board of trustees - nmc · accessed on the nmc.edu board of trustees website.) ... g3 technologies...
TRANSCRIPT
1701 East Front Street
Traverse City, MI 49686
(231) 995-1010
Board of Trustees www.nmc.edu/trustees
Meeting Agenda Monday, February 25, 2019
at NMC Hagerty Center, Great Lakes Campus, 715 East Front St
5:30 p.m. Regular Meeting
I. GENERAL BUSINESS
A. Call to Order
B. Roll Call
C. Pledge of Allegiance
D. Review of Agenda and Approval of Additions, Deletions, or Rearrangements
II. REPORTS (Most reports are also provided to the Board in their materials packet, which can be
accessed on the nmc.edu Board of Trustees website.)
E. Program Focus—Baja Car Project—Wayne Moody
F. Faculty Report—NMC + High School: Promoting Success for Early College and Dual-
Enrolled Students—Janet Lively, Communications Instructor
G. Enrollment Report—Todd Neibauer, Vice President for Student Services and
Technologies
H. Financial Report—Vicki Cook, Vice President of Finance and Administration
I. Foundation Report—Rebecca Teahen, Executive Director for Resource Development and
Foundation
J. PRMC Report—Diana Fairbanks, Executive Director of Public Relations, Marketing,
and Communications
K. Building and Site Committee Report—Ross Childs, Committee Chair
L. Legislative Issues Report—Timothy Nelson, President
III. PUBLIC INPUT
Request forms for public input are available at the meeting location. Any individual of the
public may speak for up to three (3) minutes. The Board will not receive public input from
individuals unless they are present at the meeting. The Board will take public remarks into
consideration, but will not comment at time of input.
IV. UPDATES
M. President’s Update—Timothy Nelson, President
N. Board Chair Update—Chris Bott, Chair
1. Committee Appointments
Northwestern Michigan College provides lifelong learning
opportunities to our communities.
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1701 East Front Street
Traverse City, MI 49686
(231) 995-1010 [email protected]
Board of Trustees http://www.nmc.edu/trustees/
February 25, 2019 Meeting Agenda
Page 2
Posted Friday, February 22, 2019 12:00 p.m.
V. DISCUSSION ITEMS
O. HLC Visit—Joy (Evans) Goodchild
VI. CONSENT ITEMS (Pursuant to Policy A-105.00 Consent Agenda Items)
These items will be adopted as a group without specific discussion. When approving the
meeting agenda, any Board member may request that a consent agenda item be moved to the
regular agenda for discussion or questions.
Recommend that the following items be approved:
P. Minutes of the January 14, 2019, regular and closed meetings
Q. Minutes of the January 28, 2019, special meeting
VII. ACTION ITEMS
R. Bids for West Hall Innovation Center and Library Project (Pursuant to Policy A-
106.00 Finance)
Recommend authorization for administration to enter into the following contracts for the
West Hall Innovation Center and Library Project, to be funded by the 2016 and 2018
bond funds.
1. Steel Supply & Engineering in the amount of $176,880 for Decorative Railings
2. Bloxsom Roofing in the amount of $326,533 for Roofing
3. Wolverine Enclosures Inc. in the amount of $493,010 for Metal Panels
4. Northern Michigan Glass in the amount of $533,000 for Glazing/Curtain Wall
5. Bouma Corporation in the amount of $402,393 for Flooring, Tile, & Carpet
6. G3 Technologies Inc. in the amount of $87,600 for Access Flooring
7. National Coatings in the amount of $147,269 for Painting
8. AFP Specialties in the amount of $144,700 for Fire Suppression
S. Special Liquor License (Pursuant to Policy A-106.00 Other)
Recommend adoption of resolution authorizing the organization through its duly
authorized officers, make application to the Liquor Control Commission for a Special
License for a Wine Auction to be in effect on Friday, April 12, 2019, at the Northwestern
Michigan College Hagerty Center at Great Lakes Campus, 715 E. Front Street, Traverse
City, Grand Traverse County, Michigan.
T. Network Server Replacements (Pursuant to Policy A-106.00 Finance)
Recommend authorization for administration to enter into contract with Frontier
Computer in the amount of $50,751 for the purchase of six replacement network servers,
to be funded by the Technology Plant Fund.
U. Closed Session Recommend that the Board convene in closed session as permitted by Section 8(c) of the
Open Meetings Act, MCL 15.268, to discuss strategy connected with the negotiation of
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1701 East Front Street
Traverse City, MI 49686
(231) 995-1010 [email protected]
Board of Trustees http://www.nmc.edu/trustees/
February 25, 2019 Meeting Agenda
Page 3
Posted Friday, February 22, 2019 12:00 p.m.
collective bargaining agreements between the College and the Michigan Education
Association. (Roll Call Vote)
V. Reconvene Regular Meeting Recommend the closed session adjourn and the open session of the regular meeting be
reconvened. (Roll Call Vote)
VIII. REVIEW OF FOLLOW-UP REQUESTS
Confirm requests made by the Board that require administrative follow-up for information to be
provided to the Board at a later date.
IX. ADJOURNMENT
Upcoming Board Meeting Dates: All board meetings are open to the public.
March 18, 2019 – NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street (3rd Monday)
April 22, 2019 – NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street
May 20, 2019 – Great Lakes Campus, Room 112, 715 E. Front Street (3rd Monday)
June 24, 2019 – Great Lakes Campus, Room 112, 715 E. Front Street
July 22, 2019 – NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street
August 26, 2019 – NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street
September 23, 2019 – NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street
October 28, 2019 – NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street
November 25, 2019 – NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street
December 16, 2019 – NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street (3rd Monday)
January 27, 2020 – NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street
February 24, 2020 – NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street
March 23, 2020 – NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street
April 27, 2020 – NMC Hagerty Center, Great Lakes Campus, 715 E. Front Street
May 18, 2020 – Great Lakes Campus, Room 112, 715 E. Front Street (3rd Monday)
June 22, 2020 – Great Lakes Campus, Room 112, 715 E. Front Street
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MEMO Enrollment Services
To: Timothy J. Nelson, President From: Todd Neibauer, VP for Student Services & Technologies Date: February 18, 2019 Subject: Enrollment Services Update – Spring Semester 2019
SUMMARY
Spring 2019 started January 11, 2019. The Official Count Day (January 22, 2019) Enrollment Report confirmed a 2.45% decrease in contact hours which was lower than our budgeted projection of 4.5%. Our overall headcount is down 1.9% over last spring to 3,489.
Housing numbers for Spring 2019 totaled 309 with 187 in East Hall and 122 in North Hall.
Spring 2019 – ENROLLMENT REPORT
Academic Enrollment Report … Summary for the past six years
Registration
• Report Day Status … Executive summary which includes inquiries, applications, financial aid, headcount, credit hours, contact/billing hours, and assessed tuition and fees
• Credit Hours … Generated by departments • Contact Hours … Generated by departments • Student Demographics … Comparison of students registered by residency, financial
need, age range, credit load, ethnicity, gender, student type, and count of residence • Program Analysis … Contact hours of students enrolled in specific programs • Projections Report … For upcoming semester
Admission and Recruiting Information
• Applicant Demographics … New applicants showing residency, financial need, age range, ethnicity, gender, and student type
• Admission Application Sources • Prospect Demographics … by gender, age range, and county • Prospect Statistics … by program of study
• Prospect Statistics by High School
State Comparisons and Reports
• Enrollment Comparisons at Michigan Community Colleges
• MACRAO Reports and Surveys
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Fall 2018
(Current admissions numbers as of February 18, 2019 and same day comparisons.)
2016 2017 2018 2019
Inquiries 2,198 2,978 3,437* 2,559 Applications 2,116 1,908 1,955 1,912 Admits 1,085 952 1,080 1,073
* 2018 has carry over from the previous year for inquiries.
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MEMO
Resource Development
To: The Board of Trustees and President Timothy J. Nelson
From: Rebecca Teahen, Executive Director for Resource Development
Date: February 18, 2019
Subj: Foundation Update
Fund Raising – a “check” on FY19 goals
• So far during FY19, we have raised $164, 394 toward the $300,000 goal for the Annual Fund. This is thanks to 431 donors. This is an increase of 23% over last year in the number of donors!
• FY19 overall dollars raised as follows:
$ 8,665,557 Total received (including Annual Fund, pledges, and documented planned gift intentions) raised toward goal of $9,500,000
+ $ 114,292 Gross event revenue vs goal of $250,000
$ 8,779,849 Total of gifts + events vs goal of 9,500,000 (91% to goal)
Note: Of the total raised, $3.9 million are documented planned gift intentions, toward our goal of $5.5 million in planned gifts
Foundation Initiatives
• The NMC Alumni Relations program hosted a wonderful event to connect with alumni in the Fort Myers, FL area. All who attended area looking forward to doing it again, and to reaching out to others they know!
• Conversations are underway with prospective donors as we seek support for scholarships, programs, and facilities.
• Nominations are now being accepted for the 2019 Outstanding Alumni award. Please let us know which of our outstanding NMC alumni you’d recommend!
Meetings and Events for your calendars:
• The Foundation Board will meet February 27 at 7:00am at NMC’s Hagerty Center, Great Lakes Campus
• The Taste of Success event is April 12, 2019 – Tickets are available online now!
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To: Timothy J. Nelson, President From: Diana Fairbanks, Executive Director of PR, Marketing and Communications
Date: 2-20-2019
Subject: Monthly Report
The month of January saw positive growth across public relations, marketing and communications. With the start of the spring semester, increased activities on campus and ia boost in paid media to support the admissions’ push, January is a busy month. The launch of the new web design, delivery of Nexus and severe weather were some additional factors that led to an increase in media activity. The following is an overview of the work of PRMC for January 2019. Paid Media Current marketplace mix
● Traverse City Business News ● Ticker ● 9&10 CBS/Fox NFL Spots ● Google Adwords (search) ● Google Display Network ● Facebook ● Instagram ● Programmatic digital
Digital marketing update The new design to nmc.edu launched January 7 with site navigation intended to appeal more directly to prospective students and promote featured programs. This month also saw the best year over year web traffic results we’ve had since June 2018 and follows two months of declining visits and page views.
Through both paid and organic web traffic we had about 171,000 visits to the NMC website last month, up 12 percent from January 2018. Pageviews were up 8 percent year over year and the number of users is up 7 percent year over year.
Looking at paid efforts specifically, we continue to increase our efficiency. Costs were similar, but total interactions (a click or visit to the site, view of a video, phone call, etc.) we up 18.9% year over year. This continues the trend of better targeted ads being more likely to appeal to
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prospective students and more likely to promote a response. This is also an improvement over December, when interactions were up 10.7% over the previous December.
Highlights of targeted campaigns include a remarketing display ad campaign for Engineering Technology that saw an 84% increase in views, to 21,850 from 11,889, and a 138% increase in interactions, to 188 from 79. A search campaign for water studies saw a 42% increase in views, to 889 from 625, and a 37% increase in interactions, to 78 from 57.
NMC also advertises on Facebook and Instagram via promoted posts. A Marine Technology video ran for 27 days, reached 108,093 people, had 28,216 views and resulted in 1,275 clicks to that program webpage. A $1 Million Dollars in Scholarships promoted video ran on Snapchat for 22 days, reached 100,732 people, had 5,984 views and resulted in 1,511 swipes for more information.
Earned Media Monthly recap of media coverage and sentiment In January, NMC was featured in 116 media mentions with an estimated publicity value of $16,700 based on the Cision media monitoring system. Media coverage stories that garnered the most attention include:
● New surveying degree and partnership with Leica Geosystems ● Building trades contest with NMC construction students ● Hybrid robotics students
Media sentiment ranking for January (based on a Cision algorithm that ranks pre-assigned tone of keywords) shows 87.3% positive or neutral coverage. While this is slightly lower than average, that change is primarily driven by coverage of severe weather in general, not directed at NMC specifically. Please note collective bargaining coverage was considered neutral in tone from media reports. Owned Media Monthly published owned media During January, PRMC published two NMC Now e-newsletters to 731 supporters and community members. The average open rate was 44%, about the same as December and well above the industry average of 17%. The feature article highlighting the year ahead for the presidential transition and President Nelson’s priorities for his final year was the most clicked link. Other popular links include:
● Orbiting the Earth: Pioneering International Partnership Matures ● Rose and Fern: The little neighborhood eatery that could (GLCI grad’s new restaurant)-
Northern Express ● What will make Headlines in 2019- TCBN
The Spring 2019 Nexus magazine was delivered to about 36,000 stakeholders and has received positive reviews. Work is now progressing on the June Nexus which will feature articles on NMC’s history and future of innovation and Gene Jenneman’s leadership at the Dennos Museum Center.
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The new homepage design was launched with the goal of helping potential and current students navigate the system more effectively. It has been positively received. Work is now underway to re-design the internal student site to help current students persist and complete. Shared Media Monthly progress report on NMC’s Main social media channels NMC’s social media saw year over year and month over month growth in all areas in January. This is due to a combination of elements including increased posting, more targeted paid posts, and high engagement with the dean’s list and weather related posts.
Platform Followers
Impressions
Engagement
Gender Age Region
Facebook 10.7k (up 5.4% YOY)
Up 1.6% MOM
94.7% increase YOY
Up 16% MOM
163.8% increase YOY
Up 285.8% MOM
68% F 32% M
#1 25-34 (26.1%) #2 35-44 (19.2%) #3 45-54 (19.3%)
GT Region & Grand Rapids
1,599 (up 37.7% YOY)
Up 2.6% MOM
(YOY not available) Up 4.7% MOM
133.9% increase
YOY Up 6.5% MOM
61% F 39% M
#1 18-24 (37%) #2 25-34 (29.1%)
GT Region & Grand Rapids
While one of the most used social media channels by current and potential students, Snapchat does not have the same data reporting capabilities as Facebook owned platforms. In addition to event specific geofilters, NMC has the following community filters in place.
Location and image Date activated
Uses Views from sent snaps or stories
Front St. Campus (clock tower) 11-4-17 2.8k
51.9k
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Front St. Campus (Hawk Owl) 2-27-18 4.3k
72.7k
Great Lakes Campus (GLMA) 6-6-18 246
6K
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Board of Trustees
Building and Site Committee Meeting Minutes
February 12, 2019
Founders Hall, Room 110
1701 East Front Street, Traverse City, MI 49686
Committee Chair Ross Childs called meeting to order at 2:00 p.m.
Members present: Ross Childs, Michael Estes, Kennard Weaver
Members absent: None
Others present: President Timothy Nelson, Vicki Cook, Holly Gorton, Todd Neibauer, Pat
Podges
The agenda was accepted as presented.
West Hall Innovation Center and Library Project
Program Manager Pat Podges provided an update on the West Hall Innovation Center and
Library Project. He noted that Spence Brothers Construction was directed to heat and insulate
the lower level slab and the exposed edge of the existing building foundations going forward due
to potential frost damage, and that minimal damage that has occurred is being taken care of.
Podges explained that the project is being readied for an anticipated delivery of structural steel
on March 15, 2019.
It was shared with the committee that eight vendor contracts would go to the Board for approval
at their February 25, 2019 meeting. Also noted was that bid package three had gone out and
most responses had been received.
Podges also reviewed the project budget status, which is coming in slightly under budget to date,
with the Michigan DTMB portion within targeted projections.
The committee was informed that a revised construction schedule from Spence Brothers was
anticipated for the March Building and Site Committee meeting.
Public Comment—There was no public comment offered.
The meeting adjourned at 2:18 p.m.
Recorded by Holly Gorton, Executive Assistant to the President and the Board of Trustees.
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Northwestern Michigan College Mail - MCCA Weekly Board Update | Report 451 | February 18, 2019
MCCA Weekly Board Update | Report 451 | February 18, 2019
MCCA WEEKLY BOARD UPDATE[Report #451| February 18, 2019]
FROM YOUR ASSOCIATION PRESIDENT...
It was a big week for community colleges this week as Governor Whitmer announced her debt free college and adult reconnect proposals in the State of the State address on Tuesday. And on a much sadder note, we learned of the passing of long me Mid Michigan College Trustee and MCCA board member William Case. His devo on to educa on in the Clare County area will surely be missed. Have a great week everyone. -- Mike Hansen
State Legislative Matters
Postsecondary Proposals in State of the State: On Tuesday Governor Gretchen Whitmerdelivered her first State of the State address, and community colleges were a majorfocus. The Governor announced a goal to have 60% of Michigan residents with apostsecondary creden�al by the year 2030. In addi�on, Whitmer announced threepathways that would put significant state support behind college a�endance: a Reconnectprogram for residents currently without a degree, a MI Opportunity Scholarship thatwould allow debt free community college for any recent high school graduate, or theability to use those scholarship funds toward a four-year degree.
Of course, this is only the first step in the legisla�ve process and the proposals will seechanges if and when they move through the Legislature. So far, the response fromlegisla�ve leaders appears mixed, but much more informa�on will become clear when theGovernor delivers her Execu�ve Budget recommenda�on in a few weeks.
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2/18/2019 Northwestern Michigan College Mail - MCCA Weekly Board Update | Report 451 | February 18, 2019
House Subcommi�ee Con�nues: The House Appropria�ons Subcommi�ee on HigherEduca�on and Community Colleges con�nued tes�mony this week, hearing from thePresidents of Eastern Michigan University, Michigan Tech, Western Michigan University,the University of Michigan, and Grand Valley State University. Of par�cular note, the Chairasked all universi�es to speak to how they serve first genera�on, minority, and Pell-eligiblestudents. This coming Thursday, the subcommi�ee will hear tes�mony from NorthernMichigan University, Michigan State University, and Lake Superior State.
Federal Legislative Matters
Na�onal Legisla�ve Summit Recap: Many thanks to all of you who traveled to thecommunity college Na�onal Legisla�ve Summit this past week. We heard very posi�vethings from our mee�ngs with Congressional staff, and in a few cases, legislators who weres�ll in Washington, DC. If you did not have a chance to connect with your representa�vesin Congress, this is a good �me to have them visit your campus and make sure theyunderstand our federal legislative priorities for 2019.
MCCA Centers of Excellence
Michigan Center for Student Success
New Study Examines Challenges Facing Community College Students: A new study thatsurveyed students at ten community colleges iden�fied the greatest challenges facingcommunity colleges students with work and paying expenses topping the list. The fullreport is available and includes a sec�on on students' percep�on of their experience incollege. Nearly all also believed their overall educa�on at the college was a goodinvestment. Ninety-six percent reported it was worth what they paid or worth more thanwhat they paid.
MCSS Circulated Brief Survey on Financial Stability: The MCSS circulated brief surveyamong the chief student services officers to get a sense of the greatest non-academicbarriers to student success and current prac�ces to address these barriers. MCSS willsummarize the informa�on and share aggregate data with the colleges. The deadline tocomplete the survey is March 1. Contact Erica Orians with ques�ons.
Upcoming Transfer Ac�vi�es: We con�nue to work with the state universi�es andindependent colleges to finalize the terms of the ar�cula�on agreement with par�cipa�ngins�tu�ons. Thank you to every community college for submi�ng requested materials insupport of this work. More details about the agreement are forthcoming. Contact EricaOrians with ques�ons.
Upload Course Equivalency Files to the New Michigan Transfer Network: Colleges wereasked to upload a test file to the new transfer site at https://dev.mitransfer.org sitebefore February 15, 2019. If your ins�tu�on has not done so already, please update a testfile as soon as possible. You can find the staff with access to the secure site by selec�ngyour ins�tu�on on the Colleges & Universities page. The college's profile page listsusers with secure access at the bo�om of the page. Contact Erica Orians with ques�ons.
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2/18/2019 Northwestern Michigan College Mail - MCCA Weekly Board Update | Report 451 | February 18, 2019
Michigan Colleges Online
2019 MI OER Summit - October 18, 2019: This statewide event, hosted by Delta College,focuses on collabora�on, networking, sharing and learning about Open Educa�onalResources and their uses in educa�on. Our keynote will be presented by Jess Mitchellfrom the Ontario College of Art and Design, and will focus on Inclusive Design in Educa�on.The Call for Proposals for this year's event is now open. Faculty, librarians, instruc�onaldesigners and technologists, and administrators from K-12 and post-secondary ins�tu�onsare encouraged to submit proposals that focus on their work in open educa�on. Topics ofinterest include models for adop�on and use of OER, adap�ng or crea�ng new opencontent, cura�ng OER content, policies and funding of OER usage on campus,implementa�on of OER use in a classroom, open pedagogy - or inspire us with somethingnew in the world of OPEN. Deadline to submit a proposal is March 29, 2019.
Upcoming Events
Please click here to see all upcoming 2019 MCCA events.
Michigan Community College Association222 North Chestnut, Lansing MI 48933
h�p://www.mcca.org
Copyright © 2019. All Rights Reserved.
Michigan Community College Association, 222 N Chestnut, Lansing, MI 48933
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To: Timothy J. Nelson, President
From: Joy Evans, Executive Director of Research, Planning, & Effectiveness
Date: February 19, 2019
Subject: Institutional Learner Success Metric Update Each year, the Office of Research, Planning, and Effectiveness (ORPE) provides student success metrics across the institution which is made available on the employee website. The College compares several of these metrics to national benchmarks. The first, the Voluntary Framework for Accountability (VFA) is sponsored by the American Association of Community Colleges (AACC) and is an accountability framework for community colleges with measures defined to encompass the full breadth of the community college mission and the diversity of students' goals and educational experiences. The VFA offers community colleges a way to benchmark nationally on measures that are more suited to our mission and our student population. The second, the National Community College Benchmark Project (NCCBP) was developed by the National Higher Education Benchmarking Institute at Johnson County Community College. This project allows colleges to benchmark key metrics with over 150 institutions.
NMC Institutional Level Learner Success Metrics- Takeaways 1. College-Level Course Completion- The percentage of course completion has been relatively consistent
over the past several years (2015-17). NMC recognizes that course completion is the gateway to success in terms of persistence and completion (Strategic Goal B1).
2. Enrollee and Completer Success Rates- The rates of course-level success at NMC has improved over the past several year. NMC is committed to learner success as evidenced through participation in several initiatives, such as Guided Pathways in order to help students connect to an academic pathway, track their progress, and help them to complete their goal.
3. Completion/Graduation Rate- Over the past several years, this rate has varied with the most recent
data indicating no change from the previous year. Compared to the Voluntary Framework of Accountability (VFA) national benchmark, NMC is above by 3.4%.
4. Transfer Rate- The six-year transfer rate for entering NMC student cohorts has somewhat fluctuated
over the past several years with the most recent data indicating an approximate 3% increase. NMC did not meet the VFA national benchmark this past year (-1.4%). Transfer students include those who received a Certificate, Associate, or no Award at NMC and then transferred to another institution.
MEMO Office of Research, Planning & Effectiveness
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5. Fall-to-Spring Persistence- NMC has consistently demonstrated an increase in term-to-term
persistence rates, the most recent being 2.6% higher than the National Community College Benchmark Project (NCCBP) national benchmark. Term-to-term persistence is an important step towards learner completion rates.
6. Fall-to-Fall Retention- NMC has substantially increased this rate over the past several years, most
recently exceeding the NCCBP national benchmark (+4.4%). Table 1. Institutional-Level Metrics
Metrics
2017-18 Targets 2017-18 2016-17
2015-16
B1_1. College-level Course Completion (all grades-Ws)/(all grades) 93.2%1 93.5% 93.5% 93.4%
College-level Course Enrollee Success Rate (2.0 and above)/(all grades) 79.9%1 82.4% 81.7% 80.2%
College-level Course Completer Success (2.0 and above)/all grades - Ws) 87.2%1 88.1% 87.4% 85.6%
Community College Completion/Graduation Main Cohort rate within six years (cohorts from 2009, 2010 and 2011) 11.2%2 14.6% 14.6% 16.3%
Community College Transfer Main Cohort rate within six years (cohorts from 2009, 2010, and 2011) 39.3%2 37.9% 35.0% 36.7%
Total Community College Main Cohort Completion/Graduation/Transfer rate within six years (cohorts from 2009, 2010, and 2011) 50.5%2 52.5% 49.6% 53.0%
B1_2. Fall-to-spring persistence (all currently enrolled less dual enrolled, grads, transfer) 74.8%1 77.4% 80.9% 77.5%
Retention Plan: Fall to fall persistence (all currently enrolled less dual enrolled, grads, transfer) 52.2%1 56.6% 53.4% 43.1%
Note. Benchmark data available annually in August. 1National Community Colleges Benchmarking Project (NCCBP), target set to the 3-year national average of community colleges at the 75th percentile. 2 Voluntary Framework for Accountability (VFA), target set to benchmarking college average
At or above target Below target
Reflection Results Areas of strength
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o NMC has met or exceeded seven out of eight of our institutional-level success metrics. o NMC demonstrates learner success as evidenced by persistence and completion rates (B1). o Performance results meet or exceed national benchmarks (e.g., NCCBP, VFA) o Performance results compare with peer institutions
Opportunities for improvement
o Prioritizing, creating, and developing student success initiatives o Ensuring that initiatives meet learner needs o Regularly assessing effectiveness of initiatives o Developing processes to set targets for improvements
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NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
MINUTES
Monday, January 14, 2019
at NMC Hagerty Center, Room C
Great Lakes Campus, 715 E. Front Street, Traverse City, MI 49686
CALL TO ORDER—Chair Chris M. Bott called the regular meeting to order at 5:00 p.m.
ROLL CALL Trustees present: Douglas S. Bishop (5:32 p.m.), Chris M. Bott, K. Ross Childs, Michael Estes,
Rachel A. Johnson, Jane T. McNabb, Kennard R. Weaver
Trustees absent: None
Also present: President Timothy J. Nelson, Nate Butler, Vicki Cook, Marguerite Cotto, Devan
DePauw, Jerry Dobek, Lisa Dohm, Brandon Everest, Diana Fairbanks, Mike
Franklin, Mike Gillett, Holly Gorton, Yolanda Gray, Mike Jacobson, Laura
Jaquish, Tony Jenkins, Troy Kierczynski, Colin Kreh, Mark Liebling, Janet
Lively, Tamella Livengood, Lynne Moritz, Paris Morse, Todd Neibauer, John
Pflughoeft, Deb Pharo, Rebecca Richardson, Caroline Schaefer-Hills, Patricia
Schaefer, Karl Schroeder, Dennis Schultz, Mike Skarupinski, Stephen Siciliano,
Alexandra Smith, Nathan Tarsa, Beckie Wooters, Jane Zlojutro
REVIEW OF AGENDA—The agenda was accepted as presented.
REPORTS
Faculty Report—Accommodations for Disabled Students—John Pflughoeft, Math Instructor and
head of the Math Department, presented on the exceptional faculty and staff at NMC that instruct
students with disabilities and provide accommodations to meet their needs to succeed. Pflughoeft
described several examples of accommodations for visually impaired students provided through the
Math and Science department, with the help of Tony Jenkins and Rebecca Richardson. In response
to a question, Pflughoeft explained the process for how students with special needs are connected to
Disability Support Services. The Board expressed the importance of providing these opportunities to
both the disabled students, as well as providing diverse experience for their classmates.
AQIP Shared Governance Report—Stephen Siciliano, Vice President for Educational Services
provided a report on the completion of the AQIP project of Clarification of Shared Governance.
There was a review and refresh of the Shared Governance Policy, which includes the purposes of
four governance councils including the newly added Leadership Council, in an attempt to improve
campus-wide communication processes. In response to questions, Vice President Siciliano explained
how these councils contribute to the college and examples of improvements to communication
within the college.
Enrollment Report—Todd Neibauer, Vice President for Student Services and Technology,
provided the enrollment report for Spring 2019. Currently, there is an overall 3% decrease in
enrollment, which is a smaller decrease than anticipated. Neibauer noted an increase in the number
of students above age 31, a category which has not seen an increase in recent years, which he will be
taking a closer look at to determine the reason.
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Northwestern Michigan College January 14, 2019
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Financial Report—Vicki Cook, Vice President of Finance and Administration, reviewed the
financial report for the period ending December 31, 2018. She reported that the month ended with
an excess of revenue over expenses, and revenue was consistent when comparing December 2018
with December 2017. In response to a question, Cook noted that the federal government shutdown is
not impacting federal funds received by the college and hopes the shutdown will be resolved before
federal funds for the Great Lakes Maritime Academy are typically collected in May.
Foundation Report—Paris Morse, Director of Development for the NMC Foundation, provided the
Foundation Report for FY19 to date. Morse noted that the Foundation is well on its way to achieving
its goal for the fiscal year and is planning spring events to connect with donors outside of the area.
PRMC Report—Diana Fairbanks, Executive Director of Public Relations, Marketing, and
Communications provided the report for December 2018, which is a quieter media time with the
holiday break between semesters. In early January, a refreshed public NMC website was launched.
The Spring 2019 edition of the NMC Nexus magazine has been mailed and is available to the
community. In response to a question, Fairbanks shared the collaboration that occurs between
marketing and enrollment management in an attempt to increase enrollment. The Board
complimented Fairbanks on the refreshed website and finds it easy to navigate and superior to most
other community college websites.
Legislative Issues Report—President Timothy Nelson invited any interested trustees to accompany
him to the MCCA Legislative Summit coming up on January 30 in Lansing. Nelson reviewed newly
elected legislators and committee chair appointments relevant to the college, and noted that the
Higher Education Appropriations and Community College Appropriations committees have been
combined into one. The U.S. Department of Education has published reports on the future of higher
education and accreditation reform, which Nelson will provide to the Board and would like to
discuss. The MCCA Legislative Committee begins its 2019 meetings on Friday, January 18.
PUBLIC INPUT—There was no public input offered.
UPDATES
President’s Update—President Nelson noted that Spring Semester officially started last Friday,
January 11. Mid-year Opening Conference was held earlier that week and included Randy Bass from
Georgetown University as the key note speaker. President Nelson congratulated four NISOD
(National Institute for Staff and Organizational Development) Excellence Award winners and
reminded trustees that The Higher Learning Commission (HLC) accreditation visit is coming up in
early March. The NMC Board of Trustees and Executive Staff will have lunch with the four HLC
examiners on March 11. Nelson noted the AQIP accreditation process is being phased out and NMC
will determine which of the new systems they will adopt. Nelson thanked the opening conference
planning team and John Pflughoeft and the Math Department for their report. Finally, Nelson
reviewed TIF property tax plans and their impact on NMC tax revenue.
Board Chair Update—Chair Chris Bott noted that 2019 will be a busy year for the college,
Foundation, and Board of Trustees with key leadership positions to replace, including President,
Dennos Museum Director, and Culinary Institute Director. President Nelson updated that
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advertisements for the Dennos and culinary positions have been published and he is hopeful the
positions will be filled by this summer.
DISCUSSION ITEMS
Presidential Search Process—Each trustee provided their top two search firm choices and their
rationale based on their research and presentations received. General consensus was that all firms
would do a good job and are well qualified, and it falls back onto potential relationship. Trustees
also discussed that they will need to communicate with the selected search firm that the Board would
like the process to begin this spring, preferably in the beginning of April, by collecting stakeholder
input to develop the position profile.
CONSENT ITEMS—On a motion by Ross Childs, seconded by Doug Bishop, the following items
were approved by a unanimous vote as a group without discussion:
Minutes of the December 17, 2018, regular and closed meetings
Minutes of the January 9, 2019, special study session and closed meetings
ACTION ITEMS
Search Firm Selection—Kennard Weaver made a motion, seconded by Rachel Johnson, that the
administration hire the search firm of Pauly Group for consultation in the hiring process of the next
president. Further discussion clarified that the search firm’s work will included face to face meetings
as desired by the Board, versus the videoconferencing option. The motion passed with a unanimous
vote.
Board Policies—Ross Childs made a motion, seconded by Doug Bishop, that the Board adopt the
following amended Board Policies on a second-reading basis:
Policy A-100.00 Bylaws
Policy D-500.00 Operations
Policy D-600.00 Champion
Policy D-700.00 Culture
The motion passed with a unanimous vote.
Closed session—Kennard Weaver made a motion, seconded by Rachel Johnson, that the Board
convene in closed session as permitted by Section 8(c) of the Open Meetings Act, MCL 15.268(c),
to discuss strategy connected with the negotiation of collective bargaining agreements between the
College and the Michigan Education Association. The motion passed with the following roll call
vote: Yes—Rachel Johnson, Janie McNabb, Ross Childs, Doug Bishop, Michael Estes, Kennard
Weaver, Chris Bott; No—none; and the Board went into closed session at 6:49 p.m.
Reconvene Regular Meeting—Ross Childs made a motion, supported by Doug Bishop, to adjourn
the closed session and reconvene the open session. The motion passed with the following roll call
vote: Yes—Kennard Weaver, Ross Childs, Doug Bishop, Michael Estes, Janie McNabb, Rachel
Johnson, Chris Bott; No—none; and the regular open session reconvened at 7:18 p.m.
Closed Session—Doug Bishop made a motion, seconded by Rachel Johnson, that the Board
convene in closed session (pursuant to Subsection 8[a] of the Michigan Open Meetings Act) the
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mid-year performance review of the president, per his request for a closed session. The motion
passed with the following roll call vote: Yes—Michael Estes, Doug Bishop, Rachel Johnson,
Kennard Weaver, Ross Childs, Janie McNabb, Chris Bott; No—none; and the Board went into
closed session at 7:19 p.m.
Reconvene Regular Meeting—Doug Bishop made a motion, supported by Michael Estes, to
adjourn the closed session and reconvene the open session. The motion passed with the following
roll call vote: Yes—Rachel Johnson, Janie McNabb, Ross Childs, Doug Bishop, Michael Estes,
Kennard Weaver, Chris Bott; No—none; and the regular open session reconvened at 7:51 p.m.
Chair Chris Bott made a statement following the closed session for the mid-year performance review
of the president. Bott stated that the Board will continue to support Tim who will help them
prioritize the strategic plan and keep momentum going forward on the projects currently in progress.
REVIEW OF FOLLOW-UP REQUESTS—Confirmed requests made by the Board that require
administrative follow-up for information to be provided to the Board at a later date.
ADJOURNMENT—The meeting adjourned at 7:54 p.m. by unanimous vote on a motion by Rachel
Johnson, seconded by Doug Bishop.
Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees.
SIGNED
Chris M. Bott, Chair
ATTESTED
Michael Estes, Secretary
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NORTHWESTERN MICHIGAN COLLEGE
BOARD OF TRUSTEES
SPECIAL MEETING MINUTES
Monday, January 28, 2019
at NMC University Center, Room 213, 2200 Dendrinos Drive, Traverse City, MI
CALL TO ORDER—Chair Chris M. Bott called the regular meeting to order at 3:30 p.m.
ROLL CALL Trustees present: Chris M. Bott, K. Ross Childs, Michael Estes, Rachel A. Johnson, Jane T.
McNabb, Kennard R. Weaver
Trustees absent: Douglas S. Bishop
Also present: President Timothy J. Nelson, Vicki Cook, Holly Gorton
REVIEW OF AGENDA—The agenda was accepted as presented.
PUBLIC INPUT—There was no public input offered.
ACTION ITEMS
Bids for West Hall Innovation Center and Library Project—A motion was made by Kennard
Weaver, seconded by Rachel Johnson, authorizing administration to enter into the following
contracts for the West Hall Innovation Center and Library Project, to be funded by the 2016 and
2018 Bond Funds.
Bouma Corporation in the amount of $1,151,919 for Drywall and Acoustical
D & W Mechanical in the amount of $2,835,690 for Mechanical
Windemuller, Inc. in the amount of $1,797,000 for Electrical
In response to a question Vice President Vicki Cook confirmed that all contracts were to the low
bidders, and all were local vendors. The motion passed with a unanimous vote.
A motion was made by Rachel Johnson, seconded by Michael Estes, authorizing administration to
enter into the following contracts for the West Hall Innovation Center and Library Project, to be
funded by the 2016 and 2018 Bond Funds.
Hallmark Construction in the amount of $1,160,426 for General Trades
The motion passed by a majority vote, with Chris Bott and Ross Childs abstaining from vote due to
conflict of interest with Hallmark Construction.
OTHER POTENTIAL DISCUSSION ITEMS—None
REVIEW OF FOLLOW-UP REQUESTS—Confirmed requests made by the Board that require
administrative follow-up for information to be provided to the Board at a later date.
ADJOURNMENT—The meeting adjourned at 3:34 p.m.
Recorded by Holly Gorton, Executive Assistant to the President and Board of Trustees.
SIGNED
Chris M. Bott, Chair
ATTESTED
Michael Estes, Secretary
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MEMO
To: The Board of Trustees and President Timothy J. Nelson
From: Rebecca Teahen, Executive Director for the NMC Foundation
Date: February 19, 2019
Subject: Special License for Taste of Success event
April 12, 2019 will mark the 25th annual fundraiser held on behalf of the Great Lakes Culinary Institute. Formerly known as the Tasters Guild Event, A Taste of Success raises significant scholarship support each year.
Action Requested
As we did in 2018, we are requesting Board of Trustee approval to file with the State of Michigan for a special events wine auction license for April 12, 2019, which would allow a broader range of activities to be carried out as part of the Taste of Success event.
Rationale
Under the leadership of event committee chair Don Coe, we have seen a significant uptick in support for the Taste event, with an increase in participation from both area winery associations, WOMP (Wineries of Old Mission Peninsula) and LPVA (Leelanau Peninsula Vinters Association), and several other community organizations. We also now receive increased and upgraded donations from individuals and businesses to support the activities associated with this event. Under the College’s current liquor license, we are restricted in how we can use wine offered for the event and with the special event wine auction license, we can more freely utilize wine donations and can allow patrons to leave the premises with unopened wine purchased as part of the silent auction and during the event.
Background
The process of receiving special event licenses was regularly followed prior to NMC opening the Hagerty Center and having a long-term license. The Board of Trustees last approved a special event license for last year’s Taste event. Upon Board of Trustees approval, staff will complete the application process as quickly as possible to ensure the license is in place for the event. We thank you for your consideration and look forward to a tremendously successful event.
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MEMO Systems & LAN Management
To: Timothy J. Nelson, President From: Todd Neibauer, Vice President for Student Services and Technologies Date: February 25, 2019 Subject: Network Server Replacements
Board Authorization Requested Authorize the administration to enter into contract with Frontier Computer for the purchase of six replacement network servers $50,751.00. Background The College operates and maintains a technology infrastructure system that includes more than 35 physical file servers and 150 virtual file servers. These servers provide access to the technology needs of NMC’s students, faculty and staff used on a daily basis. A set of these servers have reached the end of their lifecycle. Bid Summary NMC has analyzed and reviewed potential replacement systems working with different manufacturers and vendors. We have solicited hardware and software bids from three different companies. We have selected to purchase new Dell server hardware from Frontier Computer (Traverse City). The total expenditure for this solution is $50,751.00. Other bids were received from Pogo Linux (Redmond, WA) at $52,144.58 and Aberdeen LLC (Santa Fe Springs, CA) at $61,500.00. Funding Source The funding source is the Technology Plant Fund.
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