Board of Park Commissioners Project Summary

Foellinger-Freimann Botanical Conservatory Connector Project Project No: 218020 Project Approval Request Scope of Work: This is for the architectural and engineering design services for the Foellinger-Freimann Botanical Conservatory Connector Project that connects the Conservatory with the Embassy Theater along West Jefferson Boulevard. Funding Source: Parks Cumulative Capital Fund Board Approval: Request for proposals were received on September 20th, 2018. Two proposals were submitted for this project. The Parks Department had a committee that reviewed and evaluated the proposals. MSKTD scored the highest on their proposal; MSKTD was the lowest bidder for this project. At this time I would like to request approval for MSKTD to be awarded this project at a total cost of $58,500.00. Please see the attached bid tab and criteria evaluation form for this project. If you have any questions I’ll be happy to answer them. Thank you. Mike Gore

BID TABULATIONConservatory ConnectionsArchitectural Design Request for Proposals9/20/2018

Elevatus MSKTD Design CollaborativeArchitect Architecture & Associates

Pre-Construction $15,000.00 $0.00 Proposal not Submitted

Design & Documentation $65,000.00 $58,500.00

Construction Administration $10,000.00 $0.00

Total $80,000.00 $58,500.00

Site Survey Cost Plus 10% Reimbursable Cost

Soil Borings Cost Plus 10% Reimbursable Cost

State Filing Fees Included in D&D Reimbursable Cost

Notes: 1. The RFP requested a Fixed Fee total.2. The proposal for Elevatus included a breakdown of the three phases.3. The proposal for MSKTD was submitted as a single lump sum fee.

MSKTD & Associates

SELECTION CRITERIA EVALUATION FORM

A B C D E

EVALUATION CRITERIA WEIGHT 1 - 10

ABILITY, COMPETENCE

OR EXPERIENCE LEVEL

0, 1, 3, 6 and 9

SCORE COMMENTS

Firm’s qualifications 1 9 9 Highly qualified

Firm’s years in business 4 9 36

Experience in similar projects 5 6 30 Architect has significant experience with projects within urban block of downtown

Pre-Bid Attendance and Project Understanding 9 9 81

Attended Pre-Bid, and demonstrated knowledge and interest in project in proposal

Schedule of work identified 7 3 21 Not mentioned in proposal

Proposed Fees 8 6 48 Lowest qualified quoter

Resources available to complete as specified 8 9 72 Demonstrated design team

that will work on project

Completeness & quality of proposal 8 6 48 Covered most desired

subjects, lacked thoroughness

MAXIMUM POSSIBLE SCORE: 450 TOTAL:

350

78%

Added 5 points for Indiana Company

Column B times Column C = Score. WEIGHT = how important we feel this Selection Criteria is to the position. Values range from 1 through 10. 1 = low, 10 = high. PROPOSAL ABILITY, COMPETENCE OR EXPERIENCE LEVEL = How well this proposal meets the Selection Criteria. Values are: Zero: Does not meet criteria, 1 is Low, 3 is Fair, 6 is Good and 9 is Excellent. Source: Six-Sigma/Cause and Effect Matrix; as amended IF THEY ARE AN INDIANA COMPANY THEY GET 5 ADDITIONAL POINTS.

Elevatus Architecture

SELECTION CRITERIA EVALUATION FORM

A B C D E

EVALUATION CRITERIA WEIGHT 1 - 10

ABILITY, COMPETENCE

OR EXPERIENCE LEVEL

0, 1, 3, 6 and 9

SCORE COMMENTS

Firm’s qualifications 1 9 9 Highly qualified

Firm’s years in business 4 6 24

Experience in similar projects 5 3 15 Limited, none mentioned in proposal

Pre-Bid Attendance and Project Understanding 9 3 27

Did not attend pre-quote and didn’t speak to understanding in the proposal

Schedule of work identified 7 3 21 Not identified in proposal

Proposed Fees 8 3 24 Highest received quote

Resources available to complete as specified 8 3 24 Not identified in proposal

Completeness & quality of proposal 8 3 24 Limited information pertaining

to project in the proposal

MAXIMUM POSSIBLE SCORE: 450 TOTAL:

173

38%

Added 5 points for Indiana Company

Column B times Column C = Score. WEIGHT = how important we feel this Selection Criteria is to the position. Values range from 1 through 10. 1 = low, 10 = high. PROPOSAL ABILITY, COMPETENCE OR EXPERIENCE LEVEL = How well this proposal meets the Selection Criteria. Values are: Zero: Does not meet criteria, 1 is Low, 3 is Fair, 6 is Good and 9 is Excellent. Source: Six-Sigma/Cause and Effect Matrix; as amended IF THEY ARE AN INDIANA COMPANY THEY GET 5 ADDITIONAL POINTS.

Board of Park Commissioners Project Summary

2018 Parks Paving Improvements Change Order #1 Project Number 217044 ITB Number 4273 Project Change Order Request Original Scope of Work: Work includes but not limited to installation of new asphalt paving, striping, and concrete work at Memorial Park, Reservoir Park and Salomon Parks parking lots, drives and pathways. Work shall also include: tear out and replace, milling and overlaying, with repairs to surface imperfections. We have seventeen changes for this park paving project. These changes include:

• Poor sub soils at Memorial. Add extra stone & geogrid. ……………………………………………………………….…………….Add $10,000.00

• Reinstall Salomon lights at Lindenwood. Also, add and electrical junction box. ..............…………………………………………………………………......Add $9,250.00

• Remove and reinstall Little Library at Salomon. …………………………………………………………………………..…….Add $550.00

• Install concrete approaches at Reservoir in lieu of asphalt. ……………………………………………………………………………....Add $5,500.00

• Extend boardwalks at Salomon ……………………………………………………………………………....Add $8,500.00

• Additional coast per revised landscape seeding plan at Salomon. ……………………………………………………………………………....Add $1,500.00

• Manhole grade adjustments at Salomon ………………………………………………………………………………Add $1,750.00

• Concrete sidewalk adjustment for boardwalks at Salomon ……………………………………………………………………….……..Add $2,900.00

• Additional tree removal at Reservoir …………………………………………………………………………….…..Add $800.00

• Additional changes to depths of storm sewer at Reservoir ………………………………………………………………………………Add $1,500.00

• Time and materials for 2"inch waterline repair and swale adjustment at Reservoir …………………………………………………………………………..…..Add $3,903.27

• 450 lineal feet of 6"inch underdrain at Reservoir ……………………………………………………………………….…...…Add $9,450.00

• Undercut 1,125 square yards of soil and add stone as well as geogrid at Reservoir ………………………………………………………………………..…....Add $47,250.00

• Grade and place river rock under west bridge, grade and place erosion Blanket to swale banks at Salomon

………………………………………………………………………………Add $2,100.00 • Install reinforced pin-on curb in lieu of Standard Curb

………………………………………………………………………..…Delete $13,500.00 • Due to the narrowing of the swale at Salomon, we had to narrow the

new walk from 16' to 10' wide. ……………………………………………………………………………Delete $3,000.00

• Initial contingency allowance per initial quote. ………………………………………………………………………..…Delete $54,000.00

Total ……………………………………………………………………...Add $34,453.27

Funding Source: Park Cumulative Capital Fund Board Approval: At this time I would like to ask the Board of Park Commissioners for the approval to increase this projects contract in the amount of $34,453.27. I will be happy to answer any questions at this time about this change order. Thank you

Board of Park Commissioners Project Summary

Hamilton Park Playground Improvement Project Change Order #1 Project No: 217057 Project Change Order Request Original Scope of Work: This is for the installation of the new playground equipment at Hamilton Park. Board Approval: The original project was bid at $61,211.00, and the final billing for this project is $56,399.80 leaving a credit due back to the Parks Department. This Change was due to the removal of the new park benches from this project as well as the change in material pricing. At this time I would like to request approval of a credit of $4,811.20 for this project. Please see the attached change order document for details. I’ll be happy to answer any questions. Thank you. Mike Gore

Board of Park Commissioners Project Summary

Packard Park Futsal Court Change Order #1 Project Number 217062 RFQ #4265 Project Change Order Request Original Scope of Work: Work includes the following: Convert two tennis courts to two Futsal courts. Contractor applied 400 lineal feet of Armor Crack Repair with Sportsmaster color coat system. The contractor also had to remove the tennis practice backboard and replace with fence fabric to match existing. Board Approval: The original project was bid at $35,546.00, and the final billing for this project is $32,746.00 leaving a credit due back to the Parks Department. This Change was due to cutting existing tennis bollards below the existing asphalt and filling the holes with concrete. Included with this credit is the initial contingency allowance as well. At this time I would like to ask the Board of Park Commissioners for the approval for this credit in the amount of $2,800.00. I will be happy to answer any questions at this time about this change order. Thank you