board of governors meeting 01 april 2016 agenda open … · 2016-03-24 · 14 december 2015 rru...

01 April 2016 Open Agenda of 2

BOARD OF GOVERNORS MEETING

01 April 2016

AGENDA – OPEN SESSION Time: 8:30 a.m. Location: Room 315, Hatley Castle Attendees: Members of the Board of Governors Manager, Board Governance and Planning Executive Team Vice-Admiral (Retired) Bruce Donaldson, CMM, CD Carolyn Levesque, Senior Portfolio Manager Observers

8:30 am (10 min)

1. Call to order and welcome

8:40 am – 8:42 am (2 min)

2. CONSENT AGENDA Governors may request that any item placed on the Consent Agenda be moved elsewhere. MOTION: That the consent agenda item(s) be received and/or approved by the Board of Governors by consent.

2.1 Approval of the agenda Moved that the agenda be approved as distributed.

approval

2.2. Minutes of the Open Session of the 14 December 2015 Board of Governors meeting (attachment 1) Moved that the minutes of the Open Session of the 14 December 2015 Board of Governors meeting be approved as distributed.

approval

2.3. DRAFT minutes of the 02 March 2016 Program and Research Council meeting (attachment 2) Moved that the DRAFT minutes of the 02 March 2016 Program and Research Council meeting be received for information.

information

REGULAR AGENDA

8:42 am – 9:00 am (18 min)

3. Spotlight on the University: International Undergraduate Case Competition

information

01 April 2016 Open Agenda of 2

BOARD OF GOVERNORS MEETING

01 April 2016

Reports from Committees & Executive

9:00 am – 9:05 am (5 min)

4. Report from the Program and Research Council 4.1. Report from the Committee Chair (verbal)

information

9:05 am – 9:20 am (15 min)

5. Report from the Finance and Audit Committee 5.1. Report from the Committee Chair (verbal)

5.2. Capital report (verbal)

information

9:20 am – 9:30 am (10 min)

6. Report from the Governance and Nominating Committee 6.1. Report from the Committee Chair (verbal)

6.2. Policy E1030 – Student Rights and Responsibilities (attachment 3)

information approval

9:30 am – 9:35 am (5 min)

7. Report from President (verbal)

information

9:35 am 8. Adjournment

Attachment 1

14 December 2015 RRU Board of Governors Open Session Page 1

ROYAL ROADS UNIVERSITY

BOARD OF GOVERNORS

DRAFT Minutes of the Open Session

Monday, 14 December 2015

Room 315, Hatley Castle

PRESENT: Board of Governors: Administration: Wayne Strandlund (Chair & Chancellor) Steve Grundy Allan Cahoon (President & Vice-Chancellor) Pedro Marquez Kathleen Birney Dan Tulip Mary Collins Karen Hakkarainen (recording) Manpreet Dhillon Sandy Gray Andrea Kerr Guests: Charles Krusekopf Mary Bernard Melissa McLean Bill Holmes Candace Perkins Lynn Joly Vern Slaney Lisa Robinson REGRETS: Board of Governors: Administration: Nigel Greenwood Katharine Harrold

1. Call to order – 8:29 a.m.

2. Consent agenda

MOTION (Collins/Slaney) That the consent agenda item(s) be received and/or approved by the Board of Governors by consent: 2.1 Moved that the agenda be approved as distributed. 2.2 Moved that the minutes of the Open Session of the 02 October 2015 Board of Governors

meeting be approved as distributed. 2.3 Moved that the DRAFT minutes of the 23 November 2015 Program and Research Council

meeting be received for information. CARRIED

3. Spotlight on the University: Employee Recognition

Dan Tulip introduced Lisa Robinson, Manager of Recruitment and Organizational Development. Lisa’s responsibilities include planning the university’s annual employee recognition event. Lisa recently completed the Master of Arts in Leadership (MAL) degree and the focus of her capstone


project was employee recognition programs. Based on Lisa’s research, a number of changes have been made to the university’s recognition program so that it better reflects how employees wish to be recognized. Lisa provided a presentation touching on the highlights of her research and a video of the 2015 employee recognition celebration. A copy of the presentation is available for viewing in the Board’s permanent archive. The Board Chair commented on the quality of the celebrations that he has attended and the positive atmosphere surrounding them. The Board thanked Lisa for the informative presentation and congratulated her on the success of the employee recognition celebration.

4. Report from the Program and Research Council 4.1. Report from the Committee Chair

The President referred board members to the minutes of the 23 November 2015 PRC meeting. He reported that the PRC has held its second annual meeting with the Chairs of the School Advisory Councils and reported that it was a useful exchange and informative for PRC members.

5. Report from the Finance and Audit Committee

5.1. Report from the Committee Chair

Mary Collins commented on the university’s positive performance. Funding has recently been received for capital improvements. Projects will be initiated and completed by March 31, 2016.

6. Report from the Governance and Nominating Committee 6.1. Report from the Committee Chair

Melissa McLean reported that planning for the Board of Governors/RRU community engagement event scheduled for Friday, January 29, 2016 is underway. The session will run for two hours and will include an overview of the university’s governance structure and round table discussion of two strategic questions.

6.2. Amended policy: B1150 Chancellor’s Community Recognition Award Melissa reported that the recommended revision clarifies that award recipients should demonstrate service to their communities beyond those entailed by their professional duties. Motion (McLean/Birney) That the Board of Governors approve the minor revision to policy B1150 Chancellor’s Community Recognition Award as presented.

CARRIED


7. Report from the President The President reported that work on the College of Interdisciplinary Studies continues. The administration consulted with Academic Council and is working with the feedback provided as planning proceeds. The government’s degree approval process has been suspended while the government restructures the Degree Quality Assessment Board. The government is encouraging universities to align programs to the governments Skills for Jobs Blueprint plan. Currently, Royal Roads does not have any programs awaiting DQAB approval and no new programs will be submitted until the government has completed its restructuring of DQAB. The President’s Gala was a successful event and yielded $150,000 in pledges for student assistance, with the Chancellor committing an additional $100,000 for student supports.

8. The meeting adjourned at 10:12 a.m.

Wayne Strandlund Karen Hakkarainen Chair of the Board of Governors Manager, Board Governance and Planning

of 2

PROGRAM AND RESEARCH COUNCIL MINUTES

MEETING OF WEDNESDAY MARCH 2, 2016 – 1:00 PM CASTLE BOARD ROOM

Voting Members: Allan Cahoon (chair), Sandy Gray, Steve Grundy (vice-chair), Andrea Kerr (by phone), Charles Krusekopf, Kathryn Laurin, Dan Perrins, Wayne Strandlund

Non-voting Members: Mary Bernard, William Holmes Regrets: Anna Biolik, matthew heinz, George Lafond Council Support: Margot Bracewell (recording secretary)

1. CALL TO ORDER - APPROVAL OF THE AGENDA - M/S Laurin / Perrins CARRIED

Note: In the (anticipated) absence of the chair, S. Grundy (vice-chair) stepped in as the meeting chair

2. APPROVAL OF THE MINUTES OF PREVIOUS MEETINGS: I. Minutes of 23 November 2015 - M/S Gray / Krusekopf CARRIED

3. BUSINESS/INFORMATION ARISING CAHOON I. Draft notes from meeting with School Advisory Council chairs (November 2015)

S. Grundy requested input from members on how best to respond to input/feedback from the School Advisory Council chairs. Members agreed it would be appropriate to close the loop by sharing that the meeting notes were reviewed and adopted by PRC and, in many instances, their feedback helped to inform the 2016/17 Academic Portfolio Plan and/or were being considered. It was also suggested a copy of the plan be circulated to the chairs.

4. REPORT FROM ACADEMIC COUNCIL GRUNDY Academic Council (AC) has met twice since the last PRC meeting. S. Grundy provided an overview of the role of Academic Council as it relates to the RRU committee structure. Points of interest for PRC included:

AC approval of new terms of reference (operating structure) for Curriculum Committee that will be implemented for 1 April 2016

The role of AC in approving graduands at every meeting – in December 2015, 109 students graduated (Convocated) and another 123 in February 2016.

AC approval of new timeframes for degree completion Members enquired about AC’s role in determining enrolment and growth projections. It was clarified that this process comes under the purview of the Strategic Enrolment Management group; the process begins in early fall of each year and informs the annual Academic Portfolio Plan and Operating Plan. It was suggested that an overview of the university’s annual planning process be included (or more fully explored) in the new Board member orientation process.

5. NEW BUSINESS I. Draft 2016/17 Academic Portfolio Plan GRUNDY

S. Grundy introduced this item by explaining that the annual Academic Portfolio Plan is one of many plans developed across the organization on an annual basis, e.g.: Technology Plan, Marketing Plan, Capital Plan, International Plan, etc. Some highlights for 2016/17 include:

Attachment 2

of 2

Enrolments are healthy; we are not predicting aggressive growth

Aligning international strategy and Study Group relationship

Soft launch of the College of Interdisciplinary Studies starting April 1st. Dr. matthew heinz will be the founding dean. If the one year pilot is successful, full-time appointments will be posted.

A variety of new programs are currently under development and will support higher enrolments

Any new degree program will be subject to the updated DQAB process M. Bernard noted that research priorities have been integrated into the annual school plans. Members discussed RRU’s relationships with the college sector and opportunities related to red/blue seal certification.

M/S Laurin / Gray That the Program and Research Council endorse the 2016-17 Academic Portfolio Plan and forward to the Board of Governors for information. CARRIED

II. Review of PRC terms of reference CAHOON Members reviewed the current PRC terms of reference; no revisions were identified.

M/S Gray / Krusekopf That the Program and Research Council recommend no revisions to the current terms of reference. CARRIED

Note: A. Cahoon assumed the role of chair

III. PRC priorities for 2016/17 - annual plan and Board calendar CAHOON Members reviewed the annual PRC priorities; no revisions were identified. It was noted that the meeting on May 25th will need to be rescheduled. More information will be forthcoming.

M/S Strandlund / Gray To receive for information, the PRC priorities and annual plan for 2016/17, and the annual Board calendar. CARRIED

IV. Relationship with the Board, etc. CAHOON S. Grundy updated members on initiatives currently underway that relate to quality and the Board.

M/S Laurin / Perrins Motion: To receive for information, the update on the PRC relationship with the Board, and Board policies related to quality, academic integrity, research, etc. CARRIED

6. REPORT OF THE PRESIDENT AND VICE-CHANCELLOR CAHOON The chair referred members to the report distributed in advance of the meeting. C. Krusekopf asked about space concerns given that funding for a new academic building is not imminent. Deferred maintenance funds are being used to create new, and renovate existing, classroom space. The Board continues to move forward with building design work so the project will be shovel-ready should funding become available.

7. REPORT OF THE VICE-PRESIDENT ACADEMIC AND PROVOST GRUNDY S. Grundy referred members to the report contained in the meeting package. It was noted that year-to-date enrolments are on plan (up over last year) and net revenues are above plan due to careful expense management.

8. OTHER BUSINESS

9. MEETING ADJOURNED M/ Krusekopf 2: 30PM

To be confirmed in early April 2016 – for May 2016 NEXT SCHEDULED MEETING –

BOARD OF GOVERNORS BRIEFING NOTE

MEETING: Governance and Nominating Committee, 03 March 2016 Board of Governors, 01 April 2016 AGENDA ITEM: Revision to Board policy: E1030 Student Rights and Responsibilities SPONSOR: Allan Cahoon, President PURPOSE: For Decision

Synopsis: The Board operates under a model of policy governance in which the Board as a whole sets policy and makes final decisions, and its committees undertake detailed study on behalf of the Board. The administration is responsible for developing operating policies and procedures that align to the Board’s policy direction and to bring forward policy recommendations for Board approval. At its March 3rd meeting, the Governance and Nominating Committee received the administration’s recommendation to amend board policy E1030: Student Rights and Responsibilities. The Committee recommends that the Board approve the amendments to the policy as presented. Discussion:

The administration recommends amendments to Board policy E1030: Student Rights and Responsibilities. The recommended amendments are designed to:

1. Give the administration greater flexibility in establishing operating policies and procedures to address the current operating environment. This flexibility will allow the university to better respond to emerging issues that were not contemplated at the time the policy was originally drafted.

2. State clearly the university’s position with respect to safety on campus. The recommended changes to the policy on Student Rights and Responsibilities are summarized as follows:

Strengthen language around the right to a safe environment, including both physical and psychological well-being.

Strengthen language around prohibition of violence, including sexual violence.

Remove restrictive language that too narrowly defines respect for the natural and cultural attributes of the University campus.

Remove restrictive language that too narrowly defines respect for the rules of the university and respect for the lawful directions of university personnel.

prodgers

Typewritten Text

Attachment 3

The following documents are attached:

For approval: amended version of policy E1030 Student Rights and Responsibilities, with “track changes” to show recommended changes (appendix A).

For information: amended version of the university’s Student Rights and Responsibilities Procedure with “track changes” to demonstrate how the university’s operating procedures reflect the direction provided by the Board policy (appendix B).

For information: Policy E1030 Student Rights and Responsibilities, dated September 2012, provided for reference and comparison (appendix C).

Fit to Strategic Direction:

The university seeks to be “the university of choice for relevant applied and professional education providing continuous opportunities to learn and transform lives and careers”. Policies that support a safe learning environment contribute to the university achieving this goal. Options:

1. Accept the Governance and Nominating Committee’s recommendation to accept the proposed policy amendments.

2. Refer the policy amendments back to the administration with direction for further review. Implications:

A) Financial: none B) Human Resource: none C) Campus Plan: none D) Stakeholder/Community: Students and their families are key stakeholders of the university. It is

expected that the university’s commitment to creating a safe environment for students as demonstrated by strengthening this policy will be viewed favourably by these groups and will further the development of positive relationships between them and the university.

E) Other: none Risk to the University: The university has an obligation to take appropriate steps to ensure a safe environment for everyone on campus: students, employees, guests and the general public. The recommended changes to this policy and the corresponding operating procedure are intended to address the safety and security of all members of the university community. Recommendation: The Governance and Nominating Committee recommends that: Motion: The Board of Governors approves the amendments to Board policy E1030 Student Rights and Responsibilities as presented.

FOR APPROVAL

Page 3

Appendix A

Student Rights and Responsibilities Policy ROYAL ROADS UNIVERSITY POLICY

EFFECTIVE DATE: NOVEMBER 15, 2005

REVISION DATE: JUNE 29, 2012

CATEGORY: STUDENT RIGHTS & RESPONSIBILITIES, GENERAL,

UNIVERSITY AND STUDENT SERVICES, RRU BOARD

Board Policy Statement

Students are expected to conduct themselves in a manner consistent with the

educational mandate of the University as an institution of higher learning, and in

accordance with generally accepted standards of behaviour and published University

policies, procedures, and guidelines. In addition to enjoying the rights accorded them by

law, Students have the right to free and open intellectual inquiry and to membership in

the University community. Students are responsible for making themselves aware of

applicable laws and University policies, procedures, and guidelines that are available

online on the University website, and abiding by these.

This Policy applies to all Students enrolled in the University, regardless of place of

residence, and applies to behaviours or conduct occurring in both academic and

nonacademic settings and may be applied to behaviours or conduct occurring on

campus, off campus or online if the rights of members of the University community to

use and enjoy the University’s learning, living, or working environments are adversely

affected. Where an event impacts the University environment, the University also

reserves the right to enforce this Policy regardless of whether any legal proceedings are

undertaken in any other forum or by any other party.

Philosophy

Royal Roads University is a scholarly community where students have rights and

responsibilities that exercised together foster an environment in which individual

learning and development are maximized.

Guidelines

The following guidelines are intended to describe the general rights and responsibilities

of students. These guidelines do not limit the powers of the President conferred by the

FOR APPROVAL

Page 4

Appendix A

Royal Roads University Act [RSBC 1996], nor do they preclude the University from

publishing additional policies, procedures, and guidelines not described herein which

students must respect.

1.0 Students have the right to engage in free and open intellectual inquiry.

2.0 Students have the responsibility to adhere to academic and non-

academic regulations and abide by the University’s Policies and Procedures.

3.0 Students have the right to a University community characterized by mutual respect

and equal opportunity. Students have the right to study in a safe environment where

their physical and psychological well-being is protected.

4.0 Students have the responsibility to treat all members of the University

community with respect, in learning environments and in all other interactions. Students

have the responsibility not to engage in behaviour that a reasonable person should

reasonably know is unsafe or inappropriate and not to intimidate, interfere with, threaten

or otherwise obstruct any University activity, nor to hinder members of the University

community in the pursuit of their legitimate activities. Violence of any kind, including

sexual violence, is strictly prohibited.

5.0 Students have the right to access University resources designated to help them plan

and achieve their educational and career objectives upon payment of required fees.

6.0 Students have the responsibility to respect the right of others to use those same

resources, and not to monopolize University resources to the exclusion of others.

7.0 Students have the right to use University facilities and resources designated for

students and to enjoy the University campus.

8.0 Students have the responsibility to respect the natural and cultural attributes of the

University campus. and the responsibility to respect the hours of operation and limits on

entry where such conditions exist, the prohibition of smoking in or near buildings, the

prohibition of sleeping or living in tents or cars without permission, and the prohibition of

the possession of weapons on campus.

Comment [A1]: Suggest removing these specifics from the guidelines as they are more detail than is necessary in this document and can be open to interpretation. We do not lose authority by not listing them in this document; we may gain the ability to be more specific in posted guidelines, rules, etc.

FOR APPROVAL

Page 5

Appendix A

9.0 Students have the right to an environment that is free from interference and

disruption, while enjoying the right to dissent, and the right to peaceful assembly.

10.0 Students have the responsibility to respect the rules of the University, and the

lawful directions of University personnel., including campus security, and the

responsibility not to destroy, tamper with, deface or vandalize, unlawfully access or

remove or possess property that is not their own. Students have the responsibility to

comply with the University’s rules on consumption of alcohol. Consumption of alcohol is

prohibited on campus except in licensed premises or individual residence rooms.

President’s Responsibilities

The President will ensure that procedures, personnel and processes are in place to

effect this policy.

Information, Action and Monitoring Requirements for the Board

The Associate Vice President, Student and Academic Services will prepare an annual

summary report for the Vice President, Academic and Provost, describing the nature of

complaints brought under this Policy and offering recommendations for changes to

address recurring issues, if appropriate. The Vice President, Academic and Provost will

communicate highlights of this report to the Board at its request.

Comment [A2]: As above, suggest removing these specifics from the guidelines as they are more detail than is necessary in this document and can be open to interpretation. We do not lose authority by not listing them in this document; we may gain the ability to be more specific in posted guidelines, rules, etc.

FOR APPROVAL

Page 6

Appendix A

This page intentionally blank

FOR INFORMATION

Page 7

Appendix B

Student Rights and Responsibilities Procedures ROYAL ROADS UNIVERSITY PROCEDURE

EFFECTIVE DATE: NOVEMBER 15, 2005

REVISION DATE: JUNE 28, 2012

CATEGORY: GENERAL, STUDENT RIGHTS & RESPONSIBILITIES

The primary goals of these procedures are to provide a just, timely and effective

mechanism for responding to alleged violations of the Policy on Student Rights and

Responsibilities, while simultaneously maintaining a conduct process that is educational

in nature and supportive of personal learning and growth. These procedures are based

upon the assumption that reason will prevail, that fundamental fairness will be upheld,

that confidentiality for both complainants and respondents will be honoured to the

maximum possible extent, and that timely resolution of cases will be sought. The

university reserves the right in its discretion to modify these procedures as it determines

may be appropriate in any particular instance.

1. If the university has reason to believe that a student may be in violation of this Policy,

the university may initiate the processes set out below.

2. If a person wishes to register a complaint that a student has violated this Policy, that

complaint should be submitted in writing to the Student Rights & Responsibilities

Officer, as soon as possible. If a complaint is involving or directed towards Student

Services, the complaint will be sent to a university staff member appointed by the

Associate Vice President, Student and Academic Services. Normally complaints should

be filed within five business days. Anonymous complaints may not be investigated.

3. Following receipt of a written complaint or incident report, the Student Rights &

Responsibilities Officer, will determine if the alleged offense will be reviewed as a Level

One or Level Two Violation.

3.1. A Level One Violation includes activities that pose no significant threat to property

or individuals, but that indicate a lack of regard for the rights, property or personal

privileges of individuals or groups within the university community. Examples of a Level

One Violation include: damaging university grounds or disturbing the peace.

Comment [A1]: Formerly Coordinator, Student Services. Makes the function generic so that any staff member might be appointed the “Student Rights & Responsibilities Officer” rather than tying to the specific title.

FOR INFORMATION

Page 8

Appendix B

3.2. A Level Two Violation includes activities that pose a significant threat to personal or

university-owned property or to the physical safety or psychological security of

individuals and/or groups within the university. Examples of a Level Two Violation

include: causing physical harm or reasonable apprehension of harm to another

individual or group; theft of individual or university-owned property; or the substantial

interference with any individual and/or groups in their pursuit of any legitimate university

activity.

3.3 Any report of sexual violence will be treated as a Level Two Violation. Student

Services has authority to make arrangements to provide for the safety of any student

involved immediately upon the report of an incident. There is a separate protocol for

responding to a report of sexual violence involving a student which will also be enacted.

3.4. An individual or group found responsible for a violation or violations under the

Policy of Student Rights and Responsibilities will be subject to sanctions commensurate

with the offense with consideration given to any aggravating or mitigating

circumstances.

4. Following the determination of the level of alleged offense, the Student Rights &

Responsibilities Officer shall make such inquiries as are necessary to determine

whether a violation of this Policy has occurred and to take, or to recommend the taking

of, appropriate action in response. Such action may include, but is not limited to, one or

more of the following sanctions: a warning; required written apology; required restitution;

denial of access to specific university facilities, services, or activities; restrictions on

areas of access; a fine; an undertaking to be of good behaviour; a probationary period;

or a recommendation for suspension or expulsion. Prior to making a decision, the

Student Rights & Responsibilities Officer shall provide the student an opportunity to be

heard in connection with the allegations against them.

4.1. In instances where the alleged violation is a result of a breakdown in interpersonal

relations, the Student Rights & Responsibilities Officer may, at his or her discretion,

refer the incident for informal mediation. All parties must willingly agree to participate. If

a mediated resolution can be found to the satisfaction of all parties, the matter will be

closed. Written confirmation of closure will be provided to all parties.

FOR INFORMATION

Page 9

Appendix B

4.2. The Associate Vice President, Student and Academic Services may appoint an

alternate to the Student Rights & Responsibilities Officer, or the Director, Student

Services, if deemed that either has a conflict of interest in any complaint.

5. Except where the recommendation of the Student Rights & Responsibilities Officer, is

for suspension or expulsion, the student shall have the right to appeal the decision of

the Officer to the Director, Student Services. This appeal must be in writing and

submitted within five business days from the date of the initial decision of the Officer.

When appealing a decision, the student must demonstrate that the judgment was unjust

or unfair and/or that the sanction levied is not commensurate with the offense.

5.1. The Director, Student Services shall have the power to deny the appeal, to allow

the appeal and to set aside the decision of the Officer, or to vary the decision, including

by substituting any penalty for that imposed by the Officer. The Director may impose a

penalty greater or lesser than that imposed by the Officer and has the authority to

recommend the suspension or expulsion of the student.

5.2. Except where the recommendation is for suspension or expulsion, the student shall

have the right to appeal the decision of the Director to the Associate Vice President,

Student and Academic Services. This appeal must be in writing, and must be made

within five business days from the date of the initial decision of the Director. When

appealing a decision, the student must demonstrate that the judgment was unjust or

unfair and/or that the sanction levied is not commensurate with the offense.

5.3. The Associate Vice President, Student and Academic Services will appoint a

Review Committee to hear the appeal of a decision of the Director, Student Services.

The Review Committee will be comprised of one student at the same academic level

(i.e. undergraduate or graduate) from a program other than that in which the student is

enrolled, a core faculty member and a staff member from the Faculty in which the

student is not enrolled. The members will select a chair by majority vote.

5.4. The Review Committee shall determine its own procedure, having regard to its duty

to act fairly toward the student. Students have the right to an opportunity to be heard in

connection with the allegations against them. The Review Committee will determine

whether it will hear from the student in person, in writing, or by some other means.

FOR INFORMATION

Page 10

Appendix B

5.5. If the Review Committee decides to meet with the student, the Review Committee

will make a reasonable effort to notify the student in writing of the meeting no less than

five business days before the meeting; a reasonable attempt will be made to arrange

the meeting at the convenience of the student.

5.6. The Review Committee shall have the power to deny the appeal, to allow the

appeal and to set aside the decision of the Director, Student Services, or to vary the

decision, including by substituting any penalty for that imposed by the Director. The

Review Committee may impose a penalty greater or lesser than that imposed by the

Director, and has the power to recommend the suspension or expulsion of the student.

5.7. Decisions of the Review Committee shall be final and not subject to further appeal.

6. Authority to suspend or expel a student rests with the President. If the Student Rights

& Responsibilities Officer, the Director, Student Services or the Review Committee

recommends to the President that the student be suspended or expelled, the President

shall, prior to making a decision to suspend or expel the student, provide the student an

opportunity to be heard. The President shall determine whether to hear from the student

in person, in writing or by some other means.

7. The student may appeal the decision of the President to suspend or expel the

student. If the student wishes to appeal that decision, he or she must submit a notice of

appeal to the Manager, Board Governance and Planning, within five business days of

receipt of the decision of the President. The appeal shall be considered by the Board of

Governors Appeals Committee, the decision of which is final and binding.

8. Notwithstanding anything in this Policy, the President, on the recommendation of the

Associate Vice President, Student and Academic Services, or the Vice President

Academic and Provost, may summarily temporarily suspend a student, suspend a

student’s online or academic privileges, or bar the student from access to campus if, in

the judgment of the Associate Vice President, Student and Academic Services, or the

Vice President Academic and Provost the safety or personal well-being of others or of

university property is threatened or if the student has been charged with a legal offence

such that in the judgment of the Associate Vice President, Student and Academic

Services, or the Vice President Academic and Provost it renders their continued

participation in their program inadvisable pending the disposition of such charges. In

FOR INFORMATION

Page 11

Appendix B

such circumstances, the student will be provided the opportunity to request a review by

the President of such suspension, at which review the student will be provided an

opportunity to be heard.

FOR INFORMATION

Page 12

Appendix B

This page intentionally blank

ROYAL ROADS UNIVERSITY

BOARD POLICY

Title: Student Rights and Responsibilities

Policy #: E 1030

Effective Date: November 15, 2005

Revised: June 29, 2012

Board Policy Statement

Students are expected to conduct themselves in a manner consistent with the educational

mandate of the University as an institution of higher learning, and in accordance with

generally accepted standards of behaviour and published University policies, procedures,

and guidelines. In addition to enjoying the rights accorded them by law, Students have

the right to free and open intellectual inquiry and to membership in the University

community. Students are responsible for making themselves aware of applicable laws and

University policies, procedures, and guidelines that are available online on the University

website, and abiding by these.

This Policy applies to all Students enrolled in the University, regardless of place of

residence, and applies to behaviours or conduct occurring in both academic and non-

academic settings and may be applied to behaviours or conduct occurring on campus, off

campus or online if the rights of members of the University community to use and enjoy

the University’s learning, living, or working environments are adversely affected. Where

an event impacts the University environment, the University also reserves the right to

enforce this Policy regardless of whether any legal proceedings are undertaken in any

other forum or by any other party.

Philosophy

Royal Roads University is a scholarly community where students have rights and

responsibilities that exercised together foster an environment in which individual learning

and development are maximized.

Guidelines

The following guidelines are intended to describe the general rights and responsibilities

of students. These guidelines do not limit the powers of the President conferred by the

Royal Roads University Act [RSBC 1996], nor do they preclude the University from

publishing additional policies, procedures, and guidelines not described herein which

students must respect.

1.0 Students have the right to engage in free and open intellectual inquiry.

2.0 Students have the responsibility to adhere to academic and non-academic

regulations and abide by the University’s Policies and Procedures.

3.0 Students have the right to a University community characterized by mutual

respect and equal opportunity.

4.0 Students have the responsibility to treat all members of the University community

with respect, in learning environments and in all other interactions. Students have

the responsibility not to engage in behaviour that a reasonable person should

reasonably know is unsafe or inappropriate and not to intimidate, interfere with,

threaten or otherwise obstruct any University activity, nor to hinder members of

the University community in the pursuit of their legitimate activities.

5.0 Students have the right to access University resources designated to help them

plan and achieve their educational and career objectives upon payment of required

fees.

6.0 Students have the responsibility to respect the right of others to use those same

resources, and not to monopolize University resources to the exclusion of others.

7.0 Students have the right to use University facilities and resources designated for

students and to enjoy the University campus.

8.0 Students have the responsibility to respect the natural and cultural attributes of the

University campus and the responsibility to respect the hours of operation and

limits on entry where such conditions exist, the prohibition of smoking in or near

buildings, the prohibition on sleeping or living in tents or cars without permission,

and the prohibition on the possession of weapons on campus.

9.0 Students have the right to an environment that is free from interference and

disruption, while enjoying the right to dissent, and the right to peaceful assembly.

10.0 Students have the responsibility to respect the rules of the University, and the

lawful directions of University personnel, including campus security, and the

responsibility not to destroy, tamper with, deface or vandalize, unlawfully access

or remove or possess property that is not their own. Students have the

responsibility to comply with the University’s rules on consumption of alcohol.

Consumption of alcohol is prohibited on campus except in licensed premises or

individual residence rooms.

President’s Responsibilities

The President will ensure that procedures, personnel and processes are in place to effect

this policy.

Information, Action and Monitoring Requirements for the Board

The Associate Vice President, Student and Academic Services will prepare an annual

summary report for the Vice President, Academic and Provost, describing the nature of

complaints brought under this Policy and offering recommendations for changes to

address recurring issues, if appropriate. The Vice President, Academic and Provost will

communicate highlights of this report to the Board at its request.

FACT SHEET

DATES:

15.11.05 Board Approval

15.11.05 Implementation Date

29.06.12 Reviewed, revised and approved by the Board

RELATED DOCUMENTS:

Royal Roads University Policy on Student Rights and Responsibilities: Procedure

board of governors meeting 01 april 2016 agenda open … · 2016-03-24 · 14 december 2015 rru...

Documents