board of education - utah.gov · approved board of education meeting minutes 10.17.17 - 2 - other...

Approved Board of Education Meeting Minutes 10.17.17

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Board of Education

Beaver County School District

Meeting Date: October 17, 2017 Last Revised: October 18, 2017

Approved: November 21, 2017

The following are minutes taken from the Regular Board Meeting, of the Beaver County School District Board of Education, held on October 17, 2017. This meeting was conducted at the Milford High School, 62 North 300 West, Milford, Utah 84751. In compliance with the American with Disabilities Act, persons needing auxiliary communicative aides and services for these meetings should contact Bonnie Bairett at 435.438.2291 or [email protected], giving at least three working days’ notice.

Board Member Attendance:

Board Member — Chris Blomquist (Precinct 2): Present Board Vice President — Lisa Carter (Precinct 5): Present Board Member— Richard Limb (Precinct 4): Present Board Member — Kenneth Ure (Precinct 3): Present Board President — Carolyn White (Precinct 1): Present

School District Personnel in Attendance:

Dr. Ray Terry Superintendent Todd Burke, Business Administrator David Cluff, Milford High School & Safety Committee Randy Hunter, Beaver High School & Career Technology Education Brian Hollingshead, Milford Elementary Brady Fails, Beaver High School Rick Rose, Milford High School Larry White, Beaver High School Becca Grimley, Milford High School Luke Porter, Milford High School Mike Swanson, Milford High School Jen Wilson, Milford High School Lareta Reynolds, Milford High School

mailto:[email protected]


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Other Patrons in Attendance:

Terry Wiseman, Milford City Council Makayla Bealer, Milford City Administration Wayne Hardy, Milford City Council Nolan Davis, Milford City Council Les Whitney, Milford City Council Isiah Montoya, Milford High School Jaxon Davis, Milford High School Jake Hardy, Milford High School Kaydee Davis, Milford High School Sage Bukowski, Milford High School Danielle Dana, Milford High School Jersee Darbe, Milford High School

WORK SESSION (10:00 am)

Welcome: Board President White

A. Invocation: Dr. Ray Terry

B. Board Reports & Training

Mr. Ure

Summarized meeting with Beaver High School teachers

Tour of SouthWest Tech center

o Is there a way to better service our area?

Upcoming community council training, October 26th

Mr. Blomquist

LEPC meeting update

Mr. Limb

Tour of SouthWest Tech center

Mrs. Carter

Tour of Southwest Tech center

Mrs. White

Update from 5-County meeting

Contamination from Brianhead fire

Interagency agreement to share student information (Intergenerational Poverty)

Discussion – recent USBA regional meeting

District-wide Sterling Scholar Banquet to be sponsored by the district but not

scholarships


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o Banquet to be held in March

Upcoming school celebrations

Employee recognition banquet in April

C. CTE Director Report, Randy Hunter

Program Vision: Provide local workforce with graduates that understand change,

quality, and constant improvement

Mission: Provide students with skills for future trade employment and transition

to post-secondary education

Reviewed CTE program highlights

A review of enrollment trends which show a 13% increase in this year’s

enrollment as compared to the prior year

Review of current year action plans

o Changes in teacher assignments and curriculum

o Teacher professional development

D. SouthWest Tech President, Brennan Wood

Challenges with the name change of the school

Articulation agreements with other schools

Rural initiatives

o Advanced programming certificate

o Online & hybrid offerings

o Will be spending this next year to articulate high school courses with SWTech

courses

E. Superintendent Report

Upcoming mid-Level instructional improvement

November 2nd, 11 am, meeting with legislators

October 20th, 3 hours safety training for all employees

November 6th, licensed employee training day

January 2nd, next licensed employee training day

F. Business Administrator

Next month’s presentation to audit committee

G. Working Lunch – Milford City Mayor & City Council (12:00 pm)

Introductions

The District shared specific successes and plans with the group

o Recent state-wide assessment results

o The District’s safe and supportive schools program

o Long-range building plan & building committee initiative

o Initiatives for legislative efforts towards funding education more

equitably for poverty students


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o Mr. Cluff reviewed the academic progress being made at Milford High

School.

o Mr. Hollingshead reviewed the academic progress that has been made at

Milford Elementary School.

City discussion items, concerns, and questions

o Mayor Davis expressed appreciation for the dialogue related to long-

term building plans and minimizing the tax burden upon taxpayers.

o Mayor Davis inquired about how the City can help with legislative

discussions.

o The City asked about problems related to building utilities for recreation

activities.

o The group discussed the situation with Union Pacific Railroad.

H. 4 Disciplines of Execution Book Review (Mr. Burke)

4 Disciplines of Execution, Chris McChesney, Sean Covey, Jim Huling

What is more difficult, developing a strategy or executing a strategy to achieve

results?

Focus on Wildly Important Goals

Act on the Lead Measures

Keep a Compelling Scoreboard

Create a Cadence of Accountability

Pages 6-8 – The Whirlwind

o The real enemy of execution is your day job, the massive amount of

energy needed to keep day-to-day operations going.

o Leaders seldom differentiate between the whirlwind and strategic goals.

o Executing in spite of the whirlwind means overcoming not only its

powerful distraction, but also the inertia of “the way it’s always been

done.”

CLOSED MEETING (1:15 pm)

Closed meetings by law may be held for the purpose of discussions related to the Competence and

Character of Individuals, Collective Bargaining, Property (Purchase and/or Sale), and Security.

Purpose of Closed Meeting: Character & Competence

Motion to Enter Closed Meeting Made By: Ken Ure

Motion Seconded By: Chris Blomquist

Board Vote: Unanimous


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Board Member – Chris Blomquist: Aye

Board Member – Lisa Carter: Aye

Board Member – Richard Limb: Aye

Board Member – Ken Ure: Aye

Board Member – Carolyn White: Aye

Those present during the closed meeting:

Board Member – Chris Blomquist

Board Member – Lisa Carter

Board Member – Richard Limb

Board Member – Ken Ure

Board Member – Carolyn White

Dr. Terry, Superintendent

Todd Burke, Business Administrator

Closed Meeting Ended At: 2:05 pm

Motion to End Closed Meeting Made By: Ken Ure

Motion Seconded By: Richard Limb







REGULAR BOARD MEETING - PRELIMINARY (2:06 pm)

A. Welcome: Mrs. White

B. Pledge of Allegiance: Isiah Montoya, Milford High School Students

C. Student Recognitions


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MINERSVILLE SCHOOL The following students are our Students of the Month for October. The character trait was respect/acceptance. K - Harper Marshall 1 - Dallie Marshall 2 - Jayden Eyre 3 - Jane Kramer 4 - Cannon Carter 5 - Jexton Puffer 6 - Tavyn Hollingshead 7 - Kenzie Carter 8 - Alyssa Marshall MILFORD HIGH SCHOOL Results are in and final. The MHS Girls Cross Country Team are the Region 21 Champions! Individually we had five girls place in the top ten: Joesi Rowley 8th, Aliza Woolsey 6th, Taylor Alger 3rd, Akaydeh Livingston 2nd, Kinley Spaulding 1st. We're proud of these girls and their accomplishments! Also, both of the boys qualified for State. John Rangel took 7th place and Andrew Swanson took 11th place. BELKNAP ELEMENTARY BES Student Recognition for First Quarter: Newly elected Student Council members: Tate Gale: President Mace Robinson: Vice President Makai Munoz: Secretary Luke Robinson: Secretary BHS Academic All-State (so far) Soccer: Linlee White Sophia Almeida Abby Harris Tiera Goff Angie Laird Janessa Yardley Boys Golf Davis Heslington


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Cross Country Caysen Crum

Angie Laird – Winner of Competition

D. Public Input (none)

E. Discussion & Information Item – Comprehensive Guidance Report, Larry White & Rick Rose

Electronic portfolios are being used instead of hard copy portfolios for the comprehensive

guidance plan.

The high schools have created a link on school web pages for scholarship opportunities.

The counselors reviewed the College and Career Readiness process (formerly SEOP process).

All CCRs are completed by the counselors, not teachers.

Upcoming Latinos in Action night for college planning, November 8th at Beaver High School

Mr. White stressed the importance of providing Latino students with Latino college educated

role models.

Much of the comprehensive guidance plan includes concurrent enrollment and career

technology education.

The plan works towards linking current education to post-secondary education and training.

Dr. Terry encouraged continual discussion between schools and SouthWest Tech to partner

education programs.

Mr. White encouraged future implementation of ACT reimbursement program.

Mrs. White asked the school to reconsider the criteria used for the “Top 10” students being

recognized at graduation and to include CTE courses more in the qualifications criteria.

F. Action Item – Exemptions, Guardianships, Transfers

Motion to Approve Made By: Richard Limb

Motion Seconded By: Lisa Carter


Chris Blomquist: Aye Ken Ure: Aye

Lisa Carter: Aye Carolyn White: Aye

Richard Limb: Aye

F. Action Item – Approval of Minutes for Open & Closed Meeting(s) Held on September 19, 2017.

Motion to Approve Made By: Lisa Carter



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Richard Limb: Aye

G. Action Item – Travel: Schools

Beaver High School Drill Team

Motion to Approve Made By: Chris Blomquist





Richard Limb: Aye

H. Action Item – Travel: Board of Education

No action taken

FINANCIAL ITEMS (2:59 pm)

A. Action Item - Audit Committee

No action taken

B. Action Item – Approval of Warrants, Monthly Budget Reports, and Financial Reports

Motion to Approve Made By: Ken Ure




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Richard Limb: Aye

Richard Limb: Aye

C. Information Item – Bids, RFPs, Current Projects Report – Update

D. Action Item – Approval of 2017-18 Annual Budget Report






Richard Limb: Aye

Richard Limb: Aye

INSTRUCTION & EDUCATION ITEMS (3:02 pm)

A. Information Item – Mr. David Cluff, Milford High School Report

Jake Hardy shared school successes with the group.

Isiah Montoya and Kaydee Davis shared their ACT score results which are some of the

school’s highest scores.

Mrs. Mandy Jones and Jaxon Davis discussed the school’s plans for participation in the

National Honor Society.

Mr. Lucas Porter, Daniel Dana, and Ayline Vega shared their success with the writing

assessment for the SAGE test.

Mrs. Lareta Reynolds and Sage Bukowski, Emily Monroe, and Taylor Alger shared their

success with the science assessment for the SAGE test.


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Mr. Cluff, Mrs. Wilson, Mrs. Grimley, and Mr. Swanson shared the Math program’s

progress and success.

Jersey Darbe spoke to her progress in Math. Her success is primarily due to her

hard work towards reaching personal goals.

The school has one of the largest growth rates last year in the state for Math.

Mrs. Wilson believes her success is largely due to the help she receives from Mrs.

Grimley who is the school’s instructional mentor.

Mr. Swanson complimented Mrs. Grimley for her dedication and support to help

other teachers improve. Mr. Swanson believes the school values growth and

improvement to a very high level.

Mrs. Grimley and Mrs. Wilson shared their positive co-teaching experiences.

Dr. Terry asked the two high school principals to visit in the future with the Board about school fees.

Mr. Fails asked the group to clarify the scope of the coaches clothing allowance and how the allowance

would be paid for. He specifically requested that fundraisers be an allowable source to fund the purchase

of clothing for coaches and advisors. The group agreed to allow this flexibility so long as there is

transparency with parents and the community regarding the purpose of each fundraiser and how the

funds will be spent.

Mr. Limb agreed to meet with both high school principals to review school fees.

B. Information Item – Mr. Brian Hollingshead, Milford High School Report (4:12 pm)

Mr. Hollingshead reviewed the following in his report:

“The Leader in Me” program being implemented in his school

Tactical site survey

Growth in academic progress

Progress with the school’s reading programs

Student involvement with planning and implementing school activities

1:1 and technology related program

The school’s emphasis on growth and goals

Teachers are splitting assignment (rotating) as specialists

C. Action Item – BHS Monday Night Extension

The group discussed the “Monday Night” exception situation. Mr. Fails believes the

current policy is a positive element to the school’s operations.


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Dr. Terry acknowledged that the number of “Monday Night” exceptions are growing –

including sports related banquets.

Mr. Limb indicated that he likes the current policy.

Mrs. White does not mind certain activities being on Monday night as it allows the ability

to attend the event.

Mr. Ure likes the option to attend a family related school activity on Monday night, but

he shared concerns about the extent activities might extend to. Mr. Ure explored the

reasons for which the policy is in place.

The group consensus was to minimize banquets where possible and work towards one

single board approval of all Monday night exceptions for the year. The group agreed to

keep the current policy and to minimize exceptions where possible.

The current policy applies to Beaver and Minersville schools.






Richard Limb: Aye

Richard Limb: Aye

D. Action Item – Utah Consolidated Application

Dr. Terry summarized the plan. The plan is a federal program plan that requires the

District to develop a school and academic improvement plan.

Motion to Approve Made By: Chris Blomquist





Richard Limb: Aye

Richard Limb: Aye

E. Action Item – MHS and BHS Graduation on May 23, 2018


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Milford High School, 4:00 pm

Beaver High School, 7:00 pm

The reason for the change is to help accommodate families and individuals who attend

both graduations.

Motion to Approve Made By: Ken Ure





Richard Limb: Aye

Richard Limb: Aye

PERSONNEL ITEMS (4:37 pm)

A. Action Item – Beaver High School (none)

B. Action Item – Belknap Elementary School, Aubrey Smith, Preschool Paraprofessional

C. Action Item – Adult Education (Correctional Facility), Roger Murdock

Motion to Approve B Made By: Ken Ure





Richard Limb: Aye

Dr. Terry discussed the current hiring policy that does not require the Board to approve positions

for 10 hours or less per week. The group discussed changing this in the future. For information

purposes, the group prefers to have knowledge of all employees working in the district. The

group agreed to work towards a new meeting agenda item that provides the Board with a list of

all employees, by location and position, who were paid in the previous month’s payroll.

EXTRA-CURRICULAR (4:45 pm)


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A. Action Item – BHS Winter Sports Schedules

B. Action Item – MHS Winter Sports Schedules

Motion includes deferral of discussion for Las Vegas trip to future board meeting.

Motion to Approve B Made By: Lisa Carter





Richard Limb: Aye

SUPPORT SERVICES (4:53 pm)

A. Action Item – Surplus Property

No action taken

B. Action Item – Transportation Activity Trips

Motion to Approve Items Made By: Chris Blomquist





Richard Limb: Aye

C. Action Item – Purchase of New Bus

Motion to Approve Items Made By: Richard Limb


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Richard Limb: Aye

PUBLIC INPUT (4:58 pm)

A. BEA/BSEA (none)

B. Community Councils/Parent Organizations (none)

C. Public Input (none)

D. Board Discussion Items

Mrs. White:

Thank you from Mrs. Hutchings

ASBO International Meritorious Budget Award

Superintendent:

The Engineer review of MHS gym and weight room floor indicates the floor and facility

structure is acceptable for the weight room.

The Engineer review of the Milford Elementary and Minersville beam repair situation

indicates much less will be needed to resolve the problem than originally expected.

E. Summation and Action Plans

The group agreed to move forward with financial/budget items and include in the June closeout

budget adoption.

The group felt very good about the lunch with Milford City representatives and would like to

continue this practice with other local entities.

The group liked having both principals present in the same meeting.

December 13th – St. George Legislative Meeting

Mr. Limb – Upcoming High School Fees Schedule

High school graduation date change

Minersville & Belknap ES – Eligible for Utah Distinguished Title I School Award


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CLOSED MEETING (5:46 pm)

Closed meetings by law may be held for the purpose of discussions related to the Competence and

Character of Individuals, Collective Bargaining, Property (Purchase and/or Sale), and Security.

Purpose of Closed Meeting: Security

Motion to Enter Closed Meeting Made By: Lisa Carter








Those present during the closed meeting:

Board Member – Chris Blomquist

Board Member – Lisa Carter

Board Member – Richard Limb

Board Member – Ken Ure

Board Member – Carolyn White

Dr. Terry, Superintendent

Todd Burke, Business Administrator

Closed Meeting Ended At: 6:10 pm

Motion to End Closed Meeting Made By: Richard Limb









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REGULAR BOARD MEETING - ADJOURNMENT (6:15 pm)

Board meeting was adjourned and dismissed at approximately 6:15 pm. The next Board meeting is scheduled for November 21st.

____________________________________________ Carolyn White, Board of Education President ____________________________________________ Todd S. Burke, Business Administrator

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