blue pages confidential University of Waterloo

BOARD OF GOVERNORS Tuesday 3 February 2015 Needles Hall, Room 3001

Special Guest Speaker 12:30 p.m.

Meeting 1:45 p.m.

12:30

1:30

1:45

1:50

1:55

2:00

2:10

SPECIAL GUEST SPEAKER

1. Ajay Agrawal, Peter Munk Professor of Entrepreneurship,Rotman School of Management, University of Toronto

BREAK

MEETING

OPEN SESSION

2. Remarks from the Chair

3. Agenda/Additional Agenda Items

Consent Agenda Motion: To approve and/or receive for information by consent items 4-7 below.

4. Minutes of the 28 October 2014 Meeting [enclosed]

5. Report of the Presidenta. Honorary Degrees and Convocation Speakersb. Promotion to Professorc. Recognition and Commendationd. Sabbatical and Administrative Leaves and

Administrative Appointments

6. Accountability Status Reportsa. Graduate Academic Reviewsb. Research Policies and Practicesc. Undergraduate Academic Reviewsd. Undergraduate Recruitment and Admissions

7. International Programs Office Name Change

Regular Agenda 8. Business Arising from the Minutes

a. “State of the University” Report [at governors’ places]

9. Report of the Presidenta. President’s Updateb. University Research Private Sector Engagement

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14-24 Oral

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Decision

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Call for Nominations Information Information Decision/Information

Information Information Information Information

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Board of Governors blue pages confidential 3 February 2015 page 2

2:40

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3:45

4:05 4:15 4:25 4:35

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4:55

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10. Report of the Vice-President, Administration & Financea. 2015/16 Residence Feesb. Tuition Fees 2015/16, Incidental Fees and Co-op Fees

11. Report of the Vice-President, Academic & Provosta. Operating Budget: 2014/15 Update/Planning for

2015/16b. Population Trends Affecting Ontario Post-Secondary

Institutionsc. Succession Planning @ Waterlood. Undergraduate Applications Update

BREAK

12. Report of the Vice-President, Advancementa. Alumni Relations in the 21st Centuryb. Mini-Campaign Strategy

13. Reports from Committeesa. Audit & Riskb. Building & Propertiesc. Finance & Investmentd. Pension & Benefits [at governors’ places]

14. Other Business

CONFIDENTIAL SESSION

Consent Agenda Motion: To approve by consent items 15-17 below.

15. Minutes of the 28 October 2014 and 16 January 2015Meetings [enclosed]

16. Report of the Presidenta. New Appointment with Tenure

17. Pension & Benefits Committee Appointment/Reappointments

Regular Agenda 18. Business Arising from the Minutes

19. Report of the Presidenta. Report of the Dean of Mathematics Nominating

Committee [to be distributed]b. Report of the Vice-President, University Relations

Nominating Committee [to be distributed]

20. Reports from Committeesa. Governance

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25-26 27-31

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Board of Governors blue pages confidential 3 February 2015 page 3

5:30

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6:00

b. Pension & Benefits [at governors’ places]

21. Other Business

22. Next Meeting: Tuesday 7 April 2015

IN CAMERA SESSION

23. Minutes of the 28 October 2014 Meeting [enclosed]

24. Business Arising from the Minutes

25. Other Business

Page Action Decision

Decision

Enclosed: February University Affairs

Note: To allow the board to complete a number of matters quickly and to devote more of its attention to major items of business, the agenda has been divided between items that are to be approved and/or received for information by consent and those that are to be presented individually for discussion and decision and/or information.

A consent agenda is not intended to prevent discussion of any matter by the board, but items listed under the consent sections will not be discussed at the meeting unless a governor so requests. Governors are supplied with the appropriate documentation for each item and all items will be approved by means of one omnibus motion. The board will then move immediately to consideration of the items on the regular agenda.

JLA:tad Logan Atkinson 26 January 2015 University Secretary & General Counsel

Secretary to the Board of Governors

To: Board of Governors

Senate

Board Committees

Senate Committees and Council

Executive Council

Faculty Relations Committee

Staff Relations Committee

Deans’ Council

President, Federation of Students

President, Graduate Student Association

From: Feridun Hamdullahpur, President and Vice-Chancellor

Date: 19 January 2015

Subject: Call for Nominations – Honorary Degrees and Convocation Speakers

An honorary degree is the highest honour conferred by the university. Through the conferring of honorary

degrees, the University of Waterloo seeks to recognize outstanding achievement, whether academic or

through service to society. The Honorary Degrees Committee seeks input from all members of our

university community for the names of prospective honorands who have displayed outstanding scholarly

or professional achievement, or who have given exceptional service to society.

Guidelines for the awarding of honorary degrees, including selection guidelines, procedures,

considerations to make in assessing a candidate’s qualifications, and details on what to submit in a

nomination package, can be found at https://uwaterloo.ca/secretariat-general-counsel/committees-and-

councils/honorary-degrees-committee/guidelines-awarding-honorary-degrees.

As well, the President’s Advisory Committee on Convocation Speakers invites input from the community

to generate and maintain a pool of names of distinguished individuals who may or may not receive an

honorary degree and who would potentially be outstanding convocation speakers, bearing in mind (i)

scholarly or professional achievement, (ii) outstanding service to society, (iii) unique contribution to the

arts or sciences, (iv) social, technological or entrepreneurial innovation, and (v) such other characteristics

as the committee shall consider worthy. Members of the community are asked to submit a short (250

word) abstract/precis on any such individual to secretariat@uwaterloo.ca.

Please take time to consider forwarding the names of any outstanding candidates for potential

nominations, and consider that the university embraces and appreciates diversity and wants to ensure a

diverse pool of candidates, with particular attention to women and minority candidates that can be

underrepresented in these circumstances. With the community’s input we can continue to maintain a

substantial pool of deserving individuals whose achievements the university would be delighted to

celebrate and honour.

Thank you in advance for your contribution to this important process.

University of Waterloo BOARD OF GOVERNORS

Report of the President 3 February 2015

FOR INFORMATION ________________________________

Promotion to Professor Policy 77, Tenure and Promotion of Faculty Members, provides that “Promotion to the rank of Professor recognizes a high order of achievement in both scholarship and teaching by tenured Associate Professors, together with satisfactory performance in service. Although evidence of strong teaching performance is required, normally the greatest emphasis is placed on scholarship and achievement within an individual’s discipline. However, in exceptional cases, a tenured Associate Professor may be promoted on the basis of an outstanding teaching record accompanied by a continuing and long-standing record of satisfactory or better scholarship and service.

A continuous program of scholarship with positive peer review by nationally and internationally recognized scholars is essential for promotion to Professor. The candidate’s record is to be judged in comparison with the records of faculty members recently promoted at UW and other universities of comparable standing. Promotion to Professor is not an assured step in the career of a faculty member, and some will not attain this rank.”

The 2013-14 promotion cycle carried out under Policy 77 resulted in the following individuals being promoted to professor, effective 1 July 2014.

Dayan BAN, Electrical & Computer Engineering D. Ramona BOBOCEL, Psychology Gary BRUCE, History Duane CRONIN, Mechanical & Mechatronics Engineering Bernard DUNCKER, Biology Michael FOWLER, Chemical Engineering Vincent GAUDET, Electrical & Computer Engineering Bae-Yeun HA, Physics & Astronomy Eric HALDENBY, Architecture Michael HUDSON, Physics & Astronomy Pin-Han HO, Electrical & Computer Engineering Walter A. ILLMAN, Earth & Environmental Sciences Ihab ILYAS, Computer Science David JOHNSON, Mechanical & Mechatronics Engineering Tim KENYON, Philosophy Zoya LEONENKO, Physics & Astronomy John MCMINN, Architecture Sanjay NEPAL, Geography & Environmental Management Martinus A.T.F. NOOIJEN, Chemistry Barbara SCHMENK, Germanic & Slavic Studies Daniel SCOTT, Geography & Environmental Management Anindya SEN, Economics Richard STAINES, Kinesiology Ehsan TOYSERKANI, Mechanical & Mechatronics Engineering Russell TUPLING, Kinesiology Nancy M. WAITE, Pharmacy Alan WEBB, Accounting & Finance Mu ZHU, Statistics & Actuarial Science

Feridun Hamdullahpur President

University of Waterloo BOARD OF GOVERNORS

Report of the President 3 February 2015

FOR INFORMATION _______________________

Recognition and Commendation Professor Robert de Loë of the Department of Environment and Resource Studies and the Water Institute has been awarded an Insight Development Grant from the Social Sciences and Humanities Research Council. de Loë will use the grant to inspire new ways of governing water. He wants to change the way we think about water issues by exposing the connections between water and related areas such as energy, food, finance, security and trade. “My research will focus on why we have been dealing with the same water problems for decades, with too little progress in many cases, and determining how we can re-frame water issues to move forward,” said de Loë. “This grant gives my team and me an extraordinary chance to step back, re-evaluate, and take a strategic approach to research that I hope will make a difference in water governance around the world.” The goal of both the Insight Grant and the Insight Development Grant programs is to support new approaches to interdisciplinary research on complex topics to mobilize research knowledge with the potential for intellectual, cultural, social and economic impact. [6 January 2015 Daily Bulletin]

On 18 September, Professor John Hirdes of the School of Public Health and Health Systems was inducted as a fellow of the Canadian Academy of Health Sciences. CAHS recognizes the full breadth of academic health science ranging from fundamental science to social science and population health. “Fellows elected to the Academy will be well recognized by their peers nationally and internationally for their contributions to the promotion of health science,” says a background statement. “They will have demonstrated leadership, creativity, distinctive competencies and a commitment to advance academic health science.” Hirdes was one of 50 fellows inducted to CAHS. [8 October 2014 Daily Bulletin]

Ihab Ilyas, a professor in the David R. Cheriton School of Computer Science, has been named a distinguished scientist by the Association for Computing Machinery. “The award is well deserved recognition of Ihab’s excellent research contributions in database technology, in particular rank-aware query processing, uncertain data management, and data cleaning,” said Director Mark Giesbrecht and fellow ACM distinguished scientist, in an email to members of the school. Ilyas’s research interests are in database systems, with special interest in top-k and rank-aware query processing, managing uncertain and probabilistic databases, self-managing databases, indexing techniques, and spatial databases. His research is systems-oriented with an emphasis on prototype development and experimentation. The award recognizes ACM members with at least 15 years of professional experience (including some education experience) and five years of continuous professional membership who have achieved significant accomplishments or have made a significant impact on the computing field. Ilyas joins fellow ACM Distinguished Scientists Don Cowan, Mark Giesbrecht, Anna Lubiw and Jeffrey Shallit, and ACM Distinguished Fellows Frank Tompa, Tamer Ozsu, Srinivasan Keshav and Ian Munro. [6 November 2014 Daily Bulletin]

At a ceremony in Yellowknife, Northwest Territories on 29 September, Professor Whitney Lackenbauer, chair of the Department of History at St. Jerome’s University, was appointed the Honorary Lieutenant Colonel of 1 Canadian Ranger Patrol Group. This is the largest military unit in Canada, comprising 1850 Canadian Rangers and 1600 Junior Canadian Rangers in Yukon, Northwest Territories, and Nunavut, as well as Atlin, British Columbia. “It is an absolute privilege to become the Honorary Lieutenant Colonel of the Rangers who act as our country’s eyes, ears and voice in the North,” Lackenbauer said. “The Rangers are one of our country’s great success stories in demonstrating sovereignty, security, and stewardship in a practical way that serves communities and our country as a whole. I have been honoured to travel with and learn from Rangers across the three territories, and the opportunity to serve this group of dedicated and patriotic Canadians is truly amazing.” For the last fifteen years, Lackenbauer has been researching the Canadian Rangers – members of isolated northern and coastal communities who serve the Canadian Armed Forces in a unique organization that has existed since 1947. He has written numerous books, chapters, and articles on the

Board of Governors Recognition and Commendation 3 February 2015 page 2

Rangers, including Vigilans: A History of 1 Canadian Ranger Patrol Group (forthcoming 2014), The Canadian Rangers: A Living History (2013), which was shortlisted for the Dafoe Book Prize, and Canada’s Rangers: Selected Stories, 1942-2012 (2013). “I look forward to continuing to promote the Rangers’ proud history and their ongoing contributions to protecting and building our country,” says Lackenbauer. [3 October 2014 Daily Bulletin] The Waterloo Black team finished first out of 140 teams at the East Central North America Association for Computing Machinery Regional Programming Contest held in Windsor, Ontario. The Waterloo Red and Gold teams, which are comprised of first and second year students, placed seventh and eighth respectively. The Waterloo Black team solved eight out of nine problems and provided the only correct solution to one of the questions. The teams are coached by Troy Vasiga, a lecturer in the David R. Cheriton School of Computer Science. Waterloo Black hopes to regain its position as a top competitor when attending the Association for Computing Machinery International Collegiate Programming Contest world finals in Morocco, 16-21 May 2015. The ACM-ICPC grand prize is $16,500. Waterloo Black qualified for the ACM-ICPC world finals annually from 1992 to 2012, and has brought home a medal 17 times, placing first in 1994 and 1999. [12 December 2014 Daily Bulletin] Waterloo chemical engineering PhD candidate Drew Higgins has received the 2014 Dr. Bernard Baker Fuel Cell Research Student Award, a top award given internationally to graduate students conducting research on topics related to fuel cells. Higgins, in his fourth year as a PhD student, works in Professor Zhongwei Chen’s laboratory, carrying out research on the development of nanostructured catalysts for fuel cells. “By designing new catalysts, we aim to reduce the cost, while increasing the performance and durability of these systems,” Higgins writes. “As fuel cells are a clean operating, sustainable technology, this research will perpetuate their commercial success towards many important applications including transportation and backup power.” [27 November 2014 Daily Bulletin] Akash Kapoor of Waterloo’s Master of Accounting program has won the prestigious Governor General’s Gold Medal and the Ontario Gold Medal for having achieved the highest standing in Canada on the Chartered Accountancy Uniform Final Examination. “The CPA designation is a passport to stepping into challenging roles and allows us to have the opportunity to perpetually learn,” Kapoor said. “I believe that the designation adds tangible credibility and opens doors to countless experiences.” Considered one of the most challenging professional examinations in the world, the UFE top mark comes with a cash prize of $5,000. George Nicholas Tsia (MAcc ’13), Juliana Yuen (MAcc ’11) and Vicky Au (MAcc ’10) also reached the same high achievement in 2013, 2011, and 2010 respectively. Overall, 3,576 graduates from across the country passed the UFE. “Akash accumulated many honours during his time at Waterloo, but winning the UFE gold medal is his biggest accomplishment,” said Greg Berberich, director of the MAcc and Diploma programs. “The SAF is proud of his tremendous achievement and very pleased that he has joined George, Juliana, and Vicky as SAF graduates who have won the gold medal in the past five years.” The three-day examination is a critical component of the CPA qualification program. It assesses a person’s knowledge, ability to think analytically, and gauges their professional judgment and ethics. [5 December 2014 Daily Bulletin] The manager of the David Johnston Research + Technology Park, Carol Stewart, has been elected to sit on the International Association of University Research Parks Board of Directors during the annual general meeting at the AURP International Conference. Her three-year term began on 4 December. Stewart is the founder and immediate past-president of the Canadian chapter of the AURP. AURP Canada is partnered with Startup Canada, CANARIE, and the Department of Foreign Affairs, Trade and Development. The AURP is the world’s largest association of research and science parks. It fosters innovation, commercialization and economic growth in a global economy through university, industry and government partnerships. [9 December 2014 Daily Bulletin]

Feridun Hamdullahpur President

University of Waterloo BOARD OF GOVERNORS

Report of the President February 3, 2015

FOR APPROVAL __________________________

1. Sabbatical and Administrative Leaves/Leave ChangesThe University of Waterloo Policy 3 – Sabbatical and Other Leaves for Faculty Members [excerptsbelow, full text available at: http://uwaterloo.ca/secretariat-general-counsel/policies-procedures-guidelines/policy-3] sets out the purpose of leaves for faculty members as well as the requirements/responsibilities of faculty who are granted such leave.

The granting of a leave . . . depends on the University’s assessment of the value of such leave to theinstitution as well as to the individual, and on whether teaching and other responsibilities of theapplicant can be adequately provided for in her/his absence. A faculty member who is granted asabbatical or other leave is expected to return to duties in the University for at least one year andupon return will be expected to submit a brief report to the Department Chair regarding scholarlyactivities while on leave.

The purpose of a sabbatical leave is to contribute to professional development, enabling members tokeep abreast of emerging developments in their particular fields and enhancing their effectiveness asteachers, researchers and scholars. Such leaves also help to prevent the development of closed orparochial environments by making it possible for faculty members to travel to differing locales wherespecial research equipment may be available or specific discipline advances have been accomplished.Sabbaticals provide an opportunity for intellectual growth and enrichment as well as for scholarlyrenewal and reassessment.

. . . the granting of sabbatical leave is contingent upon the faculty member’s department being able tomake the necessary arrangements to accommodate such an absence, and also upon the financialresources of the University in any given year. Should problems arise in any of the above, it may benecessary to postpone individual requests until such time as all the conditions can be satisfied.

• Sabbatical LeavesAziz, Hany, Electrical and Computer Engineering, May 1, 2015 to October 31, 2015, at 100%salaryI will be staying at UW to explore and prepare for taking on new lines of investigation that focuson utilizing organic optoelectronic devices for biochemical sensing and stimulation purposes forhealth and medical applications. I will also develop and expand research collaboration inOrganic Electronics with Xerox Labs in Mississauga and OTI Lumionics Labs in Toronto.

Brecht, Timothy, Computer Science, May 1, 2015 to April 30, 2016, at 85% salaryI specialize in understanding and improving the performance of computer systems and networks.I will remain in Waterloo but hope to work closely with Netflix in California, which will includesome visits.

Feng, Xianshe, Chemical Engineering, July 1, 2015 to June 30, 2016, at 100% salaryI will continue my research on separation membranes and will strengthen my internationalresearch collaborations. I have been invited to visit National University of Singapore(Singapore), Korean Research Institute of Chemical Technology (Korea), Chung Yuan ChristianUniversity (Taiwan) and Universidade Federal do Rio de Janeiro (Brazil), and plan to spend twomonths at Tshwane University of Technology (China) for an ongoing collaborative researchproject. I also plan to update lecture notes for the graduate course “Membrane Separations.”

2 Freeman, George, Electrical and Computer Engineering, March 1, 2015 to August 31, 2015, and January 1, 2016 to June 30, 2016, at 100% salary The main goal is to complete an undergraduate textbook on computer programming in C# geared towards engineering students of the academic calibre seen at Waterloo. In conjunction with this I will be investigating the automated grading of programming assignments (for style as well as functionality) started recently under a Waterloo LITE grant. Goulden, Ian, Combinatorics and Optimization, July 1, 2015 to June 30, 2016, at 100% salary I will conduct new research projects in algebraic combinatorics, with applications of matrix integration and integrable hierarchies. The starting point will be particular projects involving the HCIZ integral, and the BKP hierarchy, respectively. Home base will be Waterloo, with short-term research trips to conferences and to visit collaborators. Insley, Margaret, Economics, July 1, 2015 to December 31, 2015, at 85% salary I will continue my research using economic models to explore the effectiveness of environmental regulations of natural resource extraction projects in the presence of market uncertainty, as well as uncertainty regarding the environmental consequences of the extraction activity. Two main lines of research include regulatory incentives to conserve water usage and regulatory incentives for pollution abatement and site remediation. Karigiannis, Spiro, Pure Mathematics, July 1, 2015 to December 31, 2015, at 85% salary As a Visiting Professor at McGill University, I will participate in a focused research group on the differential geometry of G2 manifolds at the nearby Centre de Recherches Mathématiques. I will also start work on a research monograph on G2 and Spin(7) geometry, and continue work on an undergraduate text on special algebraic structures for geometry. Kolkiewicz, Adam, Statistics and Actuarial Science, May 1, 2015 to April 30, 2016, at 100% salary I will continue to expand my research on risk measurement and risk mitigation in finance and insurance. My research is aimed at addressing some of the shortcomings of the existing mathematical models and computational tools, as well as statistical procedures currently used in this area. The project will include efficient hedging of complex financial and insurance instruments, estimation of risk, and methods of dimension reduction for stochastic processes. Leung, Bosco, Electrical and Computer Engineering, May 1, 2015 to April 30, 2016, at 85% salary In this sabbatical I will stay at the University of Waterloo to further my research in Very Large Scale Integration (VLSI) design on software radio for multistandard and wireless sensor application. I plan to investigate applying time based technique to design mixed analog digital circuits which will open a new and fruitful area of circuit design. Liu, Jennifer, Anthropology, January 1, 2015 to June 30, 2015, at 100% salary I will be writing journal articles and working on my manuscript on biomedical technology and bioethics in Taiwan, “International Taiwanese: travels in biomedicine.”

Menezes, Alfred, Combinatorics and Optimization, January 1, 2016 to June 30, 2016, at 85% salary The purpose of this sabbatical is to invigorate my research program in cryptography. I will be based in Waterloo, but will attend a couple of conferences and make short trips to work with colleagues at the University of Washington, Indian Institute of Science (India), Indian Statistical Institute (India), and Centro de Investigación y de Estudios Avanzados del Instituto Politécnico Nacional (CINVESTAV)(Mexico).

3 Miraglia, Anne Marie, French Studies, July 1, 2015 to December 31, 2015, at 85% salary The objective of this leave is to pursue research on novels dealing with immigration, exile and migration written by francophone writers living in France and in Quebec. I intend to take my current research in a new direction by exploring the deadly attempt by clandestine migrants fleeing war, poverty and persecution to reach Italy, “the door to Europe.” Morris, Kirsten, Applied Mathematics, July 1, 2015 to June 30, 2016, at 96.1% salary I plan extended visits with several colleagues outside Canada to collaborate on projects related to control of distributed parameter systems. I have been asked by Springer to write a book on actuator/sensor placement for control of distributed parameter systems and plan to write most of this book during my sabbatical. Oelbermann, Maren, Environment and Resource Studies, July 1, 2015 to December 31, 2015, at 100% salary The focus of my sabbatical will be on writing research grants, submitting papers for publication, and to continue research on currently funded projects including soil nitrogen transformations in cereal-legume intercrops, and evaluating greenhouse gas emissions from willow biomass plantations. I will also be attending the fifth International Symposium on Soil Organic Matter and the annual meeting of the Canadian Society of Soil Science. Qin, Yingli, Statistics and Actuarial Science, July 1, 2015 to December 31, 2015, at 100% salary I will concentrate on my research which is primarily focused on developing novel statistics and procedures for high-dimensional gene expression data. Two main aspects of my research include statistical inference and discriminant analysis for high–dimensional data. Scholer, Abigail, Psychology, January 1, 2016 to June 30, 2016, at 100% salary My research focuses on motivation and self-regulation (how people pursue gaols and manage self-control conflicts). My sabbatical will be devoted to further developing existing collaborations on these projects with collaborators at Boston College, Columbia University, and Wake Forrest University. I will be analyzing data, writing manuscripts, and designing new studies. Schonlau, Matthias, Statistics and Actuarial Science, September 1, 2015 to August 31, 2016, at 85% salary Research I’ll be working on during my sabbatical: text data from open-ended questions in surveys are difficult to analyze and are frequently ignored. I categorize open-ended questions using text mining for easy-to-categorize answers and humans for the remainder using expected accuracies to guide the choice of the threshold delineating between “easy” and “hard.” Interesting challenges include the non-random selection of training data and sequential updating. Sorbara, Luigina, Optometry and Vision Science, May 1, 2015 to October 31, 2015, and May 1, 2016 to October 31, 2016, at 85% salary I will undertake research on two recently funded projects from a CHRP grant. One involves novel surgical techniques on corneal crosslinking, and the other involves performing Intralase Enabled Deep Anterior Lamellar Keratectomy (IE-DALK) on a total of 160 patients with keratoconus. These projects will involve corneal imaging pre and post-surgery over a one-year period with high resolution OCT at Kensington Eye Institute in Toronto over these periods. Tunçel, Levent, Combinatorics and Optimization, September 1, 2015 to February 29, 2016, at 100% salary I will focus on my research projects in mathematical optimization and mathematics of operations research. I will make some short trips to various centres of excellence in Europe, South America and the USA, for research collaboration with some of my co-authors.

4

Zhao, Boxin, Chemical Engineering, July 1, 2015 to December 31, 2015, at 100% salary I will further develop my professional knowledge, skills and experiences in the field of chemical engineering and bio-nanomaterials by conducting research, writing papers, and visiting colleagues to develop new collaborations. My research will focus on the exploration of adhesion mechanisms of marine mussels and the development and characterization of new-generation biomimetic adhesive materials.

• Sabbatical Leave ChangeAl-Mayah, Adil, Civil and Environmental Engineering, change from January 1, 2015 to June 30,2015, at 100% salary, to May 1, 2015 to October 31, 2015, at 100% salary.

• Administrative LeavesLoucks, Wayne, Electrical and Computer Engineering, July 1, 2015 to January 31, 2016, at100% salary.

Menezes, Alfred, Combinatorics and Optimization, September 1, 2015 to December 31, 2015, at100% salary.

FOR INFORMATION __________________________

2. Administrative Appointments/Appointment ChangeAcheson, Katherine, Associate Dean, Graduate Studies, Faculty of Arts, January 1, 2015 to June 30,2015.

Godsill, Chris, Acting Chair, Combinatorics and Optimization, Faculty of Mathematics, September 1, 2015 to August 31, 2016.

Insley, Margaret, Chair, Economics, Faculty of Arts, January 1, 2016 to June 30, 2019.

Kirton, Doug, Chair, Fine Arts, Faculty of Arts, July 1, 2015 to June 30, 2019.

Könemann, Jochen, Chair, Combinatorics and Optimization, Faculty of Mathematics, September 1, 2016 to August 31, 2019.

Loucks, Wayne, Associate Dean, Undergraduate Studies, Faculty of Engineering, January 1, 2015 to June 30, 2015.

Warley, Linda, Associate Dean, Graduate Studies, Faculty of Arts, change from July 1, 2012 to June 30, 2016 to July 1, 2012 to December 31, 2014.

Warley, Linda, Associate Dean, Graduate Studies, Faculty of Arts, July 1, 2015 to December 31, 2016.

Feridun Hamdullahpur President

University of Waterloo BOARD OF GOVERNORS

February 3, 2015

FOR INFORMATION __________________________

STATUS OF GRADUATE ACADEMIC REVIEWS The associate provost, graduate studies (APGS) reports annually to the Board of Governors and to the Ontario Universities Council on Quality Assurance (Quality Council) on the results of academic reviews of existing graduate or augmented (combined undergraduate and graduate) programs, which occur on a seven-year cycle. The administrative work for augmented reviews is divided between the office of the APGS and the associate vice-president, academic. The reviews are carried out under the university’s Institutional Quality Assurance Framework.

The following Final Assessment Reports (https://uwaterloo.ca/academic-reviews/final-assessment-reports) were received by Senate for the September 2013 - August 2014 reporting period:

• Computer Science (BCS, BMath (CS), BCFM, MMath, PhD)• Physics Joint Guelph-Waterloo (MSc, PhD)• Sociology (BA, MA, PhD)

The following Two-year Progress Reports (https://uwaterloo.ca/academic-reviews/two-year-reports), which follow each graduate or augmented review, were received by Senate in January 2015:

• Aging, Health and Well-Being (Collaborative PhD)• Kinesiology (BSc, MSc, PhD)• Recreation and Leisure Studies (BA, MA, PhD)• Taxation (MTax)• Work and Health (Collaborative PhD)

GENERAL OBSERVATIONS ON PROGRAM REVIEWS The review process is time-consuming, but offers the opportunity to maintain and enhance program quality. In many cases it underscores the very high quality of our programs, and documents student and faculty successes. It encourages curriculum renewal, and updating of fields offered at the PhD level. It also requires academic programs to develop explicit learning outcomes which are new at the graduate level.

Some recurring issues include: adequate resources for programs (sufficient space for graduate students, sufficient staff support), and times to completion. These are issues which the faculties and the Graduate Studies Office work to address.

INSTITUTIONAL QUALITY ASSURANCE PROCESS This is the third year the university has been operating officially under its own Institutional Quality Assurance process. The following was submitted and approved by the Quality Council:

• The annual report of Major Modifications to Graduate Programs, July 2014

Jim Frank Associate Provost, Graduate Studies

University of Waterloo BOARD OF GOVERNORS

January 14, 2015

FOR INFORMATION ___________________________

STATUS OF RESEARCH POLICIES AND PRACTICES The Office of Research (OR) provides information and assistance to the university research community on a wide variety of research-related activities including the preparation and submission of proposals and post-award management. The OR consists of a number of groups. The Institutional Research group has responsibility for overseeing applications for institutional research awards (typically those requiring nominations) from the provincial and federal governments. The International Research Partnerships Office, located within Waterloo International, is the central international liaison office for Waterloo and coordinates most non-industrial international research projects, training programs, and international institutional agreements with foreign institutions and international funding agencies. Research Partnerships manages the administration of collaborative research contracts with industrial and government partners, as well as NSERC Research Partnership programs. The group is responsible for ensuring compliance with Industrial Security, Export Control and Controlled Goods Regulations. Research Partnerships is also responsible for university-wide research development activities through the Industrial Liaison Officers. The Funding Agencies & Non-profit Sponsors (FANS) group oversees grants and contracts from federal funding agencies and non-profit external sponsoring agencies, including the Tri-Agency. The Office of Research Ethics (ORE), in conjunction with the university’s two Research Ethics Committees and its Animal Care Committee, oversees compliance with university, provincial, federal and international requirements for ethics approval of research involving human and animal participants. The ORE also supports the university’s research integrity compliance obligations and provides general management for the university’s Central Animal Facility. Research Finance provides financial administration, monitoring and reporting to researchers, university administration and external sponsors and provides the oversight to ensure adherence to university policies and to financial conditions imposed by governments, agencies and clients. The Training and Compliance section within Research Finance helps to ensure that research expenses are compliant and eligible in accordance with external sponsor requirements. The Waterloo Commercialization Office (WatCo) has responsibility for evaluating, protecting and commercializing intellectual property assigned to Waterloo by its researchers. Research Communications facilitates the communication of OR services to the Waterloo research community and, in conjunction with Marketing and Strategic Communications, prepares communications designed to enhance the external profile of Waterloo research. The Waterloo Awards Committee promotes and facilitates the submission of high-quality nominations of Waterloo scholars across all disciplines for prestigious awards and honorific titles.

Policies, procedures and guidelines have been established to ensure that the management of research activities is consistent with the university’s mission, meets standards required by sponsoring agencies and is compliant with applicable provincial and federal laws. Policies, procedures and guidelines bearing on the administration of research funded through grants and contracts can be found at http://www.adm.uwaterloo.ca/infosec/Policies/Policies_index.htm. The faculty Memorandum of Agreement, and related guidelines, have been revised to bring them in line with the new requirements arising from the Tri-Agency Framework: Responsible Conduct of Research.

Management of funding applications procedures, negotiation of grant and contract agreements with the sponsor and financial monitoring of the funds after they are awarded are conducted through the OR.

D. George Dixon Vice-President, University Research

University of Waterloo BOARD OF GOVERNORS

February 3, 2015

FOR INFORMATION __________________________

STATUS OF UNDERGRADUATE ACADEMIC REVIEWS The Associate Vice-President, Academic (AVPA) reports annually to the Board of Governors and to the Ontario Universities Council on Quality Assurance (Quality Council) on the results of academic reviews of existing undergraduate programs, which can also be done as augmented reviews (both undergraduate and graduate programs reviewed together), occurring on a seven-year cycle. The administrative work for augmented reports is divided between the Office of the Associate Provost, Graduate Studies (APGS) and the AVPA office. Reviews are carried out under Waterloo’s Institutional Quality Assurance Framework.

The following are Final Assessment Reports (https://uwaterloo.ca/academic-reviews/final-assessment-reports) received by Senate for the September 2013 – August 2014 reporting period:

• Anthropology (BA)• Cognitive Science Minor (BA)• Germanic and Slavic Studies (BA, MA, PhD)• East Asian Studies Minor (BA)• Physics and Astronomy (BSc)• Social Work (BSW)• Speech Communications (BA)

The following are the Two-Year Progress Reports (https://uwaterloo.ca/academic-reviews/two-year-reports) that were received by Senate for the September 2013 – September 2014 reporting period:

• Computational Math (BMath)• Drama (BA)• English Language Institute (Renison)• Science (non-departmental programs) (BSc)• International Studies (minor) (BA)

GENERAL OBSERVATIONS ON PROGRAM REVIEWS The review process is time-consuming, but continues to deliver tangible benefits to the university. It ensures that academic units engage regularly in reflective, critical analysis of their programs, resulting in significant curricular revisions, strategic hiring and informed decision-making on resource allocation. A consistent theme in the external reviewers’ reports is the enthusiasm shown by our students for their programs, and the quality of instruction delivered by their professors. Our co-op students continue to be ranked very favourably by their employers.

There are, however, several recurring issues that programs, departments, faculties and the university need to focus on in the next few years to ensure the sustainability of UW’s high quality undergraduate programs. They include:

• Better resolution of student retention, including understanding why students change programs• Tracking graduates once they leave the institution• Addressing social and study space needs

INSTITUTIONAL QUALITY ASSURANCE PROCESS This is the third year that the university has been operating officially under its own Institutional Quality Assurance Process. The following was submitted and approved by the Quality Council:

• The annual report of Major Modifications to Undergraduate Programs, July 2014

Mario Coniglio Associate Vice-President, Academic

University of Waterloo BOARD OF GOVERNORS

February 3, 2015

FOR INFORMATION _______________________

STATUS OF UNDERGRADUATE RECRUITMENT AND ADMISSIONS

Admission and Registration Objectives The fall 2014 year one full-time registration target was 6,648 and 6,855 registered by the November 1 official Ministry count date. This represented 103% of the university’s enrolment objective. The newly admitted registered was 6,115 (5,374 domestic and 741 visa). Mathematics registered 201 students into Math/ELAS with the target being 200 and all other faculties registered 66 in the new Bridge to Academic Success in English (BASE) program – 189% of target.

Marketing and Communications to Attract Prospective Students and Confirm Applicants An evidence-based approach continues to inform our undergraduate recruitment marketing strategy. This focus has been further strengthened by hiring a Research Manager in Marketing & Undergraduate Recruitment and the creation of a three-year research plan. New and enhanced initiatives for recruiting the class of 2014 included; new social media and website enhancements; increased travel to international and national markets, including visits to applicants and applicant conversion events in Calgary and Vancouver; hosting U.S. international counsellors on campus and follow up travel to California; hiring our first Aboriginal Liaison Officer and a plan to recruit/confirm aboriginal students; enhanced initiatives in our faculties focusing on applicant conversion; hiring a liaison officer and the creation of a plan to focus on positioning Waterloo in the minds of younger students. Our research has shown that our most committed and high-quality students found out about us at a younger age.

Applications An overall total of year one full-time applications received for fall 2014 was 47,221 - an increase from 44,975 applications in 2013 (increase of 5%). Specifically, there was a minimal decrease in domestic applications (includes Canadian Citizen and Permanent Residents) and a 17% increase in visa applications.

Admission Decisions In total, 24,769 year one full-time offers of admission were made for the fall 2014 down from 25,244 in 2013 (decrease of 2%). The decrease in offers was planned for this year. The number of offers made to visa students was 4,003 for fall 2014 (increase of 11%) which is up from the 3,603 last year. This is also part of an overall enrolment plan.

Admission Standards As a measure of “quality,” the percentage of Ontario Secondary School (OSS) students with 80% or higher (best 6 grade 12 U/M courses) is 99.2% of the total first year registered newly admitted students. For the 85% or higher, it was 79.6% of registered students. In addition, the overall median average for first-year full-time registered students continued to increase to 88.88%.

Demographic Data Visa citizenship status students constituted 21% of our applicants (18% last year). The registered first year class is comprised of 11% visa students, the same as last year. The number of first-year degree registered visa students was 741 compared to 797 last year (644 in 2012, 554 in 2011, and 511 in 2010). The slight decrease reflects a conscious effort to land closer to our overall target enrolment. The number of first year out-of-province applicants constituted 9% of our applicants (8% last year). The registered class is comprised of 6% out-of-province students similar to last year. The actual out-of-province registered number was 420 this year compared to 407 last year.

Andre Jardin Tina Roberts Associate Registrar, Admissions Director, Marketing & Undergraduate Recruitment

University of Waterloo BOARD OF GOVERNORS

3 February 2015

FOR INFORMATION __________________________

International Programs Office – Unit Name Change The Office of Research has decided to change the name of its ‘International Programs Office’ unit to ‘International Research Partnerships,’ a name that more closely reflects the unit’s broader responsibilities. The rationale for the name change is provided below.

The International Programs Office was created in 1982 with one dedicated staff member to provide administration and management for international development projects. Over the years, the mandate and functions of the office grew considerably to now include three FT staff to manage a broader suite of responsibilities including administrative support for the dissemination of over 200 global research funding opportunities, proposal review and contract negotiation and project oversight for over 100 funded projects from over 50 international funding agencies per year. The office also is the central coordinating unit for all international institutional agreements and hosts a wide range of international delegations. The office now also provides strategic council, visioning and needs assessment to senior administration to promote international research partnerships with elite global institutions.

D. George Dixon Vice-President, University Research

PRESIDENT’S UPDATE TO THE BOARD OF GOVERNORS FEBRUARY 3, 2015

Dear Members of the Board of Governors:

I wish you a happy New Year and welcome back to the first meeting of 2015. As Kevin Lynch in his December message pointed out, 2014 was a very good year for the University of Waterloo. We could not have done it without your participation, commitment and passion for our university. We are determined to make 2015 even more successful and I, on behalf of all my colleagues at UW, thank you in advance for your continued contributions.

Below you will find a summary of many new activities that have taken place or are ongoing. I hope you will find the information useful and I will be happy to expand on any of it at the board meeting.

New Appointments

I’m pleased to announce that Robert Lemieux has been appointed dean of the Faculty of Science. He joins Waterloo from Queen’s University, where he currently serves as associate dean (research) in the Faculty of Arts and Science. In addition, George Dixon’s term as vice-president, university research has been extended for a further two years to June 30, 2017.

In Remembrance

The Waterloo community was saddened by the passing of former Board of Governors member Mary Bales. She was an award-winning real estate agent and philanthropist who received many awards for her dedication to providing safe, affordable and adequate housing.

We were also saddened by the sudden death of Paul Mitchell. Paul was awarded an honorary Doctor of Laws degree from UW in 2001 for his professional and community achievements. He also served on the board from 1988-1994 and from 1995-2001. He was chair of the board from 1993-1994 and from 1997–2001.

Congratulations/Accomplishments

• Prof. Geoffrey Fong has been awarded a 2015 Luther L. Terry Award from the AmericanCancer Society for exemplary research contribution and leadership in tobacco control. TheInternational Tobacco Control Policy Evaluation Project (ITC) led by Dr. Fong is acollaboration of over 100 researchers, and at Waterloo, involves faculty and staff acrossthree faculties: Arts, AHS, and Math. This project is a great example of a transdisciplinaryresearch project which to date has successfully received research grants in excess of $50Mfrom multiple countries. The ITC project created by Dr. Fong in 2002 has been at theforefront of research that is making strong, direct contributions to combatting tobacco use.

• Don Walker, Chief Executive Officer, Magna International Inc. (BA Sc. MechanicalEngineering 1980), was named Canada’s Outstanding CEO of the Year for 2014. Don hasbeen a member of the Dean’s Advisory Council for the Faculty of Engineering since 2007.

P a g e | 2 • Dorothy Dowling, Chief Marketing Officer, Best Western International (MA, Recreation and

Leisure Studies 1983), was named one of the world’s top 50 Chief Marketing Officer’s by Forbes.

• Brenda Hoffman, Chief Information Officer, TMX Group (BA, Economics 1986), was

recognized as Canada’s Top CIO in November.

• Julie Cole (BA, English 1995), Cynthia Esp (BA, English 1995) and Julie Ellis (BA, Dance 1994) won a PROFIT Award for Excellence for the start-up company Mabel’s Labels as part of the RBC Canadian Women Entrepreneur Awards.

• Jim Forbes, Chief Design Engineer, National Steel Car Ltd. (BA Sc, Mechanical Engineering

1976), received a prestigious Premier’s Award for Technology.

• Thalmic Labs won the PwC Innovator of the Year Award which acknowledges the company that best demonstrates the commercialization of an innovative technology that is new unique and a ‘game changer.’

• Two entrepreneurs who got their start while computer science students were named to the 2015 Forbes 30 under 30 list. Danny Yaroslavski, 23, founder of LightBot (teaches young children how to solve puzzles using programming logic), and William Zhou, 22, founder of Chalk.com (a lesson planning, assessment and collaboration tool now used by 100,000 teachers), were named by Forbes in the education category for “rethinking learning with the three Cs: code, college readiness and community impact.

• Terry McMahon (Dean of Science, Professor of Chemistry) was named the 2015 recipient of the John C Polanyi Award by the Canadian Society of Chemistry. This award is presented for excellence by a scientist carrying out research in Canada in physical, theoretical or computational chemistry or chemical physics.

• Philippe Van Cappellen (Canada Excellence Research Chair in Ecohydrology) has been awarded the 2015 Science Innovation Award from the European Association of Geochemistry.

• Brian Dixon (Canada Research Chair in Fish and Environmental Immunology) has won the 2015 Robert Arnold Wardle award by the Canadian Society of Zoologists. The award recognizes outstanding contributions to Canadian-based research on the interrelationships among infectious agents, the response of animals to these agents, and the environment in which these relationships exist.

• In November, I was delighted to receive the news that UW had surpassed our United Way Campaign fundraising goal of $250,000. Thank you to our entire University community for making this year’s campaign a success.

NSSE (National Survey of Student Engagement) 2014 Results NSSE is a survey of first year and graduating year undergraduate students. It measures the degree of student engagement in academics and other educationally purposeful activities that contribute to academic and personal growth. High levels of engagement have been linked to positive educational practices and outcomes in undergraduate education. Since 2000, NSSE has been administered at over 1,500 institutions. NSSE is administered at Waterloo every three

P a g e | 3 years as part of the Multi-Year Accountability agreement with the Ministry of Training, Colleges and Universities (MTCU). Externally, NSSE results are used as measures of institutional success through the accountability agreements with the MTCU. Maclean’s and The Globe and Mail also often publish NSSE engagement results as a supplement to their rankings. Internally, NSSE results are used to measure progress on the University’s Strategic Plan in the themes of Outstanding Academic Programing and Vibrant Student Experience. In 2013, NSSE provided scores on 10 engagement indicators, grouped according to four themes as follows:

Theme Engagement Indicators Academic Challenge Higher-order Learning

Reflective & Integrative Learning Learning Strategies Quantitative Reasoning

Learning with Peers Collaborative Learning Discussions with Diverse Others

Experiences with Faculty Student-Faculty Interaction Effective Teaching Practices

Campus Environment Quality of Interactions Supportive Environment

Waterloo has maintained its high satisfaction results on the two key summative questions that are reported externally. • When asked to evaluate their entire educational experience overall, 82% of Waterloo

respondents rated their educational experience as good or excellent (84% of First-Year students and 79% of Graduating Year students).

• When asked if they could start over, 84% of respondents indicated that they would probably or definitely return to Waterloo (88% of the First year students and 78% of the Graduating Year students).

For first year students, Waterloo scores higher than its peers on the majority of the indicators that are important for our internal quality improvement. For graduating year students, Waterloo scores for the majority of the indicators are lower than peer groups, indicating that there is a need to continue to work on maintaining high levels of academic and social engagement as students’ progress toward their degrees. When asked to identify key areas for improvement, students identified that in the classroom, they would like to see improvements in the quality of course instruction by professors, ensuring a better fit between course content, assignments and tests/exams, and improvements in the quality of teaching assistants. Outside the classroom, the following were identified: improving the quality/availability of study spaces, better social environment for students, and providing students with more opportunities to undertake research with faculty. NSSE results tell us that we need to strengthen our engagement activities to maintain our competitive advantage in the first year, through to graduating year students. Work in the Academic Programming and Student Experience themes links NSSE results with key activities in the areas of Academic Challenge and Campus Environment, and will be instrumental in moving this work forward.

P a g e | 4 Research News

• Research Partnerships

o TELUS Health – committed to fund $438K for research and will be providing Waterloo with a $125K installment this year. The research project will be defined shortly.

o Huawei – a new Huawei Waterloo R&D Lab will be opening in Q1 in the R+T Park. The focus will be on mobility and security in enterprise deployment. They are also interested in partnering with Waterloo for research.

o Egg Farmers of Canada – New Research Chair in Public Policy, establishing Dr. Bruce Muirhead as the industry’s first-ever Chair in Public Policy ($770K over 7 years).

o Grand River Hospital – MOU signed to form a collaborative research agenda and to set up designated space for UW researchers at the hospital.

• Institutional Research

o 8 Canada Research Chairs (CRCs) were awarded in late October 2014 as follows: $4.9M was applied for and awarded (all Tier 2 CRCs/1 of which was a renewal) 5 of the CRCs were awarded CFI infrastructure funding through the JELF program

(in the amount of $685K)

International Activities & Visits

• Nov. 3rd – 12th – I spent the first few weeks of November on a very productive trip throughout Asia. I was pleased to have the opportunity to deliver a distinguished lecture at Pohang University of Science and Technology (POSTECH) in Seoul, Korea, and also had the pleasure of meeting with Professor Kim, president of POSTECH. The trip continued into Hong Kong and then to Singapore, where I was pleased to deliver a keynote speech to the Canadian Chamber of Commerce (Singapore). The assembled crowed was made up of very interested and forward-thinking business people, and the message from Waterloo was well received. As I travelled from Korea, to Hong Kong, and then to Singapore, I was pleased to be able to attend some of our international alumni gatherings. It was tremendous to see the spirit of this institution thrive on an international level.

• Nov. 21st – Ambassador of South Korea CHO and his delegates visited the UW campus.

• Nov. 23rd – I was honoured to receive the Order of Merit from His Excellency Abdullah Gul,

President of the Republic of Turkey and Ambassador Selcuk Unal in Ottawa.

• Nov 30th – Dec 4th – led a COU Mission to Turkey with several Executive Heads and was joined by the Hon. Reza Moridi, Ontario Minister of Training Colleges and Universities, and Minister of Research and Innovation. The group visited several research intensive universities along with the Scientific and Technological Research Council of Turkey (TUBITAK) and discussed various partnership opportunities.

• Jan. 25th - 28th – I will be attending a symposium in Saudi Arabia at the invitation of the Ministry of Higher Education and facilitated by the Embassy of Canada in Riyadh. I have been asked to deliver a presentation with respect to the role of universities and research centres in intercultural dialogue among civilizations. In addition, I will be meeting with the Minister of Higher Education.

Further highlights of international activities in 2014 are arranged below according to the “outcomes”’ of the Global Prominence Theme of the Strategic Plan.

P a g e | 5 • More Waterloo graduates will be “world ready” and globally literate and effective in a

culturally diverse international environment. o Developing a learning framework for GEC (Global Experience Certificate) for learning

outcomes and developing an action plan for experiential learning integration into international activities. Progress: In partnership with the Centre for Teaching Excellence (CTE) and a consultant, we have identified learning outcomes, curriculum/program components, metrics, and assessment tools. Implementation will start in 2015.

• More Waterloo students will engage with and participate in international study and

work opportunities. o A survey of more than 32,000 UW students followed by focus groups has provided

guidance to shape the development of international experiential learning opportunities and better promote them in order to significantly increase the number of participating UW students.

o 535 outbound students participating in non-co-op international experiential learning programs in 2014 in comparison to 312 in 2013. More than 2000 co-op students went abroad for their work terms in 2014 compared to about 1600 in 2013.

o International travel policy and procedures reviewed, revised and enhanced to strengthen institutional capacity to ensure that UW travelers (students, faculty and staff) are well-prepared, we know where they are and can provide an effective response in the event of an emergency.

• Waterloo’s research and educational impact will be increasingly recognized by an

international audience. o Invited by Ecole Polytechnique Federale de Lausanne to participate in a network of

universities for teaching and research that includes, inter alia, Hong Kong University of Science and Technology, National University of Singapore, Nanyang Technological University, Cambridge, Oxford, Imperial College, Carnegie-Mellon, Harvard, MIT, Stanford, Berkeley, Princeton, and The Technion.

o Bordeaux-Waterloo Partnership. UW has created a strategic relationship with the new University of Bordeaux to pursue collaborative research and teaching. Building on a very successful Erasmus Mundus Co-Tutelle Ph.D. program in materials science, the now functional partnership is developing proposals for research in Water, Nano, Aging and other strengths of UW in addition to a new joint Ph.D. program and a new joint bachelor’s program in Bio-Based Chemistry.

o The Waterloo-Nanjing Institute for Advanced Studies created with Nanjing University in Nanjing China. The new institute will focus on research and education in environment, science and the social sciences.

o From Dec 2013 to Dec 2014, the International Research Partnerships (IRP) unit within Waterloo International disseminated over 200 funding opportunities, submitted 164 research proposals and managed 162 ongoing projects totaling $11.5M, funded by 52 different agencies/programs for research collaboration with 44 different countries. The value of new projects over this period is $2.9M.

o From May to Dec 2014, 51 delegations from 25 countries visited the University of Waterloo – 30 were from universities, 21 were non-university delegations ranging from Embassies/Consulates, government agencies, to research institutions and industries. Five of the 30 universities were top 100 in the QS Rankings.

P a g e | 6 • Policies and procedures at the University of Waterloo will support faculty, staff and

students to be connected to world-leading knowledge and innovation hubs. o Staff International Experience Fund launched. Three staff members chosen from across

the campus to visit leading institutions outside of Canada to learn more about how staff can contribute to internationalization at UW.

o The UW International Research Partnership Grant Program. 56 projects led by researchers from all six faculties and a number of research centres have been provided with $692K in seed funding to develop research partnerships with leading universities abroad. The researchers have leveraged an additional $1M in matching cash (from faculties, departments, industry partners, partner institutions and PI research funds) to support their projects. The projects are being implemented with leading partner institutions in 16 different countries.

o A Global Network of Innovation Universities - The University of Waterloo’s Strategy for Innovation and Entrepreneurism on a Global Scale launched. Initial discussions with Hong Kong University of Science and Technology (HKUST), National University of Singapore and Tsinghua University have been positively received. HKUST hopes to bring MIT into the mix.

• More outstanding university students, staff and faculty will choose to pursue their

academic career at Waterloo. o International Student Recruitment

Strategic Enrolment Management Group established. UW joined CALDO, a consortium of U15 institutions focused on student recruitment

in Latin America. GROK (Education Service Recruiter) chosen to represent UW in China in order to

support recruitment of outstanding students from multiple “2+2” programs and other sources.

Comprehensive and integrated approach to developing Indonesia as a new market for undergraduate and graduate students that has led to a nearly instant rise in student numbers.

IDEAS Summer Experience for international high school students launched with a focus on innovation and entrepreneurship. Students from seven countries participated.

o Visa and Immigration Support Services Unit established to enhance UW’s ability to recruit the best and brightest faculty, staff and students from around the world and to ensure that outbound faculty, staff and students are supported for visa purposes.

Academic Update • The Graduate Studies Office will be undergoing an external review at the end of January.

The review will inform the nominating committee regarding the appointment of a new Associate Provost, Graduate Studies for July 2015 along with new strategic directions congruent with the university’s Strategic Plan.

• The Strategic Implementation Plan was shared with various governance bodies – including a 2014 progress and impact report, along with faculty updates. Theme leads met in January to review the process for 2015 including metrics, timetable, deliverables.

• UW recruited and admitted an undergraduate class of 6,115, and 1,950 new graduate students. Total graduate enrolment was 5,300, of which 32% were international students from 89 countries.

• Nationally, UW was 3rd in total number of NSERC PGSD awards, next to UBC and UofT, and 1st, along with UofT, for number of PDF awards.

P a g e | 7 • A new Customer Relationships Management system has been implemented with a

database of over 17,000 prospective students, allowing recruitment to communicate with prospective students before they apply.

• Implementation and roll out of the new Student Portal is underway which will provide “one stop shopping” for all academic and service needs of our students.

• UW, a leader in providing technology-enabled learning opportunities is fully engaged in the Ministry’s online learning initiatives (a seat on the board of the newly created Ontario Online Learning Consortium). UW has completed the development of 6 new online courses that received $368K of Ministry funding for online learning in fiscal 2013-14. Development is now underway for an additional 5 online courses and open course modules with $320K of Ministry funding for fiscal 2014-15. Delivery of online learning to over 30,000 annual enrolments in undergrad and over 1600 enrolments in graduate online courses. Launch of the MyGradSkills.ca (https://www.mygradskills.ca), an online training tool that includes 18 units on topics such as successful search strategies, resume writing and professional communications.

• Growth in co-op continues, and 99.6% of students scheduled for co-op work terms this fall were employed or not participating, on a base of over 5,500 students scheduled for work terms, a 5% increase over last fall.

• 15% more students hired by new employers, than in fall 2013 • Director of Athletics hired and in place • Director, Campus Wellness hired and in place • New family health clinic opened to support family members of students • Year-long program for New Faculty developed, and changes to Temporary Foreign Worker

Program managed successfully • A new Mentoring Leadership Program is currently being piloted with 12 senior and middle

leaders, and 12 mentees. This will become an annual program beginning September 2015. • The Staff Excellence Fund has been reviewed and funding will be reinvested into

professional development and employee engagement activities and initiatives. Strategic Enrollment Management – Update Strategic Enrollment Management (SEM) continues to be developed with databases of prospective students (currently 17000) and fine tracking of location of applicants, coupled with offers and acceptances (informing recruitment plans). An RFP for a strategic enrolment management consultant has been formalized and the selection of a consultant and facilitation of the SEM pilot project has begun. The pilot developed within Arts can become a model for other faculties leading to institutional-level SEM.

New Resource Allocation Model – Update An initial prototype has been developed for Waterloo’s New Resource Allocation Model which is based on the idea of Responsibility Centered Management. There has been an extensive process of model research, development of model principles, data collection and modeling, along with building consensus among key internal stakeholders on model concepts and parameters. Upon implementation, the model will facilitate multi-year budget planning and increased transparency that will inform strategic decisions regarding institutional revenues and efficiencies. Once the prototype has been validated and finalized, a multi-year implementation process will begin that includes data gathering, building the model, implementing business processes and devising a communication plan.

P a g e | 8 Government Relations Update Federal • Successful advocacy concerning the structure of the $1.5B/10 year Canada First Research

Excellence Fund. A modest number of truly excellent projects will be supported. The 2015 competition will provide funding of $350M over seven years. A second competition will be launched by 2016.

• Nov 18th – visit to campus by Clerk of Privy Council (Janice Charette) and Karen Ellis (President FedDev)

• Jan. 12th – visit to John Knubley (Deputy Minister Industry Canada) • January 15th – FedDev IBI Jumpstart program announced in Waterloo – brings $8M to the

region for the creation and growth of 180 companies over the next 4 years in a partnership between the Accelerator Centre, UW, WLU and Communitech

Provincial • Continued advocacy for our Engineering 7 ($56M) and Science Complex ($50M) proposals

through the Major Capacity Expansion capital program. Both proposals passed the first screening stage at MTCU

• Expected launch of a Funding Formula Review in which UW will be taking an active role to ensure the importance of co-op and research intensity are appropriately recognized

• Advocacy to have changes made to a private member’s bill around work-integrated learning so that it more accurately reflects and protects co-op at UW

• Jan. 13th – visit by Premier Wynne to campus who was hosting interactive student sessions across the province

Marketing and Strategic Communications Update

Marketing and communications strategies to enhance the University’s brand and build profile and reputation nationally and internationally continue with a focus on the following key activities: • Waterloo's State of the University Report was completed and distributed, nationally and

internationally, in print and digital form in January 2015 • Market research has been conducted including quantitative Brand and Reputation research

(Savas Consulting), Higher Education Reputation Monitor (Ipsos Reid) and PSE Brand Insights (Insights West Market Research); findings are now being analyzed and synthesized and will inform 2015 marketing and communications programs. Results of the Brand and Reputation research indicate a positive trend on key measures: o Unaided awareness of Waterloo has increased (2014 vs. benchmark 2008 data) for all

six audience segments with substantial gains among general population, guidance counsellors, business leaders and corporate recruiters;

o Perception of Waterloo as “highest quality” Canadian university has increased since 2008; and

o Overall, vs. 2008 results, audiences are more aware of Waterloo and think it is a higher quality institution.

• The fall issue of Waterloo's Alumni magazine was distributed in a redesigned and enhanced digital format.

• The American Association for the Advancement of Science (AAAS) conference, a leading global conference for science researchers and media will take place in early February. As part of that conference, Waterloo will host its first-ever innovation showcase and reception (highlighting innovative technologies born at UW) in order to leverage the opportunities presented by the conference’s location of San Jose, California and its 5,000 participants.

P a g e | 9

The following week, David Fransen will represent the University at the Global Innovation Summit in San Jose.

• Planning continues for the 2015 Waterloo Innovation Summit which will now be held September 17 and 18 and immediately precede the 2nd annual Hack the North event at the University, which draws over 1,000 top student innovators from across North America and around the world.

Alumni and Fundraising Strategy Update Ken McGillivray has provided a written update on the Advancement and Alumni portfolio which is included in the package. He will provide further information and discussion at the meeting. Entrepreneurship Update Entrepreneurship, as a strategic theme of the University was designed to build on the success of our existing programs and deepen our commitment to entrepreneurial education, support, research and reputation. Below you will find a number of initiatives, many of which are now underway.

Initial Objective Current Status Develop and deliver first offering of foundational, on-line credit course, entitled “Introduction to Entrepreneurial Behaviour”. Course will be open to any UW student. First offering is scheduled for Sept 2014

On time: Successful launch of pilot course in September 2014. Course will be now offered on an on-line basis every term in 2015 and beyond to all interested UW students.

Obtain approval from each faculty to include an 8 course Minor in Entrepreneurship as an elective for their students. The minor will permit students to specialize in venture, social or corporate entrepreneurship within their own faculties. The goal is to receive approval from all faculties in 2014/15 and offer a cross campus minor in entrepreneurship widely available to UW students beginning September 2015.

On time: A cross campus 8 course Minor in Entrepreneurship was extensively discussed with all faculties. The Minor will be offered through the Faculty of Engineering. The proposal comes to Senate Undergraduate Council for approval in early 2015. Expected date of 1st offering is September 2015

Double UW’s incubation facilities to accommodate start-ups beyond the high tech sector as well as to address an anticipated increased volume of start-ups

On Time: Facilities space has increased from 7000ft2 to 22,000ft2 with the addition of the Foundry and acquisition of the St. John’s space.

Implement a landing site for entrepreneurship on the UW website main page. This site will be “entrepreneurship central” for all information relating to courses, programs, clubs, incubators, mentors, competitions, speakers and events. The goal is to have this operational by the end of 2014.

Delayed 1 term by resource constraints: This will be operational in Winter 2015

Develop and collect first set of metrics to monitor progress on entrepreneurship education, support, research and reputational value by Dec 2014.

On time: Metrics have been developed for all four entrepreneurship categories. On-going collection of metrics is now underway either on a term or yearly basis. First set of term metrics for Sept – Dec 2014 will be available early in 2015.

Develop, test and distribute an entrepreneurship survey to gather sufficient information from alumni to extrapolate reliable measures of total entrepreneurial impact of the University of Waterloo. Survey to be distributed in early 2015

On time: survey has been developed, tested with a focus group and now in final revision stage. Expected release Feb/March 2015.

Continue to improve communication and working relationships with (a) on-campus individuals and departments with an interest in entrepreneurship education, support and research and (b) with off-campus individuals, companies, agencies and government departments who can influence, and be influenced by UW’s entrepreneurship strategies and actions

Continuing: Meetings have been, and continue to be, held both on and off campus with UW and other entrepreneurship stakeholders. The purpose of these meetings is to raise the level of collaboration between key players in the ecosystem.

Between now and 2018, we will be pursuing and monitoring the following key outcomes/targets: • A dramatic increase in student involvement in entrepreneurship throughout all faculties by:

o Increasing opportunities for students to take courses, options and minors in entrepreneurship;

o Broadening our core focus beyond hi-tech ventures;

P a g e | 10

o Promoting campus wide social entrepreneurship and corporate entrepreneurship (intrapreneurship);

o Expanding opportunities for discovery and incubation beyond current facilities; o Providing increased experience-based opportunities for all UW students; o Allowing non-UW students to access UW incubation facilities and courses; and o Attracting more entrepreneurially-oriented high school students to UW.

• Developing a UW-led Toronto-Waterloo 401 entrepreneurship corridor that rivals Silicon Valley and other world class entrepreneurship ecosystems.

• Coordinating and encouraging cross campus leading-edge entrepreneurship and innovation research.

• Begin planning and operation of new integrated on-campus entrepreneurship cluster of academic facilities, discovery spaces, as well as lab and shop access for start-ups.

Velocity had one of its biggest years yet with the introduction of two new programs. • Velocity Science was launched in January which is an entrepreneurial partnership with the

Facility of Science focused on applied biology, chemistry, physics, and earth and environmental sciences. With the Science program came a new open discovery space on campus, where Velocity Science startups can have access to 24-hour wet lab access, high-tech equipment, technical resources and basic consumables that students can use to develop, test, and implement their startup ideas. More importantly, it’s the community that provides its members with mentoring from successful entrepreneurs, with a strong focus on synthetic biology and medical technologies, as well as opportunities for peer collaboration. o Velocity Foundry which was launched in the spring of 2014 is a program focused on

hardware and life sciences startups. It is an entirely new 11,000 square foot co-working space with the equipment, connections and mentorship to build hardware and life sciences startups. The Foundry currently houses about 25 startups.

o Velocity saw over 20 new companies enter our programs. Our on-campus programs held 40 entrepreneurship workshops and three Velocity Fund Finals took place giving out a total of $350K of funding to new startups in 2014.

Succession Planning Update In 2015, the university will begin a formal succession planning process by identifying and developing internal people with the potential to fill key leadership positions as they become vacant. Through leadership development, secondment opportunities, and a new mentoring program, we will increase our capacity of experienced and capable leaders prepared to assume senior roles as they become available. Under the leadership of the Associate Provost, Human Resources, faculties and department heads will identify key individuals and establish individual development plans as part of the annual performance management process. These opportunities will include a combination of diverse work experiences to acquire new competencies, enhanced knowledge of the university community, proficiency through mentorship relationships, and targeted development opportunities. Marilyn Thompson (Associate Provost, Human Resources) will speak more about this initiative at the upcoming meeting. Risk Management/Internal Audit Update The risk management project is proceeding on time as projected. The draft policy and implementation guidelines are currently going through a rigorous consultation process with the ambition to report to the Audit & Risk Committee in April. Our target continues to be to have the policy finalized before the June board meeting.

P a g e | 11 I am very pleased with the improvement in the efficacy of the internal audit program. For two successive meetings of the Audit & Risk Committee, we have been able to submit reports without “red lined” files. In other words, the management action plans for all files are either fully on time in their execution, or are sufficiently well developed to give our internal auditors appropriate comfort. This is an important change.

Building Updates • Dec. 12th – Groundbreaking for a new Applied Health Science teaching and research facility.

The 56,000 sq. ft. facility will include kinesiology research and teaching labs, as well as a 350 seat lecture theatre. This building will also house the university’s School of Anatomy, one of only a few anatomy labs outside of medical schools in Ontario. Currently there are 2,100 undergrad students, 3 professional master’s programs, over 10,000 alumni, 90 staff, and 93 faculty who receive $13.8M in research support.

• Jan. 5th – Federation Hall has been undergoing renovations over the past year. It reopened recently with a renewed presence for conferences, events and catering. The main hub for all of our food services activities also resides in Fed Hall.

Presidential Lecture (March 5, 2015) Edmund Phelps (American economist and the winner of the 2006 Nobel Memorial Prize in Economic Sciences) has generously agreed to deliver a presentation on campus on March 5, 2015. The lecture will be held in the early afternoon. Although exact timing has not be finalized, I wanted to give you advance notice should you wish to mark your calendar. An invitation will be forthcoming for this event. Special Guest Presentation I hope that you will be able to attend the special session that we will be holding for Board members at 12:30 p.m. on Feb. 3rd. Ajay Agrawal (Peter Munk Professor of Entrepreneurship at the Rotman School of Management) has kindly agreed to speak to the board about innovation. Professor Agrawal works on topics that include the economics of innovation, the economics of creative industries, the market for ideas, technology management, corporate strategy, and entrepreneurship.

I look forward to our discussions on February 3rd.

Feridun Hamdullaphur President

Student Villages(includes Village 1, Ron Eydt Village & Mackenzie King Village)

Student Villages 2014/15 2015/16 Increase Monthly(Two-term fee) $ $ % $Dorm Style:Single 5,759 5,961 3.5 746Interconnecting 5,497 5,689 3.5 712Double 5,166 5,347 3.5 669

Suite Style:Single room (4-bedroom suite style) 6,875 7,115 3.5 890Recommendation:

UW Place

UW Place 2014/15 2015/16 Increase Monthly(Two-term fee) $ $ % $Suite Style:Double Room (Beck Hall) 5,426 5,616 3.5 702Single Room (2-bedroom suite style) 6,211 6,429 3.5 804Single Room (3- or 4-bedroom suite style)

5,880 6,085 3.5 761

Recommendation:

Columbia Lake Village

Columbia Lake Village 2014/15 2015/16 Increase Monthly(Two-term fee) $ $ % $Single room (4-bedroom townhouse) 5,491 5,684 3.5 711Recommendation:

Minota HageyResidence for VeloCity

Minota Hagey 2014/15 2015/16 Increase Monthly(One-term fee) $ $ % $ Single room 3,002 3,107 3.5 777Recommendation:

That the Columbia Lake Village 2015/16 room rate is approved effective Fall 2015

term

That the UW Place 2015/16 room rates are approved effective Fall 2015 term

Housing and Residences2015/16 Residence Fees

That the Student Villages 2015/16 room rates are approved effective Fall 2015 term

That the Minota Hagey 2015/16 room rate is approved effective Fall 2015 term

Columbia Lake VillageSingle Grad Residence

Columbia Lake Village 2014/15 2015/16 Increase Monthly(One-term fee) $ $ % $ Single room (2-bedroom townhouse) 2,745 2,841 3.5 711Recommendation:

Columbia Lake VillageFamily Residence

Columbia Lake Village 2014/15 2015/16 Increase Monthly(Townhouse style – Rent per Month)

$ $ % $

2-bedroom 1,198 1,217 1.6 N/ARecommendation:

That the Columbia Lake Village 2015/16 room rate is approved effective September

1, 2015.

That the Columbia Lake Village 2015/16 rental rate applicable to full-time University of

Waterloo students is approved effective September 1, 2015.

Housing and Residences2015/16 Residence Fees

University of Waterloo BOARD OF GOVERNORS

Report of the Vice-President, Administration & Finance 3 February 2015

FOR APPROVAL ______________________

1. Recommended Tuition Fees 2015/16The Ministry of Training, Colleges & Universities (MTCU) introduced a revised tuition framework in 2006 which established distinct tuition levels for each new cohort of incoming students. This has resulted in a significant increase in the number of assessable tuition rates which are now based on program, year of entry, and year of study. Consequently, the major tuition categories have been identified on the attached “Recommended Tuition Fee Increases 2015/16” schedule and examples are provided for a range of programs and effective dates.

MTCU’s new tuition framework was issued in March 2013 and applies to the 2013/14 to 2016/17 years and limits the overall average tuition fee increase across all domestic programs to 3% per year with other limits imposed based on program and year of study.

The resulting tuition increases can be categorized as follows:

Undergraduate Students (Domestic) - “Regulated” programs - year 1 3.0% - “Regulated” programs - upper years 3.0% - “Deregulated” programs - year 1 [see exceptions] 5.0% - “Deregulated” programs - upper years [see exceptions] 4.0%/5.0% - “Deregulated” AFM, Biotech/CPA, CFM, Math/CPA

• Year 1 3.0% • Upper Years 1.0%

- Accountancy Diploma – all years 3.0% - Global Business & Digital Arts – all years 1.0% - Pharmacy – all years 1.0%

Graduate Students (Domestic) - Specifically identified master and diploma programs 1.0% - 5.0% - Research master and PhD programs 1.0%

International Students - Undergraduate programs 9.2% - Graduate programs except research programs 5.0% - Graduate research programs 3.0% - Specifically identified master and diploma programs 1.2% - 10.0%

The variability in tuition increases is driven by: - the relative competitiveness of our current tuition rates with our Canadian peers

2 - existing limits imposed by MTCU for domestic tuition include an overall cap of 3%, a 3% limit

for “regulated” programs, and a 5% limit for “deregulated” programs - a 1.2% increase for international undergraduate and master’s programs to offset the MTCU

imposed $750/student International Student Recovery and the $75/student Grant-in-lieu of Taxes reduction

2. Recommended Changes to Incidental Fees Applied Health Sciences Undergraduate Members Society Fee It is recommended that the Applied Health Sciences Undergraduate Members Society Fee, assessed and collected each term from all full-time on-campus undergraduate Applied Health Sciences undergraduate students, be increased effective spring term 2015.

Current Proposed 2014/2015 2015/2016 % Change

Undergraduate full-time

$3.00

$5.00

66.7%

Comments:

- The fee increase was approved by a referendum of the members held November 26, 2014. - The fee is refundable through the Applied Health Sciences Undergraduate Members Society.

Graduate House Fee It is recommended that the Graduate House Fee, assessed and collected from all full-time and part-time graduate students on campuses in Kitchener-Waterloo, be increased effective spring term 2015.

Current Proposed 2014/2015 2015/2016 % Change

Graduate full-time/part-time

$15.00

$17.50

16.67%

Comments:

- The fee increase was approved at a meeting of the Graduate Student Association Council held September 11, 2014.

- The fee is refundable through the Graduate House. 3. Recommended Changes to the Co-op Fee It is recommended that the undergraduate Co-op Fee, assessed to students registered in co-operative education programs, be increased 3.8% from $634/term to $658/term effective spring term 2015. It is recommended that the graduate Co-op Fee be increased 3.8% to $658 effective spring term 2015. Dennis Huber Vice President, Administration & Finance

RECOMMENDED TUITION FEE INCREASES 2015/2016

1. Graduate Plans, Effective Spring 2015

International

[1, 2, 3]

All Years All Years

All Master research graduate plans 1.0% 3.0%

Example:

Graduate Master of Science tuition per term $2,436.00

Graduate Master of Science international tuition per term $6,258.00

All Years All Years

All PhD research graduate plans 1.0% 3.0%

Example:

Graduate PhD of Science tuition per term $2,436.00

Graduate PhD of Science international tuition per term $6,196.00

2. Special Graduate Plans, Effective Spring 2015

International

[1, 2, 3]

All Years All Years

Examples: 4.0% - 5.0% 5.0%

Master of Architecture

Master of Engineering

Tuition range per term$2,532.00 -

$2,656.00

$6,380.00 -

$7,358.00

All Years All Years

Examples: 1.0% - 2.0% 2.0% - 2.2%

Master of Taxation

Master of Management Sciences (Management of Technology)

Tuition range per term course$2,899.00 -

$3,790.00

$3,062.00 -

$3,790.00

All Years All Years

Example: 1.0% 1.2%

Master of Climate Change

Tuition per term $2,436.00 $6,292.00

3. Special Graduate Plans, Effective Fall 2015

International

[1, 2, 3]

All Years All Years

Master of Business, Entrepreneurship and Technology 5.0% 5.0%

Tuition per term $10,961.00 $13,074.00

All Years All Years

Examples: 3.0% 3.0% - 10.0%

Master of Quantitative Finance

Master of Actuarial Science

Tuition range per term$4,057.00 -

$11,343.00

$4,057.00 -

$11,343.00

All Years All Years

Examples: 1.0% - 2.0% 1.2% - 4.2%

Master of Development Practice

Master of Health Informatics

Tuition range per term$2,460.00 -

$4,560.00

$6,479.00 -

$10,186.00

Domestic

[1, 2, 3]

Domestic

[1, 2, 3]

Domestic

[1, 2, 3]

4. Special Graduate Plan, Effective Winter 2016

International

[1, 2, 3]

All Years All Years

Master of Accounting 3.0% 5.0%

Tuition per term $7,306.00 $10,282.00

5. Undergraduate Plans, Effective Spring 2015

International

[1, 2, 3]

Year 1 Upper Years All Years

5.0% 5.0%/4.0% 9.2%

Architecture

Engineering, including Nanotechnology & Software Engineering

Optometry

Computer Science/Business Administration, Double Degree

Computer Science

Mathematics/Business Administration, Double Degree

Mathematics, Financial Analysis & Risk Management

Tuition range per term$4,101.00 -

$7,397.00

$4,101.00 -

$7,397.00

$12,331.00 -

$19,069.00

Example:

Tuition, Engineering terms 1 A & B $6,705.00

Tuition, Engineering terms 2 A & B and term 3 A $6,705.00

Tuition, Engineering term 3 B $6,516.00

Tuition, Engineering terms 4 A & B $6,361.00

Tuition, Engineering international per term $16,401.00

Year 1 Upper Years All Years

Pharmacy 1.0% 1.0% 9.2%

Tuition range per term $9,182.00$8,881.00 -

$9,182.00$20,817.00

Year 1 Upper Years All Years

3.0% 1.0% 9.2%

Accountancy and Financial Management

Biotechnology/Chartered Professional Accountancy (CPA)

Computing and Financial Management

Mathematics/Chartered Professional Accountancy (CPA)

Example:

Tuition, Mathematics/CPA terms 1 A & B $3,117.00

Tuition, Mathematics/CPA terms 2 A & B, 3 A & B and 4 A & B $8,108.00

Tuition, Mathematics/CPA international per term $17,836.00

Year 1 Upper Years All Years

All other undergraduate Mathematics and Science plans not specifically listed 3.0% 3.0% 9.2%

Example:

Tuition, terms 1 A & B $3,117.00

Tuition, terms 2 A & B, 3 A & B and 4 A $3,117.00

Tuition, term 4 B $3,102.00

Tuition, Science international per term $11,909.00

Tuition, Mathematics international per term $12,331.00

Domestic

[1, 2, 3]

Domestic

[1, 2, 3]

Year 1 Upper Years All Years

All other undergraduate plans not specifically listed 3.0% 3.0% 9.2%

Example:

Tuition, Arts terms 1 A & B $3,117.00

Tuition, Arts terms 2 A & B, 3 A & B, and 4 A $3,117.00

Tuition, Arts term 4 B $3,102.00

Tuition, Arts international per term $11,390.00

Year 1 Upper Years All Years

Global Business & Digital Arts 1.0% 1.0% 9.2%

Tuition per term $5,779.00 $5,779.00 $12,490.00

6. Undergraduate Plan, Effective Winter 2016

International

[1, 3]

All Years All Years

Accounting Diploma Program 3.0% 5.0%

Tuition per term course $1,827.00 $2,571.00

Notes to the Recommended Tuition Fee Increases:

[1] Plus applicable incidental fees.

[2] Plus co-op fees and work report marking fees where applicable.

[3] All tuition amounts are for a four-month term and are the maximums that can be charged in any term.

Background Notes:

1. The Board of Governors has the power (as given in the University of Waterloo Act) to set tuition fees at any level it wishes. In practical

terms that power is constrained by the provincial government, which will deduct from its grants any tuition charges in excess of the

amount stiplulated by the government. On March 28, 2013, MTCU announced a new four-year tuition framework effective 2013-14 to

2016-17. The constraints are:

a. The framework applies to domestic tuition rates only.

b. The overall annual average rate increase is capped at 3%. Rate increases compound each year.

c. Tuition rate increases are regulated differently for two groups:

i. All graduate programs and listed professional undergraduate programs: A maximum annual increase of 5% for students who

start their program on or after 2013-14 and 4% for students who were registered at the institution in 2012-13 and are continuing

in their program.

ii. Arts & Science and other undergraduate programs: A maximum annual increase of 3% for all students.

2. In 1996-97, to help students in financial need, universities were required to establish student financial aid programs that were funded from

additional revenue generated from tuition rate increases. This requirement applies to domestic tuition rates and domestic students only.

Each year, universities are required to set aside a portion of the additional tuition revenue resulting from annual rate increases. The

calculation of the annual increment to the tuition set aside fund has varied over time. Under the current Ministry tuition framework the

fund is incremented annually by 10% of the additional tuition resulting from the tuition rate increases, and by the annual percentage

increase/decrease in enrolment.

3. Undergraduate students enrolled in Co-operative plans serviced by the Co-operative Education and Career Action department pay, in

addition to the tuition fee, a co­op fee in specified terms. The calculation of this fee is based on costs of administering the work-term

program and is in accordance with the methodology approved by the government. The government has also agreed to allow an addition

to the tuition fee for the cost of marking work-term reports, according to an approved methodology.

Subject to the approval of the Board of Governors

[1, 3]

Domestic

Board, Feb. 3/15

UNIVERSITY OF WATERLOO

2014/15 Operating Income Budget

Estimated Estimated

2014/15 Increase 2014/15

14-04-01 (Decrease) 15-02-03 Notes

$000 $000 $000

INCOME

Operating Grant

Basic Grant 209,572 209,572

Policy Levers (4,377) (54) (4,431)

International Student Recovery (1,948) (293) (2,241) [1]

Graduate Growth 8,109 (1,443) 6,666 [2]

Undergraduate Growth 12,979 811 13,790 [3]

Quality Improvement Fund 9,457 (5) 9,452

Transfers to Colleges (13,566) 103 (13,463)

Performance Fund 1,815 1,815

Research Infrastructure 1,595 (11) 1,584

Clinical Programs 1,312 (6) 1,306

Access for Disabled 741 285 1,026

225,689 (613) 225,076

Tuition

Undergraduate 290,519 1,761 292,280 [4]

Graduate 55,444 (1,401) 54,043 [5]

Transfers to Colleges (17,299) 48 (17,251)

328,664 408 329,072

Co-op Recovery 16,414 (140) 16,274

Student Services Fee 8,828 8,828

Research Overhead 8,637 8,637

Interest 8,000 8,000

Services to Colleges 3,616 (18) 3,598

Grant in lieu of Taxes 2,163 (1) 2,162

Miscellaneous Income 11,017 153 11,170 [6]

58,675 (6) 58,669

Total Income 613,028 (211) 612,817

NOTES TO 2014/15 OPERATING INCOME

[1] Increase in undergraduate international enrolment in first and second year contributed to the $293K International

Student Recovery increase.

[2] The estimate has been updated to reflect actual Fall 2014 graduate enrolments and a revised estimate of Winter

2015 MAcc enrolment. Forecasted graduate enrolment fell below Fall 2013 level which results in a reduction in

grant.

[3] The opening budget was based on no additional growth funding; however, the Ministry of Training, Colleges and

Universities (MTCU) intends to fund growth for 2014/15 undergraduate domestic enrolment.

[4] Projected undergraduate tuition has been updated to include actual tuition collected in Spring and Fall 2014 and

an updated forecast of enrolment for Winter 2015. The $1.8M net increase is due to an additional 8.3% growth

in undergraduate international enrolment and an additional 0.8% decline in domestic enrolment.

[5] A net $1.4M decrease in graduate tuition reflects the reduction in domestic growth to below 2013 FTE levels and

an additional growth in international enrolment 0.4% below the original projection.

[6] Miscellaneous income includes: Health Services and Optometry OHIP and professional services income,

application processing fees, non credit tuition, other student related fees, rental income, and other general revenues.

Many of these items have offsetting expenses.

1

UNIVERSITY OF WATERLOO

2014/15 Operating Expense Budget Board, Feb. 3/15

ONGOING ONE-TIME TEMPORARY TOTAL

2014/15 2014/15 2014/15 2014/15

Base Increase Revised One-Time Increase Revised 2014/15 % of

14-04-01 (Decrease) Base 14-04-01 (Decrease) One-Time Total Income Notes

$000 $000 $000 $000 $000 $000 $000

EXPENSES

Salary and Wages

Current salaries and wages 353,491 423 353,914 353,914 57.8 [1,5]

Secondments 343 343 343 0.1

Total salary and wages 353,834 423 354,257 354,257 57.9

Benefits

Current benefits 76,905 76,905 76,905 12.5

Faculty professional expense

reimbursement plan 1,931 1,931 1,931 0.3

Parental leave supplement 1,411 1,411 1,411 0.2

Total benefits 80,247 80,247 80,247 13.0

Total salaries and benefits 434,081 423 434,504 434,504 70.9

Student Support

Graduate incentive fund 401 401 401 0.1

Graduate student support 8,701 8,701 8,701 1.4

Senate matching scholarships 160 160 160

Support for international graduate students 7,039 (117) 6,922 6,922 1.1

Tuition set aside 20,413 20,413 20,413 3.4

Undergraduate scholarships/bursaries 8,117 8,117 8,117 1.3

Total student support 44,831 (117) 44,714 44,714 7.3

Income Sharing

Differential tuition 1,052 (1,052) 0 0

Graduate international growth 347 (347) 0 0

Graduate course based masters 637 (637) 0 0

International tuition 6,195 (6,195) 0 0

Undergraduate enrolment expansion 1,789 (1,789) 0 0

Total income sharing 10,020 (10,020) 0 0 [2,5]

Sub-total 488,932 (9,714) 479,218 479,218 78.2

2

UNIVERSITY OF WATERLOO

2014/15 Operating Expense Budget Board, Feb. 3/15

ONGOING ONE-TIME TEMPORARY TOTAL

2014/15 2014/15 2014/15 2014/15

Base Increase Revised One-Time Increase Revised 2014/15 % of

14-04-01 (Decrease) Base 14-04-01 (Decrease) One-Time Total Income Notes

$000 $000 $000 $000 $000 $000 $000

Academic development fund 7,425 (1,757) 5,668 5,668 0.9

Access for disabled 741 285 1,026 1,026 0.2

Base budget adjustment to reflect

overhead costs 4,357 7 4,364 4,364 0.7

Contingency reserve 1,000 1,000 1,000 0.2

Endowment investment shortfall 500 500 500 0.1

Graduate programs holdback 8,396 8,396 8,396 1.4 [3]

Insurance 1,800 1,800 1,800 0.3

International fund 3,301 (230) 3,071 3,071 0.5

Library acquisitions 8,519 8,519 8,519 1.4

Municipal taxes 2,480 11 2,491 2,491 0.4

Undergraduate programs holdback 22,177 (2,453) 19,724 19,724 3.2 [4]

Utilities 19,400 19,400 19,400 3.1

Sub-total 80,096 (4,137) 75,959 75,959 12.4

Supplies and expenses 64,701 8,019 72,720 72,720 11.9 [5]

Expenditure reduction at 3.0% (7,540) 7,540 0 0 [6]

Gross expenses 626,189 1,708 627,897 627,897 102.5

Cost recoveries and chargeouts (11,749) (849) (12,598) (12,598) (2.1)

Manageable allowance (500) (500) (500) (0.1)

Estimated net expenses 613,940 859 614,799 614,799 100.3

Estimated income 612,817

Excess income over expenses (1,982)

3

Board, Feb. 3/15

NOTES TO THE 2014/15 OPERATING EXPENSE BUDGET

1. The net increase in current salaries and wages includes a redistribution of budget from non-salary

to salary accounts by academic and academic support units for new staff and faculty positions and,

other salary cost adjustments.

2. Income sharing for existing programs is allocated to the faculties on a slip-year basis. New

graduate growth allocations were introduced in 2006/07 to recognize growth in intake and overall

FTEs and are funded on a calendar-year basis. The ongoing cumulative income sharing amounts,

from inception to date, are as follows:

$000

Differential tuition 16,863

Graduate expansion (ended 2004/05) 2,727

Graduate growth (started 2005/06) 6,113

Graduate international growth 2,898

Undergraduate enrolment expansion 38,239

International tuition 34,828

Graduate course based masters 7,418

Total 109,086

To accommodate growth, academic support units receive supplemental budget increases.

3. Graduate programs holdback is a portion of the grant and tuition related to growth and held at the

centre to support graduate expansion.

4. Undergraduate programs holdback relates to emerging programs which are considered to be

incremental to the current activity of the institution/faculty. Grant and tuition generated from the

program during the start-up period is held at the centre and managed by the Provost. Funds are

released as required to support the start-up costs. Once the program is determined to have reached

steady-state, budget for the program will be transferred to the home faculty through the current

income sharing mechanisms. In 2014/15 the emerging programs are Nanotechnology

Engineering, Management Engineering, International Development, Knowledge Integration, and

Global Business and Digital Arts (Stratford).

5. The net increase in supplies and expenses results from the following: the distribution and transfer

of income sharing; the reallocation of budget from non-salary to salary accounts by academic and

academic support units; a 3.0% expenditure reduction; and some other miscellaneous adjustments.

4

Board, Feb. 3/15

NOTES TO THE 2014/15 OPERATING EXPENSE BUDGET

Supplies and expenses is the total of non-salary budgets in faculties and academic support units

that are not specifically identified elsewhere in the budget. Based on 2013/14 actual expenses,

included in this number are the following items:

$millions

Equipment, maintenance and rentals 19.5

Travel and hospitality 11.3

Supplies 10.5

Contracted services 7.3

Computing, including software 6.5

Purchases for resale 4.0

Telephone 3.1

Consulting 2.8

Printing 2.5

Postage 2.0

Total 69.5

6. The expenditure reduction of $7.5M has now been allocated against salary and non-salary

accounts as determined by each unit.

5

University of Waterloo

Board of Governors

AUDIT & RISK COMMITTEE

Report to the Board of Governors

3 February 2015

FOR INFORMATION

This report is submitted following the committee’s meeting of 28 October 2014.

1. STATUTORY COMPLIANCE

2014 Declaration of Compliance. The university’s legal counsel identified the following federal and

provincial statutes, municipal bylaws and international regulations as those posing the greatest potential risk

for the university in the event of non-compliance:

Federal Statutes: Canada Pension Plan Act, Copyright Act, Cultural Property Export and Import Act,

Defence Production Act, Employment Insurance Act, Excise Tax Act, Export and Import Permits Act,

Food and Drugs Act, Hazardous Products Act, Health of Animals Act, Human Pathogens and Toxins

Act, Immigration and Refugee Protection Act, Income Tax Act, An Act Respecting the Mandatory

Reporting of Internet Child Pornography by Persons Who Provide an Internet Service, Lobbying Act,

Nuclear Safety and Control Act, Plant Breeders’ Rights Act, Plant Protection Act, Radiation Emitting

Devices Act, Species at Risk Act, Transportation of Dangerous Goods Act.

Provincial Statutes: Accessibility for Ontarians with Disabilities Act, Anatomy Act, Animal Health Act,

Animals for Research Act, Assessment Act, Blind Persons’ Rights Act, Broader Public Sector

Accountability Act, 2010, Building Code Act, Charities Accounting Act, Chase McEachern Act (Heart

Defibrillator Civil Liability), Commercial Tenancies Act, Compulsory Automobile Insurance Act,

Construction Lien Act, Consumer Protection Act, Dangerous Goods Transportation Act, Employer

Health Tax Act, Employers and Employees Act, Employment Standards Act, Environmental Protection

Act, Fire Protection and Prevention Act, Food Safety and Quality Act, Freedom of Information and

Protection of Privacy Act, Green Energy Act, Healing Arts Radiation Protection Act, Health Facilities

Special Orders Act, Health Protection and Promotion Act, Highway Traffic Act, Human Rights Code,

Income Tax Act, Laboratory and Specimen Collection Centre Licensing Act, Labour Relations Act,

Liquor Licence Act, Lobbyists Registration Act, Ministry of Health and Long-Term Care Act,

Occupational Health and Safety Act, Ontarians with Disabilities Act, Ontario Society for the

Prevention of Cruelty to Animals Act, Ontario Water Resources Act, Pay Equity Act, Pension Benefits

Act, Personal Health Information Protection Act, 2004, Pesticides Act, Public Sector Salary Disclosure

Act, 1996, Regulated Health Professions Act, 1991, Residential Tenancies Act, 2006, Retail Sales Tax

Act, Smoke-Free Ontario Act, Taxation Act, 2007, Technical Standards and Safety Act, Waste Diversion

Act, Workplace Safety and Insurance Act, 1997.

Municipal Bylaws: bylaws in force in the various municipalities in which the university owns real

property.

International Regulation: Protection of Human Subjects, Part 26 of Title 40 under the Code of Federal

Regulations (U.S.).

Staff responsible for institutional compliance have reviewed these statutes, bylaws and regulations, and have

signed a declaration indicating that there are no issues of material non-compliance related to their areas of

responsibility, as at the date of their signature.

2. LIABILITY AND BOARD MEMBERS The committee reviewed the Executive Protection Policy for 2014-2015 and found it satisfactory.

Audit & Risk Committee Page 2 of 2

Report to Board of Governors 3 February 2015

3. EXTERNAL AUDIT PLAN FOR 2015 AND INTERNAL AUDIT PLAN FOR 2015-2017

The committee reviewed the external audit plan for the fiscal year ended 30 April 2015, and the internal audit

plan for 2015-2017, together with the university’s responses. The committee approved the fees for both the

external and internal audit plans as proposed by the external and internal auditors (Ernst & Young and

Deloitte, respectively).

7 January 2015

/mg

Cindy Forbes

Chair

University of Waterloo Board of Governors

BUILDING & PROPERTIES COMMITTEE Report to the Board of Governors

3 February 2015

This report is submitted following the committee’s meeting of 14 January 2015.

FOR APPROVAL ________________________

1. Hagey Hall Courtyard Infill [perspective attached]Motion: To approve a project budget of $8.35 million to design and construct a 13,825 square footinfill addition to Hagey Hall.

Background: During its strategic planning exercise, the Faculty of Arts identified the lack of studentstudy and social space as a key challenge to attracting and retaining outstanding undergraduate andgraduate students. Over the course of the Faculty’s strategic planning consultations (2011-2013),through meetings, town halls, focus groups, and student surveys and interviews, arts concluded thatincreased and improved space was necessary to enhance the student experience. Recent NSSE(national undergraduate student engagement survey) data also underlines this need. The proposed newstudy space in Hagey Hall is a critical element in the Faculty’s efforts to meet its strategic objectives.

This project was previously approved by the Building & Properties Committee at an estimated budgetof $4.775 million (for projects <$5 million, the Building & Properties Committee has final approval)in October 2013. The $4.775 million budget estimate was based on an initial feasibility study for a10,000 square foot project.

During the detailed design process, additional interior floor space was added at the second and thirdfloor levels to create separate study spaces. These additions were made to address the growing needfor project and teamwork space which has become a larger part of arts’ curriculum in addition tospace for quiet study. This resulted in a 38% increase in floor space although the overall volume ofthe space did not materially increase.

In October 2014, an independent cost estimate was completed after a value engineering exercise wasconducted to reduce costs based on 50% completion of the working drawings.

Although the existing Hagey Hall building has an elevator on the east side of the original building(just south of the recent School of Accounting & Finance addition), this project includes an elevatorwithin the infill space to improve connectivity within the study space, to enhance overall accessibilityand to demonstrate it publicly while ensuring that the space, which will become the hub of theFaculty, is welcoming to all in our community.

The preliminary and revised budgets (including net HST) in $000s:

October 2013 November 2014 Construction $3,500 (10,000 s.f.) $6,070 (13,825 s.f.) Contingency 500 500 Professional Fees & Disbursements 375 705 Furnishings 200 18 Network Connectivity 50 50 Building Permit & Development Charges 150 157

Sub-total $4,775 ($478/s.f.) $7,500 ($542/s.f.) Elevator 0 850 ($61/s.f.)

Total $4,775 ($478/s.f.) $8,350 ($603/s.f.)

Building & Properties Committee Report to the Board of Governors – 3 February 2015

page 2

The project will be funded by the Faculty of Arts through a combination of the Faculty’s allocation of the provincial capital growth funding, donated funds, and current operating funds. In addition, the student-funded Arts Endowment Fund has made a $200,000 financial commitment to the capital component of the project and a further $100,000 toward its operating costs. The university will be applying for a provincial accessibility grant to help defray part of the cost of the elevator.

2. Waterloo North Hydro EasementsMotion: To approve two easements to Waterloo North Hydro (WNH) totaling 143.5 square metres(0.035 acres) to service (i) a new electrical loop servicing St. Jerome’s University and RenisonUniversity College and (ii) two guy poles and anchors along Bearinger Road (north campus).

Background: The University of Waterloo owns approximately 975 acres of land on its main campusand has many kilometers of municipal street frontage. As a major landowner in the City of Waterloo,from time to time, the local utilities including Waterloo North Hydro require easements to service thebroader community.

The first WNH easement is approximately 105m2 [shown as parts 12, 13, and 14 on the attachedreference plan]. WNH will be constructing an electrical loop from an existing transformer located onSt. Paul’s lands, across UW lands, St. Jerome’s lands, Renison’s lands, and finally across UW landsat Westmount Road.

The second WNH easement is approximately 38.5m2 [shown as parts 1, 2, 3, and 4 on the attachedreference plan] to locate two guy poles and anchors to facilitate the reconstruction of the hydro lineon Bearinger Road. The location of guy poles and anchors should not restrict the future developmentpotential of the north campus lands.

FOR INFORMATION ________________________

3. Light Rail TransitThe committee accepted for information a report regarding the impact of the construction of the LightRail Transit project on the university.

4. Building Information Briefs Provided to Design/Build TeamsThe committee accepted for information a report relating to the documentation provided todesign/build teams to ensure that new buildings are compatible with neighbouring buildings.

5. General OversightThe committee approved its terms of reference and its 2015-16 work plan. It also reviewed andaccepted for information reports on:• capital financing commitments associated with capital projects and advises that these

commitments fall within Waterloo’s board-approved debt policy• university real estate holdings• university compliance with all building codes, fire codes, safety regulations and statutory and

regulatory provisions, as appropriate, in its building and properties program. Staff responsible forinstitutional compliance have reviewed these statutes and bylaws and have signed a declarationindicting that there are no issues of material non-compliance related to their areas ofresponsibility.

Murray Gamble Chair

University of Waterloo Board of Governors

FINANCE & INVESTMENT COMMITTEE Report to the Board of Governors

3 February 2015

This report is submitted following the committee’s meeting of 8 December 2014. FOR INFORMATION __________________________ 1. General Oversight

Investment Fund Performance. The committee reviewed the performance of the registered pension plan fund, endowment fund, IQC trust fund, and payroll pension plan fund as at 30 September 2014. Registered Pension Plan Fund. For the one year period ended 30 September 2014: the domestic and global equity managers underperformed the performance objectives, which is expected given the value investment philosophy and current market conditions; the fixed income investments are meeting the performance objectives; the alternative investments are performing well; overall, the fund is meeting the return objective of CPI+3.75%. After much discussion and with the agreement of the Registered Pension Plan Investments Subcommittee (RPPI), Finance & Investment Committee and Pension & Benefits Committee, the University sold the real return bonds held by the registered pension plan fund, resulting in a healthy gain. The proceeds were reinvested in high quality corporate bonds with a two to three year duration (target yield of 2.0% to 2.5% per annum) while RPPI considers other opportunities. Endowment Fund. For the one year period ended 30 September 2014, the endowment fund is underperforming the policy benchmark, driven in part by the equity managers’ performance and the large proportion of assets being held in cash. IQC Trust Fund. For the one year period ended 30 September 2014, IQC trust fund outperformed the minimum risk portfolio and policy benchmark. Payroll Pension Plan Fund. For the one year period ended 30 September 2014, the payroll pension plan fund very slightly underperformed the benchmark (0.04%). Capital Financing Commitments. The committee received a report from the vice-president, administration & finance, who indicated that the university is well within its debt policy. Operating Budget. The committee received an update from the vice-president, academic & provost on performance against the 2014-15 operating budget to date, preliminary planning for the 2015-16 operating budget, and the new budget model being developed.

2. General Investment Principles

After healthy discussion of the general investment principles, the committee agreed that the general investment principles approved for 2014 are still appropriate to inform its decision-making in 2015.

/rw Prem Watsa

Chair