board of education saskatoon school division no. 13 ......3. city park phase ii accessibility and...

Board of Education Saskatoon School Division No. 13

Meeting of the Saskatoon Board of Education

TUESDAY, JUNE 19, 2018 W.B. Doyle Board Room

310 – 21st Street East 7:00 p.m.

Please Note: All public Board meetings are audio recorded

AGENDA 1. Roll Call

2. Land Acknowledgement

3. Playing of O Canada

In honour of National Aboriginal Day on June 21st the Cree version of O Canadawill be played.

4. Agendaa. Adoption of Agendab. Declaration of Conflict of Interest

5. Celebrating Excellence: Métis Day of Learning

6. Consent Items

The Chair will ask for a motion to receive the items, which are starred (), and toapprove all recommendations contained therein. Prior to approving the motion,any trustee may request a star(s) be removed.

7. Reports from Administrative Staff a. Facilities for Learning Update b. Financial Results for the Period September 1, 2017 to May 31, 2018 c. Student Transportation Report

8. Minutes a. Approval of Minutes – June 5, 2018 9. Delegations

10. Business Arising from the Minutes

11. Unfinished Business a. Items Arising from the Committee of the Whole 12. Correspondence 13. Reports of Committees and Trustees a. Board Chair Reflections – 2017-2018 School Year

14. New Business Decision a. Approval of the 2018-2019 Budget Report – Annual Operating and Capital

Budget Estimates b. Literacy for Life and Collegiate Renewal: 2017-2018 Purpose and Progress

Reports c. Audited Statements of the Pension Plan for the Non-Teaching Employees d. Student Transportation Services Request for Proposal T1718-0034 e. Preauthorization of Tenders over $150,000 during Summer 2018 15. Comments/Concerns/Questions from the Public (Maximum 5 minutes per speaker; 20 minutes total; must be related to a specific

agenda item)

16. Notices of Motion

17. Questions by Trustees

Next Regular Meeting: At the call of the Chair or Tuesday, August 28, 2018

7:00 p.m.

MEETING DATE: JUNE 19, 2018

TOPIC: CELEBRATING EXCELLENCE: MÉTIS DAY OF LEARNING FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [] Information [ ] Committee of the Whole [ ] New Business [ ] Decision [ ] Reports from Administrative Staff [ ] Discussion [] Other: Celebrating Excellence

BACKGROUND Strengthening Our Learning Community- Strategic Direction: Our Students’ Learning goal states: “Our students will engage in relevant and challenging learning opportunities to enhance their academic, personal, and social/cultural growth.” Our People goal states: “Our people will be committed to a constructive educational culture that values people, excellence, and life-long learning.” Our Community goal states: “We seek to build with our community shared ownership and responsibility for the well-being and education of our children and youth.” Our Organization goal states: “Our organization will be principled, innovative, collaborative, accountable, and effective.” CURRENT STATUS The Métis Day of Learning is an annual event held at Westmount Community School. Métis Day is a full day of engaging, hands on activities focused on learning about the Métis people and the Michif language. Due to the popularity of this program, Saskatoon Public elementary schools apply to attend, and every year, 18 grade four classes participate. Classroom teachers attending with their students engage in a half day of professional development two months prior to Métis Day to ensure that teaching and learning about the Métis people takes place prior to the event. We are fortunate to have community organizations and individuals give of their time and expertise to enrich the learning of the grade four students. The 3rd annual Métis Day was on June 7, 2018, and we were able to offer 21 different interactive learning stations for our students and staff. Presenting will be Angie Caron, Principal of Westmount Community School, Wilfred Burton – Métis Community Member, and a grade 4 student. PREPARED BY DATE ATTACHMENTS Mr. Shane Skjerven, Deputy Director of Education June 13, 2018 None Mr. Brent Hills, Superintendent of Education

SASKATOON BOARD OF EDUCATION 5


TOPIC: FACILITIES FOR LEARNING UPDATE

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [] Information [ ] Committee of the Whole [ ] New Business [ ] Decision [] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND The Board receives a Facilities for Learning Update periodically for its information and reference.

CURRENT STATUS Attached please find a copy of the updated Facilities 2017-2018 Work Plan, as well as a more detailed update on other significant facilities projects. PREPARED BY DATE ATTACHMENTS Mr. Stan Laba, Superintendent of Facilities June 12, 2018 - Facilities for Learning Update - Work Plan

RECOMMENDATION Proposed Board Motion (if removed from consent items): That the Board receive the Facilities for Learning Update as information.

SASKATOON BOARD OF EDUCATION 7a

June 12, 2018

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FACILITIES FOR LEARNING UPDATE – VARIOUS PROJECTS:

1. 2017 – 2018 Roofing Replacement Projects: Roofing replacement work at eight existing schools including Brunskill, Confederation Park, Fairhaven, Lakeview and North Park Wilson Elementary Schools, Marion Graham and Mount Royal Collegiates and Royal West Campus (Estey) is largely complete. Some roofing replacement work and associated work at Caswell has been completed as well. There are no significant budget-related issues to report on these projects.

2. Centennial Collegiate Portable Classroom Reconstruction/Addition Project: Construction work is largely complete on this project. Seasonal deficiencies are being addressed. Other minor deficiencies are being undertaken with minimal disruption to school operations. There are no significant budget-related issues to report on this project.

3. City Park Phase II Accessibility and Additional Renovations Project:

Construction work is largely complete on this project. Final costs have been submitted by the contractor, and have been reviewed and recommended for approval by the design consultant.

4. 2018 – 2019 Roofing Repair/Replacement Projects:

Roofing replacement work at eight existing schools including Brunskill, Dr. John G. Egnatoff, Greystone Heights, Willowgrove, River Heights and Pleasant Hill Elementary Schools, Walter Murray and Evan Hardy Collegiates have commenced. There are no time or budget-related issues to report at this time.

5. Phase I Painting Plus Program:

Work at 22 existing schools including Alvin Buckwold, Brevoort Park, Brownell, Caroline Robins, Caswell, College Park, Confederation Park, Dr. John G. Egnatoff, Fairhaven, Henry Kelsey, Holliston, Howard Coad, John Dolan, King George, Lester B. Pearson, Pleasant Hill, Prince Philip, Princess Alexandra, River Heights, Roland Michener, Vincent Massey and Westmount Elementary School has been tendered, and contracts for all are expected to be finalized in the near future. Approximately $50,000 is expected to be invested in each school based on facilities needs identified by each school-based leadership team.

6. Portable Classroom Relocation/Upgrades for École Forest Grove Elementary School:

A request for Proposal (RFP) for Construction Management (CM) Services was approved by the Board at its meeting on April 17, 2018. The contractor is currently finalizing sub-trade pricing and it is expected that a construction budget will be approved by administration in the very near future. Up to $500,000 is available for the completion of this project, as the Board approved at its meeting on April 17, 2018.

7. Infrastructure Improvements at Various Schools:

Work continues on providing a variety of infrastructure improvements and upgrades to existing schools. Refer to the Facilities Work Plan provided in this Board file.

8. Flooring, Painting and Miscellaneous Upgrades at Various Schools:

Work continues on providing flooring, painting and miscellaneous upgrades at various schools Refer to the Facilities Work Plan provided in this Board File.

June 12, 2018

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9. New School Bundling Update:

Operational agreements are being finalized, and a variety of operational issues are being addressed with the service provider during the first year of operating these new schools. Design phase, and construction and takeover phase feedback was recently reviewed by the Board. Operational phase feedback will be provided to the Board for its review in the future. A plan to allocate remaining furniture and equipment (F&E) funds has been approved recently by the senior leadership team. It is expected that additional furniture to address enrolment increases in September 2018 at the four schools will be purchased, as well as a small number of high priority “minor works” requests at each school.

10. Prequalification of Architectural and Engineering Consultants:

The prequalification of architectural consultants was recently completed, with the results shared with the Board at its meeting on April 17, 2108. It is expected that the prequalification of engineering consultants will be completed in the near future and results shared at a future Board Meeting.

Printed for Board File June 12, 2018

2017 ‐ 2018 WORK PLAN ALPHABETIZED BY SCHOOL

Facility Ward Description Status Notes

Aden Bowman 7 Replace main 60 ton roof top unit In Progress

Aden Bowman 7 Insurance upgrade in theatre In Progress

Aden Bowman 7 Build wall to separate classroom from corridor Deferred

Aden Bowman 7 Remove folding wood dividers in main gym Deferred

Aden Bowman 7 Exterior façade upgrades Deferred

Aden Bowman 7 Replace castle 40 ton roof top unit Deferred

Administration Ave I Admin Create parking lot/usable space Deferred

Administration Central Office Admin Sub‐basement consultation only Completed

Administration Central Office Admin Supply and install eight exterior wall mounted flag poles In Progress

Administration Central Office Admin Superintendent office moves Construction Complete

Administration Central Office Admin Goose neck faucets and bottle filing station Completed

Administration Central Office Admin Board Meeting commissionaires In Progress

Administration Central Office Admin Shelving move in 2502 Completed

Administration Central Office Admin Administrative Assistant Foundation office move Construction Complete

Administration Central Office Admin Central Office name plate inserts In Progress

Administration Central Office Admin Accounting Supervisor office move Completed

Administration Central Office Admin Create hallway to Cultural Room Deferred

Administration Central Office Admin Infill manhole in back alley Deferred

Alvin Buckwold 7 Painting Plus Program: Painting In Progress

Alvin Buckwold 7 Daycare millwork Completed

Alvin Buckwold 7 Site remediation Deferred

Alvin Buckwold 7 Front siding to match new side on one wing previously completed Deferred

Bedford Road 2 Library flooring repair Deferred

Brevoort Park 8 Painting Plus Program: Painting and bathroom stalls In Progress

Brevoort Park 8 Electrical replacement Deferred

Brownell 5 Painting Plus Program: Lobby upgrades and locker painting In Progress

Brownell 5 Upgrades to FLS personal care spaces Deferred

Brunskill 6 Roof replacement section #7A and 14 In Progress

Brunskill 6 Roof replacement section #9, 10 & 11 In Progress

Brunskill 6 Playground replacement (Facilities portion) Completed

Brunskill 6 Playground replacement (Committee portion) In Progress

Brunskill 6 Repairs to roof section #4 In Progress

Brunskill 6 KCC tie‐in for roof In Progress

Brunskill 6 Relocate Pre K with access to personal care space Deferred

Brunskill 6 Large gym painting Deferred

Brunskill 6 Stage front Deferred

Brunskill 6 Multipurpose room painting Deferred

Brunskill 6 Stage flooring Deferred

Buena Vista 6 Playground expansion Completed

Caroline Robins 4 Painting Plus Program: Front entrance upgrades and painting In Progress

Caroline Robins 4 Structure investigation of octagon area Deferred

Caroline Robins 4 Remove temporary walls in Library Cancelled 1

Caroline Robins 4 Window replacement for 20 units of the school Deferred

Caswell 2 Painting Plus Program: Painting and flooring and lighting In Progress

Caswell 2 Canopy removal (section 7) Completed

Caswell 2 Masonry repairs In Progress

Caswell 2 Replace windows in Prekindergarten classrooms Deferred

Caswell 2 Remove powerline and sensor/lights on exterior over main doors Deferred

Caswell 2 Electrical replacement Deferred

Caswell 2 Replace lift Deferred

Caswell 2 Roof replacement sections # 3A & 3B Completed

Centennial 10 Portable restructure (2017) Construction Complete

Centennial 10 Site work In Progress

Centennial 10 Exterior portable painting Deferred

Chief Whitecap 7 Sr. Playground (Facilities portion) Deferred

Chief Whitecap 7 Jr. Playground addition Completed

City Park 1 Accessibility design (phase II) Construction Complete

City Park 1 Sprinklering Construction Complete

City Park 1 Six classroom renovation Construction Complete

City Park 1 MMS daycare upgrades In Progress

College Park 8 Windows (phase II) Construction Complete

College Park 8 Painting Plus Program: Ceiling tiles and flooring In Progress

College Park 8 Insurance upgrade flooring Completed

College Park 8 Consulting Only: Repair and eliminate flooding in classroom Approved

College Park 8 Masonry repairs In Progress

College Park 8 Repaint gym lines Deferred

College Park 8 Stage flooring Deferred

Collette Bourgonje 9 Sr. Playground (Facilities portion) Deferred

Confederation Park 3 Roof replacement section #3, 9, and 10 In Progress

Confederation Park 3 Painting Plus Program: Welcome sign and painting In Progress

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Confederation Park 3 Front door replacement In Progress

Confederation Park 3 Replace 50 ton DX original roof top unit Deferred

Dr. John G. Egnatoff 10 Replace roof section #1A, 1B, 1C, 8 & 14 In Progress

Dr. John G. Egnatoff 10 Painting Plus Program: Painting and boot racks In Progress

Dr. John G. Egnatoff 10 Investigate portable structure Deferred Dundonald 4 Exterior school sign to add "École" to name Completed

Dundonald 4 Repairs to masonry, flashing and windows Deferred

Dundonald 4 Repair rubber flooring in 1106 gym Deferred

Ernest Lindner 4 Temporary fence In Progress

Ernest Lindner 4 Sr. Playground (Facilities portion) Deferred

Evan Hardy 8 Roof replacement section #16 In Progress

Evan Hardy 8 Roof replacement section #3 & 14 In Progress

Evan Hardy 8 Gym flooring Construction Complete

Evan Hardy 8 Construction Only: Exterior grading In Progress

Evan Hardy 8 Replace 25 ton split DX roof top unit In Progress

Evan Hardy 8 Consulting Only: Gym exterior grading upgrading In Progress

Evan Hardy 8 Door and frame replacement Completed

Evan Hardy 8 One new boiler Deferred

Evan Hardy 8 Hallway and locker painting Deferred

Evan Hardy 8 Install barriers to keep cars off field Deferred

Evan Hardy 8 Replace front sidewalk from gym to parking lot, and diagonal sidewalk to bus stop Completed

Fairhaven 3 Painting Plus Program: Flooring and painting In Progress

Fairhaven 3 Hold opens Completed

Fairhaven 3 Mechanical replacement on roof section #3 Deferred

Forest Grove 1 Relocate two portables (from Lakeridge) In Progress

Forest Grove 1 Front entrance upgrade In Progress

Forest Grove 1 Senior boot room new entrance doors In Progress

Forest Grove 1 Exterior school sign to add "École" to name Completed

Forest Grove 1 Enrolment review Deferred

Greystone Heights 8 Roof replacement section #2 In Progress

Greystone Heights 8 I/C lock hardware upgrade In Progress

Henry Kelsey 1 Accessibility upgrades Construction Complete

Henry Kelsey 1 Painting Plus Program: Painting, flooring and interior window In Progress

Henry Kelsey 1 Exterior school sign to add "École" to name Completed

Holliston 6 Painting Plus Program: Flooring and painting In Progress

Holliston 6 Exterior window trim painting Cancelled 2

Holliston 6 Front entrance painting Deferred

Howard Coad 4 Painting Plus Program: Flooring and painting In Progress

Howard Coad 4 Exterior painting Deferred

Howard Coad 4 Classroom painting Deferred

Howard Coad 4 Change windows in reception, principal office, main office and staff room Deferred

Howard Coad 4 Window replacement phase 1 Deferred

Howard Coad 4 Gym painting Deferred

Hugh Cairns 7 Boys and girls washroom upgrade Completed

Hugh Cairns 7 Glulam review/consultation Completed

Hugh Cairns 7 Window replacement Deferred

Hugh Cairns 7 Upgrades to FLS personal care spaces Deferred

John Dolan 7 Painting Plus Program: Flooring, painting and ceiling tiles In Progress

John Dolan 7 Personal care washroom In Progress

John Dolan 7 New boilers Deferred

John Dolan 7 I/C lock hardware upgrade Deferred

John Dolan 7 Sr. Autism support program upgrades Deferred

John Dolan 7 Infrastructure updates Deferred

John Dolan 7 Remove carpet in classroom 1111 Deferred

John Dolan 7 Playground replacement (Committee portion) In Progress

King George 2 Painting Plus Program: Flooring, painting and miscellaneous items In Progress

King George 2 Replace flooring in nutrition room Deferred

Buena Vista 6 Brick repair In Progress

Lakeridge 9 Repair flooring in portable 110 Construction Complete

Lakeridge 9 FP program location change from Sutherland to Lakeridge In Progress

Lakeridge 9 Structural repair in portable 75 Construction Complete

Lakeridge 9 Structural repair Completed

Lakeridge 9 Interior painting Deferred

Lakeridge 9 Roofing ‐ North portable hallway and some portables Deferred

Lakeridge 9 Replace three roof top units Deferred

Lakeview 9 Front entrance push button Deferred

Lawson Heights 5 Remove canopy from front entrance Deferred

Lawson Heights 5 Asphalt repair (back door for wheelchairs) Deferred

Lester B. Pearson 3 Painting Plus Program: Gym and multipurpose room painting and miscellaneous items In Progress

Lester B. Pearson 3 Front door push button Completed

Lester B. Pearson 3 Stage front Deferred

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Lester B. Pearson 3 Large and small gym flooring Deferred

Lester B. Pearson 3 Replace 70 ton DX original roof top unit Deferred

Marion Graham 5 Roof replacement section #4 In Progress

Marion Graham 5 Site improvements In Progress

Marion Graham 5 Shingle canoe club shed repair Completed

Marion Graham 5 Library lighting upgrade to LED Deferred

Marion Graham 5 Shower in FLS washroom Deferred

Marion Graham 5 New boiler Deferred

Marion Graham 5 Roof replacement section #7 Deferred

Montgomery 2 Exterior painting of portable 48 Deferred

Montgomery 2 Lockers and counters painted in 1304 Deferred

Montgomery 2 Expansion of staff parking lot Deferred

Mount Royal 4 Roof replacement section #1, 2 In Progress

Mount Royal 4 Gym extras (shared costs with school) Construction Complete

Mount Royal 4 Insurance upgrades ‐ Water damage to classrooms (flooring and counter tops) Construction Complete

Mount Royal 4 Temporary power for Pow Wow Completed

Mount Royal 4 Cafeteria flooring replacement Deferred

Mount Royal 4 Front door replacement Deferred

North Park Wilson 1 Small gym improvements Deferred

Nutana 6 Temporary power for Pow Wow Completed

Pleasant Hill 2 Roof replacement section #8 In Progress

Pleasant Hill 2 Painting Plus Program: Gym painting and other painting In Progress

Pleasant Hill 2 Stage front Approved

Pleasant Hill 2 Library window replacement In Progress

Pleasant Hill 2 Gym painting Deferred

Pleasant Hill 2 Gym flooring Deferred

Pleasant Hill 2 Classroom flooring Deferred

Pleasant Hill 2 Second floor windows in school Deferred

Prince Philip 7 Painting Plus Program: Flooring and painting In Progress

Prince Philip 7 Sill and glass block repair In Progress

Prince Philip 7 Stage front Deferred

Prince Philip 7 ASP enclosed hallway ‐ self contained Deferred

Prince Philip 7 New boilers Deferred

Prince Philip 7 Exterior asbestos panels to be removed Deferred

Princess Alexandra 2 Painting Plus Program: Exterior site upgrades In Progress

Princess Alexandra 2 Window replacement In Progress

Princess Alexandra 2 I/C lock hardware upgrade Deferred

Princess Alexandra 2 Stage front Deferred

Princess Alexandra 2 Gym painting Deferred

Princess Alexandra 2 Gym floor Deferred

Queen Elizabeth 7 Clips on panels around entrance rusting out Deferred

River Heights 5 Roof replacement section #11 In Progress

River Heights 5 Painting Plus Program: Flooring and painting In Progress

River Heights 5 Glulam repairs Deferred

Roland Michener 8 Painting Plus Program: Flooring and painting In Progress

Roland Michener 8 Replace roof section #6 Completed

Roland Michener 8 Washroom upgrades Construction Complete

Roland Michener 8 Stage front Deferred

Roland Michener 8 Large and small gym painting Deferred

Roland Michener 8 Large and small gym flooring Deferred

Roland Michener 8 Main entrance flooring Deferred

Roland Michener 8 Repointing on roof Deferred

Roland Michener 8 Replace 70 ton DX main roof top unit Deferred

Royal West 4 Boiler replacement Deferred

Royal West 4 Gym flooring Deferred

Royal West 4 Stage front Deferred

Royal West 4 Install Metasys Completed

Saskatoon Public Schools Multiple Various hardwood floor refinishing In Progress

Saskatoon Public Schools Multiple Basic furniture package upgrade for each school for two grades worth In Progress

Saskatoon Public Schools Multiple Castle school audits In Progress

Saskatoon Public Schools Multiple Removal of standpipes In Progress

Saskatoon Public Schools Multiple install eye wash and emergency showers In Progress

Saskatoon Public Schools Multiple 2018 tarmacs various schools In Progress

Saskatoon Public Schools Multiple Fobs at 17 schools (phase I) Approved

Saskatoon Public Schools Multiple Back flow preventer In Progress

Saskatoon Public Schools Multiple Sports field maintenance Approved

Saskatoon Public Schools Multiple RMIS assessments and warranty inspections In Progress

Saskatoon Public Schools Multiple Metasys into portables Approved

Saskatoon Public Schools Multiple Various schools minor structure upgrades Completed

Saskatoon Public Schools Multiple P3 consulting for playgrounds (junior and senior) In Progress

Saskatoon Public Schools Multiple 2017 tarmacs various schools Completed

Saskatoon Public Schools Multiple Painting Plus consulting fees Construction Complete

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Saskatoon Public Schools Multiple Update roofing plans (PDF and AutoCAD) Construction Complete

Saskatoon Public Schools Multiple Caswell school study In Progress

Saskatoon Public Schools Multiple Various schools accessibility upgrades In Progress

Saskatoon Public Schools Multiple Science lab consulting Completed

Saskatoon Public Schools Multiple Masonry repairs 2017 Completed

Saskatoon Public Schools Multiple AC repairs to five schools In Progress

Saskatoon Public Schools Multiple Pressure relief safety valve replacements Completed

Saskatoon Public Schools Multiple Annual playground audits In Progress

Saskatoon Public Schools Multiple MSDS Online registration Completed

Saskatoon Public Schools Multiple Ministry asbestos registry updating from 2016/2017 removal Completed

Saskatoon Public Schools Multiple 17/18 Emergency response room labels In Progress

Saskatoon Public Schools Multiple AED pads and battery replacement 17/18 In Progress

Saskatoon Public Schools Multiple Civic addresses In Progress

Saskatoon Public Schools Multiple Furniture deployment consulting Completed

Saskatoon Public Schools Multiple Gym equipment inspection repairs Deferred

Saskatoon Public Schools Multiple Capital assessments for 2017‐2018 roofing projects Completed

Silverspring 10 Replace linoleum flooring in dance room Deferred

Sutherland 1 Enrolment review Deferred

Sylvia Fedoruk 10 Sr. Playground (Facilities portion) Deferred

Victoria 6 Basement flooring in 0111, lunchroom and corridor In Progress

Victoria 6 Remove old carpet in various rooms Deferred

Vincent Massey 4 Painting Plus Program: Flooring and painting In Progress

Vincent Massey 4 Front entrance push button Construction Complete

Vincent Massey 4 Flooring in all hallways replaced Deferred

Vincent Massey 4 Interior painting Deferred

Vincent Massey 4 Corridor flooring Deferred

Vincent Massey 4 Hallways slab in front of Library (construction) and correct drainage Deferred

Vincent Massey 4 Replace all exterior windows Deferred

Vincent Massey 4 Asphalt repair (back door for wheel chairs) Deferred

Walter Murray 9 Roof replacement section #10 In Progress

Walter Murray 9 Construction portion ‐ MCC electrical panels in various areas, south boiler room In Progress

Walter Murray 9 Large gym upgrades Construction Complete

Walter Murray 9 Roof repair to roof section #6 In Progress

Walter Murray 9 Flooring replacement in 2120 Completed

Walter Murray 9 Repair steam traps In Progress

Walter Murray 9 Insurance extras ‐ castors Completed

Walter Murray 9 Design review Home Economic Lab Deferred

Walter Murray 9 Site upgrades construction Deferred

Westmount 2 Painting Plus Program: Flooring and painting In Progress

Wildwood 9 Construction landscaping ‐ Masonry repair (correct prior to gym painting) Deferred

Wildwood 9 Painting small gym and stage fronts Deferred

Willowgrove 10 Roof repair section #1, 3, 4, 5, 6, 9, 10 In Progress

Willowgrove 10 Playground replacement (Facilities portion) Completed

Willowgrove 10 Repair sidewalk Approved

Willowgrove 10 O&M manuals Completed

Willowgrove 10 Lexan for windows in FLS space Deferred

Willowgrove 10 Playground replacement (Committee portion) In Progress

Status Definitions:

Cancelled: Project not required

Notes:

1. Caroline Robins remove temporary walls in Library ‐ Principal cancelled request

2. Holliston exterior window trim painting ‐ this work was added into the Painting Plus Program

Deferred: Project work was not able to be completed this year

In Progress: Contractors are on site

Review: More information required to determine scope

Approved: Finalizing tender documents, no contractor has been awarded the work

Completed: Project work and billing completed

Construction Complete: Project work on site is completed

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TOPIC: FINANCIAL RESULTS FOR THE PERIOD SEPTEMBER 1, 2017 TO MAY 31, 2018

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [] Information [ ] Committee of the Whole [ ] New Business [] Decision [] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND The attached financial information shows the school division’s year-to-date financial position. CURRENT STATUS Attached are the following documents:

1. Memorandum regarding Financial Results to May 31, 2018 Pages 1-3 2. Statement of Financial Activities to May 31, 2018 Page 4 3. Cash Flow Requirements Page 5 4. Capital Expenditures Page 6 5. Internally and Externally Restricted Surplus Page 7

Trustees with specific questions are asked to contact Mr. Garry Benning prior to the Board meeting. PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer June 11, 2018 Financial Results Ms. Deanna Scott, General Manager of Financial Services Memo

RECOMMENDATION Proposed Board Motion (if removed from consent items): That the Board receive the financial results for the period September 1, 2017 to May 31, 2018 for information.

SASKATOON BOARD OF EDUCATION 7b

pg. 1

M E M O R A N D U M DATE: June 8, 2018 TO: Board Trustees FROM: Garry Benning, Chief Financial Officer, Deanna Scott, General Manager of Financial

Services RE: FINANCIAL RESULTS TO MAY 31, 2018 See Schedule 1 and 2 for financial information as of May 31, 2018. The following is an explanation for the main revenues and expenditures: Revenues a) Property Taxes

$39.8 million and 99% of property tax revenue has been recognized as of May 31, 2018. This compares to $83.1 million and 75% in 2016-17. As part of the 2017-18 budget the education property tax system has changed and as of January 1, 2018 the property tax revenue is paid to the provincial government directly and then paid to school divisions as part of the operating grant. Therefore, the current year’s balance represents property tax revenues for the remaining four months of 2017.

b) Provincial Grants $128.1 million and 67% of the provincial grants have been recognized for the year, compared to $129.4 million and 70% in the prior year. Provincial grants are lower in 2017-18, due to capital grants for the Joint-Use School project being recognized in 2016-17; this is offset by the operating component of the provincial grant being higher year-over-year due to the change in property tax collection. The operating grant has been adjusted for mid-year funding adjustments, resulting in a net reduction compared to budget.

c) Tuition and Related Fees

Tuition and related fees consist of revenues from the international student program (ISP), as well as federal tuition for First Nations students. $2.2 million and 109% of budget has been realized as of May 31, 2018, compared to $3.1 million and 124% in 2016-17. Current year ISP tuition is expected to be lower than budget due to enrolment numbers lower than budgeted, whereas federal tuition is slightly higher than budgeted.

pg. 2

Complementary Services Complementary services relate primarily to prekindergarten funding, as well as alternative funding grants. $2.5 million and 77% of budget has been realized so far in the current year. In 2016-17, $2.6 million and 77% of budget had been recognized for the comparable period.

d) External Services External services consist mainly of funding for associate and alliance schools. As of May 31, 2018, $6.0 million and 91% of budget has been recognized. In 2016-17, $6.2 million and 87% of budget had been realized for the comparable period. The current year is higher on a percentage basis due to slightly higher federal funding for Whitecap than budgeted as well as some internal reclassification of accounts.

e) School Generated

School Generated revenue relates to student fees and grants at the school level. Revenue of $3.7 million and 76% of budget has been realized in the current year. This compares to $4.6 million and 92% in 2016-17. The account is expected to be slightly lower than budgeted, partially due to the reclassification of a program from school-generated to external services, but will correspond with lower school-generated expenses.

f) Other

Other includes mainly investment and rental income. Other revenues of $0.8 million and 56% of budget has been realized in the current year compared to $0.8 million and 70% in the previous year. Revenues are slightly behind as a percentage of budget due to gym rentals being slightly lower than budgeted in the current year and investment income being realized later in the year.

Expenditures a) Governance

Expenses related to governance total $0.4 million and 70% of budget as of May 31, 2018, compared to $1.0 million and 90% in the prior year. The previous year was higher due to public section costs incurred early in the year.

b) Administration

Administrative costs are $5.1 million and 79% of budget as of May 31, 2018. This is slightly higher than 2016-17 levels of $5.0 million and 75%. Some one-time expenditures have been recognized early in the year increasing the percentage recognized. Reclassification of expenditures from other account categories also represent increases to administrative expenses.

c) Instruction

Instruction expenses total $167.5 million and 87% of budget as of May 31, 2018. This is comparable to $166.5 million and 86% in the prior year. Salary costs are slightly higher than expected, whereas non-salary costs are slightly lower.

d) Plant

Plant expenses are currently at $27.6 million and 73% of budget. This is higher than 2016-17 levels of $24.5 million and 69% of budget. The current year is slightly higher on a percentage basis due to the timing of insurance expenses that have been incurred but not yet recovered. The current year is also higher on a percentage basis because in the previous year operating budgets were re-allocated to support fund capital expenditures.

pg. 3

e) School Generated Expense These expenses currently total $2.8 million and 57% of budget. This is slightly lower than 2016-17 levels of $3.3 million and 66% of budget. The timing of these expenditures vary from year-to-year but the account is expected to be at budget for year end, aligned with the corresponding revenues.

f) Transportation Transportation expenditures amount to $5.0 million and 77% of budget as of May 31, 2018. This is lower than $6.3 million and 82% of budget in the prior year and is expected to be slightly under budget in the current year.

g) Tuition and Related Fees These expenses relate primarily to disbursements to home-based students. These expenses currently total $0.3 million and 98% of budget as the payments have been distributed as of May 31, 2018. This is comparable to 2016-17 which were $0.3 million and 102% of budget for the same period.

h) Complementary Services Complementary services expenditures relate primarily to prekindergarten and alternative funding grants. Expenses are currently $2.6 million and 79% of budget. This is lower than 2016-17 levels of $2.8 million and 86% of budget for the same period but is expected to be on budget at year-end.

i) External Services

External services include expenses related to the associate schools, cafeterias, donations, Whitecap and the foundation. These amount to $5.4 million as of May 31, 2018 and 79% of budget. This is comparable to 2016-17 levels of $5.8 million and 79%.

j) Interest/Allowances

Interest expenditures are currently $0.3 million and 102% of budget. This is higher than 2016-17 levels, as a percentage of budget, with the comparable period showing expenses of $0.3 million and 72% of budget. The current year is expected to be slightly over-budget due to interest charges, but will be offset by additional interest income from investments realized later in the year.

Capital Expenditures The attached schedule (Schedule 3) provides information regarding the unaudited financial status as of May 31, 2018 for capital projects which are considered in progress or have had financial activity during the year. This includes the inception to date costs and budget. Internally and Externally Restricted Surplus There are no significant changes to the restricted surplus accounts as of May 31, 2018, other than budgeted allocations and allocations from funds outside the operating fund. See Schedule 4 for more information.

pg. 4

Schedule 1

Saskatoon Public SchoolsConsolidated Statement of Financial ActivitiesFor the Nine Months Ended May 31, 2018

2017-18 2016-17Percentage of Percentage of

Consolidated Consolidated Consolidated ConsolidatedActual Budget Actual Budget

RevenuesProperty taxes 39,808,099$ 99% 83,137,500$ 75%Provincial grants 128,081,993 67% 129,379,317 70%Tuition and related fees 2,194,428 109% 3,095,577 124%Complementary services 2,507,996 77% 2,578,089 77%External services 5,976,479 91% 6,203,868 87%School-generated 3,745,629 76% 4,557,352 92%Other 800,952 56% 820,334 70%

Total Revenues 183,115,575 74% 229,772,037 73%

ExpensesGovernance 445,727 70% 954,032 90%Administration 5,125,823 79% 5,003,284 75%Instruction 167,485,216 87% 166,497,708 86%Plant 27,613,307 73% 24,518,316 69%School-generated 2,803,194 57% 3,263,124 66%Transportation 4,985,175 77% 6,336,464 82%Tuition and related fees 307,000 98% 287,840 102%Complementary services 2,599,691 79% 2,842,186 86%External services 5,368,431 79% 5,751,215 79%Interest/allowances 323,868 102% 291,456 72%

Total Expenses 217,057,432 84% 215,745,624 83% Surplus/(deficit) (33,941,857) 14,026,412

pg. 5

Schedule 2

*Note: negative cash balances will be reduced in July and August when cash flow is positive.

Saskatoon Public SchoolsCash Flow RequirementsFor the Nine Months Ended May 31, 2018

Actual Annual Budget2017-18 2017-18

Surplus/(deficit) (33,941,857) (10,925,122)

CASH REQUIREMENTS:

Tangible capital assets:Purchases (5,182,893) (8,170,985)

Long term debt:Repayments (1,376,416) (1,835,221) Debt issued

Non-cash items included in surplus/deficit:Amortization expense 11,647,500 15,530,000 Employee Future Benefits expenses - 362,500 Pension Plan Adjustment - -

NET EXCESS (REQUESTED) CASH (28,853,666) (5,038,828)

pg. 6

Schedule 3

Capital Projects StatusAs of May 31, 2018

Project Name Actual Budget Variance

PMR Projects

2016/17 PMR ProjectsAlvin Buck #1,1a,5,10,14 - Covertite Roofing and Sheet Metal 426,691 479,000 52,309 Confederation Pk - #4 & 7 505,528 537,000 31,472 LB Pearson #5 & 10 141,119 199,000 57,881 Prince Philip #6 - Covertite Roofing and Sheet Metal 193,177 212,000 18,823 River Heights #2 & 7 303,869 330,000 26,131 Roland Mich #6 - Covertite Roofing and Sheet Metal 204,111 225,000 20,889 Vincent Massy #9 249,975 267,000 17,025 WMCI #8 & 10 - Covertite Roofing and Sheet Metal 188,698 256,000 67,302 2017/18 PMR ProjectsBrunskill ROOF REPL 9,10,11 58,752 88,000 29,248 Caswell ROOF REPL 3A,3B,7 56,699 55,000 (1,699) Confederation Park ROOF REPL 8 176,501 191,000 14,499 Cofederation Park ROOF REPL 3,9,10 505,746 646,000 140,254 Fairhaven ROOF REPL 4 144,516 163,000 18,484 Lakeview ROOF REPL 3 THRU 4 373,174 417,000 43,826 Marion Graham ROOF REPL 4 571,130 770,000 198,870 Mount Royal Collegiate 465,964 595,000 129,036 North Park Wilson REPL S#6 47,494 52,000 4,506 RWEST ROOF REPL 3 91,496 90,000 (1,496) Evan Hardy #16 212,996 246,000 33,004 City Park Phase Repurposing - Phase 2 - Sprinklers* 369,869 200,000 (169,869) Total PMR Projects 4,704,641 6,018,000 730,493

Portables

Centennial - 4 1,171,893 1,250,000 78,107 Willowgrove - 2 590,492 650,000 59,508 Henry Kelsey/Willowgrove - 1 436,826 375,000 (61,826) Centenntial Portable Reconstruction** 1,374,580 1,000,000 (374,580) Total Portables 3,573,791 3,275,000 (298,791)

Special Projects

Willowgrove 21,184,120 21,141,303 (42,818) City Park Repurposing - Phase 2* 1,130,673 1,000,000 (130,673) Furniture Refresh 1,185,387 1,200,000 14,613 Total Special Projects 23,500,180 23,341,303 (158,877) * City Park budget of $1.4 million split betw een PMR projects (sprinkers) and special projects, combined project budget revised from $1.2 million to $1.4 million Sept. 2017

**Centennial Portable Reconstruction, total project budget revised from $1.0 million to $1.4 million Sept. 2017

pg. 7

Schedule 4

Saskatoon Public SchoolsInternally and Externally Restricted SurplusAs of May 31 , 2018

Internally Restricted Opening Balance Additions/Transfers As of May 31 , 2018Civic Elections - -

- School Generated Funds 2,531,606 942,435 3,474,041

- Facility Rental Reserve 261,953 15,000 276,953

- System Application Reserve 1,125,000 1,125,000

- Governance Reserve 43,000 43,000

- Facility Operating Reserve 332,201 332,201

- Specialized School Equipment Reserve 1,000,000 1,000,000

- Curriculum Renewal Reserve 1,460,000 1,460,000

- Technology Renewal Reserve 1,850,000 600,000 2,450,000

- Mount Royal Facility Partnership Reserve 169,486 169,486

- Staff Professional Development Reserve 800,000 800,000

- Secondary Security Camera 50,000 50,000

- School Carry Forwards 1,164,758 1,164,758

- Alternative Funds 126,853 236,599 363,452

- Whitecap 78,170 78,170

Total Internally Restricted 10,993,027 1,794,035 12,787,062

Externally RestrictedDonations 608,384 389,429 997,812

Foundation 1,100,408 1,100,408

Total Externally Restricted 1,708,792 389,429 2,098,220


TOPIC: STUDENT TRANSPORTATION REPORT

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [] Information [ ] Committee of the Whole [ ] New Business [] Decision [] Reports from Administrative Staff [ ] Discussion [ ] Other

BACKGROUND The Office of the Provincial Auditor (OPA) audited student transportation safety processes in six school divisions and the Ministry of Education in 2011-2012 and issued a report in 2012. The report made recommendations to the Ministry. As a result of the recommendations, the Ministry formed a working committee with school divisions which resulted in a document titled “Transportation Safety Reporting Guidelines” (TSRG). It includes requirements related to compliance with transportation legislation, reporting of student transportation performance, risks to student safety, and tracking and resolving complaints. The TSRG report was sent to school divisions in October 2016. In the fall of 2017, as a result of NIPA (Non-Instructional Personnel and Administration) reporting, the Ministry indicated the requirement to report transportation information. The attached template was provided by the Ministry. This report is a follow-up on the ongoing quarterly transportation report. CURRENT STATUS The following reports have been received and actions taken as a result of the initial report by the Ministry of Education in 2016.

• The SGI carrier report has been reviewed annually with both First Student and Hertz. Each company has a satisfactory rating by SGI.

• Processes for bus evacuation drills have been reviewed and drills are required semi-annually. • Any documented complaints and resolutions (Bus Conduct Report) are received throughout the school year.

During this quarter, together with Greater Saskatoon Catholic Schools, there has been ongoing review of bus routes for additional efficiencies. PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer June 12, 2018 Student Transportation Ms. Sheila May, Financial Analyst/Transportation Manager Report

RECOMMENDATION Proposed Board Motion (if removed from consent items): That the Board receive the Student Transportation Report for information.

SASKATOON BOARD OF EDUCATION 7c

Student Transportation Report for the Quarter Ending May 31, 2018

June 12, 2018

Performance IndicatorTotal students transported 4375Number of transportation routes 133Number of unfilled routes 0Number of route cancellations:

Mechanical 0Weather 0No substitute driver 0

Average age of bus fleet (years) 8Capacity utilized on bus (average)* 105.00%Average one-way ride time (minutes) 36Longest one-way ride time (minutes)** 72Performance measurements ***

First Student (late one-way runs/total one-way runs) 2/2576Hertz (late one-way runs/total one-way runs) 0/1419

Notes:*Capacity utilization is based on two students/bench seat. The high rate isdue to double-loops which use the same bus twice.**Students are transported from around the city to a program for students who require intensive supports.***Late one-way runs and total one-way runs are each a monthly average for the threemonth period of one-way bus route trips to and from schools for the month (transportation days/month x routes x route trips/day).


TOPIC: APPROVAL OF MINUTES FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [ ] New Business [] Decision [ ] Reports from Administrative Staff [ ] Discussion [] Other: Approval of Minutes

BACKGROUND

CURRENT STATUS Attached are the minutes from the June 5, 2018 Committee of the Whole and Regular Board meetings. PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer June 11, 2018 - June 5, 2018 RECOMMENDATION Proposed Board Motion (if removed from consent items): That the Board approve the minutes of the Committee of the Whole and Regular Board meeting held June 5, 2018.


UNAPPROVED MINUTES OF A MEETING: of the Board of Education of the Saskatoon School Division No. 13 of June 5, Saskatchewan, held on Tuesday, June 5, 2018 at 3:00 p.m. 2018

MEMBERS PRESENT: Ms. Donna Banks, Ms. Charmaine Bellamy, Ms. Kathleen Brannen, Ms. Holly Kelleher, Mr. Vernon Linklater, Ms. Colleen MacPherson, Mr. Ray Morrison, Mr. Cameron Scott, Mr. Ross Tait, Dr. Suzanne Zwarych Mr. Scott joined the meeting at 3:10 p.m. Following discussions in Committee of the Whole, Ms. Banks moved that the Board rise and report.

CARRIED (10)

The meeting adjourned at 6:14 p.m. Secretary of the School Division Board Chair

UNAPPROVED MINUTES OF A MEETING: of the Board of Education of the Saskatchewan School Division No. 13 of June 5, 2018 Saskatchewan, held on Tuesday, June 5, 2018 at 7:00 p.m.

MEMBERS PRESENT: Mr. Ray Morrison (Chair), Ms. Donna Banks, Ms. Charmaine Bellamy, Ms. Kathleen Brannen, Ms. Holly Kelleher, Mr. Vernon Linklater, Ms. Colleen MacPherson, Mr. Cameron Scott, Mr. Ross Tait, Dr. Suzanne Zwarych Mr. Morrison, Board Chair, called the meeting to order, read the roll call into the minutes, and acknowledged the meeting was being held on Treaty Six territory.

Agenda: Mr. Morrison proposed the following changes to the agenda: Agenda Remove agenda items #14b) Student Transportation Services Request for Proposal T1718-0034 and #14d) Approval of Director for Saskatoon Public Schools Foundation Corp. Dr. Zwarych moved approval of the agenda, as amended.

CARRIED (10)

Celebrating Excellence: Cultural Math Bins at Willowgrove School: Celebrating Ms. Donnalee Weinmaster, Superintendent of Education, introduced Ms. Kirsten Kobylak, Teacher Excellence: at Willowgrove School who shared her idea for cultural math bins in her grade one classroom and highlighted Cultural Math the impact they have had on the class and the community. Bins at Willowgrove School Consent Items: Mr. Tait moved the following consent agenda Consent items be approved as presented. Items 7b) Information Services Report: That the Board receive the Information Services Report for information. 7c) Trustee Professional Development and Community Events Account Report: That the Board receive the Trustee professional development and community events account reports for information. 8a) Approval of Minutes: That the Board approve the minutes of the Committee of the Whole and Regular Board meeting held May 15, 2018.

CARRIED (10)

Reports from Administrative Staff: Core Strategy Update: First Nation, Inuit, and Métis Education: Core Strategy Mr. Shane Skjerven, Deputy Director of Education, introduced Mr. Brent Hills, Superintendent of Update: First Education, Ms. Tracy Laverty, Consultant: Collegiate Renewal and Ms. Alisa Favel, Secondary Consultant. Nation, Inuit The group provided the Board with current initiatives, areas for growth and successes from the 2017-2018 and Métis school year. Education Mr. Scott moved that the Board receive the Core Strategy Update: First Nation, Inuit, and Métis Education for information.

CARRIED (10)

UNAPPROVED

Unfinished Business: Pension – Pension Plan Amendment P-26 Treatment of Banked Pension- Vacation Entitlement at Retirement: Ms. MacPherson moved that the Board approve Amendment P-26 Pension Plan to the Pension Plan for the Non-Teaching Employees of the Saskatoon Board of Education effective Amendment June 5, 2018. P-26 Treatment of Banked Vacation Entitlement at Retirement

CARRIED (10)

Director’s Update: March 2, 2018 to June 1, 2018: Ms. Brannen Director’s moved that the Board approve the Director’s Update for the period March 2, 2018 to June 1, 2018 to be Update: included as part of the evidence of the quality indicators for the Director’s annual evaluation. March 2, 2018 to June 1, 2018

CARRIED (10)

Board Subcommittee Minutes: Ms. Kelleher moved that the Board Board approve the minutes of the Audit and Risk Committee meeting of March 6, 2018. Subcommittee Minutes

CARRIED (10)

Reports of Committees and Trustees: Reports of Committees

• Trustee MacPherson reported on her attendance at Marion M. and Trustees Graham Collegiate’s colour day presentation. She also reported on her upcoming attendance at meetings of the Saskatchewan School Board’s Association Public Section.

• Trustee Brannen reported on school visits to Victoria School and several band concerts within Ward 6. She also reported on her attendance at the Living Dakota Languages conference.

• Trustee Tait reported on school visits and activities within Ward 7.

He also reported on his attendance at the Festival of Nations Pow Wow.

• Trustee Zwarych reported on her attendance at the Métis Education Think Tank Day hosted by Central Urban Métis Federation. She also reported on her attendance at the City of Saskatoon’s Ward 8 town hall meeting, the SaskTel Indigenous Awards ceremony, and the school community council meeting at Evan Hardy Collegiate.

• Trustee Bellamy reported on her attendance at the Indigenous Youth Awards, the YWCA Women of Distinction banquet, and Saskatoon Public Schools’ long service banquet on June 1.

• Trustee Linklater reported on his attendance at the Festival of Nations Pow Wow, Saskatoon Public Schools’ long service banquet, and meetings with Reconciliation Saskatoon.

• Trustee Banks reported on her attendance at meetings of the Saskatchewan School Boards Association Executive, school community meeting at Fairhaven School, Saskatoon Public Schools’ long service banquet, Festival of Nations Pow Wow, and Saskatoon Public Schools Foundation Drive for Literacy golf tournament.

• Trustee Scott reported on his attendance at the Festival of Nations Pow Wow, YWCA Women of Distinction banquet, the ‘Full of Colours’ Sikh day parade, various school visits and community events within Ward 4, and his upcoming attendance at the Caroline Robins community barbeque.

• Board Chair Morrison reported on his attendance at Sylvia Fedoruk School’s pancake breakfast, Gabriel Dumont Institute’s golf tournament, Saskatoon Public Schools’ long service banquet, and Saskatoon Public Schools Foundation Drive for Literacy golf tournament. Mr. Morrison also reported on his attendance in Regina to attend the Lt. Governor’s book launch regarding Indigenous language children’s books.

UNAPPROVED Mr. Morrison moved that the Board move into Committee of the Whole meeting.

CARRIED (10)

The Board moved into Committee of the Whole session at 8:21 p.m.

Following discussions in Committee of the Whole, Ms. Kelleher moved that the Board Rise and Report.

CARRIED (10)

Public Meeting Reconvened: Supply of Multi-Functional Print Devices and Managed Print Services Supply of Request for Proposal T1718-0008: Ms. MacPherson moved that the Board approve the awarding of RFP T1718-0008 Multi- to Xerox Canada Ltd., contract commencing September 1, 2018 through to August 31, 2022, with an option to Functional extend for one additional year. Print Devices and Managed Print Services RFP T1718-0008

CARRIED (10)

Secure Destruction of Records: Dr. Zwarych moved that the Board approve Secure the secure destruction of 25 boxes of paper records from the accounting department relating to financial records Destruction of from 2004-2009 and 2010-2011 using the secure destruction services under contract with Crown Enterprises, to Records be undertaken September 1, 2018.

CARRIED (10)

Mr. Tait moved that the Board adjourn to the call of the Chair or the Board meeting of Tuesday, June 19, 2018.

CARRIED (10)

The meeting adjourned at 8:39 p.m. Secretary of the School Division Board Chair


TOPIC: BOARD CHAIR REFLECTIONS – 2017-2018 SCHOOL YEAR

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [] Information [ ] Committee of the Whole [ ] New Business [ ] Decision [ ] Reports from Administrative Staff [] Discussion [] Other: Reports of Committees and Trustees

BACKGROUND

CURRENT STATUS As this is the final Board meeting of the 2017-2018 school year, it is important to reflect on this year, as well as to look forward to the challenges and opportunities facing the Board and the school division in 2018-2019. 1. Our Priorities – Literacy for Life and Collegiate Renewal continue to increase the achievement and

engagement levels of all our students through the focus on literacy, numeracy and improving graduation rates. These priorities reflect the goals laid out in the provincial Education Sector Strategic Plan, including enhanced engagement for First Nations, Inuit and Métis students.

2. Awards and Achievements – This is just a sampling of some of the top awards and achievements for our

students and staff members: The Board of Education presented the Award of Excellence to Daniel Zhou (Centennial Collegiate).

• Two students have received prestigious Schulich Leader Scholarships for $80,000 each: Vaidehee Lanke (Aden Bowman) and Robin Wen (Walter Murray).

• Solveig Deason (Evan Hardy) has been awarded a four-year scholarship to the Berklee College of Music, worth more than $200,000.

• At the Saskatoon Indian and Métis Friendship Centre Graduation, four awards went to Saskatoon Public Schools students:

o Academic Achievement Award – Jordan Rusk (Evan Hardy) o John Dewar Spirit & Resiliency Award – Honeah Sanderson (Bedford Road) o First Nation Cultural Youth Award – Chanelle Gamble (Centennial) o Métis Cultural Youth Award – Abby Wright (Walter Murray)

• Seven students received SaskTel Indigenous Youth Awards of Excellence: o Culture – Darren Bird (Centennial) o Fine/Performing Arts – Jewel Charles (Evan Hardy) o Innovation –Honeah Sanderson (Bedford Road) o Leadership – Chante Speidel (Aden Bowman) o Outstanding Achievement (Male) – Ronin Iron (Bedford Road) o Spirit – Nautia Crier (Centennial) o Sports/Recreation (Female) – Kyra Ledoux (Tommy Douglas)


• École College Park School Principal Michael Bradford was named one of Canada’s Outstanding Principals

• Cultural Resource Liaison Don Speidel received a national Indspire Guiding the Journey: Indigenous Educator Award in the category of Culture, Language and Tradition.

• Willowgrove music teacher Wendy Rigby received the Canadian Music Educators’ Association Builders Award for her role as an educator and leader in the Saskatchewan music community.

• Former Director of Education Avon Whittles was awarded the Saskatoon Teachers’ Association Builder of Education Award.

3. Student Enrolment Growth – Once again, the school division experienced significant growth in

enrolment. In September 2017, Saskatoon Public Schools had 25,430 – an increase of 511 students over the previous year.

4. New Schools – In September, we celebrated the opening of our four new elementary schools in

Evergreen, Hampton Village, Rosewood and Stonebridge. These four schools – Sylvia Fedoruk, Ernest Lindner, Colette Bourgonje and Chief Whitecap – have welcomed nearly 1,900 students collectively in their first year of operations. They will continue to meet the needs of their growing communities for years to come.

5. Tragedy - The death of one of our Kindergarten students during recess in September has deeply impacted

our school division and our staff members. Our internal report recommendations, as well as those of the provincial coroner and Children’s Advocate, will inform our work and will lead to changes in our practices to ensure the safety and support of all students.

6. Looking ahead – While we have seen a portion of operational funding reinstated for school divisions

from the provincial government, we continue to face difficult decisions to reach a balanced budget. As we learned last year, it is impossible to reduce services without impacting our student’s experience in our schools. We will continue to lobby for the good of our students and staff members.

Trustees may wish to contribute their own highlights from the past year, as well as indicate their hopes for 2018-2019.

PREPARED BY DATE ATTACHMENTS Mr. Ray Morrison, Board Chair June 19, 2018 None


TOPIC: APPROVAL OF THE 2018-2019 BUDGET REPORT ANNUAL OPERATING AND CAPITAL BUDGET ESTIMATES FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [] New Business [] Decision [ ] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND The Ministry of Education has indicated that school boards must pass and submit their 2018-2019 budgets to the Ministry no later than June 30, 2018. CURRENT STATUS Administration has prepared and is recommending the annual budget estimates for the period September 1, 2018 to August 31, 2019 for the Board’s consideration. PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer June 11, 2018 Budget Report Ms. Deanna Scott, General Manager of Financial Services September 1, 2018 to August 31, 2019 RECOMMENDATION Proposed Board Motion: That the Board approve its annual operating and capital budget estimates for the fiscal year September 1, 2018 to August 31, 2019 as detailed in the Budget Report September 1, 2018 to August 31, 2019, subject to minor edits.

SASKATOON BOARD OF EDUCATION 14a

SASKATOON PUBLIC SCHOOLS BUDGET REPORT

SEPTEMBER 1, 2018 TO AUGUST 31, 2019

Saskatoon Public Schools Budget Report 2018-2019

TABLE OF CONTENTS

PROPOSED RESOLUTION ....................................................................................................................... 1

BOARD PRIORITIES ................................................................................................................................ 2

GOVERNANCE ........................................................................................................................................ 3

SASKATOON PUBLIC SCHOOLS ACTION PLAN 2018-2019 .................................................................. 4

BUDGETARY IMPACTS ........................................................................................................................... 7

FISCAL ISSUES THAT NEED TO BE ADDRESSED WITH THE MINISTRY ................................................. 8

HIGHLIGHTS OF THE EDUCATION SECTOR STRATEGIC PLAN ............................................................. 9

FINANCIAL ASSUMPTIONS .................................................................................................................. 10

FINANCIAL INFORMATION .................................................................................................................. 11

APPENDIX – ADDITIONAL FINANCIAL INFORMATION ....................................................................... 19


1

PROPOSED RESOLUTION That the Board approve its annual operating and capital budget estimates for the fiscal year September 1, 2018 to August 31, 2019 as detailed in the Budget Report September 1, 2018 to August 31, 2019 subject to minor final edits.


2

BOARD PRIORITIES The Saskatoon Board of Education’s 2018-2019 Strategic Plan and Budget advance the priorities of the Board and the Education Sector’s Strategic Plan (ESSP). The Board’s two main strategic initiatives are Literacy for Life and Collegiate Renewal.

LITERACY FOR LIFE

All kindergarten to grade 8 students will achieve at or above grade level in reading, writing, and mathematics. They will be engaged in their learning and graduate as active participants in lifelong learning and as responsible, caring, culturally responsive citizens in the community, nation, and world. In pursuit of this goal, we will continue to focus on the engagement, achievement, and graduation rates of First Nation, Inuit, and Métis students.

During the 2018-2019 year, our early learning and literacy initiative (Literacy For Life) will continue to enhance the language literacy development of kindergarten to grade eight students. Our interventions for students that are struggling will continue with a particular emphasis being placed on the success of our Indigenous students. Work at the staff development level will focus on a distributed leadership model to enhance our administrators’ ability to provide school based leadership in the areas of reading, writing, and mathematics. The Expected Practices document that was created in 2017-2018 will guide and support our administrators and teachers with the implementation of research based and highly effective instruction and assessment strategies.

COLLEGIATE RENEWAL

All collegiate students will be engaged in their learning so that they graduate as competent, active participants in lifelong learning and as responsible, caring, culturally responsive citizens in the community, nation, and world. In pursuit of this goal, we will focus intensively on the engagement, achievement and graduation rates of First Nation, Inuit and Métis students.

The Collegiate Renewal learning priority continues to focus on improving our collegiate students’ engagement and academic achievement as they pursue graduation and a successful life beyond grade 12. Staff and administration in each collegiate are focused on increasing the number of credits attained by students with a particular emphasis on credits earned by First Nation, Métis, and Inuit students. Secondary teachers will continue to implement outcomes based assessment, and will receive support from school based and division leaders to implement a consistent outcome completion process in each collegiate.


3

GOVERNANCE

• A fiscally responsible budget will be established.

• An annual audited financial statement will be presented to the Board.

• The Fiscal Leadership Report that highlights investments, management of expenditures, and revenue initiatives will be presented annually to the Board.

• The Annual Report will be submitted by the Board to the Minister of Education in accordance with Section 283(1) of The Education Act.

• The 2018-2019 budget will be submitted to the Minister of Education in accordance with Section 278(1) of The Education Act.

• Work will continue to ensure Saskatoon Public Schools processes are operating efficiently, effectively and economically.

• Joint partnerships will be sought out when advantageous.

• Relocatables will be used to accommodate enrolment and program growth.

• Initiatives designed to help build a representative workforce will be continued (staff development, cultural competency training, and hiring practices).


4

SASKATOON PUBLIC SCHOOLS ACTION PLAN 2018-2019 IN SUPPORT OF THE EDUCATION SECTOR STRATEGIC PLAN (ESSP)

BOARD PRIORITIES

LITERACY FOR LIFE (EARLY LEARNING AND LITERACY)

1. Continue to focus on Expected Practices as a means to ensure implementation of high impact, research-based, consistent instructional practices to realize targets outlined in the Education Sector Strategic Plan (ESSP) related to literacy and numeracy outcomes.

2. Fully implement the provincial writing rubrics in grades 4, 7, and 9, and the provincial math rubrics in grades 2, 5, and 8.

3. Continue to implement strategies as outlined in the ESSP and the Saskatchewan Reads, Saskatchewan Reads for Administrators, and an adapted version developed by Saskatoon Public Schools for grades four to eight.

4. Continue literacy initiatives supported by the Saskatoon Public Schools’ Foundation. 5. Maintain mathematics as an area of focus within the Literacy for Life priority. 6. Continue to explore offering professional development opportunities on expected practices

for staff in a more efficient manner with technology and outside the regular school day. 7. Continue to develop teacher leaders at each school who support colleagues with

implementation of powerful practices in literacy and mathematics. 8. Expand prekindergarten pilot to support 36 students with intensive needs. 9. Continue to work with the other human service ministries to assist families in having their

children register in early learning programs within Saskatoon Public Schools.

COLLEGIATE RENEWAL

10. Administration and staff in each SPS collegiate will focus on increasing the number of credits attained by students with particular emphasis on credits earned by First Nation, Inuit, and Métis students.

11. Teachers will implement outcomes based assessment to ensure precise feedback and targeted and responsive interventions are provided to students

12. Division leaders will support curriculum renewal in Arts Education, Practical Applied Arts, French Immersion, Social Sciences, and Physical Education.

13. School-based and division leaders will support the implementation of a consistent outcome completion process in every SPS collegiate.

OTHER STRATEGIC LITERACY AND ACHIEVEMENT INITIATIVES

14. Expand the French Immersion program at Dundonald School to include grade 7. 15. Add one classroom to the Montessori program at City Park School.


5

FIRST NATIONS, INUIT AND MÉTIS EDUCATION

16. Continue to develop, monitor, and recognize our increased capacity to respond to the Calls to Action of the Truth and Reconciliation Commission.

17. Lead responsive/formative assessment and instructional strategies in K-8 Language Arts, Writing and Math; and 9-12 English, Math and Science.

18. Continue to strengthen the First Nations, Inuit, and Métis Education partnerships such the Whitecap Dakota First Nation Alliance Agreement, Nutrien Kamskenow program, MOU with the Central Urban Métis Federation Incorporated, U of S Indigenous Teacher Education Program, Gabriel Dumont Institute, and Pathways to Education work with Saskatoon Tribal Council.

19. Continue professional development with staff and education for students to build cultural competence and Treaty understandings through a social justice mindset.

20. Grow ‘Following their Voices’ initiative at Bedford Road Collegiate and Mount Royal Collegiate to include all staff in the three year learning cycles.

ENGLISH AS AN ADDITIONAL LANGUAGE PROGRAMMING

21. Provide initial Sheltered Instruction Observation Protocol (SIOP) training for classroom teachers supporting EAL students in the regular classroom.

22. Continue to provide interpretation support for three-way conferences, parent-teacher interviews and teacher – home communication.

STUDENT SUPPORT SERVICES

23. Open a Functional Life Skills program at Evan Hardy Collegiate. 24. Open an additional classroom at John Dolan School. 25. Provide professional development for various groups, e.g., administrators, resource teachers,

special program teachers and counsellors, on Transition and Safety Planning and Adjusted Programming for students entering or moving within SPS.

26. Develop Secondary Resource Teacher Handbook.

SAFE, CARING, AND ACCEPTING SCHOOLS 27. Develop and implement resources for teachers and senior administration related to traumatic

response. 28. Offer VTRA 1 training in the fall of 2018 and VTRA 2 training in spring 2019. 29. Continue education continuity and emergency response planning. 30. Develop and implement resources for teachers and senior administration related to gender

and sexual diversity. 31. Continue work on healthy and respectful relationship development with a focus on gender

and sexual diversity and digital citizenship. 32. Add one Consultant: Behaviour Supports. 33. Add one elementary counselor. 34. Continue to build staff capacity, through professional development, to support students with

behaviour and mental health challenges. Examples include Teen Mental Health Literacy, Mental Health First Aid, Personal Safety – Be Safe, Personal Safety – I’m the Boss of Me, and Safe and Sound training.


6

SMOOTH TRANSITIONS INTO AND THROUGH THE DIVISION 35. Continue with division career portfolio plan using "My Blueprint" career software. 36. Continue partnership work with various post-secondary institutions (Saskatoon Trades and

Skills Centre at Mount Royal, Sask. Polytechnic, and University of Saskatchewan).

GOVERNANCE, FACILITIES AND ACCOUNTABILITY

FACILITIES FOR LEARNING

37. Continue to implement operational procedures in the four joint-use elementary schools. 38. Implement the Annual Capital Plan priorities. 39. Continue to provide infrastructure improvements and upgrades at various existing schools. 40. Continue Future of our Schools Process and update the Five Year Capital Plan.

FISCAL MANAGEMENT

41. Continue to implement innovative and creative programs with funds provided by the Saskatoon Public Schools Foundation.

42. Integrate Enterprise Risk Management into development of strategic, business and operational plans and decisions.


7

BUDGETARY IMPACTS In order to work towards the outcomes associated with the Board’s priorities and the Education Sector Strategic Plan, the Board will draw approximately $1.5 million dollars from operating reserves to continue with current programming.

The following are the main budget initiatives for 2018-19.

• In order to accommodate enrolment growth, there is an increase of: o 21.3 FTE teaching positions. o 18.3 FTE Educational Assistant positions.

• Class size ratios remain unchanged at elementary schools, whereas the ratios in secondary

schools will increase slightly.

• To provide additional supports for a growing student population, a 1.0 FTE Counsellor position will added to the staffing complement for student services.

• A 1.0 FTE Behavior Consultant position will be added to provide additional support in this area.

• Allotment of other teaching positions including teacher librarians will be decreased in order to reduce budget shortfalls.

• Non-salary budgets across the division have been reduced.

• Transportation budgets have been kept stable through internal efficiencies.


8

FISCAL ISSUES THAT NEED TO BE ADDRESSED WITH THE MINISTRY 1. Ensure adequate funding of the Board’s strategic priorities of Literacy for Life and Collegiate

Renewal and to meet the outcomes detailed in the Education Sector Strategic Plan. These priorities will continue to require sufficient funding in future budgets.

2. Work with the Ministry of Education, Saskatchewan School Boards Association (SSBA), League of Educational Administrators, Directors and Superintendents of Saskatchewan (LEADS), and the Saskatchewan Association of School Business Officials (SASBO) to improve the current PreK-12 Funding Distribution Model. Ensure that the guiding principles upon which the Funding Distribution Model is based (mutual responsibility, accountability, transparency, equity and stability) are realized.

3. Ensure sufficient funding to support students with special needs.

4. Ensure adequate funding is in place to provide English as an additional language (EAL) supports.

5. Ensure adequate funding to support the elimination of the learning disparity for First Nation, Inuit, and Métis students.

6. Secure long term sustainable funding of the capital budget to address the backlog of work identified in the facility audits.

7. Ensure that existing locally negotiated and provincial collective agreements are fully funded from the Ministry of Education, as the school board no longer has the ability to set the mill rate.

8. Work with our educational partners to identify risks currently being faced in the education sector.

9. Ensure that Saskatoon Public Schools continues to operate in an efficient, effective and economical manner.

10. Continue to work with our partners in our joint use projects.


9

HIGHLIGHTS OF THE EDUCATION SECTOR STRATEGIC PLAN

Saskatoon Public Schools participates in the development of the Education Sector Strategic Plan as part of the Provincial Leadership Team (PLT). The PLT is comprised of directors of education from the 28 school divisions, First Nation and Métis educational organization representatives, and Ministry of Education personnel. It guides sector planning, implementation, monitoring and reporting processes.

Key elements of the Education Sector Strategic Plan (ESSP) are described below: Enduring Strategies Curriculum: culturally relevant and engaging Instruction: differentiated and high quality Assessment: culturally appropriate and authentic Experience: First Nation and Métis content, perspectives and ways of knowing Professional Learning: targeted and relevant Strong Partnerships: family, school, and community Alignment: human, physical, and fiscal resources Priorities (Short Term Improvement Breakthroughs)

• In partnership with First Nation and Métis stakeholders, continue to implement the Following Their Voices (FTV) initiative.

• Contingent on recommendations from the sector, implement and actualize the provincial Unified Student Information System.

Outcomes (Long Term)

• By June 30, 2020, 80% of students will be at grade level or above in reading, writing, and mathematics.

• By June 30, 2020, collaboration between First Nation and Métis and non-First Nation and Métis partners will result in significant improvement in First Nation and Métis student engagement and will increase three-year graduation rate from 35% in June 2012 to at least 65% and the five-year graduation rate to at least 75%.

• By June 30, 2020, Saskatchewan will achieve an 85% three-year graduation rate and a 90% five-year graduation rate.

• By August 31, 2020, implement a sector-wide approach to find efficiencies and increase value-add in order for the sector to be responsive to the challenges of student needs.

• By June 30, 2020, children aged 0-6 will be supported in their development to ensure that 90% of students exiting kindergarten are ready for learning in the primary grades.


10

FINANCIAL ASSUMPTIONS The following are the most significant assumptions:

1. The collective bargaining settlement for teachers is fully funded.

2. The Ministry will approve the 2018-19 budget as presented.

3. The 2018-19 budget includes an increase in enrolment of 465 students when comparing the enrolment for September 2017 to the projected enrolment for September 2018.


11

FINANCIAL INFORMATION

Statement of Operations

Budget 2018-19 Budget 2017-18RevenuesProperty taxes -$ 40,184,425$ Provincial grants 232,513,613 190,096,420 Tuition and related fees 1,731,325 2,017,000 Complementary services 4,368,234 3,259,432 External services 6,998,836 6,565,675 School generated 4,955,000 4,955,000 Other 1,412,000 1,427,000

Total revenues 251,979,008$ 248,504,952$

Budget 2018-19 Budget 2017-18ExpensesGovernance 684,181$ 635,460$ Administration 5,991,750 6,518,908 Instruction 194,063,556 192,130,741 Plant 43,452,730 38,054,816 School generated 4,955,000 4,955,000 Transportation 6,374,545 6,440,051 Tuition and related fees 346,000 312,000 Complementary services 4,331,719 3,299,853 External services 7,195,286 6,765,165 Interest 278,765 318,080

Total expenses 267,673,533$ 259,430,074$ Surplus/(deficit) (15,694,525)$ (10,925,122)$


12

Cash Flow Requirements

Notes:

1. The use of the capital reserves relates to the timing of the projects. Funding for portables will be allocated in 2017-18; however, some of the work will be completed during 2018-19. Therefore, funding will be drawn from capital reserves.

2. Operating reserves include both internally restricted and unrestricted reserves.

Cash Flow Requirements

Budget 2018-19 Budget 2017-18

Total revenues 251,979,008 248,504,952 Total expenses 267,673,533 259,430,074 Surplus/(deficit) (15,694,525) (10,925,122)

Tangible capital assets: Purchases (1,061,000) (8,170,985)

Long-term debt: Debt issued Debt repayments (958,996) (1,835,221)

Non-cash items: Amortization expense 15,530,000 15,530,000 Employee future benefits expenses 362,500 362,500

Reserves: Use capital reserves (note 1) 250,000 3,050,000 Use of operating reserves (note 2) 1,572,021 1,988,828

Surplus/deficit 0$ -$


13

REVENUES

In 2018-19, expenses are estimated to be $252.0 million, an increase of 1.4% compared to the previous year’s budget.

Notes:

1. From January 1, 2018, property tax revenue flows directly to the provincial government and funding will be received solely from the provincial grant in 2018-19. The increase in provincial grant is due to increased provincial funding for education and projected enrolment growth in the division.

2. The number of tuition paying students is expected to decrease in 2018-19 as the International Student Program is being phased out.

3. Complementary services funding is higher due to reclassification of certain provincial programs which were previously recorded as provincial grants. Additional funding will also be allocated to support preschool programs.

4. External services has increased mainly due to a projected funding increase for the alliance school at Whitecap Dakota First Nation.

Budget Budget2018-19 2017-18 $ Change % Change

RevenuesProperty taxes (note 1) -$ 40,184,425$ (40,184,425)$ -100.0%Provincial grants (note 1) 232,513,613$ 190,096,420$ 42,417,193 22.3%Tuition and related fees (note 2) 1,731,325$ 2,017,000$ (285,675) -14.2%Complementary services (note 3) 4,368,234$ 3,259,432$ 1,108,802 34.0%External services (note 4) 6,998,836$ 6,565,675$ 433,161 6.6%School generated 4,955,000$ 4,955,000$ - 0.0%Other 1,412,000$ 1,427,000$ (15,000) -1.1%

Total Revenues 251,979,008$ 248,504,952$ 3,474,056$ 1.4%


14

EXPENSES In 2018-19, expenses are estimated to be $267.7 million, an increase of 3.2% compared to the previous year’s budget.

Notes:

1. In 2018-19, the budget for Governance has increased mainly due to reclassification of certain accounts from Administration in accordance with the Ministry of Education’s chart of accounts.

2. In the 2018-19 budget, the administrative costs related to salary and benefits are lower due to reclassification of information technology support to Instruction. This is in accordance with the revisions to the Ministry of Education’s chart of accounts.

3. Budget 2018-19 includes additional classroom teachers and educational assistants to meet the projected enrolment increase. In order to address budgetary short-falls, savings have been realized through the reduction in the number of teacher librarians and other supportive teaching positions. Budget 2018-19 also includes a reduction in expenditures for professional development, resource materials and supplies.

4. The increase in plant expense is due to all Preventative Maintenance and Renewal expenditures being classified as operating expenses, instead of capital expenditures in 2018-19. This is in accordance with the changes made to the Ministry of Education’s chart of accounts and capitalization guidelines.

Budget Budget2018-19 2017-18 $ Change % Change

ExpensesGovernance (note 1) 684,181$ 635,460$ 48,721$ 7.7%Administration (note 2) 5,991,750$ 6,518,908 (527,158) -8.1%Instruction (note 3) 194,063,556$ 192,130,741 1,932,815 1.0%Plant (note 4) 43,452,730$ 38,054,816 5,397,914 14.2%School generated 4,955,000$ 4,955,000 - 0.0%Transportation (note 5) 6,374,545$ 6,440,051 (65,506) -1.0%Tuition and related fees (note 6) 346,000$ 312,000 34,000 10.9%Complementary services (note 7) 4,331,719$ 3,299,853 1,031,866 31.3%External services (note 8) 7,195,286$ 6,765,165 430,121 6.4%Interest/allowances (note 9) 278,765$ 318,080 (39,315) -12.4%

Total expenses 267,673,533$ 259,430,074$ 8,243,459$ 3.2%


15

5. Transportation costs have stayed stable as internal efficiencies have offset increasing contract rates and enrolment growth.

6. Tuition and related fees have increased due to higher enrolment numbers for homebased students.

7. No new prekindergarten programs have been added in 2018-19. Complementary expenses are higher due to reclassification of special program related costs from Instruction.

8. External services expenses are budgeted to increase mainly due to increased funding rates for the alliance school at Whitecap Dakota First Nation.

9. Loans for capital projects are decreasing, therefore; resulting in lower interest expense.

SALARIES AND BENEFITS In 2018-19, salaries and benefits are expected to cost $204.2 million, an increase of approximately $3.3 million or 1.7% compared to the 2017-18 budget. The increase is due to additional staff being added to the budget for the projected increase in enrolment of approximately 465 students. Staffing reductions were made in certain teaching roles including teacher librarians.

CAPITAL EXPENDITURES

The 2018-19 capital projects will be funded as follows:

Capital Reserves $ 250,000 (allocations made by the Board and Ministry funding during 2017-18)

Allocation to Capital Projects by Saskatoon Public Schools 811,000

Total Capital Expenditures in 2018-19 $ 1,061,000


16

Capital Plan Source of Funding and Total Cost of Annual and Multi-Year Projects

Facilities department:

Portables:École Forest Grove School 120,000 380,000 - - 500,000$

Subtotal 120,000$ 380,000$ -$ -$ 500,000$

Other departments:

Technology - - 600,000 - 600,000 -

Special education - technical aids - - 211,000 - 211,000

Total capital projects - all departments 120,000$ 380,000$ 811,000$ -$ 1,311,000$

Long-term Debt

Source of Funding

2017-18 Capital Reserves

Capital Plan 2018-19

Total Capital Costs

Funding from the Ministry


17

2018-2019 Capital Expenditures and Funding Sources

Facilities department:

Portables:École Forest Grove School 250,000 250,000 250,000 - -

Subtotal 250,000$ 250,000$ 250,000$ -$ -$

Other departments:

Technology - 600,000 - - 600,000

Special education - technical aids - 211,000 - - 211,000

Total capital projects - all departments 250,000$ 1,061,000$ 250,000$ -$ 811,000$

SPS Capital Plan

2018-19

2018-19 Funding SourcesTiming of Capital Expenditures

Capital Costs in 2017-18

Capital Costs in 2018-19

Use of Capital Reserves in

2018-19

Funding from the Ministry

2018-19


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RESERVE TRANSFERS

$600,000 has been allocated towards technology replacement in 2018-19. ACTUAL RESERVE FUNDS AND LONG TERM DEBT The Board's operating reserves from Unrestricted Accumulated Surplus and Internally Restricted Surpluses totalled approximately $16.5 million as at August 31, 2017. At August 31, 2017, capital loans of the Board totalled $9.8 million (compared to $12.8 million at August 31, 2016): Willowgrove School – construction $ 6,024,743 Energy Smart Program 677,418 City Park Collegiate – repurposing loan 2,039,428 Technology 847,151 Portables 236,332 $ 9,825,072

Unrestricted OperatingInternally Restricted Operating Reserves Capital

Reserves Reserves ReservesReserve transfers to/(from) the Operating Reserves:To the Reserve for Facility Repairs Related to Rentals (net) (15,000) 15,000 - To Technology Replacement Capital Reserve (600,000) 600,000

Total transfers (615,000)$ 15,000$ 600,000$


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APPENDIX – ADDITIONAL FINANCIAL INFORMATION

Total Revenue Sources for the Year Ending August 31, 2019

Provincial Operating Grants90.0%

Preventative Renewal and Maintenance Funding

2.2%

Other Operating Revenues7.7%


20

Total Expenses for the Year Ending August 31, 2019


21

Student Enrolment 2009-2018*

* Enrolment numbers are based on the total number of students, pre-kindergarten to grade 12. Funding is based on student FTE’s which is lower than the total enrolment number.

20,628 20,817 21,297 22,075 22,750 23,490 24,023 24,919 25,430 25,895

-

5,000

10,000

15,000

20,000

25,000

30,000


TOPIC: LITERACY FOR LIFE AND COLLEGIATE RENEWAL: 2017-2018 PURPOSE AND PROGRESS REPORTS

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [] New Business [] Decision

[ ] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND Saskatoon Public Schools’ priorities of Literacy for Life and Collegiate Renewal recognize the impact of the Calls to Action of Truth and Reconciliation in our work with students, in professional learning, and with leaders. The overall goals are to have all students, K-12, engaged in their learning so they can graduate on time. Students continue to work to achieve at or above grade level in reading, writing, and mathematics. The initiative is comprised of the following components:

• Meeting the needs of students who require additional support• Professional learning• Leadership development

CURRENT STATUS Highlights of Literacy for Life and Collegiate Renewal 2017-2018, are presented in the Purpose and Progress Reports. We continue to work towards our goal of having all students achieve at or above grade level in reading, writing and mathematics. Additional reporting related to our students’ achievements will be shared with the Board in the fall.

Engaged students see themselves in the learning, have a strong sense of belonging, and attend more regularly. This contributes to increased academic achievement. We continue to take specific actions to ensure our Indigenous students recognize Saskatoon Public Schools as a place to grow. Focusing on students’ understanding of their own thinking, learning, and reading is critical to ensuring the development of life long-learners.

PREPARED BY DATE ATTACHMENTS Mr. Shane Skjerven, Deputy Director of Education June 13, 2018 Literacy for Life: Mr. Dave Derksen, Superintendent of Education Purpose and Progress Ms. Ms. Lisa Fleming, Superintendent of Education Report Mrs. Jennifer Brokofsky, Coordinator: Mathematics Mrs. Mary-Jo Devine, Coordinator: Literacy for Life and Curriculum and Instruction Collegiate Renewal: Ms. Wendy James, Coordinator: Collegiate Renewal and Curriculum and Instruction Purpose and Progress Mr. Darryl Isbister, Coordinator: First Nations, Inuit, and Métis Education Report

RECOMMENDATION

Proposed Board Motion: That the Board approve the Literacy for Life: 2017-18 Purpose and Progress Report and the Collegiate Renewal: 2017-18 Purpose and Progress Report to be included as part of the evidence of the quality indicators for the Director’s annual evaluation.

SASKATOON BOARD OF EDUCATION 14b

A REPORT FROM ADMINISTRATION

Purpose and Progress Report to the Board

JUNE 2018

CONTENTS Introduction ........................................................................................................................................................................ 1 Reading and Writing ...................................................................................................................................................... 1

Data from the Previous Year .......................................................................................................................... 1 Early Learning ...................................................................................................................................................... 2 Kindergarten Community ............................................................................................................................... 2 New to PWIM Teachers ................................................................................................................................... 2 Literacy Community .......................................................................................................................................... 2 Fountas and Pinnell Benchmark Assessment System ......................................................................... 2 Saskatoon Public Schools READS ................................................................................................................ 3 Additional Supports .......................................................................................................................................... 3

Mathematics ....................................................................................................................................................................... 3

Mathematics Community ............................................................................................................................... 3 Leading from the Classroom ......................................................................................................................... 4 Mathematics Leadership Team .................................................................................................................... 4

Collaborative ...................................................................................................................................................................... 5

Cultural Competence ....................................................................................................................................... 5 Literacy Numeracy Hub ................................................................................................................................... 5 Data Leadership Teams ................................................................................................................................... 5 Technology ........................................................................................................................................................... 5

Next Steps to Enhance Student Learning ........................................................................................................... 5

Visible Learning for Literacy by Fisher, Frey and Hattie states that "every student deserves a great teacher, not by chance, but by design." It is through application of research with reflection on our teaching practice where we truly impact student learning and achievement in reading, writing and mathematics.

Saskatoon Public Schools supports the use of research based instructional practices to increase student learning and achievement. In 2017, the Saskatoon Public Schools Expected Practice document was created by central office staff, administrators, and teachers to highlight promising practices in reading, writing and mathematics. The practices outlined in this document focus on the interconnected and reciprocal relationship of reading and writing with a focus on setting students up for writing success.

All K-8 students will achieve at or above grade level in reading, writing, and mathematics. They will be engaged in their

learning and graduate as active participants in lifelong learning and as responsible, caring, culturally responsive citizens in the community, nation, and world. In pursuit of this goal,

we will focus intensively on the engagement, achievement and graduation rates of First Nations, Inuit and Métis students.

Literacy for Life Report to the Board June 2018

Introduction Literacy for Life inspires children to become independent and thoughtful readers, writers, and mathematicians and works to enhance teacher and leader competencies. Through the collaboration of literacy and mathematics communities, teachers work toward having all children reach grade-level success. Joyful and productive learning takes place in our classrooms, our libraries, in mathematician workshops, among students listening to authors at the university, during parent-engagement evenings and when students attend a performance in the community. Focused support for Indigenous learners, increasing achievement and engaging more students in a culturally competent way, targets improved student graduation results. Ensuring expected practices in all classrooms allows children to experience instructional consistency and learning success. This report highlights a year filled with a student-focused agenda, professional growth and the joy of learning in Saskatoon Public Schools.

Reading and Writing Data from the Previous Year (September 2017) The annual review of reading data was presented in September 2017. By the end of grade 3, 78% of students were reading at or above grade level. Data from 2017-18 will be provided this September.

F&P Results by grade – “At or above” expected levels (over time) 2012-13 2013-14 2014-15 2015-16 2016-17

Grade 1 66% 61% 72% 68% 67% Grade 2 65% 69% 73% 76% 71% Grade 3 69% 70% 77% 76% 78%

SPS Student & Ensuring

Expected Practices

Literacy Community

Kindergarten Community

Mathematics Community

Prekindergarten Networking

New to PWIM Teachers


Early Learning Home visits and parent engagement played a central role in welcoming children into prekindergarten classrooms. Hanen language development strategies were embedded into play and learning. Parents attended family-day experiences and stayed connected to classroom events through communication apps. School teams honoured parent knowledge as an important aspect of student growth. Prekindergarten learning occurred in classrooms, outdoor spaces and in children’s homes. Kindergarten Community Kindergarten teachers were invited to join the joint literacy and numeracy learning community. Teachers worked on defining purposeful play, where curriculum lives in play and the role of the educator is to plan for learning through play and inquiry. Educators co-constructed examples of purposeful playful experiences that focused on literacy, mathematics, and cultural connections. New to PWIM Teachers Kindergarten to Grade 3 teachers developed skills to implement the Picture Word Inductive Model (PWIM) and visited model classrooms. Teachers continue to be instructed in the five phases of PWIM modelled on the pillars of literacy: phonics, phonemic awareness, phonological awareness, vocabulary, fluency, and comprehension.. Saskatchewan READS was a foundational supporting document to ensure that students participate in a balanced literacy program in all early learning classrooms. Every new to PWIM teacher is provided with a Year at a Glance Plan that highlights cross-curricular connections. Grade 3 teachers were provided with professional learning opportunities to broaden their understanding of how PWIM can be used as an effective tool of inquiry. Literacy Community An invitation was shared with all elementary schools to encourage teachers to form a Literacy Community. In support of a provincial focus on writing in 2018, teachers developed a foundational understanding of the grade 1 to grade 8 writing curriculum. Teachers explored tools and strategies to enhance responsive instruction and formative assessment practices in their classrooms and schools. The primary goal of the literacy community is to enhance instruction through a distributed leadership model to improve reading results for students in every school. Fountas and Pinnell Benchmark Assessment System Additional Fountas and Pinnell kits were placed in all Saskatoon Public elementary schools to determine students’ independent and instructional reading levels on the F&P benchmarks. Grade 1, two, three and resource teachers were provided with professional development in administering the assessment and in differentiated responsive reading instruction. As well, many middle years teachers have chosen to assess students using the Fountas and Pinnell benchmark.

“I really appreciated the time to get into classrooms to watch PWIM. I learned so much!”

-New to PWIM teacher “I appreciate the confirmation that MIMI (PWIM for French Immersion) can be a springboard for interdisciplinary teaching/ provocations and the ‘big questions.’ ”

-New to PWIM teacher “I feel confident that I can share engaging mentor text in my classroom and scaffold impactful writing experiences for all my students”.

-Literacy Community Member


Saskatoon Public Schools READS is a companion document to the Saskatchewan English Language Arts Curriculum for grades four to eight adapted from Saskatchewan READS. It is based on sound research, specifically in reading, instructional approaches, assessment, and intervention. The document has been placed in all elementary schools. SPS READS was highlighted at the provincial reading gathering as a promising practice for middle years’ teachers. Additional Supports: The 2018 Provincial Writing Assessment review was offered to grade four, seven and nine teachers. An overview of the provincial writing curriculum, assessment rubric and a common writing assessment experience supported classroom teachers in assessing a portfolio of required forms of writing. A Primary French Immersion Reading group gave teachers the opportunity to share resources, explore reading and writing strategies and learn how to teach phonics acquisition through the PWIM/MIMI framework. French Immersion teachers left each meeting with ready-to-use tools for the classroom. Primary Word Work sessions were offered for teachers to deepen and extend their understanding of phonemic awareness and phonics. Teachers explored tools and strategies to facilitate effective word study, formative assessment and responsive instruction in their literacy block. Teachers received research-based materials to stimulate learning growth and enhance the joy of word study in their classrooms. Middle Years Word Cents provided educators the opportunity to engage with theory and practice related to purposeful practice in vocabulary instruction. Over a series of events educators engaged in research, implemented strategies in their classroom and reflected in teams on their experience. To date, more than 150 educators have taken part in Middle Years Word Cents.

Mathematics Mathematics Community During the 2017-2018 school year professional learning in mathematics focused on the support for implementation of Expected Practices in kindergarten to grade 8 classrooms. Our expected practices for mathematics include the use of strategies designed to improve students’ computational fluency and the implementation of instruction consistent with our Mathematician’s Workshop framework. To support our teachers with the Expected Practices we utilized our Mathematics Leadership Communities. These communities focused on deepening professional understanding and leadership in the expected practices and worked collaboratively to: • create resources and provide examples for colleagues in both French and

English, • strengthen our collective understanding of the expected practices in

mathematics, • increase our students learning, confidence, mathematical mindset and computational fluency, • support distributed (teacher led) leadership of professional learning through school based PD and after

school Leading from the Classroom sessions.

“The Primary Word Study sessions were fantastic! They were practical with easy to implement strategies that could be taken back and used in the classroom the next day!”

-Word Work session teacher


Schools have reported that students are understanding and reflecting on their own mathematical mindset and are more likely to engage in mathematics, classrooms are implementing the Mathematician’s Workshop Framework successfully, and that Mathematics Community members are leading professional learning in schools successfully. Leading from the Classroom Our mathematics leadership community understands that effective professional learning features colleague to colleague support that includes shared ownership of the process and learning with others. To facilitate this sharing community members created and led many after school sessions. In these professional learning opportunities community members opened up their classrooms and practice to colleagues from across the division. Topics included: Building Number Sense with Low-Tech Dynamic Number Lines; Purposeful Practice:

Which Games do I use?, Number Talk; Finding Math Throughout the Day; Mathematician’s Workshop in Grade 9; and Powerful Math Centres to Support Computational Fluency. Participating teachers reported that these sessions provided them with timely and relevant support for implementation of expected practices; they found the insights provided to be practical and authentically connected to the realities of the classroom.

Mathematics Leadership Team New for the 2017-2018 school year was the creation of a Mathematics Leadership Team. This team included three classroom teachers and six vice-principals who were given additional release time to support mathematics learning in both their schools and the division. The goals of the team were to:

• Provide direction and leadership in the areas of mathematics curriculum, instruction, assessment and professional learning in Saskatoon Public Schools.

• Provide advice and feedback on mathematics professional learning to ensure alignment to schools’ needs.

• Maximize opportunities for students to learn mathematics in their schools. • Maximize the instructional capacity of teachers through collaboration, co-teaching and co-

planning. This team of educators and leaders proved to be invaluable to mathematics professional learning and supports in our division. Collectively they created not only opportunities for aligned professional learning but also resources for teachers. New French Immersion resources, additional versions of the SPS Mathematics Quick Screeners, classroom demonstration videos and cumulative review supports were created by this team and shared across our entire division. All three of our key mathematics initiatives have one important commonality: teacher leadership. In Saskatoon Public schools mathematics, professional learning is directed by the needs of our students. Through our collective professional learning and the implementation of strong mathematical practices, teachers are reporting that students are more engaged in mathematics, and that their skills and understanding are improving. Teachers also report that they themselves are more aware of student needs and how to respond in their classrooms. We are encouraged by the significant and meaningful improvements in our Grade 4 CAT data this past year and will continue to build on this improvement as we strive to ensure that all SPS Mathematicians experience success.

“Our school has a strong Mathematical Leadership Community and it has been a pleasure for me to learn from and contribute to the group”

- Mathematics Community Member


Collaborative Cultural Competence Saskatoon Public Schools First Nation, Inuit & Métis Education Unit works closely with our division priorities. The goal is to provide support to teachers and leaders with culturally competent instruction and assessment in reading, writing, and mathematics. This is accomplished by providing guidance around delivery and facilitation of professional learning. Literacy Numeracy Hub The Hub is an online resource for all teachers to access instructional supports to grow and deepen understanding of SPS Expected Practices. The Literacy Numeracy Hub consists of blog posts, grade-specific strategies in reading, writing and mathematics, culturally competent practices and professional development supports. Data Leadership Teams Data leadership teams met four times in 2017/18. The outcomes focused on: • developing leadership skills in the Expected Practices that will help support teachers to analyze

individual student learning profiles and respond, • applying leadership skills through leadership teams to improve learning and teaching, • increasing cultural competence. Technology An online technology hub has been created to provide similar “just in time” supports for staff that they can use at their own pace. These resources have largely taken the form of instructional videos with accompanying blog posts that are intended to lift the learning of all of our learners. They have been highly successful and are increasing the use of technology in our schools. In partnership with the Saskatoon Industry Education Council, teachers have received professional learning opportunities in the areas of coding and robotics so they may bring this exciting new area to their classrooms, while ensuring the work is grounded in current Saskatchewan curriculum. This will continue into next year with support from the Saskatoon Public Schools Foundation and generous support from Cameco to provide additional resources. Through the same grant, Caroline Robins Community School has created a Design Lab for students to be creative while achieving curricular outcomes.

Next Steps to Enhance Student Learning • Continue to infuse culturally competent ways of knowing through professional development and

leadership. • Continue to develop competencies with the Expected Practices in reading, writing and mathematics. • Continue learning opportunities offered through the kindergarten, literacy, and mathematics

communities.

Purpose and Progress

Collegiate Renewal

Report to the Board June 2018

Collegiate Renewal Report to the Board 2017-2018 Page | 1

Contents

INTRODUCTION ................................................................................................................................ 2

STUDENT RESULTS............................................................................................................................ 2

Student Engagement ........................................................................................................... 2

Transitions ........................................................................................................................... 2

Credits ................................................................................................................................. 2

Outcome Recovery .............................................................................................................. 2

PROFESSIONAL LEARNING ............................................................................................................... 3

Outcomes-Based Assessment (OBA) ................................................................................... 3

Leadership Curriculum ........................................................................................................ 3

FIRST NATION, INUIT, AND MÉTIS SUPPORTS (FNIM)...................................................................... 3

MATHEMATICS ................................................................................................................................. 3

SECONDARY LITERACY ASSESSMENT MATTERS (SLAM) .................................................................. 4

ATTENDANCE ................................................................................................................................... 4

CONCLUSION .................................................................................................................................... 4

All collegiate students will be engaged in their learning so that they graduate

as competent, active participants in lifelong learning and as responsible, caring, culturally responsive citizens

in the community, nation, and world. In pursuit of this goal, we will focus intensively

on the engagement, achievement, and graduation rates of First Nations, Inuit, and Métis students.

Collegiate

Renewal


Introduction Through Collegiate Renewal, Saskatoon Public Schools (SPS) grows student learning and engagement. Improvements occur through both professional learning to refine classroom practices and through direct intervention with students. This year, administrators and learning coordinators were the main leaders who helped teachers pursue the goals of student engagement and increased credit attainment. These leaders also led professional learning to strengthen understanding of curricular expectations for student outcomes. Particular attention to the results for Indigenous students, student attendance, and additional support for literacy and mathematics has provided heightened focus on meeting the needs of all students for each collegiate team.

Student Results

Student Engagement The Our School student survey is completed in November each year. Compared with similar school divisions, 18% more SPS students reported being intellectually engaged. Students who experienced responsive instruction and outcomes-based instruction in 3 or more classes were more likely to report increased engagement than students who did not experience this. The main areas of focus for next year’s work on student engagement will be continued support for formative assessment and responsive instruction, with an emphasis on increasing the precision of assessments based on curriculum outcomes.

Transitions Changing schools in the middle of the year reduces the likelihood of student belonging, engagement, and success in earning credits. This year, secondary vice principals sought to reduce the number of students transferring or quitting school. Our student population grew, but SPS had nearly 400 fewer student transitions mid-year in 2017-2018 than in 2016-2017; our transition rate dropped 5%. Next year, an attendance campaign and more supports for students with low attendance will be used to further reduce attendance-related transitions.

Credits According to the most recent Ministry data, 82% of our known grade 10 students are on track to graduate on time and 74% of both our known grade 11s and grade 12s are projected to graduate on time.

Outcome Recovery Sometimes, a student is close to achieving a credit but is missing some evidence that might allow successful completion of the course. In each collegiate, students in this situation are offered extra time and support to provide sufficient evidence of course outcomes. This is called Outcome Recovery and the majority of students who attempted to recover outcomes in first semester were able to complete their courses and gain credit with the extra time and support. Additional data about second semester results will be reported in the fall. A new administrative procedure for outcome recovery has been written and will ensure consistency of practice across collegiates in 2017-2018.


Professional Learning

Outcomes-Based Assessment (OBA) The goal of the OBA (outcomes-based assessment) work was that all teachers organize their gradebook according to curriculum outcomes in at least one class, and use the new form of organization to drive their assessment practice. Teachers used course outlines to communicate about curricular outcomes to

students. Administrators reported 44% of teachers could generate an outline and grade based on outcomes in September when we began learning about OBA. Thanks to their support and the professional learning led by learning coordinators, 70% of teachers could do so by the start of the next semester. In May, teachers completed a self-assessment of the new outcomes-based assessment strategies. 83% reported a grading process in their OBA class that was focused on reporting by outcome, and 36% had even reached the refinement or integration stages in the first year of professional learning.

Students observed OBA in action. Nearly 64% of students reported knowing the learning target in the Our School student survey. When students know the learning target, student anxiety is reduced and engagement is increased. Next year, teachers will be supported to strengthen their implementation of outcomes-based assessment, including planning and instructing based on curricular outcomes in one course per semester.

Leadership Curriculum This year, principals and vice principals focused on understanding the expected practice of outcomes-based assessment, observing for it in classrooms, and giving effective feedback. Teachers reported administrators observed teachers more often in 2017-2018, a practice that has steadily improved in high schools since 2013-2014. Teachers also said administrators provided useful feedback about teaching more frequently.

First Nation, Inuit, and Métis Supports (FNIM) The 2017-2018 school year allowed for the continuation of existing initiatives to support FNIM students. The FNIM Student Achievement program continued in six SPS collegiates and contributed to increased credit attainment. In Semester 1 of the 2017-2018 school year, 467 students received support. Of these students, 76% successfully obtained the credit in question.

The newest initiative is the role of the Indigenous Student Advocate, which was created in three SPS collegiates. The Indigenous Student Advocate’s priority is to support Indigenous students, academically and socially, to successfully transition through and out of school. These teacher leaders work with Indigenous students and non-Indigenous students and staff to develop individual Indigenous students’ sense of identity and belonging through supports such as culture, extra-curricular activities and events.

Mathematics In 2017-18, secondary mathematics teachers engaged in professional learning at the school and division level to support the focus on OBA. To support OBA in schools, math learning coordinators worked collaboratively to support their colleagues understanding of mathematics curriculum and assessment. Through this focus teachers reported that:

• they engaged in professional conversations that improved their understanding of mathematics curriculum, • they assessed more frequently and explored different ways to measure outcome proficiency.

Math learning coordinators also organized and facilitated common department meetings that focused on specific questions of OBA based on school need. Topics included: “Rethinking final assessments in the Foundations pathway”, “Cultural Competence in Mathematics”, “Asking and assessing tasks that require higher level thinking in Pre-Calculus”, and “Creating

More frequent assessment has led to kids knowing better what they know and what they don’t know.

—Math Learning Coordinator


tasks and projects in the Workplace Pathway”. Teachers stated that these opportunities to dig deeper into course specific conversations supported their learning and instructional practice.

Alongside the work in OBA, Math 9+ was an area of focus in 2017-2018. A working group was formed to revise our previous model and the goals for the course. The work of this group has led to the creation of a more holistic model, which includes a focus on student disposition and engagement, gap filling, and the grade 9 mathematics curriculum. Moving into 2018-2019, implementation of the model and its impact on student learners will be the focus.

Secondary Literacy During this year, select teachers of ELA, History, and Science from all collegiates offering grade 10 implemented two intensive cycles of literacy instruction which focused on students whose literacy skills

posed a barrier to outcome completion (focus group). Teachers reported that the repeated use of a strategy in a short period of time provided a basis for ongoing formative assessment and responsive instruction, as well as strengthening student-teacher and student-subject relationships. 67% of focus group students improved one level or more on the SLAM literacy rubric. In 2018-2019, as part of a provincial initiative, all grade 9 English and French Immersion teachers will focus on student literacy through writing skills. Next year, we will be able to compare pre- and post-writing skills data based on a 4-point provincial rubric to determine the percentage of students writing at grade level.

Attendance Each collegiate has activated an intervention plan to address student attendance. While the plan in each school has unique elements designed in response to the needs of their students, there are elements that are consistent across all schools. In each collegiate, student attendance is monitored by administrators. When student absences reach certain levels, specific interventions are enacted. As the number of absences rises, these interventions become more intensive and gradually involve more people in support of the student. This year we saw modest improvements in student attendance with most of the gains coming in two schools that piloted a more intensive attendance emphasis: at Tommy Douglas, there was a 6% increase in the number of students in grades 10–12 that attended regularly, and at Bedford Road, where the emphasis was on grade 12 students, they saw a 13% increase in grade 12 students attending regularly. In each school, additional supports to encourage regular attendance were implemented.

For 2018-2019 the emphasis on attendance will be strengthened with professional learning about effective ways to support students and engage families as well as a campaign to promote the importance of regular attendance.

Conclusion We have continued the work toward responding effectively to student need, and these efforts are yielding steady progress toward our goals of increased engagement and credit attainment. SPS collegiate teachers and administrators are continuously seeking innovative ways to adapt instruction to meet students’ needs. This work will continue incrementally in 2018-2019 with an expansion of professional learning and leadership development focused on outcomes-based assessment, attendance support, and reducing transitions.


TOPIC: AUDITED STATEMENTS OF THE PENSION PLAN FOR THE NON-TEACHING EMPLOYEES

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [] New Business [] Decision [ ] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND The Board’s auditor, Deloitte, has completed the audit of the Pension Plan for the Non-teaching Employees of the Board of Education of the Saskatoon School Division No. 13 of Saskatchewan for the pension year of January 1, 2017 to December 31, 2017. Deloitte met and reviewed the audited statements of the pension plan with both the Pension Committee and the Audit and Risk Committee on May 29, 2018. CURRENT STATUS The Pension Committee passed the following motion at the May 29, 2018 meeting: “That pension trustees approve the audited financial statements and 2017 Auditor’s Report on the status of the audit; and that both documents be forwarded to the Sponsor and the Sponsor’s Audit and Risk Committee.” The Audit and Risk Committee passed the following motion at the May 29, 2018 meeting: “That the Audit and Risk Committee receive the Audit Pension Plan Statements for the fiscal year ended December 1, 2017 for information.” PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer June 11, 2018 None

RECOMMENDATION Proposed Board Motion: That the Board approve the audited statements of the Pension Plan for the Non-teaching Employees of the Board of Education of the Saskatoon School Division No. 13 of Saskatchewan for the fiscal year ended December 31, 2017.

SASKATOON BOARD OF EDUCATION 14c


TOPIC: STUDENT TRANSPORTATION SERVICES REQUEST FOR PROPOSAL T1718-0034 FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [] New Business [] Decision [ ] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND A Request for Proposal (RFP) for Student Transportation Services for a four year term was posted on sasktenders.ca on May 9, 2018 and closed on May 29, 2018. The RFP offered two double-looped routes to provide service to Silverspring School and Sutherland School. The RFP was issued due to the expiration of an existing contract. CURRENT STATUS Four proposals were received. One of the proposals was received after the deadline and was deemed to be non-compliant. Please refer to the attached “RFP T1718-0034 Evaluation Summary” for further information. PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer June 12, 2018 Evaluation Summary Ms. Sheila May, Financial Analyst/Manager of Transportation Mr. Lockhart Stankowski, Manager of Purchasing Services

RECOMMENDATION Proposed Board Motion: That the Board approve the award of the contract for the Student Transportation Services to LP3 Transportation Solutions for a four year term from July 1, 2018 to June 30, 2022. The value of the contract is $352,000 plus applicable taxes.

SASKATOON BOARD OF EDUCATION 14d

Criteria % Weighting

LP3 Transportation

SolutionsHertz Northern

Bus 2006 Ltd.

Southland Transportation

Ltd.

Safety 15.0% 13.0% 15.0% 13.0%

Technical: Facility, Bus Fleet and Drivers 10.0% 9.0% 10.0% 8.0%

Technical: Routing and Management 25.0% 20.0% 24.0% 22.0%

Cost 40.0% 40.0% 32.4% 33.2%

Proposal 5.0% 5.0% 5.0% 5.0%

Technology 5.0% 4.0% 3.0% 4.0%

Total 100.0% 91.0% 89.4% 85.2%

Evaluation SummaryRequest for Proposal T1718-0034 Student Transportation


TOPIC: PREAUTHORIZATION OF CONTRACTS OVER $150,000 DURING SUMMER 2018

FORUM AGENDA ITEMS INTENT [] Board Meeting [ ] Correspondence [ ] Information [ ] Committee of the Whole [] New Business [] Decision [ ] Reports from Administrative Staff [ ] Discussion [ ] Other:

BACKGROUND In order to permit the annual award of contracts approved as part of various departmental operating and capital budgets in 2017-2018 and 2018-2019 while the Board is recessed over the summer months, the Board is requested to consider approving the motion below. CURRENT STATUS Currently there are no projects expected to be tendered in excess of $150,000 over the summer months, except potentially as follows:

• RFP (Request for Proposal) for EFAP (Employee and Family Assistance Program) Services for a three-year term with an option to renew for an additional two years.

PREPARED BY DATE ATTACHMENTS Mr. Garry Benning, Chief Financial Officer June 13, 2018 None Mr. Stan Laba, Superintendent of Facilities Mr. Jaime Valentine, Superintendent of Human Resources RECOMMENDATION Proposed Board Motion: That the Board authorize Administration to approve tenders and contracts in 2017-2018 and 2018-2019 provided specified budget limits are not exceeded, or where specified budget limits are exceeded that Administration consult with KDL Consulting, or others if applicable, to determine good market value and to ensure that the total 2017-2018 and 2018-2019 budgets are not exceeded where all individual contract and project costs are tabulated. It is also required that Administration report to the Director and/or Chief Financial Officer of any such tenders or contracts exceeding $150,000 for their approval prior to award, and that Administration report to the Board at its first Board Meeting in September 2018.

SASKATOON BOARD OF EDUCATION 14e

board of education saskatoon school division no. 13 ......3. city park phase ii accessibility and...

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