board of trustees of john wood community college counties of … · 2019-05-13 · secretary - tess...

May 15, 2019 Board of Trustees Regular Meeting

Mission: JWCC enriches lives through learning by providing accessible educational opportunities and services at an exceptional value.

Vision: JWCC will be the community’s partner and leader in education, workforce training and lifelong learning.

Core Values: Excellence Accountability Integrity Servant Leadership Lifelong Learning

Board of Trustees of John Wood Community College Counties of Adams, Pike, Hancock, Calhoun,

Schuyler, Brown, Morgan, Scott, Cass And State of Illinois

Date: 05.15.19 BOARD OF TRUSTEES REGULAR MEETING

Location: Board Room, Student Administrative Center, Quincy, IL 62305

Time: 7:00 P.M.

AGENDA

1. Call to Order/Appointment of Assistant Secretary Page

2. Roll Call

3. Pledge of Allegiance; Mission Statement

4. Introduction - SGA Officers Eric Foster Coordinator

President - Amelia Smith

Vice President -Mary Farmer

Secretary - Tess Kasparie

Treasurer - Seth Rochelle

5. Special Report - Enrollment Initiative; Athletic Expansion; Missouri Plus – Cody Baggett / Kristen Ritterbusch / Brad Hoyt

6. Consideration of Items from the Floor

Recognition of Past Trustee

7. Public and/or Employee Comment

8. President and Committee Reports

8.1 ICCTA/West Central Region Report - Mr. Andrew Sprague, Dr. Randy Greenwell

8.2 Board Executive Committee Report - Mr. Larry Fischer, Mr. Jim Gay, Ms. Diane Ary Table Folder

May 15, 2019 Board of Trustees Meeting




8.3 Board Curriculum Committee Report - Mr. Don Hess, Dr. Randy Greenwell Table Folder

8.4 Board Finance and Audit Committee Report - Mr. Andy Sprague, Mr. Bob Rhea Table Folder

8.5 Student Trustee Report - Ms. Macyn Seaver

8.6 Administration Report - Mr. Michael Elbe

9. Consent AgendaConsent business Items

9.1 Request approval of 04.24.19 regular meeting minutes 1-11

9.2 Request approval of bills for April payment Finance and Audit Committee

9.3 Request approval of monthly financial statements for April Finance and Audit Committee

9.4 Request approval of trustee & employee travel expenditures for April Finance and

Audit Committee

9.5 Request approval of curriculum items as presented 12

10. Grant Items

10.1 Request authorization to submit a grant application to ICCB for the Carl D. Perkins Postsecondary Career and Technical Education Grant RE Amount: $123,902

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10.2 Request authorization to submit a grant application to Illinois Board of Higher Education for the IBHE Work-Study Grant RE Amount:$16,896

14-15

11. Personnel Items

11.1 Request authorization to employ new staff and faculty, accept resignations, retirements, terminations, and implement status changes as presented

16-17

12. Business 12.1 Request authorization to reject the bid for an auditorium sound system Table Folder





12.2 Request authorization to accept and award the lowest bid for resurfacing the gymfloor

Table FolderTable Folder

12.3 Request approval to renew the consortium agreement between John Wood Community College and Blessing-Rieman College of Nursing & Health Sciences to provide an Associate in Applied Science degree in Surgical Technology.

18-30

13. Discussion Items 13.1 Calendar of Events 31

14. Notices and Communications

15. Other Items

16. Closed Session16.1 A closed session will be necessary to consider the appointment, employment,

discipline, performance or dismissal of specific employees of the public body.

17. Resume Open Session

18. Open Session MattersApprove any matter discussed in closed session as necessary and limited to those matters authorized for discussion in closed session by motion of the Boardsspecifically including but not limited to, the hiring, including non-contractual, contract approval, and contract amendment, release, discharge, discipline, transfer, resignation, and retirement of staff.

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19. Adjournment

“The agenda may make reference to addenda, reports, presentations, contracts or other documents. These are available in the board Packet and are incorporated by reference. The packet including documents references is available from the President’s office and is posted on the website with the agenda.”

April 24, 2019 Board of Trustees meeting

Mission: JWCC enriches lives through learning by providing accessible educational opportunities and services at an exceptional valueVision: JWCC will be the community’s partner and leader in education, workforce training and lifelong learning


Board of Trustees of John Wood Community College Counties of Adams, Pike, Hancock, Calhoun,

Schuyler, Brown, Morgan, Scott, Cass And State of Illinois

April 24, 2019

REGULAR AND REORGANIZATION BOARD MINUTES

Date: 04.24.19 Board of Trustees Meeting

RE: REGULAR MEETING MINUTES; CANVASS ELECTION RESULTS; ORGANIZATIONAL MEETING

Location: Student/Administrative Center, Board Room, 1301 South 48th Street, Quincy IL 62305

1. Call to Order/Appointment of Assistant Secretary The 04.24.19 Board of Trustees meeting was called to order Board Room, 1301 South 48th Street, Quincy, IL at 7:00 p.m. by Mr. Larry Fischer, Board Chair. Mr. Fischer appointed Ms. Benz assistant secretary.

2. Roll Call

Ms. Benz called roll:

NAME AYE NAY PRESENT ABSENT

Ms. Davis x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Hagmeier x

Mr. Rhea x

Mr. Sprague x

Mr. Fischer x

Voice Vote

Attendees: Mr. Michael Elbe, Mr. Josh Welker, Mr. Cody Baggett, Ms. Leah Benz, Dr. Laurel Klinkenberg, Ms. Alexis Enright, Ms. Leanne Jones, Ms. Grace Zanger, Mr. Dave Hetzler, Mr. Brad Hoyt, Mr. Gentry Whitman, Mr. Carter Cramsey, Mr. Noah Talton, Mr. Justin Bottorff, Mr. Brent Tucedy, Mr. Garrett Gadeke, Mr. Nick Rumbo, Mr. Terran Jackson, Mr. Eric Easler, Mr. Trevon Jefferson, Mr. Cory Miller, Mr. Evan Morrison, Ms. Hannah Klingele, Ms. Barb Casady, Mr. Michelle Eberlin, Ms. Danelle Batterton, Mr. Eric Foster, Ms. Susan Fifer, and Mr. Gary Shupe.

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3. Pledge of Allegiance; Mission Statement - Ms. Madeline Davis read the mission statement.The Board said the Pledge of Allegiance.

4. Canvass Election Results

MOTION: Request adoption of Resolution proclaiming election results for two full -terms of six years and canvass the election results.

Moved by: Mr. Hess Seconded by: Ms. Ary

Discussion: Two vacant Board of Trustee seats were placed on the April 2, 2019 election ballot. Three candidates took out petitions to have their name placed on this ballot. Those candidates, in order on the ballot, were Dr. Randall Greenwell, Mr. Jerry Hagmeier (incumbent), and Mr. Andy Sprague (incumbent). The vacant trustee seats were for a full six year term. By adoption of this resolution and canvassing of the election results, the Board of Trustees proclaims the winner of these two seats as Dr. Randall Greenwell and Mr. Andy Sprague. Results were verified by the Adams County Clerk’s office and included in the board table folder.


Ms. Davis x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Hagmeier x

Mr. Rhea x

Mr. Sprague x

Mr. Fischer x

Voice Vote

4.1 Campus Recognition and Oath of Office Recognition Mr. Larry Fischer, Board chair, noted that due to Mr. Hagmeier’s absence at this meeting the Board of Trustees would officially invite him to the May 15, 2019 Board meeting to be recognized for his service to John Wood Community College as a Board member for twelve years from 2005-2011 and 2013-2019.

4.2 Campus Oath of Office Mr. James Rapp, legal counsel, administered the “Oath of Office” to newly elected trustees, Dr. Randy Greenwell and Mr. Andy Sprague.

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5. Recognition of Outgoing Student Trustee and New Student Trustee Oath of OfficeRecognition Mr. Larry Fischer recognized outgoing student trustee, Ms. Madeline Davis (term 2018-2019) for her outstanding service to the Board of Trustees as the student representative.

5.1 Campus Oath of OfficeMr. James Rapp, legal counsel, administered the “Oath of Office” to newly selected student trustee,Ms. Macyn Seaver (term 2019-2020).

6. Introductions 6.1 JWCC basketball team for 2018-2019 season was introduced to Board members. Coach Brad Hoyt was recognized as the IBCA NJCAA DII Co-Coach of the Year. The team placed 6th at NJCAA tournament.

6.2 Campus Crusade for Christ ClubStudents who attended the Campus Crusade for Christ camp at New Orleans were introduced.Those attending included Dallas Harvey, Reed Tate, Grace Zanger, Sidney DeVerger, Shelbie Hubbard, Elizabeth Fodor, and Hannah Klingele. An overview of their trip was provided.

7. Organization of the Board 7.1 Election of Officers for the JWCC Board of Trustees Mr. James Rapp, legal counsel, conducted the election for Board officers.

MOTION: Nominate Mr. Larry Fischer as chair, Ms. Diane Ary as vice-chair, and Mr. Bob Rhea as secretary.

Moved by: Mr. Gay Seconded by: Sprague

Discussion: With no further discussion the nominations were closed


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

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Mr. Larry Fischer was elected as chair, Ms. Diane Ary as vice-chair, and Mr. Bob Rhea as secretary.

7.2 Selection of ICCTA representative and first alternate Mr. Fischer selected Mr. Andy Sprague as the ICCTA representative. Alternate – no trustee was appointed at this meeting.

7.3 Adoption of Resolution

Motion: Request adoption of a Resolution providing for the organization of John Wood Community College Board of Trustees

Moved by: Mr. Gay Seconded by: Ms. Ary

Discussion: The adoption of this resolution verifies the organizational structure for 2019-2020 of John Wood Community College Board of Trustees.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

7.4 Selection of Board of Trustees committee representation Discussion: There are three (3) Board sub-committees; Executive Committee, Curriculum Committee, and Finance and Audit Committee. The Executive Committee representatives are the chair, vice-chair, and past chair. The Curriculum Committee and Finance and Audit Committee consists of two trusteesappointed by the chair. The 2019 - 2020 Board sub-committee trustee members are:

Executive Committee - Mr. Larry Fischer, chair, Ms. Diane Ary, vice-chair, and Mr. James Gaypast chair.

Finance and Audit Committee - Mr. Andy Sprague and Mr. Bob Rhea.

Curriculum Committee - Dr. Randy Greenwell and Mr. Don Hess.

8. Special Report - None

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9. Consideration of Items from the Floor - None

10. Public and/or Employee Comment - None

11. President and Committee Reports 11.1 ICCTA/West Central Region Report - Mr. Jerry Hagmeier, ICCTA representative. President Elbe shared the updated information from ICCTA due to Mr. Hagmeier’s absent.

Lobby Day is scheduled for Wednesday, May, 1, 2019 in Springfield. ICCTA will hold their committee and board meetings on the afternoon of Tuesday, April 30. Mr. Sprague will now being receiving this information.

The annual ICCTA convention is scheduled for June 6-8 at the Westin Chicago Northwest in ITASCA. The brochure was included in the table folder. Registration is needed no later than May 16.

11.2 Board Executive Committee Report - Mr. Larry Fischer, Mr. James Gay, Ms. Diane Ary. The Executive Committee met on April 17, 2019 at 3:00 p.m. with Ms. Diane Ary, Mr. James Gay, and Mr. Larry Fischer trustees, Mr. Michael Elbe president, and Ms. Leah Benz, note taker.

Items discussed were April Board agenda items which included canvassing the results of the April 2, 2019 Board of Trustees election, recognition of past trustee and student trustee, oath of office of newly elected trustees and newly selected student trustee, election of Board officers, selection of an ICCTA representative and alternate, selection of board sub-committee representation, approval of professor emeritus, approval to eliminate two board policies and create a new policy, and recommendation to maintain the current tuition rates for FY20.

The Executive Committee discussed the Board retreat agenda scheduled for May 8, 2019, minimum wage mandates by the state of Illinois, the board and president’s budget for FY20, graduation social, and president’s evaluation. Several personnel items were also discussed which were deferred to closed session.

Mr. Hagmeier made a request to purchase his i-pad of which the Executive Committee recommendedto grant.

11.3 Board Curriculum Committee Report - Mr. Don Hess, Mr. Jerry Hagmeier. The Curriculum Committee met on Monday, April 22, 2019 in room C251 at 9:30 a.m. Present were Mr. Jerry Hagmeier,and Mr. Don Hess, trustees, Dr. Laurel Klinkenberg, vice president for Instruction, and Nici Woodyard, note taker.

The committee reviewed and discussed the four April agenda items. They were two course changes relating to the Education transfer program to better align with the advisory council and 4-year schools requirements. Also, a new HPR course in Sports Management that was a result of a strategic initiative and the deletion of a developmental education English course.

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11.4 Board Finance and Audit Committee Report - Mr. Andy Sprague, Mr. Bob Rhea - The Finance and Audit Committee met on Wednesday, April 24, 2019 at 4:00 p.m. in the office of the dean of business services and institutional effectiveness. Present were Mr. Bob Rhea and Mr. Andrew Sprague,trustees, Ms. Susan Fifer, director of fiscal services, Mr. Josh Welker, dean of institutional effectivenessand business services, and Ms. Jenny Venvertloh, note taker.

Bills for payment, out of district ravel, and financials were reviewed and recommended for approval.Investment report was reviewed. Mr. Rhea highlighted revenue is reflected through the end of March.The institution received more state funding than budgeted. A surplus is anticipated for year end. Investments are reaping higher returns than in the past.

The tuition proposal and minimum wage options were discussed. This will also be discussed at the Board retreat.

11.5 Student Trustee Report - Ms. Macyn Seaver – Intramural sports were held during Community College month. A paint class was also scheduled. This has been a popular offering. Thirty (30) students were in attendance. Forty-two (42) students attended the Cardinal game The appreciation BBQ will be held on April 25 in the courtyard. SGA is gearing up to offer some relaxing opportunities during finals week.

11.6 Administration Report - Mr. Elbe - Budget managers have been submitting their FY20 budget expenses. Some preliminary budget numbers will be provided at the Board retreat. Administration has been meeting to discuss options to incorporate the mandated minimum wage increase.

12. Consent Agenda Consent business

12.1 Request approval of 03.20.18 regular meeting minutes

12.2 Request approval of bills for payment for March payment Finance and Audit Committee

12.3 Request approval of monthly financial statements for March Finance & Audit Committee

12.4 Request approval of trustee and employee travel expenditures for March Finance & AuditCommittee

12.5 Request approval of curriculum items as presented

MOTION: Request approval of the consent agenda items

Moved by: Mr. Sprague Seconded by: Mr. Gay

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Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

13. Grant Items 13.1 Request authorization to submit a grant application to ICCB for grant entitled: Adult Education

RE: $225,470

13.2 Request authorization to submit a grant application to Illinois Department on Aging for grant entitled: IDOA RSVP Allocation RE: $53,815

Moved by: Mr. Gay Seconded by: Mr. Rhea

Discussion: Both grants are submitted annually.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

14. Personnel Items 14.1 MOTION: Authorize to employ new staff and faculty, accept resignations, retirements, terminations, and implement status changes as presented

Moved by: Ms. Ary Seconded by: Mr. Gay

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Discussion:


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

15. Business 15.1 MOTION: Request approval to delete Board Policies 415 - Military Credit and 416 - Experiential Learning Credit

15.2 MOTION: Request approval to add Board Policy 426 - Credit for Prior Learning

Moved by: Dr. Greenwell Seconded by: Mr. Hess

Discussion: The deletion of these policies is due to recently adjusted Illinois Community College Board

System Administration Rules. Due to recently adjustment it was important to create a more

comprehensive and compliant standard of accepting credit for prior learning.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Hagmeier x

Mr. Rhea X

Mr. Sprague x

Mr. Fischer x

Voice Vote

15.3 MOTION: Request approval of the recommendation to maintain the current tuition rates for fiscal year 2020

Moved by: Mr. Rhea

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Seconded by: Mr. Gay

Discussion: Based on a review of tuition rates for fiscal year 2020, Administration recommends

maintaining the current tuition rates which are in-district $142, out-of-district and out-of-state $252

and on-line $142.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell X

Mr. Sprague x

Mr. Fischer x

Voice Vote

15.4 MOTION: Request approval of Professor Emeritus

Moved by: Dr. Greenwell Seconded by: Ms. Ary

Discussion: Nomination for Professor Emeritus was Joyce Miller Boren. This nominee met all requirements for this honor and was recommended by the majority vote of the Faculty Senate. Ms. Boren will formally be recognized posthumously during the May 2019 JWCC graduation ceremony.


Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

16. Discussion Items Calendar of Events Retreat on May 8th

17. Notices and Communications Pinning ceremony for Nursing will held Saturday, May 18 after Friday’s graduation.

18. Other Items

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The College and Board received a “thank you” from the family of Reginald Coleman, former trustee.

Mr. Gay highlighted JWCC receiving the “safe campus” award.

19. Closed Session 19.1 A closed session will be necessary to consider the appointment, employment, discipline, performance, or dismissal of employees of the public body and lease of real property for use of the public body and to consider collective bargaining matters and to release closed session minutes and destruction of closed session recordings.

Moved by: Ms. Ary Seconded by: Mr. Rhea

NAME AYE NAY minutes PRESENT ABSENT

Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

20. Resume Open Session

15.4 MOTION: Authorize to release closed session minutes of July 2018-December 2018 with noted redactions and the destruction of verbatim recordings of closed session meetings of April 2017-October 2017

Moved by: Mr. Gay Seconded by: Ms. Ary

21. Adjournment

21.1 MOTION: Adjourn the April 24, 2019 Board of Trustees regular meeting.

Moved by Mr. Sprague Seconded by: Mr. Hess

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Ms. Seaver x

Mr. Gay x

Mr. Hess x

Ms. Ary x

Mr. Rhea x

Dr. Greenwell x

Mr. Sprague x

Mr. Fischer x

Voice Vote

22. Approval: Approved the 15th day of May 2019, at a meeting of the Board of Trustees of Community College District No. 539, meeting in the Board Room, Student/Administrative Center in the city of Quincy, Illinois 62305 at which ________voting members were present, constituting a quorum by a vote of ___ayes and ________nays.

CHAIR:X____________________________SECRETARY:X____________________________________

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May 15, 2019 JWCC Board regular meeting




Date: May 15, 2019 BOARD OF TRUSTEES MEETING

From: Dr. Laurel Klinkenberg, Vice President for Instruction

Item: CONSENT

RE: Curriculum Items

I am requesting approval of the curriculum item listed below. The item has been approved by the Curriculum Committee of the Faculty Senate as well as the Faculty Senate.

Education Course Change EDU 102 – Introduction to Early Childhood Education (3 credit hours) Lecture/lab hours are being adjusted from 2.5 lecture/1 lab to 3 lecture hours to be more in alignment with other Intro to Education courses around the state and what is necessary for this type of course.

I concur with Dr. Klinkenberg’s request and recommend the Board of Trustees approve the above curriculum item.

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From: Dr. Laurel Klinkenberg, Vice President of Instruction

Item: CONSENT

RE: GRANT Application or Acceptance of funds (please underline)

New or recurring (please underline)

A. GRANT PROPOSAL TITLE: Carl D. Perkins Postsecondary Career and Technical Education Grant

B. GRANT AGENCY: ICCB

C. GRANT APPLICATION DEADLINE: 05.15.2019 GRANT AWARD PERIOD: July 2019 – May 2020

D. PROPOSAL DESCRIPTION: Purpose of this grant is to support college efforts in the development, improvement and implementation of education opportunities for JWCC CTE students.

E. FUNDS: $123,902 (ICCB ALLOCATION)

F. OBLIGATION OF INSTITUTIONAL FUNDS/RESOURCES: All activities are funded by the grant.

G. PERSONNEL POSITIONS REQUIRED: All positions are grant funded.

H. IF REOCCURRING, PROVIDE PREVIOUS YEAR RESULTS: Provided direct student support and tutoring assistance to 61+ students. Over 200 students benefited from the program’s development as a whole. Instructional equipment and supplies purchased for programs included Electrical, Industrial Maintenance Technology, HVAC, and Truck Driver Training.

I. (DATE) GRANT APPLICATION SUBMITTED TO BOARD: 05.15.2019

J. (DATE) BOARD APPROVED ACCEPTANCE OF FUNDS:

K. VICE PRESIDENT/DEAN/DIRECTOR REQUESTING APPROVAL: Dr. Laurel Klinkenberg

L. STRATEGIC INITIATIVES THIS GRANT ADDRESSES: Student Success, Excellence in Programs, Enrollment Growth

I concur with the request and recommend the Board of Trustees authorize the College to submit a grant

application for $123,902 for the purpose indicated above.

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Mission: JWCC enriches lives through learning by providing accessible educational opportunites and services at an exceptional value.



Date: 05.15.2019 BOARD OF TRUSTEES MEETING

From: Laurel Klinkenberg, VP of Instruction

Item: CONSENT

RE: GRANT Application or Acceptance of funds (please underline)

New or recurring (please underline)

A. GRANT PROPOSAL TITLE: IBHE Work-Study Grant

B. GRANT AGENCY: Illinois Board of Higher Education

C. GRANT APPLICATION DEADLINE: 4-30-2019 GRANT AWARD PERIOD: July 2019-Aug. 2020

D. PROPOSAL DESCRIPTION: These grant funds are use strictly to match ½ the minimum wage for IBHE sponsored internships. This program assists employers to pay JWCC internship students for work-study opportunities in their field of interest. The employer pays ½ the salary and this grant money reimburses the employer for up to ½ of minimum wage to encourage their participation.

E. FUNDS: $16,896

F. OBLIGATION OF INSTITUTIONAL FUNDS/RESOURCES: No additional resources beyond those already budgeted in the CTHE budget are required. This grant does not allow any admin or indirect costs be added to the budget. It does allow for $300 for help with audit at the end of the year.

G. PERSONNEL POSITIONS REQUIRED: No new positions are required. The program is overseen by Career Services in the CTHE division.

H. IF REOCCURRING, PROVIDE PREVIOUS YEAR RESULTS:JWCC received $10,000.03 from the FY 19 IBHE grant. The grant funded 2 industrial maintenance Internships (3 credit hours each). There are currently 5 Agriculture (4 are 4 credit hours and 1 is 1 credit hour) and 1 WELDING INTERNSHIP (2 credit hours) IN progress. There are still logistics internships to set up for summer term which will utilize the entire amount. Most all internships occur in the spring and summer months.

I. (DATE) GRANT APPLICATION SUBMITTED TO BOARD: 5-15-2019

J. (DATE) BOARD APPROVED ACCEPTANCE OF FUNDS:

K. VICE PRESIDENT/DEAN/DIRECTOR REQUESTING APPROVAL: Laurel Klinkenberg, Dave Hetzler

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Mission: JWCC enriches lives through learning by providing accessible educational opportunites and services at an exceptional value.



L. STRATEGIC INITIATIVES THIS GRANT ADDRESSES: Student Success, Excellence in Programs, Enrollment Growth and Stability, Stability of Resources, Partnerships

I concur with the request and recommend the Board of Trustees authorize the College to apply for funds

in the amount of $16,896 to pay employers matching minimum wage salaries while providing

internships to JWCC students.

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From: Dana Keppner, Director of Human Resources

RE: Personnel

New Hires—Non Board Approved, Variable Part-timeStraza, Sarah - Assistant, Community Based Outreach Instruction $10.00

New Hires—Regular Cobb, Justin—Instructor, Natural Sciences Request authorization to hire into full-time, exempt, benefits-eligible, tenure-track, collective bargaining unit position at PhD level, step 2, effective August 15, 2019, at an annual salary of $46,809

Hagman, Tracy—Assistant Director, Public Relations/Marketing Request authorization to hire into full-time, exempt, benefits-eligible position effective May 11, 2019, at an annual salary of $43,597

Personnel Items Reported:

Retirements/Resignations Hass, Mary—Professor, Health Sciences Request authorization to accept retirement effective May 31, 2019

Vacancies Instructor Request authorization to fill full-time, benefits-eligible, tenure-track, collective bargaining unit position pending appropriate administrative review

I concur with the Personnel recommendations.

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2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

136129 129

124 123 122116 118 117 117

5449

57 54 5450 51

46 48 48

27 2520

16

29 3026 23 22 22

307 307

286

209

163

195191

159 156 156

218

208200

162154

208

182

159

169 169

Full Time Staff

Full Time Faculty

Associate Faculty

Temporary

Part Time

John Wood Community College, District No. 539

Employment TrendsAs Of 4/1/2019

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From: Dr. Laurel Klinkenberg, Vice President of Instruction

Item: Business

RE: Consortium Agreement for Surgical Technology Program

It is recommended that the Board of Trustees approve the renewal of the consortium agreement between John Wood Community College and Blessing-Rieman College of Nursing and Health Sciences to provide the associate in applied science (AAS) degree in surgical technology (SUR). JWCC will continue to teach the first year courses and all core, support and elective courses related to the SUR program. JWCC students will receive instruction at BRCNHC to complete the AAS program. JWCC will be the degree granting institution.

I concur with the recommendation and request the Board of Trustees approve the renewal of the consortium agreement between John Wood Community College and Blessing-Rieman College of Nursing and Health Sciences to provide the associate in applied science (AAS) degree in surgical technology (SUR).

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ASSOCIATE IN APPLIED SCIENCE DEGREE IN SURGICAL TECHNOLOGY

CONSORTIUM AGREEMENT BETWEEN

JOHN WOOD COMMUNITY COLLEGE &

BLESSING-RIEMAN COLLEGE OF NURSING AND HEALTH SCIENCES

John Wood Community College (JWCC) and Blessing-Rieman College of Nursing and Health Sciences

(BRCN) are entering into a consortium agreement to provide the associate in applied science (AAS)

degree in surgical technology (SUR). The Program Director will be an employee of JWCC. JWCC is

contracting with BRCN to teach the surgical technology courses in the second year of the SUR program,

with the exception of credit hours assigned to the Program Director, not to exceed six (6) hours

annually. JWCC will continue to teach the first year courses and all core, support, and elective courses

related to SUR program. Students in the JWCC associate in applied science degree in surgical technology

program remain JWCC students, and all student financial packaging is completed through JWCC. BRCN’s

role is to provide teaching for the contracted courses.

This consortium agreement establishes institutional and teaching relationships between JWCC and BRCN

related to the SUR program. The JWCC Board of Trustees is the final authority for all JWCC academic

programs. Nothing in this agreement shall be construed to take precedence over the Board’s

prerogative to offer, modify, or terminate JWCC academic programs.

BRCN and JWCC represent and warrant that each is capable of entering into this agreement and has

satisfied the necessary prerequisites to fulfilling the obligations and responsibilities conferred under this

agreement. Neither JWCC nor BRCN may delegate any duties required by this agreement. Nothing in

this agreement shall constitute BRCN or JWCC as the agent of the other, and each maintains its own

independent institution. In exchange for BRCN’s provision of these services, BRCN will be the exclusive

provider of academic surgical technology services for JWCC’s SUR program.

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1. Joint Surgical Technology Oversight Committee (JSTOC). For purposes of coordinating all activities,

functions and responsibilities of this agreement, JWCC and BRCN hereby create a Joint Surgical

Technology Oversight Committee (JSTOC), which shall function in the manner provided herein.

(a) Membership and Quorum. The JSTOC shall consist of ten (10) voting members, including

five (5) from each institution. JWCC members shall consist of the Vice President of Instruction, Program

Director of Surgical Technology, Dean of Students/Registrar, Dean of Enrollment Services/Director of

Financial Aid, and the Administrative Chair of Health Sciences. BRCN members shall consist of the

Academic Dean, Dean of Enrollment Management/Business Manager, Administrative Coordinator for

Accreditation, and two (2) additional members selected by BRCN. Five (5) members, including no fewer

than two (2) from each institution, shall constitute a quorum. All decisions regarding contracted courses

(i.e., courses provided by BRCN to JWCC students) must be made by a majority of the representatives

from each institution present at a meeting in which a quorum is present. Decisions made by the JSTOC

will be binding as to the SUR program only. The JSTOC may seek advice and counsel from additional ad

hoc resource members as may be appropriate for specific issues under consideration by the JSTOC.

(b) Chairperson. The Chairperson shall be the JWCC Vice President of Instruction and will be

responsible for the convening each meeting. The Chairman is eligible to vote on all issues considered

and voted upon by the JSTOC.

(c) Meetings and Notice. Meetings of the JSTOC shall be held no less than once during each fall

and spring semester. Actions may be taken by unanimous written consent, including by electronic

means such as email. Unless otherwise agreed to by the JSTOC, meetings will alternate being held at

JWCC and BRCN. Meetings shall normally be called by the chairperson, except that any two members

may call a meeting of the JSTOC. Ten (10) days notice shall be given for all meetings unless otherwise

agreed upon or unless an emergency dictates that shorter notice be given. The notice shall specify the

date, time and place of such meeting and shall include a request for agenda items to be considered at

such a meeting. Minutes of the previous meeting shall be distributed with the agenda. Recorder of

minutes shall be provided by the hosting institution. Minutes will first be submitted to the Chairperson

for review prior to be shared with the members of JSTOC. Minutes shall be on file at both institutions.

(d) Access to Information. Where necessary in its duty to oversee the following general

responsibilities, the JSTOC will be entitled to inspect records of JWCC and BRCN pertaining to the SUR

program to the extent necessary and permitted by applicable law.

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(e) General Responsibilities. The JSTOC shall be responsible for academic control and

continuous quality improvement of the contracted courses, and shall act to cooperatively resolve any

issues in order to assure program and student success. Areas of responsibility include, but are not

limited to:

(1) Program capacity. The JSTOC will establish the available program capacity for each

forthcoming academic year no later than December 31.

(2) Faculty;

(3) Curriculum;

(4) Student Services;

(5) Business Services;

(6) Marketing;

(7) Cooperative resolution of issues or disagreements;

(8) Referral of unresolved issues or disagreements to the JWCC and BRCN Presidents.

(f) Resolving Disputes. BRCN and JWCC acknowledge that each presently operates its own

independent academic institution, and agree that the JSTOC shall have no power or control over either

institution. However, both parties agree to attempt in good faith to resolve all disagreements through

the committee in the best interests of the students. In the event any dispute cannot be resolved by the

committee, the BRCN President and JWCC President, working together, will make the final decision.

Should the Presidents be unable to resolve an issue, a mutually agreed upon mediator, competent in the

subject at issue, will be consulted to work with them, who would analyze the issue, and who, should

BRCN and JWCC still be unable to reach a cooperative decision, would be empowered to decide the

issue. Recourse from this decision is limited to binding arbitration, conducted by a mutually agreed

upon arbitrator, competent in the subject at issue. If the parties cannot agree on the selection of an

arbitrator, they shall each select one and the two arbitrators will select a third arbitrator who will

conduct the arbitration.

2. Faculty. Faculty members teaching contracted courses will be employed and paid by BRCN with the

exception of credit hours assigned to the Program Director not to exceed six (6) hours annually. The

21

4

Surgical Technology Clinical Director will be a BRCN employee. BRCN retains exclusive control with

respect to employment conditions and procedures.

(a) Faculty credentials. BRCN assures that faculty teaching contracted courses are academically

qualified according to the rules, regulations and accreditation standards of the Higher Learning

Commission, Illinois Community College Board, the Commission on Accreditation of Allied Health

Education Programs (CAAHEP), and the Accreditation Review Council on Education in Surgical

Technology and Surgical Assisting (NBSTSA). Employment records will remain confidential. BRCN will

maintain a record of each faculty member’s pertinent credentials and share this information with JWCC

for the purpose of satisfying accreditation requirements.

(b) Faculty procedures. BRCN shall evaluate its faculty who are teaching contracted courses in

accordance with its faculty policies and procedures. Faculty evaluation data shall be shared with JWCC

via the JSTOC for the purposes of program improvement and satisfying accreditation requirements. The

faculty evaluation includes but is not limited to:

(1) Teaching observations;

(2) Student evaluations of faculty and courses;

(3) Course and program assessment activities;

(4) Professional development opportunities.

(c) JWCC shall establish and maintain email for each faculty member teaching contracted

courses.

3. Curriculum. JWCC is the degree granting authority for the associate in applied science in surgical

technology (SUR) program. The JSTOC will oversee curriculum activities to maintain sound academic

control of the program.

(a) Curriculum Revisions. The Program Director shall regularly review curriculum and

recommend content revisions to the JSTOC based upon this review, BRCN faculty consultation, student

feedback, and other assessment activities. Following the JSTOC’s action, curriculum updates shall follow

JWCC protocol for approval and implementation. This process includes submission to the JWCC Faculty

Senate for review and action. The JWCC Vice President of Instruction approves curricula, and where

22

5

required, submits it to the JWCC President, JWCC Board of Trustees, and the Illinois Community College

Board (ICCB) for final approval.

(b) Program Review. The Illinois Community College Board (ICCB) requires program-level

reviews of all programs using a five-year cycle. The JSTOC shall participate as necessary to complete

these reviews, as well as annual reporting and program review to meet CST/ARSTA accreditation

standards, and make use of resulting feedback to update and improve curriculum.

(c) Course and Program Assessment. The JWCC Faculty Senate Committee for Academic

Assessment (SCAA) oversees assessment activities on the recurrent schedule. BRCN Faculty shall

participate as needed in these activities.

(d) Student Progression Monitoring. The JSTOC shall follow policies and procedures established

by the JSTOC Student Handbook to monitor student progression through the second academic year of

the SUR curriculum. These shall include, but are not limited to, course pre-requisite and sequencing,

course repeatability, and program removal and readmission following a course failure.

4. Student Services. BRCN and JWCC will work together to select, and JWCC will admit and register

students who meet established admissions requirements, as well as provide financial aid for those who

are eligible. Institutional access to student accounts and records will be granted only as necessary and

limited to the JSTOC and authorized employees of JWCC and BRCN, and subject to applicable federal and

state laws.

(a) Academic Calendar. By February 1 of each year BRCN will provide JWCC with an academic

calendar for the forthcoming academic year. JWCC and BRCN shall coordinate class schedules by April

for the fall and summer semesters, and November for the spring semester.

(b) Selection and admission of students. The student selection and admissions process shall be

the responsibility of JWCC, based upon selection criteria established by JWCC in consultation with the

JSTOC. JWCC will coordinate the roster of admitted students with BRCN by May 30th each year.

Included with the roster shall be:

(1) Data indicating the admission criteria used to admit each student.

(2) A BRCN “Non-degree Seeking Student Application” for each student admitted.

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6

(3) Health documents/certifications and academic records required as part of the

admissions process for each student.

(c) Reporting Requirements. BRCN’s Registrar shall collect and submit to JWCC the “10th day”

(verifies enrolled students are in initial attendance of class), mid-term and final rosters. JWCC will send

notices and instructions prior to the required submission dates. In addition, BRCN faculty shall submit

academic warnings to the BRCN Registrar regarding any student who becomes “disengaged” (student

has ceased attending class or is no longer participating in course learning activities, e.g., submitting

assignments or taking exams). The BRCN Registrar will forward the warnings in a timely manner to the

JWCC Dean of Students/Registrar and Administrative Chair of Health Sciences.

(d) Registration and advisement. Student registration and advisement shall be the

responsibility of JWCC, and JWCC Registrar shall provide appropriate student rosters to the BRCN

Registrar.

(f) Financial aid. Student financial aid processing and follow-up shall be conducted by JWCC.

(g) Joint student handbook. JWCC and BRCN shall jointly publish a Joint SUR Student Handbook

and distribute to students each year.

(h) Student grievances. The JSTOC shall establish a joint committee, as necessary, to address

student grievances concerning or affecting contracted courses. The Joint SUR Student Handbook shall

include student grievance procedures. Additional procedures may apply through JWCC to comply with

JWCC’s policies and standards.

(i) Student discipline. The JSTOC shall establish a joint judicial committee, as necessary, to

address and adjudicate student discipline issues related to conduct in or affecting contracted courses.

The Joint SUR Student Handbook shall include student disciplinary procedures. Additional procedures

may apply through JWCC to comply with JWCC’s policies and standards.

(j) Student IT accounts. BRCN shall establish and maintain appropriate information technology

accounts and access for each student. JWCC will provide the student’s email account.

(k) Academic support and tutoring. BCRN shall provide academic support and tutoring services

related to surgical technology content in contracted courses.

(l) Add/Drop/Withdrawal Period: JWCC students shall follow the BRCN add/drop and withdrawal

policies of BRCN as lined out in the JSTOC Student Handbook.

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7

5. Business Services. The JTOC will establish, maintain, and modify as needed, procedures to conduct

financial transactions between JWCC and BRCN.

(a) Tuition and Fees. Students shall pay to JWCC generally applicable tuition and fees for the

contracted courses covered under this agreement.

(b) Instructional Fee Changes. The JWCC and BRCN Presidents shall reach agreement on

instructional fee charges for contracted courses for the forthcoming academic year no later than

February.

(c) Financial Issues. Financial issues including student financial aid packaging billing and

collection will be the responsibility of JWCC.

(d) Instructional Fee for Contracted Courses. Following the “add/drop” date for contracted

courses, BRCN shall provide an invoice to JWCC. The invoice will be for the agreed upon instructional

fee for the contracted courses, and will include the course identifier, number of enrolled students, and

credit hours taken for contracted courses. JWCC will pay the invoice within 30 days of receiving the

invoice.

(e) Program Resources and operating costs. JWCC and BRCN will each provide the necessary

program resources, such as, but not limited to, classrooms, technology, and supplies, at its own

expense. All direct and indirect operating costs will be the responsibility of the party incurring the

expense, except for common program costs. Direct costs are those that relate specifically to the SUR

program. Indirect costs are those that both parties have had and will continue to incur as a result of

other programs and services traditionally provided (e.g., financial aid service). Common program costs,

as identified by the JSTOC excluding interpretation and enforcement of this agreement, will be paid as

agreed upon by JWCC and BRCN.

(f) Personnel. The Surgical Technology Program Director will be employed and paid by John

Wood Community College. The Surgical Technology Clinical Director will be employed and paid by

BRCN. This will not be a full-time position and will not be benefit eligible.

6. Marketing. When communicating with media through press releases, events or advertising for the

SUR program, JWCC shall provide to BRCN a draft for review of messages and/or visual images prior to

release. BRCN’s logo may be featured on recruitment brochures for the SUR program if deemed

25

8

necessary and approved by the BRCN President or other BRCN officials designated by the President.

JWCC shall coordinate with Blessing Hospital’s public relations office to gain approval and necessary

releases for patients and staff for necessary video or photography to market the SUR program. All press

releases, advertising and other public communications related to this consortium agreement shall be

subject to the approval of both JWCC and BRCN.

7. Agreement Termination.

(a) Notice of Termination. This agreement remains in force until terminated by either party or

by mutual consent. Either JWCC or BRCN may initiate termination of this agreement at their respective

sole discretion by submitting written notice to the other party no later than January 1st of the academic

year prior to desired termination. (For example, if the agreement is to terminate at the end of the 2018-

19 academic year, notice must be given by January 1, 2018.)

(b) Student Teach-Out. The forgoing termination timeline requirement is intended to allow for

JWCC Surgical Tech students enrolled in the current academic year to directly progress to the SUR

program under the terms of this agreement in the subsequent academic year. JWCC and BRCN

understand and agree that students whose academic progress is interrupted due to not meeting

progression requirements, disenrollment, “stop-out,” or other causes are not guaranteed the

opportunity to complete the SUR program.

(c) Impediments to Agreement Fulfillment. An exception to the notice of termination as

outlined in part (a) will be granted where fulfillment of the agreement would be rendered illegal or

impracticable due to a change in circumstances including:

(i) a loss of or inability to obtain the required accreditation, licensure, or other legal

authority to participate in the program; and one party notifies the other party in writing of such loss or

inability; or

(ii) if there is a sudden, substantial reduction in the number of students enrolled in the

SUR program, and one party notifies the other party in writing that it has determined that it is not

reasonably, economically feasible for it to continue the program; or

(iii) if the costs of providing the surgical technology education component are not

reimbursable by third party payors and BRCN notifies JWCC that it cannot feasibly continue the

program; then, this agreement and the SUR program shall terminate immediately upon receipt of the

notice in the event of subsection (c)(i) and as soon as practicable after receipt of the notice in the event

26

9

of subsections (c)(ii) or (c)(iii); provided, however, JWCC and BRCN shall use their best efforts to ensure

the termination is orderly and shall assist the students then enrolled in the SUR program to transfer to

another surgical technology program. JWCC and BRCN shall each bear its own expenses associated with

termination.

(d) Breach. Notwithstanding anything else contained herein, if at any time during the term of

this agreement, either JWCC or BRCN fails to fulfill its duties under this agreement, or if the

representations and warranties contained in this agreement are not maintained by either JWCC or

BRCN, and such breach or failure to maintain remains for sixty 60 days after notice thereof served by the

non-defaulting party, the non-defaulting party may immediately terminate this agreement subject only

to its obligation to use its best efforts to insure that a comparable program remains available until all

students who have been accepted in the SUR program have either graduated or withdrawn from the

SUR program, except that JWCC and BRCN need only continue to perform those obligations under this

Agreement which are necessary to provide for the education of the remaining students in the normal

time span required for graduation.

(e) Force Majeure. Neither JWCC nor BRCN shall be liable for failure to perform the terms of the

agreement due to fire, war, the natural elements, labor disputes, strikes, acts of God, or other causes

beyond its control.

8. Non-Discrimination. JWCC and BRCN agree that the SUR program shall operate in a non-

discriminatory manner, in compliance with all applicable federal and state laws governing equal

opportunity now in effect or hereafter adopted. Neither JWCC nor BRCN shall illegally discriminate in

the recruitment or selection of faculty members, or in the recruitment, selection, admission,

registration, tuition and fees, terms of payment, education, training, evaluation, granting financial aid to,

or graduation of, students of the SUR program on account of race, religion, creed, color, national or

ethnic origin, sex, disability, age, marital status, unfavorable military discharge, or any other category

protected by law.

9. Indemnification.

(a) JWCC shall indemnify, defend and hold harmless BRCN, and its trustees, officers, agents,

employees and authorized representatives, from and against any and all claims, demands, losses, costs,

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10

expenses, obligations, liabilities, damages or judgments including attorneys' fees, that they shall incur or

suffer arising out of any breach or failure of JWCC to perform its obligations under this agreement or out

of any damage to property or personal injury of any nature (including, but not limited to, bodily injury,

employment discrimination, sexual harassment and intentional torts), or other employment practices

claims occurring in, on or about the premises owned or leased by JWCC or in programs operated by

JWCC, or arising out of any acts or omissions by JWCC, and its trustees, officers, agents, employees and

authorized representatives.

(b) BRCN shall indemnify, defend and hold harmless JWCC (and its trustees, officers, agents,

employees and authorized representatives) from and against any and all claims, demands, losses, costs,

expenses, obligations, liabilities, damages, or judgments including attorneys' fees, that they shall incur

or suffer arising out of any breach or failure of BRCN to perform its obligations under this agreement or

out of any damage to property or personal injury of any nature, including, but not limited to, bodily

injury, employment discrimination, sexual harassment and intentional torts, or other employment

practices claims occurring in or about the premises owned or leased by BRCN or in programs operated

by BRCN, or arising out of any acts or omissions by BRCN, and its trustees, officers, agents, employees,

and authorized representatives.

(c) BRCN shall also indemnify, defend, and hold harmless JWCC, and its trustees, officers, agents,

employees and authorized representatives, from any and all claims, demands, losses, costs, expenses,

obligations, liabilities, damages or judgments, including attorneys’ fees, caused by BRCN negligence and,

arising out of the provision of or involvement in any medical and/or surgical technology training, care or

services by BRCN'S faculty and staff participating in or involved with the SUR program and by students

enrolled in the SUR program.

(d) JWCC and BRCN shall indemnify, defend, and hold harmless the members of the JSTOC from

any and all claims, demands, losses, costs, expenses, obligations, liabilities, damages, or judgments

including attorneys' fees, that they shall incur or suffer arising due to their capacity as a JSTOC member.

(e) Nothing herein shall serve to waive the right of either party, or their respective insurance

carriers, to apportion and receive reimbursement from the other party, or their respective insurance

carriers, for any loss under any applicable law of contribution and/or comparative fault, and the

respective duties imposed upon the parties pursuant to this section shall be subject to and be offset by

any and all such rights of contribution and/or comparative fault.

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10. Insurance. During the term of the agreement or any renewal thereof, the parties shall maintain the

following insurance:

(a) JWCC shall maintain a program of insurance, either self-insured or through a commercial

insurance carrier, or a combination of both, which provides comprehensive general liability coverage,

insuring JWCC, its trustees, officers, employees and agents for all liability on account of personal injury,

death or property damage of any nature arising out of the activities of the SUR program. The limits of

liability under such insurance shall not be less than 1 million dollars ($1,000,000.00) per occurrence and

2 million dollars ($2,000,000.00) general aggregate in respect to bodily injury and property damage.

JWCC shall obtain any necessary endorsement or rider providing that BRCN is an additional insured

under such program of insurance.

(b) BRCN shall maintain a program of insurance, either self-insured or through a commercial

insurance carrier, or a combination of both, which provides comprehensive general liability coverage,

insuring BRCN, its trustees, officers, employees and agents for all liability on account of personal injury,

death or property damage of any nature arising out of activities of the SUR program. The limits of

liability under such insurance shall not be less than 1 million dollars ($1,000,000.00) per occurrence and

2 million dollars ($2,000,000.00) general aggregate in respect to bodily and property damage. BRCN

shall obtain any necessary endorsement or rider providing that JWCC is an additional insured under such

program of insurance. BRCN’s insurance policy shall also include professional liability coverage insuring

against any personal injury, death or property damage arising out of provision of or involvement with

medical and/or surgical technology training, care and services performed by or involving BRCN’s faculty

or staff involved with the SUR program and students enrolled in the SUR program. BRCN shall obtain any

necessary endorsements or riders providing that JWCC is an additional insured under such program of

insurance.

(c) JWCC shall maintain in full force and effect insurance, either self-insured or through a

commercial carrier, to cover its full liability under the provisions of the Illinois Workers' Compensation

Act and all other applicable laws pertaining to employees' liability. BRCN shall maintain in full force and

effect insurance, either self-insured or through a commercial carrier, to cover its full liability under the

provisions of the Illinois Workers' Compensation Act and all other applicable laws pertaining to

employees' liability.

(d) Each party shall provide the other with verification upon demand that it is complying with

the provisions of this section.

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11. Waiver. No waiver of any of the provisions of this agreement shall be deemed, or shall constitute, a

waiver of any other provisions, whether or not similar, nor shall any waiver constitute a continuing

waiver. No waiver shall be binding unless executed in writing by the party making the waiver.

12. Severability. If any provision of this agreement is held in whole or in part to be unenforceable for

any reason, the remainder of that provision and of the entire agreement will be severable and remain in

effect.

13. Entire Agreement. This agreement constitutes the entire agreement between the parties pertaining

to the subject matter contained herein and supersedes all prior and contemporaneous agreements,

representations, and understandings of the parties. No supplement, modification or amendment of this

agreement shall be binding unless executed in writing by the parties.

______________________________________ _________________ JWCC PRESIDENT Date

______________________________________ ________________ BRCN PRESIDENT Date

______________________________________ ________________ JWCC BOARD OF TRUSTEES Date

______________________________________ ________________ BRCN BOARD OF TRUSTEES Date

30

05.08.19 Board of Trustees Regular Meeting





CALENDAR


May 17, 2019 GRADUATION

June 12, 2019 Board of Trustees Meeting

July 17, 2019 Board of Trustees Meeting

August 21, 2019 Board of Trustees MeetingWorkforce Development Center

September 18, 2019 Board of Trustees Meeting

October 16, 2019 Board of Trustees Meeting

November 13, 2019 Board of Trustees Meeting

December 11, 2019 Board of Trustees Meeting

31

John Wood Community College, District No. 539Comparison of Actual to Budget - FY' 19 to FY' 18

As of April 30, 2019Unaudited

Operating FundsActual Budget % of Budget

19

Actual Budget % of Budget

18FY ' FY ' 19 FY ' 19 FY ' FY ' 18 FY ' 18

REVENUES:

Local Government Revenue 98.45$5,123,580 $5,204,364 % $4,818,478 97.14$4,960,500 %

State Government Revenue 126.78$1,130,366 $891,625 % $1,029,603 147.09$700,000 %

Federal Government Revenue 0.00$0 $0 % $0 0.00$0 %

Student Tuition and Fees 99.26$8,068,342 $8,128,749 % $7,644,869 97.70$7,825,008 %

Sales and Services Revenue 100.73$513,054 $509,319 % $550,534 118.68$463,866 %

Facilities Revenue 130.47$41,750 $32,000 % $65,352 102.11$64,000 %

Investment Revenue 255.94$107,496 $42,000 % $33,508 84.19$39,800 %

Gifts and Grants Revenue 19.73$4,932 $25,000 % $10,715 42.86$25,000 %

Other Revenue 54.14$22,497 $41,550 % $7,685 18.41$41,750 %

Transfers From 63.00$71,610 $113,675 % $97,957 100.94$97,043 %

$15,083,627 $14,988,282TOTAL REVENUES: $14,258,700 $14,216,967100.64 100.29% %

EXPENDITURES:

Salaries 76.92$6,494,342 $8,443,204 % $6,449,056 80.35$8,026,138 %

Employee Benefits 79.03$1,296,506 $1,640,545 % $1,276,747 79.80$1,599,880 %

Contractual Services 80.39$1,021,185 $1,270,295 % $1,002,773 90.98$1,102,188 %

General Materials and Supplies 64.91$560,870 $864,067 % $530,201 61.72$859,025 %

Travel & Conference/Meeting Expense 57.67$120,798 $209,449 % $112,560 58.14$193,585 %

Fixed Charges 69.72$83,020 $119,077 % $94,746 75.91$124,813 %

Utilities 80.64$485,240 $601,739 % $449,117 75.67$593,501 %

Capital Outlay 71.65$111,817 $156,052 % $84,561 32.43$260,724 %

Other Expenditures 71.26$738,842 $1,036,824 % $607,962 68.29$890,300 %

Transfers To 99.66$644,820 $647,030 % $447,130 78.88$566,813 %

$11,557,440 $14,988,282TOTAL EXPENDITURES: $11,054,852 $14,216,96777.11 77.76% %

REVENUES OVER (UNDER)

EXPENDITURES$3,526,187 $3,203,848

Operating Fund Revenues: $15,083,627

33.97% Local Government Sources $5,123,580

7.49% State Government Sources $1,130,366

0.00% Federal Government Sources $0

53.49% Student Tuition and Fees $8,068,342

3.40% Sales and Service Fees $513,054

0.28% Facilities Revenue $41,750

0.71% Investment Revenue $107,496

0.03% Gifts and Grants Revenue $4,932

0.15% Other Revenues $22,497

0.47% Transfers from Other Funds $71,610

Operating Fund Expenditures: $11,557,440

56.19% Salaries $6,494,342

11.22% Employee Benefits $1,296,506

8.84% Contractual Services $1,021,185

4.85% Materials and Supplies $560,870

1.05% Conference and Meeting $120,798

0.72% Fixed Charges $83,020

4.20% Utilities $485,240

0.97% Capital Outlay $111,817

6.39% Other Expenditures $738,842

5.58% Transfer to/from Other Funds $644,820

33.97%

7.49%0.00%

53.49%

3.40%

0.28%0.71%

0.03% 0.15% 0.47%

FY19 Operating Fund Revenues YTD as of April 30, 2019 Unaudited

56.19%

11.22%

8.84%

4.85%

1.05%

0.72%

4.20% 0.97% 6.39% 5.58%

FY19 Operating Fund Expenditures YTD as of April 30, 2019Unaudited

Balance Sheet - All FundsAs of

UnauditedApril 30, 2019

FundsOperating

(Restricted)Maint. Fund

Oper. &

FundsRestricted

Grant

Fund Fund Fund FundTax

Special LevyCash

WorkingInterestBond &

EnterpriseAuxiliary

ASSETS

$7,859,509 $2,279,724 ($316,417) $520,992 $1,118,644 $225,707 $2,393,580Cash

$0 $1,311,652 $0 $0 $3,332,601 $0 $0Investments

$700,766 $0 $241,472 $0 $0 $0 $0Receivables

$0 $0 $201,647 $0 $5,736 $0 $0Accrued Revenue

$0 $0 $500 $0 $0 $0 $0Interfund Receivables

$71,355 $0 $0 $0 $0 $0 $306,618Inventory

$0 $0 $0 $0 $0 $0 $0Other Assets

$95,351 $0 $3,629 $0 $0 $0 $1,863Prepaid Expenses/Deferred Charges

$8,726,980 $2,702,061$225,707$4,456,981$520,992$130,832$3,591,376TOTAL ASSETS

LIABILITIES

$4,667 $0 $0 $0 $0 $0 $0Payroll Deduction Liabilities

$56,038 $0 $5,565 $68 $0 $0 $133,937Accounts Payable

$674,913 $0 $0 $24,174 $0 $0 $8,438Accrued Expense

$500 $0 $0 $0 $0 $0 $0Interfund Payables

$490,151 $0 $0 $0 $0 $0 $280Deferred Revenue

$1,241 $0 $0 $0 $0 $0 $0Other Liabilities

($6,423) $0 $0 $0 $0 $0 $0CLEARING ACCOUNTS

$1,221,086 $142,654$0$0$24,242$5,565$0TOTAL LIABILITIES

$3,979,707 $3,494,738 $151,586 $289,888 $4,396,385 $206,227 $2,710,604FUND BALANCE 7/01/2018

$3,526,187 $96,638 ($26,319) $206,863 $60,596 $19,481 ($151,197)Revenue Over (Under) Expense

$7,505,894 $2,559,407$225,707$4,456,981$496,751$125,267$3,591,376FUND BALANCE 4/30/2019

$8,726,980 $2,702,061$225,707$4,456,981$520,992$130,832$3,591,376TOTAL LIABILITIES AND

FUND BALANCE

JWCC Investment Report

FY 2019

Value as of

Total Cash and Investments April 30, 2019

JWCC Checking 4,390,884

JWCC MMA/Cash 44,253

Illinois Funds 5,515,221

Raymond James Financial Services 4,139,983

JWCC CDs 4,600,000

Total Cash and Investments 18,690,340$

Maturity

Held by JWCC Rate Date

Checking Accounts 1.15% 4,390,884

Raymond James Financial Services 2.55% 4,139,983

IL FUND Checking - Money Market 2.45% 5,515,221

Peoples Prosperity Bank Savings 0.35% 31,612

Edward Jones Cash Account 1.65% 12,641

HomeBank CD 1.34% 06/09/19 250,000

Mercantile Trust & Savings Bank CD 1.32% 06/15/19 100,000

Peoples Prosperity Bank CD 1.10% 09/26/19 250,000

North Adams State Bank CD 1.90% 09/29/19 100,000


State Street Bank & Trust Co CD 1.49% 12/21/19 250,000




Edward Jones CD 2.80% 06/29/20 200,000

Edward Jones CD 2.85% 09/19/20 200,000

North Adams State Bank CD 2.05% 09/29/20 250,000


Edward Jones CD 2.85% 01/11/21 200,000


Bank of Springfield 2.70% 03/25/21 200,000

Edward Jones CD 3.00% 06/28/21 100,000

Edward Jones CD 3.00% 06/28/21 250,000

HomeBank CD 3.03% 09/16/21 250,000

HomeBank CD 3.03% 09/16/21 100,000

Edward Jones CD 3.10% 01/04/22 100,000

Edward Jones CD 3.10% 01/10/22 250,000



Total Cash and Investments 18,690,340$

Reconciliation to Balance Sheet

Total Invested Funds From Above 18,690,340$

Plus Petty Cash/Change Funds 2,765$

Less Agency Funds 32,888$

Total Cash & Investments Per Balance Sheet 18,725,993$

Accounts Payable. . . . . . . . . . . . . . . . . . . . . . . . . . . .Presented to Finance Committee

Payroll. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Presented to Finance Committee

Petty Cash. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Presented to Finance Committee

Purchase Cards. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .Presented to Finance Committee

The foregoing summary of obligations have been processed for payment. TheCollege Administration certifies that these obligations, have been incurred inaccordance with Board Policy, and where required, quotes and or bids were obtained.The Finance Committee of the Board has reviewed the payments and reported theirfindings to the Board of Trustees at the regular meeting.

Ratified this 15th of May 2019.

Chair

Secretary

Board of Trustees of Community CollegeDistrict No. 539, Counties of Adams,Pike, Hancock, Calhoun, Schuyler, Brown, Morgan, Scott, and Cass,and the State of Illinois.

board of trustees of john wood community college counties of … · 2019-05-13 · secretary - tess...

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