Department include: Driver-Engineer, Inspector, Lieutenant and Mechanic Supervisor.

Sterling Heights Fire Department

Contact: Kate Baldwin Human Resources Manager City of Sterling Heights 40555 Utica Road Sterling Heights, MI 48311 (586) 446-2316 kbaldwin@sterling-heights.net Dates of Service: 1990 to present 44

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Project: Empco has conducted assessment centers for the ranks of Chief, Operations Chief and Fire Marshal. The situations in each exercise were developed after a job analysis of the positions revealed the need for certain required dimensions. While the type of exercise was similar to those mentioned above, the situations and scenarios in the exercises were designed to access skills required for the position.

Troy Fire Department

Contact: David Roberts Fire Chief Troy Fire Department 500 W. Big Beaver Road Troy, MI 48084 (248) 524-3420 robertsdj@troymi.gov Dates of Service: 1990 to present

Project: Empco conducts assessment centers for the Fire Department Lieutenant, Assistant Chief and Chief. These are full assessment centers consisting of a series of exercises developed after a job analysis determined the dimensions to be measured. The exercises used were a structured interview, role-play situations, written exercise, an oral presentation, and an in-basket exercise. Between four and 31 candidates participated in each assessment center. Empco also conducts written exams and Oral Boards for the Fire Staff Technician position.

Legal Standards In developing all exams, Empco, Inc. followed the legal and ethical guidelines put forth in:

• Americans with Disabilities Act of 1990.

• Civil Rights Act of 1991.

• Guidelines and Ethical Considerations for Assessment Center Operations (2015), International Taskforce on Assessment Center Guidelines.

• Principles for the Validation and Use of Personnel Selection Procedures, 4th edition (2003), Society of Industrial Organizational Psychology.

• Standards for Educational and Psychological Testing (1999), American Psychological Association.

• Uniform Guidelines on Employment Selection Procedures (1978), Code of Federal Regulations, Chapter 41, Part 60-3.

Insurance Empco carries required insurance.

Litigation Empco has never been involved in any litigation of any kind.

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Contact

Empco staff is easily accessible by several methods: office phone: 248-528-8060; fax: 248-526-7274; email: info@empco.net, or view our web site at: www.empco.net. We are located in Troy, Michigan near I-75, approximately 30 minutes north of Detroit.

Authorized Individual Kendra Royer, Ph.D., President, is the person authorized to sign a contract. She can be reached at 248-528-8060 or at kendra@empco.net

Non-Collusion Empco has not and will not work with any other vendor on this project. _______________________ Kendra Royer, Ph.D. President

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Pricing Assessment Center Development Fee $4,800.00 Administration Fee (per day, up to 5 candidates per day) $2,000.00 Per Candidate Fee $300.00

Mileage and travel expenses will be billed as they occur. Prices effective for 60 days after proposal is submitted

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Board of Trustees Agenda Item Report

Agenda Item No. 470Submitted by: Joe AragonaSubmitting Department: Supervisor's Office Meeting Date: March 25, 2019

SUBJECTPurchase of new doors and frames at Senior Center

Background:The doors and frames for the north and east side of the senior center are damaged due to age and weather exposure.Three bids were solicited from different door companies. Two of the companies proposed complete replacement ofboth the doors and frames. Between those two companies, FJF Door Sales was the lowest bidder.

Cost:$3,338.00

Recommendation:to approve the bid proposal from FJF Door Sales in the amount of $ 3,338.00 to replace the door and frame for boththe north entrance/egress and the east entrance/egress.

ATTACHMENTS FJF door.pdf ABC door.pdf motor city door.pdf

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1

Proposal Date: Feb 11th, 2019

FJF DOOR SALES COMPANY

43678 Gratiot Ave

Clinton Township, MI 48036 E-mail: fjfdoor@gmail.com

Phone: (586) 468-9787 Fax: (586) 463-3299 Website: fjfdoor.com

Submitted To: Jobsite:

Harrison Township 26980 Ballard

Harrison Twp

Phone #: 586-466-1445

Fax:

Attn: Joe

We Hereby Submit Specifications and Estimates for: Estimate to replace (2) hollow metal doors & frames)

2- 3’0 x 7’0 hollow metal doors and frames/prime

Supply with template hinges

17’ set weatherstrip

36” door sweeps and thresholds

(1) with 25 x 31 glass and frame

(1) with 8 x 23 glass and frame

8 x 34 aluminum kick plates

Re-install existing panic device and door closer

(Builder Pricing per Frank) $1669.00 (per) $3,338.00

PRICE INCLUDES MATERIAL, SALES TAX AND LABOR

We propose hereby to furnish in accordance with above specifications

For the sum of:

Payments to be made as follows: Net 30 days

Acceptance of Proposal – To accept this proposal, please provide a signature below and fax this signed

proposal back to FJF Door Sales.

Acceptance Signature: _______________________________________

Acceptance Date: __________________________ /2019

FJF Door Sales Representative: KELLY SHEA

This proposal may be withdrawn by FJF if not accepted within: 30 days

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ABC Door Company LLC

53053 Washington StNew Baltimore, MI 48047(586)745-5066abcdoorcompany@gmail.com

ESTIMATEADDRESSHarrison Twp Tucker Senior Center (Joe)25980 BallardHarrison Twp, Mi

ESTIMATE # 14061637DATE 03/09/2019

ACTIVITY AMOUNT

Service- remove and haul away 2 existing steel entry doors and frames- Furnish and install new

Keyed alike1) East door 40 x 86ROLhos 18ga factory primed greyQuarter glass steel entry door slab preppedSteel frame emo prepAnchorsAluminum thresholdSurface mount push bar withExterior keyed cylinder and pull handle CloserWeather stripDoor sweepExterior caulk(1635)

2) north door 40x86rORhos 18ga. Factor primed greyHalf glass steel entry door slab preppedSteel frame emo prepAnchorsAluminum thresholdSurface mount push bar withExterior keyed cylinder and pull handle CloserWeather stripDoor sweep

3,350.00

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ACTIVITY AMOUNT

Exterior caulk(1715)

* not responsible for interior drywall if any damage from removing existing doors, we will do our best not to disturb the perimeter drywall in contact with existing door. In some cases due to the way the initial installation may have been done there may or may not be something under the drywall attached to the existing frame.

TOTAL $3,350.00

Accepted By Accepted Date

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Joe AragonaPH:586-466-1445

Email: jaragona@harrison-township.org

C l i e n t C o n t a c t :

QuoteJob@: Tucker Senior Center

26980 BallardHarrison Township, MI

Parts & Labor included in all prices*

2/18/19

Based on our discussion and inspection, we offer the following for your consideration:

Side door: $1550.00• Remove the existing door.• Remove and haul away the old rusted frame.• Install new 16 ga. Galvanized steel door frame. Finish paint prior to installation.• Reset the existing door to the new door frame.• Install new perimeter weather strip and bottom door sweep.

Rear door: $1650.00• Remove and haul old rusted door.• Remove the existing exit hardware and door closer.• Install NEW 18 gauge, insulated steel door to the existing frame using a full continuous hinge.• Finish paint the new door prior to installation.• 5” x 20” window as existing.• Reset the exit hardware and door closer.• New perimeter weather strip and bottom door sweep.

Delivery: 2 weeksTerms: 50% deposit, balance COD

Please call with any questions.

Thank you,Darrin Carnagie

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Board of Trustees Agenda Item Report

Agenda Item No. 468Submitted by: Margaret LucidoSubmitting Department: Clerk's Office Meeting Date: March 25, 2019

SUBJECTClosed Session for the purpose for discussing negotiations with IAFF #1737

Background:discuss negotiations

Cost:0.00

Recommendation:to enter into Closed session for the purpose of discussing negotiations with IAFF #1737 at _____________p.m.to enter into Open session at __________________p.m.

ATTACHMENTS

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